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CABINET

 

Minutes of a meeting held on 5th October, 2011.

 

Present:  Councillor G.C. Kemp (Chairman); Councillor T.H. Jarvie (Vice-Chairman); Councillors Mrs. J.E. Charles, P. Church, G.A. Cox, A.M. Ernest, A.D. Hampton, H.J.W. James, R.L. Traherne and Mrs. D.M. Turner.

 

 

C1447                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 21st September, 2011 be approved as a correct record.

 

 

C1448                        DECLARATIONS OF INTEREST -

 

The following Members declared an interest in Agenda Item No. 11 - Christmas Grants 2011 in that they were also Members of Town/Community Councils:

 

·                         Councillor Mrs. J.E. Charles (Barry Town Council)

·                         Councillor G.A. Cox (Cowbridge with Llanblethian Town Council)

·                         Councillor A.M. Ernest (Penarth Town Council)

·                         Councillor A.D. Hampton (Barry Town Council).

 

 

C1449                        IMPROVEMENT PLAN (REF - MIN. NO. 320) -

 

Scrutiny Committee (Economy and Environment), on 6th September, 2011 considered the Improvement Plan 2011/12.

 

Supplementary information in respect of updates on Performance Indicators

(contained in the report) including the Welsh averages that were within the Scrutiny Committee's remit were also tabled for Members consideration. 

 

In presenting the report the Operational Manager (Corporate Policy and Communications) advised that the Plan contained performance information (data and text) which provided a look back over 2010/11 together with targets and actions for 2011/12.  Whilst the Plan was substantially complete it was accepted that further minor amendments would be required to be made with the final draft to be submitted to Cabinet in September 2011. 

 

In considering the report, Members requested that copies of the minutes of the Retailers Forum be circulated to all Scrutiny Committee (Economy and Environment) Members.  Discussion took place in relation to signage throughout the Vale particularly in view of the Eisteddfod 2012 taking place in the area and requested that various signs be cleaned, maintained etc. in order for visitors to be aware of the facilities available.  Further discussion also took place in relation to 'Brown' signs for marketing purposes and that a review of such signage should be undertaken.  In particular Members considered that reference should be made to why some signs detailed the names of premises and others only symbols.  Members considered that the Council should be consistent in its approach.

 

Having considered the report it was

 

RECOMMENDED -

 

(1)       T H A T the Improvement Plan 2011/12 as currently drafted and amended by the updated information contained in the tabled supplementary report be endorsed and Cabinet be informed of the Committee's comments.

 

(2)       T H A T ..........

 

(3)       T H A T ..........

 

Having considered the recommendation of the Scrutiny Committee, Cabinet

 

RESOLVED - T H A T the recommendations of Scrutiny Committee (Economy and Environment) be noted.

 

Reason for decision

 

Having regard to the decision of the Scrutiny Committee.

 

 

C1450                        IMPROVEMENT PLAN 2011/12 (REF - MIN. NO. 347) -

 

Scrutiny Committee (Lifelong Learning) on 12th September, 2011 considered the Improvement Plan for 2011/12.

 

The performance information provided a look back over 2010/11 and would be used by the Wales Audit Office to assess the Council’s ability to improve.  It was noted that whilst the Plan was substantially completed, further minor amendments would be required following last minute changes to performance information provided by the Local Government Data Unit and as a consequence of proof reading.  That information would be included prior to the publication of the Plan by 31st October. 

 

The Operational Manager (Corporate Policy and Communications) informed Members that the draft Plan had recently been updated to include information on the Welsh Averages.

