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CABINET

 

Minutes of a meeting held on 13th December, 2011.

 

Present:  Councillor G.C. Kemp (Chairman); Councillor T.H. Jarvie (Vice-Chairman); Councillors Mrs. J.E. Charles, P. Church, G.A. Cox, A.D. Hampton, H.J.W. James, and Mrs. D.M. Turner.

 

 

C1544                        APOLOGIES FOR ABSENCE -

 

These were received from Councillors A.M. Ernest and R.L. Traherne.

 

 

C1545                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 29th November, 2011 be approved as a correct record.

 

 

C1546                        DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

C1547                        CARDIFF BAY ADVISORY COMMITTEE -

 

The following minutes of a meeting held on 23rd November, 2011 were submitted:

 

Present:

 

Mrs. C. Dimond (Vice-Chairman)

CardiffFlood Action Committee

Mr. J. Harrison

Environment Agency Wales

Councillor N. Howells

CardiffCity Council

Mr. P. Barry

CardiffYacht Club / RYA

Mrs. S. Newbold

British Marine Federation / CBYC / RYA

Mr. T. Rees

Glamorgan Anglers

Mr. S. Jones

Quay Marinas Ltd.

 

Also present:

 

Mr. S. Howell

CardiffHarbourAuthority

Ms. N. Taylor

CardiffHarbourAuthority

Mr. C. Hope

Vale of Glamorgan Council.

 


 

 

 

(a)       Apologies for Absence -

 

These were received from Councillor P. Church (Chairman), Councillor A.M. Ernest (Penarth Town Council), Mr. A. Parker (Independent Representative), Mr. M. Chidlow (Harbour Master) and his Deputy, Mr. Lewis.

 

 

(b)       Minutes -

 

AGREED - T H A T the minutes of the meeting held on 21st September, 2011 be accepted as a correct record.

 

 

(c)        Matters Arising -

 

In referring to the Environment Agency’s offer of a number of Bream for the Bay, it was reported that it had been discovered that the fish supplies would have come from a lake which contained parasites.  The supply of Bream did not therefore materialise.

 

Mr. Rees advised that he believed Cosmeston Lakes had surplus stocks of Bream and it was reported that subject to the normal health check, these could be obtained.

 

Additionally, it was

 

AGREED - T H A T a report be brought before a future meeting of the Advisory Committee giving facts and figures on the fish population present in the Bay.

 

 

(d)       Progress Update - Cardiff Harbour Authority - Mr. Simon Howell -

 

Mr. Howell, the Operational Manager for the Harbour Authority, apprised the Committee on the following matters.

 

·                    Oxygen levels had remained high throughout the year with only five minor reductions below the 5mg/l standard between 17th June and 19th August.  These were all minor events, brief in duration and barely below the standard. All events were reported to the Environment Agency who were satisfied with the monitoring, investigations and mitigation measures (oxygenation barge and increased aeration output).

·                    Bay algal levels were low and there were no algal scums reported throughout the year to date.

·                    Over the past two months there had been a number of minor pollution incidents.  A fuel oil spill in Maindy got into the surface water system and entered the River Taff near Blackweir in October.  Oil containment and absorbent booms were deployed which prevented damage to the river.  On the same day a road accident in St. Fagans resulted in a similar spill on the River Ely that raised similar issues and again this was contained.  Last Friday there was a need to deploy oil spill booms, this time around a capsized boat at Cardiff Yacht Club to contain diesel leaking from the vessel into the Bay.  The boat was raised by the Yacht Club on Saturday and moved to dry storage.

·                    A contract was currently being let to install river bank protection works along a length of the River Taff adjacent to Taffs Mead Embankment.  The work was currently programmed for January / February 2012 and should help prevent future river bank erosion in this area.

·                    Installation of new hand railing on the edge of the coping stones at Roald Dahl Plass adjacent to the Water Tower had commenced.

·                    Pont y Werin Bridge obtained a gold award at last week’s Green Apple Environmental Awards in London.

