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Annual Canvass 2018

What is Annual Canvass? - Annual Canvass is a confirmation exercise to maintain and update the Electoral Register.

 

Legislation instructs every Local Authority (Council) to run a canvass of their area every year.  The Canvass process is organised and run by the council however the council will be closely monitored by the Electoral Commission.

 

During canvass your local council will contact you asking you to confirm that the information currently on the Electoral Register for your property is correct.

 

When is the next Canvass?

The next scheduled Canvass will commence July 2018

 

Annual canvass
 Date Stage

July   2018

A   Household Enquiry Form is posted to every property within the Vale of   Glamorgan

 

August   2018

A   1st Reminder Form (this is another Household Enquiry Form) is sent to every   property that has not responded to date

September/October   2018

A   team of Canvassers start to visit any property that has not responded to date  

All   our Canvass Team Members carry photographic ID badges with them and may visit at the weekend or evenings

November   2018

The   Canvass Team stop their property visits

 

1st December  2018

The   Revised Register of Electors  is   published

 

 

How will the Council contact me?

Every property within the Vale of Glamorgan will be sent a Household Enquiry Form in the post.

 

It will show every person who is registered on the Electoral Register over 16 years of age at your property.  If no one is currently registered at your address the form will be blank for you to fill in.

 

If you do not respond to this form and any subsequent reminders then a member of the canvass team (an officer from the council) will call at your property to confirm with you in person.

 

What do I need to do when I receive my Household Enquiry Form?

Read, Check, Respond!

  • Please read the form carefully
  • Please check that every person who is over the age of 16 living with you is listed on the form  
  • If there is information missing or requires updating please make a note on the form
  • It is important that you respond to your household enquiry form as soon as possible even if there are no        changes to make to avoid a visit from our canvassing team
  • Please respond to the form using one of the following methods

Online  

Step 1 - Log on to www.hef-response.co.uk

Step 2 - Enter your unique security code (lowercase) which can be found on page one of your HEF form and                     postcode (space within postcode)

Step 3 - Read the information on the screen carefully and follow the instructions
             Double click on the person's name if you would like to make any changes to their record
             If you make a change then a message will appear in brackets below their details showing that a change has
             been made

Step 4 - Follow the confirmation buttons at the bottom of the screen until finished

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

Freephone Automated Telephone Service

* You can only use this method if your form is pre-printed.  This means that the names of individuals are already printed on the form when you receive it.  It also means there is a unique security code and password, on page one of your form, in the black box.*

 

Step 1 - Call 0800 025 3163 (English) or 0800 025 3183 (Welsh)

Step 2 - Key in your unique security code

Step 3 - Follow the instructions using your telephone keypad

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

Return Post

Step 1 - Hand write any changes or additions on the form

             If you would like to delete any information then please put a line through it

Step 2 - Place the form into the pre-paid reply envelope provided

Step 3 - Post the form back to the Council or drop it into the reception at the Civic Offices building in Barry

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

 

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What happens once I return my Household Enquiry Form?

Your response will be checked by the Electoral Registration Office.

 

If you have identified any changes, additions or deletions these will be updated and processed. The Electoral Registration Office will write to you if any further action is required.

If you have informed us that there are no changes then this will also be confirmed on the Electoral Register.

 

If you have provided us with the name of a person who is not currently registered on the Electoral Register then we will sent them an Invitation to Register Application form in the post.

 

They can also complete an Invitation to Register Application form online by clicking the Register Now button below:

 

Register Now

 

 

How to Contact Us