 

Lengthy discussion took place on the contents of the Plan with specific issues being raised in regard to page 30 and matters relating to the number of cases of current exclusions (6 cases) and support arrangements to ensure that the pupils were accommodated in the appropriate school environment or appropriate arrangements were in place through the Education Welfare Team to support those individuals who refused to attend the Pupil Referral Unit.  Attention then turned to page 32 of the document, in particular the identification of the eight schools in the Vale of Glamorgan who had 25% of their places unfilled with the figure which had risen during the past year.  One school had been borderline in the previous academic year but had now fallen into the category due to the volatility of numbers.  Clarification was then sought in regard to the wording of performance indicator LCL001 – “the number of people using public library services during the year per 1,000 population”, with it being confirmed that that since the publication of the draft document this had been updated to reflect the correct indicator description.  In regard to page 35 in respect of the paragraph relating to participation in the Books for You scheme  and the responsibility for compilation of data associated with the inter – lending  of books throughout south east Wales. The Director clarified that the National Library of Wales was responsible for collating the data from each local authority.  In response to a query relating to Free School Meals (page 27) and as to why no target had been set for these actions the Operational Manager for Corporate Policy and Communications confirmed that in some instances targets had not been set and this was in the main due to changes to performance measure information, proposals to delete an indicator in the near future, or because setting targets in some circumstances would not be appropriate.  Reference was then made to page 20 and performance indicator reference and description OA32 - the percentage of schools using the School Effectiveness Profile (SEP) whereupon the Operational Manager for Corporate Policy and Communications confirmed that this indicator had been included as a consequence of the Outcome Agreement.  The Head of School Improvement touched upon the premise for this performance indicator which was to encourage headteachers as leaders to develop a shared leadership culture throughout their respective schools.  This would be achieved by encouraging headteachers to use Key Question 3 of the Common Inspection Framework which provided a mechanism for headteachers to undertake an assessment of their individual leadership skills and wider school leadership within each respective school environment.

 

In regard to Children and Young People’s Services, the Director indicated that the Childcare Sufficiency Audit would be submitted to the Scrutiny Committee for consideration in the near future.  Discussion ensued in regard to the progress made to date in delivering the Penarth Learning Community with the Director indicating that discussions with Cardiff and Newport County Councils were being progressed with issues regarding the scaling of pupil numbers at an advanced stage.  Options were available to both Councils to bring about cost benefits if they were to contribute towards the capital funding of the new facility at Ashgrove.  The Director indicated however that in the event of a collaborative approach not being able to be undertaken, the Council would proceed on current known scaling data which may potentially exclude future needs of these authorities. 

 

Discussion ensued in regard to page 33 (second paragraph) in particular, the likely impact on performance of the five cluster of schools who were participating in the WJEC run Key Stage 2 / 3 Pilot Moderations for core subjects.  The Head of School Improvement indicated that the pilot would drive improvements by providing a standardisation for overseeing the delivery of teacher assessments.  This was crucial for the delivery of consistency of application of standards throughout the five cluster groups.  In acknowledging that it was difficult to devise constructive targets where teacher assessments were prepared, particularly where teacher assessments were overly conservative or overly optimistic, she indicated that there was sufficient evidence available to the Education service that where teacher assessments had been conservative or optimistic the school’s Key Stage performance had been adversely affected with the needs of pupils not being met.  It was anticipated that the process of developing a standardisation across the five cluster groups of schools would ensure more consistency of target setting by providing an opportunity to compare and contrast within the five cluster groups by identifying and developing best practice which was moderated and verified by an external body.  It was noted that the Pilot was now completed and it was requested that the results / findings of the Pilot be subject to a further report to a future meeting of the Committee.  Mr. Cox, in referring to this pilot, indicated that these were being run across Wales and didn’t anticipate the results being made available in the near future.  In particular, he referred to teacher assessments as being unreliable given the nature of the target descriptions being too broad within the assessments.  Discussion ensued on a number of technical issues and benefits associated with teacher assessments.  Mr. Cox suggested in his opinion that the introduction of standardisation by the WJEC or “levelling” was a waste of time.  However, the Head of Service reminded Members that it was a requirement to articulate expectations for individual pupil (s) development via teacher assessments.

 

Having regard to the above and related issues and having considered the report, it was

 

RECOMMENDED -

 

(1)       T H A T the Improvement Plan for 2011/12 as currently drafted be endorsed and that Cabinet be advised that the Scrutiny Committee would be further considering those matters set out in the below recommendations. 

 

(2)       T H A T ..........

 

(3)       T H A T ..........

 

(4)       T H A T ..........

 

Cabinet, having considered the recommendation of the Scrutiny Committee

 

RESOLVED - T H A T the recommendation of Scrutiny Committee (Lifelong Learning) be noted.

