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Notice of Meeting        COUNCIL

 

Date and time

of Meeting                 WEDNESDAY, 28TH SEPTEMBER, 2016 AT 6.05 P.M.

 

Venue                      COUNCIL CHAMBER, CIVIC OFFICES

 

MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING, WHICH WILL BE PRECEDED AT 6.00 P.M. BY A NON-RELIGIOUS MOMENT OF REFLECTION.

 

Agenda

 

PART 1

 

1.         Apologies for absence.

[View Minute]

 

2.         (a)       To hear the roll call of Members.

            (b)       To receive declarations of interest under the Council’s Code of Conduct.

(Note: Members seeking advice on this item are asked to contact the Monitoring Officer at least 48 hours before the meeting.)

[View Minute

 

3.         To approve the minutes of the meeting held on 20 July 2016.

[View Minute

 

4.         To receive any announcements from the Mayor, Leader, Members of the Cabinet and the Head of Paid Service and to receive any petitions submitted by Members.

[View Minute

 

5.         Corporate Assessment : Wales Audit Office (WAO) Report.

            Mr. Steve Barry, Audit Manager Local Government (WAO) will be in attendance to address Members in respect of the above report (as alluded to in the recommendations of Cabinet of 5th September 2016, a copy of which is attached).

[View Minute

 

Reports of the Managing Director –

6.         Scrutiny Committees Annual Report May 2015 – May 2016. 

(For ease of future reference, the Annual Report is provided as a separate document and can be found at the back of the agenda).

[View Minute

 

7.         Use of the Managing Director’s Emergency Powers.

[View Minute

 

Report of the Section 151 Officer –

8.         Statement of Accounts 2014-15 and  2015-16. [Supplemental Appendix]

(For ease of future reference, the Statement of Accounts are provided as a separate document and can be found at the back of the agenda). 

[View Minute

 

Report of the Monitoring Officer –

9.         Update to Officer Delegations.

[View Minute

 

Report of the Electoral Registration Officer –  

10.       Community Review: Lavernock Ward (Sully and Lavernock Community Council). 

(Copies of Appendices 1 to 4 to the report to Cabinet on 25th July, 2016 have been placed in the Members’ Room and Group Rooms). 

[View Minute

 

11.      Reference from Democratic Services Committee: 26th July, 2016: Council Constitution: Procedure Re Recorded Votes.

[View Minute

 

12.       To consider the following proposal(s) from the Executive in relation to the Council’s Policy Framework and Budget

 

Item

Date   of Meeting

Minute   No.

(a)       Treasury Management.

 [View Minute]

25th July, 2016

C3256

(b)       Licensing Act 2003: Statement of Licensing Policy 2016 – 2021 (A copy of the Statement has been placed in the Members’ Room and Group Rooms)

 [View Minute]

5th September, 2016

C3280

(c)      Improvement Plan Part 2: Annual Review of Performance 2015-16 and Local Government Performance 2015-16 [Reference].

 [View Minute]

26th September, 2016

C

(d)       Public Service Board : Scrutiny Arrangements [Reference].

 [View Minute]

26th September, 2016

C

(e)       Leisure Centres Improvement Works [Reference].

 [View Minute]

26th September, 2016

C

 

N.B.  The reports which are the subject of the references in respect of Agenda Item 12(a) and (b) above have already been circulated to Members with the Cabinet agendas for 25th July and 5th September, 2016

 

As far as Agenda Items 12(c) to 12(e) are concerned, copies of the reports to be considered by Cabinet on 26th September, 2016 are attached.  The recommendations of Cabinet will be circulated in advance of the Council Meeting. 

 

**Further copies are available from the Cabinet Office if required**.

 

13.      To inform the Council of the Use of the Urgent Decision Procedure Under Article 14.14 of the Constitution.

 

Item

Date   of Meeting

Minute   No.

(a)       Library Strategy: Establishing Community Libraries.

 [View Minute]

25th July, 2016

C3268

(b)       School and College Transport Policy.

 [View Minute]

5th September, 2016

C3287

(c)       Cemetery Road Park Scheme : Award of Contract for Main Works

 [View Minute]

5th September, 2016

C3290

 

14.      To receive questions and answers pursuant to Section 4.18.2 – 4.18.7 of the Council’s Constitution (i.e. questions on any matter in relation to which the Council has powers or duties or which affects the Vale of Glamorgan). 

[View Minute

 

15.      Questions from the public.         

            One question has been received and is attached.

[View Minute

 

16.       Environmental Enforcement : Award of Contract.

[View Minute

           

17.       Any items which the Mayor has decided are urgent (Part I).

 

PART II

THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.

 

18.       Environmental Enforcement: Award of Contract.

 

 

19.       Any items which the Mayor has decided are urgent (Part II).

 

 

 

 

Rob Thomas

Managing Director

 

22nd September, 2016

 

A version of this Agenda is also available in Welsh

 

Local Government (Access to Information) Act 1985 -

Inspection of background papers - In the first instance, enquiries should be made of Mr. J. Wyatt Tel: Barry (01446) 709408

E-mail: JRWyatt@valeofglamorgan.gov.uk

 

Distribution:  To all Members of the Council

 

Please note that this meeting is being filmed and recorded for webcasting training purposes only.  However, meetings in the future may be filmed for live or subsequent broadcast via the County Council’s website on the internet.  The images and sound recording may be used for training purposes by the Council.

 

Generally the public gallery is not filmed.  However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and / or training purposes.

 

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