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Stillbirth Registration

As well as being an important source of historical and statistical information, stillbirth registration also gives parents the opportunity to have their child officially acknowledged and to give him/her names, if they wish to.

 

We understand that it is very difficult to have to face registering a stillbirth at a time of great personal distress.

 

The information included on these pages is for general guidance purposes only and is not a complete or exhaustive explanation of current Stillbirth Laws.

 

Lily

Book an Appointment

Stillbirths will need to be registered at the Register Office in the District in which the stillbirth occurred.

 

To make an appointment please contact:

 


A registrar will ask for the following information:

  • Medical certificate of stillbirth issued by the doctor or midwife present at the time of the stillbirth.

Child

  • Date and place of stillbirth
  • Forename(s) and surname, if the parents wish to name the stillborn child
  • Sex of the child

Father or Parent (where is information is to be entered in the register)

  • Forename(s) and surname
  • Date and place of birth
  • Occupation at the time of the stillbirth or, if unemployed at that time, the last occupation

Mother

  • Forename(s) and surname
  • Maiden surname if the mother is, or has been, married
  • Date and place of birth
  • Occupation at the time of the stillbirth or, if umemployed at that time, the last occupation
  • Usual address at the date of the stillbirth
  • Number of previous children
  • Date of marriage, if married to the stillborn child’s father or parent at the time of the stillbirth
  • Date of civil partnership, if in a civil partnership with the stillborn child’s parent at the time of the stillbirth

The register is a Legal Document. It is therefore vital that the information recorded in the register is correct. 

 

Please ensure you check all the information recorded in the register very carefully before you sign. If at any time you discover an error has been made in an entry, you should contact us as soon as possible

 

Warning: Any person who knowingly and wilfully gives false information to a registrar for insertion in a Birth Register, or makes a false declaration for the purposes of the registration of a Birth is liable to prosecution for perjury.

 

Please Note: You can go to a different office if it is more convenient and complete the relevant paperwork in the form of a 'declaration'. The declaration will then be forwarded to the registrar in the district where it occurred, where it will be registered. The necessary paperwork and certificates requested will be issued to you by post. Doing things this way, may mean a slight delay to the funeral since it is not possible for a burial or cremation to take place until after the registrar has issued the necessary paperwork.

Documents and Forms

Once the registration has been completed, in most cases, you will be issued with the following documents:

 

Certificate of Registration – a certificate of registration will be issued, free of charge, to the person who registers the stillbirth. This certificate provides proof that the stillbirth has been registered. Any names given to the stillborn child and entered in the register will be recorded on the certificate of registration.

 

A Green Form (Form 9W) – a certificate for burial or cremation, which is normally passed to the funeral director, who cannot proceed with the funeral without it. If there is a delay to the registration, it is possible for a certificate for the burial (in a burial ground) to be issued before registration provided the stillbirth does not need to be reported to the coroner. A certificate for cremation cannot be issued before the registration.

 

The above paperwork is the only paperwork issued free of charge.

Stillbirth Certificate

After a stillbirth has been registered, one or more certificates may be bought at the time of registration or any time afterwards by the mother, father or parent. (The father or parent’s details would need to be recorded in the register entry for him or her to be able to obtain a certificate).

 

Any application for a certificate from someone who is not the mother, father or parent should state full details of the purpose for which the certificate is required. Requests should be sent to:

 

General Register Office,

Anniversary Section

PO Box 2, Southport

PR8 2JD,

 

  • Stillbirth Certificate at the time of registration: £4.00

 

We can accept payment by cash, cheque or postal order but not debit/credit cards. Please make cheques payable to “The Superintendent Registrar”.

 

Certificate fees are set by Statute and reviewed annually.


  • What is a certified copy?

    A certified copy (Birth, Death, Stillbirth or Marriage Certificate) is an exact copy of a register entry. Certified copies are issued by the registrar and should be used for all legal and evidential purposes. Certificates are printed on watermarked paper and are subject to © Crown Copyright.

  • Can I register a stillbirth bi-lingually?

    If you would like to have the stillbirth registered in both English and Welsh, please discuss this with the customer service operator when you telephone to book an appointment. Please note bi-lingual registrations are not available in England.

  • What do I do if I don’t speak English very well?

    If English is not your first language and you would like someone to help you with the registration, please ask a relative or friend to accompany you to the Register Office. Please remember you must register the stillbirth personally. You cannot ask a relative or friend to attend instead of you.

    Although the majority of stillbirths are registered by parents, in exceptional circumstances the registration may be undertaken by someone else. Please contact your local Register Office to discuss.

  • What should I do, if I require special assistance?

    If you require any assistance when registering, then please discuss your needs with the registrar when you make an appointment.

  • How soon should the stillbirth be registered?
    Every stillbirth in England or Wales must be registered in the district in which it takes place, normally within 42 days. A stillbirth may not be registered more than 3 months after it occurred. Information for the registration is given to the registrar by the person registering the stillbirth. The information, is recorded in the stillbirth register and the person registering the stillbirth signs the record.

     

    Please contact your local Register Office before attending to register as you may need an appointment, please allow 30 minutes for the registration.

  • Who should register a stillbirth?

    If the parents of the child are married to each other at the time of the birth or conception, either parent can register the stillbirth.

     

    If the parents are not married to each other at the time of the birth or conception, the father’s details can be recorded if both parents attend together, if this is not possible, please telephone your local Register Office for advice.

     

    If the father’s details are not entered at the time of registration, it may be possible for this to be done at a later date. Please contact your local Register Office for more information.

     

    Although the majority of stillbirths are registered by parents, in exceptional circumstances the registration may be undertaken by someone else. Please contact your local Register Office to discuss.

  •  What documents do I need?
    All you need to take is the medical certificate of stillbirth issued by the doctor or midwife present at the time of the stillbirth. 

   

Funeral Arrangements

The hospital may offer to arrange a burial or cremation, free of charge, for every stillborn baby, whether born in hospital or at home.

 

You should discuss the funeral arrangements with the hospital staff or midwife. If you accept the offer, the baby will be cremated or buried after a simple ceremony. The parents can, if they wish, arrange the funeral themselves.

Maternity Pay / Allowance

If your baby was stillborn after 24 weeks of pregnancy you may still be entitled to Statutory Maternity Pay or Maternity Allowance:

 

Gov.uk

 

 

 

 

 

 

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