 

Reason for decision

 

Having regard to the decision of the Scrutiny Committee.

 

 

 

C1451                        CHILDCARE SUFFICIENCY ASSESSMENT 2010/11 REPORT (REF - MIN. NO. 273) -

 

Scrutiny Committee (Lifelong Learning) on 25th July, 2011 considered a report which sought to apprise the Committee of the Council’s duties under Section 22 and 26 of the Childcare Act 2007 which required Local Authorities to shape and support the development of childcare provision in the local area in order to make it flexible, sustainable and responsive to the needs of the community.

 

An initial Assessment had been carried out in 2007/8 and took account of demography, make up of children and families, childcare demand and supply and economic development and employment within the Vale of Glamorgan.  Following consultation with childcare providers, children and young people, employers and parents, a report was produced on its findings.

 

Scrutiny Committee noted that an annual review had been carried out in 2009 which set out how the Local Authority responded to the findings of the initial Assessment and how the sufficiency duty was being met. 

 

In order to complete the Childcare Sufficiency Assessment (CSA) for 2010/11, Cordis Bright had been commissioned to develop a “toolkit” which would provide essential information on preparing for a CSA, timescales and proposed consultation methods.  Work had commenced on the Assessment during May 2010 and a draft Assessment had been completed for consultation in February 2011 and this had been made available for public consultation via the Council’s StaffNet, the Council’s Website, via posters in childcare centres, libraries and leisure centres.  This consultation exercise ended in March 2011 and a report had been produced on the consultation findings. 

 

The findings of the consultation exercise highlighted a number of gaps in relation to the following matters:

 

·                    affordability of childcare

·                    support for childcare providers who care for children with disabilities

·                    levels of training offered to meet the needs of childcare providers

·                    number of Welsh medium childcare places in the Vale to meet the needs of parents

·                    childcare needs for those parents working different shift patterns

·                    further promotion of Family Information Service to parents regarding information on tax credits, childcare information, information on children’s and young people’s services, etc.

 

The finalised CSA had been submitted to the Welsh Government during April 2011 with the Welsh Government acknowledging receipt of the findings, reaffirmed the findings of the CSA and highlighted strengths and weaknesses of the same. 

 

To address the gaps highlighted within the CSA, Community Focused Schools childcare funding had been allocated to the Children and Young People’s Partnership for 2011/12 and this funding would be utilised to support relevant existing childcare settings established by the Community Focused Schools during 2010/11.  This funding would also seek to develop new childcare places / settings both for children with disabilities / additional needs and those wishing to enter into Welsh Medium education and to address the affordability issue regarding childcare provision.  The Committee noted that Flying Start already provided good quality free, part time childcare for 2-3 year olds within their designated areas but did not cover other areas deemed to be “areas of deprivation”.  The funding would also be used to establish a part time Childcare Development Worker post (15 hours) to support existing and new childcare settings within the Vale.

 

Scrutiny Committee (Lifelong Learning) had

 

RECOMMENDED -

 

(1)       T H A T ..........

 

(2)       T H A T ..........

 

(3)       T H A T the draft Action Plan as set out in Appendix A to the report be endorsed and submitted to Cabinet for consideration.

 

Cabinet, having considered the recommendations of the Scrutiny Committee

 

RESOLVED - T H A T the recommendations of Scrutiny Committee (Lifelong Learning) be endorsed.

 

Reason for decision

 

Having regard to the decision of the Scrutiny Committee.

 

 

C1452                        SEX ESTABLISHMENT LICENSING POLICY (REF - MIN. NO. 360) -

 

The Council had resolved on 28th February 2011 to adopt Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982 as amended by Section 27 of the Policing and Crime Act 2009 and that the Schedule 3 functions be delegated to the Licensing Committee and that officers develop a Sex Establishment Licensing Policy for consideration by the Licensing Committee.  On 5th April 2011 the Licensing Committee approved the draft Sex Establishment Licensing Policy for consultation and on 1st June 2011 the Licensing Committee approved a suite of conditions and fees.  The draft Sex Establishment Licensing Policy was subject to a 12 week consultation process which had been completed on Monday 4th July 2011.  The comments and amendments were detailed at Appendix B to the report. 