·                    The surfrider development received planning consent from Cardiff Council last week.  Construction was due to commence in June next year and be opened by April 2013.

·                    The Barrage had operated well this year to date with no significant issues over the past two months.  Maintenance was presently continuing on lock 3 although this should be back in operation by February.

·                    Work to update the process control system on the Barrage had commenced off site and installation on the Barrage would start in January.  A process control engineer had recently been appointed who would oversee this work and reduce the need for external consultants in this area in future.

·                    The fish pass maintenance programme would be agreed with the Environment Agency shortly and this would take place in the new year as usual.

·                    The construction of maintenance access steps at  Pont y Werin had been delayed following a redesign to consider opening this up to public access.  A revised scheme had been designed and approval was currently being sought from the Vale of Glamorgan Highways.

·                    There was a proposed strike on 30th November and, should this go ahead, the Barrage locks would be closed on that day.  Access would be maintained for emergency access for RNLI etc. and the clubs and marinas would be informed of this once it was certain that the strike would proceed.

 

AGREED - T H A T Mr. Howell be thanked for his informative report.

 

 

(e)       Progress Update - Environment Agency - Mr. J. Harrison -

 

Mr. Harrison commended the Cardiff Harbour Authority for its response to the pollution incidents referred to above.  The successful resolution of the incidents was in no small part the result of the sharing of information between the various bodies involved, resulting in an ability to respond quickly to such incidents.

 

The Environment Agency would take robust action against those responsible for any pollution incidents arising from negligence or deliberate acts.

 

On a wider issue, Mr. Harrison advised of the existence of the Bristol Channel Standing Environment Group, which he Chairs.  It is part of the wider Maritime and Coastguard Agency’s national plan for marine pollution incidents.  This group would be involved in any major incident in the Channel which could involve the Cardiff Harbour Authority. 

 

AGREED - T H A T Mr. Harrison be thanked for his informative report.

 

 

(f)         Navigational Safety - Cardiff Harbour Authority -

 

Mr. Howell advised that, in future, this would be a standing item on Agendas for meetings of the Advisory Committee, although it was acknowledged that there may not be business to consider on every occasion.

 

 

(i)         MAIB report into the collision between two Cardiff Bay Yacht Club RIBs

 

Committee were advised of the outcome of an investigation of a collision between two Cardiff Yacht Club RIBs which had resulted in injuries to students.  The investigation had been carried out by the Marine Accident Investigation Branch.

 

The synopsis of the Investigation Report is reproduced below:

“On 27th October 2010, two Rigid Inflatable Boats (RIBs) belonging to the Cardiff Bay Yacht Club (CBYC) collided while transporting a number of children across Cardiff Bay.  As a result of the impact three children were thrown into the water, while others suffered abrasions and muscular injuries.

 

The children, all girls, were participants in an International Optimist Class Association (UK) (IOCA) training event.  Following an evening social activity, the group were being ferried from the clubhouse across Cardiff Bay to their accommodation.

 

The two RIBs carried no navigation lights or torches and were proceeding at about 20 knots in the dark.  They were being drive by 17 year olds who held Royal Yachting Association (RYA) Powerboat Level 2 certificates, a qualification that did not equip them for night-time operations.

 

A Cardiff Harbour Authority (CHA) “common sense regulation” which stated that “persons under the age of 18 years must not take charge of a power driven vessel with an engine exceeding 5 horse power” was in force at the time of the accident.  However, the CBYC chief instructor was unaware of the regulation when he appointed the drivers to the two RIBs, which were equipped with 50 horse power engines.

 

The investigation identified a number of safety issues.  These include a lack of planning and risk assessment for the night-time ferrying activity, poor awareness of harbour regulations, and shortcomings in the CBYC’s maintenance and safety procedures for its boats.

 

A recommendation has been made to the Cardiff Bay Yacht Club which seeks to improve the Club’s safety management system and control of risk.  Recommendations have also been made to the Cardiff Harbour Authority to confirm the appointment of a designated person and measures to improve stakeholders’ awareness about the statutory role of the Authority.”