 

Having considered the report, Licensing Committee on 13th September, 2011

 

RESOLVED -

 

(1)       …………..

 

(2)       …………..

 

(3)       T H A T the approved Sex Establishment Licensing Policy be referred to Cabinet for information.

 

Cabinet, having considered the decision of Licensing Committee

 

RESOLVED - T H A T the decision of the Licensing Committee be noted.

 

Reason for decision

 

Having regard to the decision of the Committee.

 

 

C1453                        CAPITAL MONITORING: 1ST APRIL, 2011 TO 31ST JULY, 2011 (REF - MIN. NO. 371) -

 

Details pertaining to the financial progress on the Capital Programme as at 31st July, 2011 were considered by Scrutiny Committee (Corporate Resources) on 13th September, 2011.  Further details were contained within the report as outlined below:

 

(i)         Director of Social Services:

 

·        Community Equipment Grant - the scheme, to establish and run a joint community equipment store based in Cardiff was administered by Cardiff Council.  Cardiff would take the lead on progressing the works carried out with the vale reimbursing a share of the costs.  Cabinet had approved the inclusion of £335,809 in the Capital Programme for 2011/12. 

 

(ii)        Director of Legal, Public Protection and Housing Services:

 

·        Housing Improvement Programme - Cabinet had approved an increase of £2m. in the current year’s Capital Programme in order to fund the significant improvements needed in the Council’s housing stock. 

 

(iii)       Director of Environmental and Economic Regeneration:

 

·        Visible Services Asset Renewal - Council was to be requested to transfer the sum of £150k. from the Highway Maintenance budget to the Visible Services Asset Renewal budget in order to proceed with refurbishment works at Harbour Road bridge.

·        Barry Island Footbridge - the Council had in place £171k. of funding as matchfunding for a Department for Transport grant bid of £500k.  Members noted that a decision as to the outcome of the grant bid was still awaited.

           

Concerns were expressed by Scrutiny Committee regarding the proposal to transfer £150k. from the Highway Maintenance budget given the scale of the maintenance works required in respect of highways within the Vale that remained.  Attention was also drawn to the fact that the Budget Task and Finish Group had recommended that an additional “one-off” funding of £900,000 be made available for highways and the view expressed that there would likely be other budget heads within Visible Services from which the required funding could be transferred.

 

Details were also presented within the report of variances between the actual spend to date and profiled spend in respect of the following schemes:

 

·                    Welsh Medium School, Barry - expenditure slightly ahead of schedule at this stage

·                    Welsh Medium School, Llantwit Major - expenditure currently well ahead of the original profile

·                    Vehicle Replacement Programme - expenditure behind profile

·                    IT Equipment 2011/12 - budget ahead of profile.

 

Scrutiny Committee had

 

RECOMMENDED -

 

(1)       …………..

 

(2)       …………..

 

(3)       T H A T Cabinet be notified that this Committee would not support the proposed transfer of £150k. from the Highway Maintenance budget unless assurances were received that all necessary works would be carried out.

 

Cabinet, having considered the recommendation of the Scrutiny Committee noted that this matter had been dealt with by Council on 28th September, 2011 when the Leader had clarified that the money was being transferred from the Highway Structures budget

 

RESOLVED - T H A T the recommendation of Scrutiny Committee (Corporate Resources) be noted.

 

Reason for decision

 

Having regard to the recommendation of Scrutiny Committee, and the decision of Council.

 

 

C1454                        USE OF THE CHIEF EXECUTIVE'S EMERGENCY POWERS (L) (SCRUTINY - AS INDICATED BELOW) -

 

RESOLVED - T H A T the exercise of the Chief Executive's Emergency Powers as indicated below be noted:

 

(a)       To authorise the extended appointment of Acanthus Holden Architects in relation to the Pumphouse enveloping scheme.

 

(Scrutiny - Corporate Resources)

 

(b)       To approve the nomination of Councillor A.D. Hampton as this Council's representative on the new Cardiff and Vale College Board.