 

The Chairman thanked Mr. Howell for his report.

 

 

(ii)        Revised CHA Port Safety Management Plan

 

Mr. Howell advised that the Navigational Safety Plan had been revised.  Consultation on the revised Plan had been undertaken, and the Plan would be posted on the Cardiff Harbour Authority website.

 

 

(g)       Any Other Business-

 

(i)         Beach Walk Way and Public Use of Steps at Pont Y Werin

 

With the Chairman’s consent, a copy of a letter received from Penarth Town Council was circulated, the contents of which read:

 

“At a recent meeting of this Council’s Leisure and Amenities Committee a discussion took place about the possibility of creating a beach walkway from the Barrage around to the Penarth foreshore.

 

Town Councillors are aware that there already exists an unofficial path from beyond the Barrage that at low tide allows access to Penarth foreshore and Esplanade.

 

This Council would be grateful if Cardiff Harbour Authority could advise on whether the proposal is feasible.  It is accepted that the foreshore is subject to the tide but given proper signage warning of the dangers and with little work it is suggested that a beach walkway could be created.

 

Such a path would create an alternate route in and out of Penarth for those who are able bodied and it would eliminate the need for a steep walk up Dock Road into the town.

 

Town Councillors would be happy to attend a site visit with relevant officers to discuss this suggestion.”


 

 

In view of the issues raised in the letter, including access along the foreshore, and the need for Disability Discrimination Act compliance, it was

 

AGREED - T H A T Mr. S. Howell send a suitable response to Penarth Town Council.

 

 

(ii)        Removal of Wreck Insurance

 

Mrs. Newbold enquired if boat users of the Bay should, at a minimum, possess 3rd Party insurance together with cover for the removal of wrecks.

 

Mr. Jones advised that this was a requirement of Quay Marinas Ltd.

 

Mr. Howells agreed to investigate the situation.

 

 

(h)       Date of Next Meeting -

 

AGREED - T H A T the next meeting be held on Wednesday, 18th January, 2012, at 5.15 pm in the Cardiff Harbour Authority offices.

 

--------------

 

In response to a comment made by the Leader, the Chairman agreed to draw attention to the fact that the word 'bridge' should be deleted when reference is made to Pont y Werin (as at (d) above).

 

RESOLVED - T H A T the minutes be noted.

 

Reason for decision

 

To have regard to the views expressed.

 

 

C1548                        VALE OF GLAMORGAN LOCAL ACCESS FORUM (L) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Regulation 6(1) of the Countryside Access (Local Access Forums) (Wales) Regulations 2001 stipulated that the Appointing Authority (AA) must appoint one Member to sit on the Forum.  Councillor A.M. Ernest had been appointed in that capacity in December 2008 and served as Deputy Chairman during the period of the previous Forum. 

 

Consideration was also given to the appointment of a Secretary in accordance with Regulation 10(1).

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T consideration as to the appointment of the Council’s representative on the Vale of Glamorgan Local Access Forum be deferred to allow the comments of the Council's current representative to be ascertained.

 

(2)       T H A T Mr. J. Wyatt be appointed as Secretary to the Forum.

 

Reason for decision

 

(1)       To allow Councillor Ernest's views to be obtained.

 

(2)       To comply with the provisions of Regulation 10(1) of the Countryside Access (Local Access Forums) (Wales) Regulations 2001.

 

 

C1549                        UPDATED ENVIRONMENTAL POLICY (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Green Dragon, the Welsh Government’s approach to improving sustainability, required an annually updated Environmental Policy.  A copy of the Policy was appended to the report and Members noted that no changes had been made to that endorsed last year.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Environmental Policy as appended to the report be endorsed.

 

Reason for decision

 

To show high level support for the environment and to gain commitment to the contents of the Policy.

 

 

C1550                        FOOD CONTRACTS (ELL) (SCRUTINY - LIFELONG LEARNING) -

 

The Council currently used the Wiltshire Consortium to manage the purchase of its food products.  It was noted that the Consortium managed the entire purchasing process relating to food, monitoring and auditing the Council’s food contracts in accordance with legislative and Council requirements. The Consortium also managed general enquiries and ensured that the Council was aware of market changes and trends.  The six contracts currently managed by the Consortium terminated at various times, but attention was drawn to the fact that the bread contract had already been extended by one year to March 2012 to enable investigation of collaborative tendering by the Welsh Purchasing Consortium (WPC).  The WPC was currently considering various collaborative opportunities with which representatives of the Council were involved in an advisory position to ensure that the Council’s requirements were met. 

 

Whilst fully supporting the principles of collaboration, this Council had concerns relating to food safety, specification and flexibility of the WPC food arrangements which were detailed within the report.  It was considered that use of the Wiltshire Consortium’s expertise permitted the Council’s Catering Service to ensure safe and extensive procurement of products required to provide balanced nutritious menus for all establishments and provided confidence in the knowledge that third party audits were consistent and were actual physical audits as opposed to desk top audits in the case of some WPC contracted service audits.  Furthermore, the Wilshire Consortium undertook audits on contracts it managed outside of those requested by the Vale Catering Service at no cost to the Council and, to date, it was estimated that such action had resulted in a saving of £2,500.  The Council’s continuing emphasis on providing a quality and nutritious menu meant that it was well advanced in achieving the Welsh Government’s stated goals of promoting a range of nutrient, food and drink standards and encouraging local authorities to investigate collaborative opportunities and to support actively local supply chain development.  Current suppliers used by the Council purchased from local suppliers where possible and supported them by delivering their produce to the catering establishments.  In order to facilitate distribution for small and medium sized enterprises (SMEs) to the Catering Service and help local businesses, the Council utilised national suppliers with which the Wiltshire Consortium consulted on the Council’s behalf to achieve the Council’s goals. 

 

Reference was made within the report to the Council’s continuing to investigate opportunities for increasing use of local produce whilst reducing expenditure and collaboration with other councils and WPC contracts.  It was noted, however, that collaborative working of that nature was unlikely to produce the savings expected for the reasons outlined in the report.

 

This was a matter for Executive decision.

 

Having considered the above and the information presented, it was

 

RESOLVED - T H A T the continued use of the Wiltshire Consortium for one year commencing April 2012 be approved pending ongoing investigation of collaborative purchasing with the Welsh Purchasing Consortium and other local authorities.

 

Reason for decision

 

To ensure best value procurement of goods and services is secured and legislative requirements met.


 

 

 

C1551                        THE PROPOSED PUBLICATION OF STATUTORY NOTICE TO ESTABLISH A NEW SPECIAL EDUCATIONAL NEEDS SCHOOL IN PENARTH, PENARTH LEARNING COMMUNITY (ELL) (SCRUTINY - LIFELONG LEARNING) -

 

Members were informed of the statutory processes undertaken on proposals to establish a new Special Educational Needs (SEN) school in Penarth in order to decide whether or not to publish a Statutory Notice to that effect.  Of the 23 comments received in response to the published consultation paper, 9 had opposed the development solely on planning grounds, 1 had requested further clarification and the remaining 13 had been in favour of the proposal.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T a Statutory Notice be published establishing a new SEN school within the Penarth Learning Community to replace existing provision at Ashgrove School, Ysgol Erw’r Delyn and Ysgol Maes Dyfan.

 

Reason for decision

 

To allow the Penarth Learning Community project to proceed.

 

 

C1552                        WELSH IN EDUCATION STRATEGIC PLAN 2012 - 2015 (ELL) (SCRUTINY - LIFELONG LEARNING) -

 

By way of background, it was explained that all Local Authorities responsible for approving and monitoring “Welsh Education Schemes” would transfer from the Welsh Language Board to the Welsh Government (WG).  Consequently, the Vale’s current Welsh Education Scheme 2009-13 would be replaced in 2012 by the Welsh in Education Strategic Plan (WESP) which would detail how the Council aimed to achieve the WG’s outcomes and targets and would contain an action plan for the development of Welsh education in the Vale of Glamorgan.  A copy of the aforementioned WESP was appended to the report.