 

(Scrutiny - Corporate Resources)

 

(c)        To authorise the inclusion of the Transport Grant funding in relation to the Safe Routes in Communities 2011/12 in the Council's Capital Programme.

 

(Scrutiny - Corporate Resources)

 

(d)       To approve the appointments of School Governors, as recommended by the Local Authority - Advisory Panel held on 10th May, prior to the Governing Body meeting on 16th May, 2011.

 

(Scrutiny - Lifelong Learning)

 

(e)       Authority to replace Councillor Mrs. K.A. Kemp with Councillor R.P. Thomas on both the Scrutiny Committees (Economy and Environment) and (Housing and Public Protection) with immediate effect.

 

(Scrutiny - Corporate Resources)

 

(f)         Authority to include the £300k. allocation for Llantwit Major Comprehensive School in the 2011/12 Education Capital Programme in order to complete the project during the summer holiday. 

 

(Scrutiny - Lifelong Learning)

 

(g)       Authority for the Lifelong Learning Employment Training Service for Work Programme delivery in the Vale of Glamorgan area through a sub-contract with Rehab Jobfit.

 

(Scrutiny - Lifelong Learning)

 

(h)        Authority to replace Councillor Mrs. A.J. Preston on the Scrutiny Committee (Economy and Environment) with Councillor J.F. Fraser until her return.

 

(Scrutiny - Corporate Resources)

 

(i)         Authority to include the sum of £21,790 additional grant funding in respect of final works on the Cardiff Road bus lane in the Capital Programme.

 

(Scrutiny - Corporate Resources)

 

(j)         Authority to transfer the land shown on the plan appended to the request to Highways from Education at Dinas Powys Infant School in order to create an additional footway.

 

(Scrutiny - Lifelong Learning)

 

(k)        Authority to approve slippage of those budgets appended to the report into the 2011/12 Capital Programme.

 

(Scrutiny - Corporate Resources)

 

(l)         Authority to accept £20,682 grant funding to support the East Vale Community Transport Voluntary Group and to include the same in the Capital Programme 2011/12.

 

(Scrutiny - Corporate Resources)

 

(m)      Authority to accept grant funding in the sum of £25k. to enable the upgrade of bus stops on the A48 to Disability Discrimination Act standards and to include the same in the Capital Programme.

 

(Scrutiny - Economy and Environment).

 

Reason for decision

 

To be aware of the exercise of Emergency Powers.

 

 

C1455                        CAPITAL MONITORING REPORT FOR THE PERIOD 1ST APRIL TO 31ST AUGUST, 2011 (L) (SCRUTINY - ALL) -

 

Details as to the financial progress on the Capital Programme for the period 1st April to 31st August, 2011 were appended to the report.  The report itself contained further details of specific schemes as outlined below:

 

Director of Learning and Development

 

Foundation Phase Grant 2011/12 - the Authority had accepted the grant in the sum of £133,193 for re-modelling the early years classrooms at St. Brides Major Primary School with a view to increasing the classroom areas and improving the external learning area.  The grant must be fully spent by the end of March 2012, and it was requested that this grant be included in the Capital Programme.

 

Director of Environmental and Economic Regeneration

 

Barry Island Addizone - Cabinet had approved the inclusion of a WG grant from the Barry Regeneration Area Funding of £160,316 for the establishment of an Addizone multi sports facility designed in the shape of the London 2012 Olympic logo and sponsored by Adidas on Barry Island.  A vacant site adjacent to Paget Road had been identified as offering the best location for ease of access and proximity to existing leisure facilities.  In addition to the WG grant funding, Council funding of £24,122 had been earmarked from the Barry Regeneration Area Fund, as well as an additional £55,356 from S106 funding received in respect of the development of residential units at Jacksons Quay, Barry Waterfront.  The S106 income was not as yet reflective in the figures at Appendix 1 to the report, and it was requested that approval be granted for the inclusion of this funding in the Capital Programme in order to complete the budget.  This would require Council approval.

 

Variance between Actual Spend to date and Profiled Spend -

 

The report also detailed those schemes with a variance between the actual spend to date and the profiled spend.  Appendix 2 to the report provided non financial information on capital schemes with a budget of over £500,000. 

 

RESOLVED -

 

(1)       T H A T the following change to the Capital Programme be approved:

 

·                         Foundation Phase Grant 2011/12 - increase the Capital Programme by £133,193, funded from WG Grant.

 

(2)       T H A T the Council be requested to approve the following change to the Capital Programme:

 

·                         Barry Island Addizone - increase the Capital Programme by £55,356, funded from S106 monies.

 

Reason for decisions

 

(1&2)  To allow schemes to proceed this financial year.

 

 

C1456                        REVENUE MONITORING FOR THE PERIOD 1ST APRIL, 2011 TO 31ST AUGUST, 2011 (L) (SCRUTINY -ALL) -

 

Cabinet were advised of the progress on revenue expenditure for the period 1st April, 2011 to 31st August, 2011. 

 

The projected outturn for the 2011/12 Revenue Budget was shown in comparison with the Revenue Budget at Appendix 1 to the report.  The forecast was for a balanced Council Revenue Budget.

 

The forecast for the Housing Revenue Account was for an estimated balanced budget.

 

The gross overspends as shown in the previous Cabinet report still continued at the same level on the Education and Schools and Social Services Directorates.  However, there was additional pressure on Children's Services as a result of the National Minimum Allowance for Foster Carers and Residents Orders as introduced by the Welsh Government.  The impact was being quantified, and Members would be apprised accordingly at a future meeting. 

 

For Other Services, expenditure was anticipated to be within budget.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the position with regard to the Authority's 2011/12 Revenue Budget be noted.

 

Reason for decision

 

That the Members are aware of the projected revenue outturn for 2011/12.

 

 

C1457                        VALE OF GLAMORGAN MUSIC FESTIVAL - FUNDING (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Approval was sought on the award of further funding in respect of the Vale of Glamorgan Music Festival.

 

The organisation's current agreement with the Council, providing funding in the sum of £11,500 per annum was due to end on 31st March, 2012.

 

From 2012 the Music Festival was moving from September to early spring each year, around about the month of May.  It was anticipated that this change would produce an increase in audience numbers and increased involvement with local schools.  The duration of the music festival was also expanding to 10/11 days of events which had been funded by a substantial increase in grant from the Arts Council of Wales of £85,000 in 2012/13.

 

The organisation had requested that the Council continue its funding in the sum of £11,500 per annum, unchanged from that provided in the current agreement.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T grant funding to the Vale of Glamorgan Music Festival be approved in the sum of £11,500 per annum, payable annually in advance, for the three years commencing 1st April, 2012.


 

 

Reason for decision

 

To provide core funding towards the continuation of the Festival.

 

 

C1458                        CHRISTMAS GRANTS 2011 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The views of Cabinet were sought on the award of Christmas grants.

 

In previous years, Town/Community Councils had been requested to submit suitable 'Christmas feature' projects for CASH funding and pensioner and similar organisations had been invited to apply for financial assistance towards provision of a Christmas lunch for their members. 

 

In respect of Christmas CASH, the sum made available to Town/Community Councils in each of the previous three years was £400 per Council.  The total cost of this grant was £10,400 per annum.

 

In respect of pensioner and similar organisations Christmas Lunches the sum made available in each of the previous three years was £3.50 per capita.  The total cost of this grant was approximately £8,000 per annum. 

 

It was proposed that the grant to Town/Community Councils be increased to £450 and the grant to pensioners and similar organisations be increased to £4, both increases to reflect inflation over the period since the grants were last increased.

 

It was noted that the responsibility for approving the allocation of CASH grants had been delegated to the Director of Finance, ICT and Property in consultation with the relevant Cabinet Member.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the sum to be made available to each Town/Community Council for Christmas CASH funding 2011 be increased to £450.

 

(2)       T H A T the per capita sum to be made available to pensioner and similar organisations for Christmas lunches 2011 be increased to £4.00.

 

Reasons for decisions

 

(1&2)  To award grants in accordance with the approved scheme.

 

 

C1459                        PUB IS THE HUB CO-OPERATION PROJECT - CREATIVE RURAL COMMUNITIES (EDR) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Approval was sought for the Director of Legal, Public Protection and Housing Services to sign a Service Level Agreement with Cadwyn Clwyd to progress the delivery of the Pub is the Hub Co-operation Project in the Rural Vale.  The project would run until December 2013.

 

Creative Rural Communities were currently delivering the second phase of Axes 3 and 4 projects funded under the Rural Development Plan for Wales 2007 - 2013.

 

As part of the Pride in our Services project currently underway, a grant scheme had been approved to provide capital and revenue grant aid to support the conversion/diversification of existing service facilities to offer shared uses for the community based on the 'Pub is the Hub' model, but determined by the local community.

 

To support this, a co-operation project had been developed between eight Local Authority areas led by Cadwyn Clwyd, the Rural Development Agency for Denbighshire and Flintshire.  Other partners in the project included Gwynedd Council, Anglesey (Menter Mon), Conwy Council, Bridgend Council and Ceredigion Council.  It was noted that Cadwyn Clwyd and Menter Mon were enterprise agencies tasked with delivering elements of the Rural Development Plan in Denbighshire, Flintshire and Anglesey.

 

The aim of the project was to support the creation or retention of community services and facilities, promote tourism and to link in with existing local food initiatives, whilst at the same time, improving the viability of rural pubs.

 

This was to be achieved through the following objectives:

 

·                         To provide advice and guidance to rural communities to enable them to work collaboratively to maximise access to basic services.  Advice would also be provided on community ownership schemes and community-led operations.

·                         To encourage new pub is the hub projects through the dissemination of good practice and promotion of pub is the hub case studies.

·                         To provide training for rural pubs to gain new skills to deliver community-based projects. 

·                         To mark and communicate the pub is the hub co-operation project amongst potential beneficiaries and stakeholders.

·                         To transfer good practice and lessons learnt between all participating Local Authority areas and develop a blueprint for a pub is the hub Wales model post 2013.

 

The co-operation project was one of many underpinning the Rural Local Development Strategy, an integrated strategy for the regeneration of the rural Vale.

 

The co-operation project was identical in each area in terms of activity and budget with Cadwyn Clwyd signing up to the Welsh Government funding agreement as lead sponsor.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Council enter into an agreement with Cadwyn Clwyd (who will act as project sponsor) to receive support under the Pub is the Hub Wales Co-operation Project funded through the Rural Development Plan for Wales (2007 - 2013).

 

Reason for decision

 

In order to allow Cadwyn Clwyd to accept the terms of the funding offer letter and for the project to commence.

 

 

C1460                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C1461                        CHANGES TO SHIFT WORKING ARRANGEMENTS - MOTOR VEHICLE WORKSHOPS (VBS) (EXEMPT INFORMATION - PARAGRAPHS 12, 13 AND 14) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Cabinet received a report which:

 

·                         advised of proposed changes to the shift working arrangements for the motor vehicle workshops at the Alps

·                         sought approval to offer a financial reward to staff who agree to changes in their shift working arrangements, and to serve appropriate notice of a return to 'day time working', and the subsequent loss of any shift allowances, for those who do not.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T 8 No. motor vehicle fitters be offered a 'one off' lump sum of £1,000 (NET) for agreeing to changes in their shift working hours from October 2011 as follows:

 

Morning shift - Monday to Thursday 06:30 hours to 14:30 hours, Friday 06:30 hours to 14:00 hours.

 

Afternoon shift - Monday to Thursday 14:00 hours to 22:00 hours, Friday 14:00 hours to 21:30 hours.

 

(2)       T H A T any employees who refuse this offer be given 12 weeks notice of a return to 'day time working' and the loss of their current 16% shift allowance.

 

(3)       T H A T a further report be submitted to  Cabinet in 12 months time reviewing the effectiveness of the changes.

 

Reasons for decisions

 

(1)       To improve the efficiency of the vehicle maintenance operation by increasing the number of hours available for vehicles to be maintained when not required for use.

 

(2)       To ensure that appropriate notice is given of the hours or work and salary changes to ensure a continued payment differential between those staff on the new shift arrangements and those who have refused to change to the new working hours.

 

(3)       To review the effectiveness of the changes.

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