 

The Cabinet Member's appreciation of the work undertaken in the production of the document was endorsed by Cabinet.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the final draft copy of Welsh Medium Education Strategic Plan 2012 - 2015 as appended to the report be endorsed.


 

 

Reason for decision

 

To address the requirements of the measure which will become statutory in 2012 following consultation on the School Standards and Organisation (Wales) Bill; White Paper.

 

 

C1553                        COWBRIDGE COMPREHENSIVE LOWER SITE - TRANSFER OF PART OF THE FORMER PLAYING FIELD FROM LEARNING AND DEVELOPMENT TO PARKS AND GROUNDS MAINTENANCE (ELL) (SCRUTINY – LIFELONG LEARNING) -

 

Cowbridge Comprehensive School was now making full use of new sports pitches and, consequently, the lower site playing fields were no longer required.  The ownership of the playing fields was divided between this Council and the Cowbridge Comprehensive Trust as identified on the plan appended to the report.  Members noted that the proposed transfer related only to that part of the playing fields within the ownership of the Council.  As the playing fields were no longer required for education purposes and in order to ensure the future effective and efficient management of that part of the playing field within the Council's ownership, it was proposed that the area currently held by Learning and Development be transferred to Parks and Grounds Maintenance.  The land had been used by local clubs in addition to its use as school playing fields with the agreement of the comprehensive school.  The transfer of the site to Parks and Grounds Maintenance would retain that area for public use and ensure the continued efficient good management of the playing field. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the land identified in the map shown at Appendix A to the report as being in the Council's ownership be appropriated from the Directorate of Learning and Development to the Directorate of Environmental and Economic Regeneration (Parks and Grounds Maintenance).

 

(2)       T H A T the Director of Finance, ICT and Property, in consultation with the Director of Learning and Development and the Director of Environmental and Economic Regeneration, be authorised to undertake the appropriation of the land to Parks and Grounds Maintenance. 

 

Reasons for decisions

 

(1)       To allow the continued efficient management of the playing field facility within Cowbridge.

 

(2)       To ensure the legal transfer, including all rights and responsibilities of the land, from Learning and Development to Parks and Grounds Maintenance.

 

 

C1554                        TARGET HARDENING TO THE HOMES OF VICTIMS OF DOMESTIC ABUSE (HCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

Authority was sought to undertake a one year target hardening pilot initiative to allow those in danger of suffering from domestic abuse to remain in their own home of all tenures if it was deemed safe and appropriate for them to do so.  The British Crime Survey for 2006/07 showed that domestic abuse accounted for 16% of all violent crime in the United Kingdom and was the largest cause of death worldwide in women aged 19 - 44.  In 2010/11, 24 women and 24 children had been accommodated in the Barry Refuge, others had to move to refuges outside the Vale while some had been placed in temporary accommodation through the homeless service.  Within the Vale, many victims had indicated that if they were able to feel safer they would prefer to remain in their own homes and avoid disruption to their lives by moving out.  The Housing Service was consequently proposing to part fund a one year pilot scheme set up by the Domestic Abuse Co-ordinator in the Council with Safe Partnership Ltd. (SPL) to provide and fit target hardening equipment to the homes of victims.  SPL was a registered charity which already worked in partnership on similar schemes in over 30 local authorities across the U.K., providing suitably trained and Criminal Bureau checked security fitters to install the required equipment to properties.  SPL had offered to the Council up to £5k. matchfunding to commence the work and it was proposed that the Housing Service commit up to a maximum of £15k. additional funding for the one year pilot.  That commitment was expected to partially reduce the void and re-let costs for Council properties and reduce accommodation costs incurred when placing a victim in temporary accommodation. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T Housing Services allocate up to a maximum of £15k. to the Council's Domestic Abuse Co-ordinator to enter into an agreement with Safe Partnership Ltd. to provide target hardening services for one year to the homes of people in danger of experiencing domestic abuse.

 

(2)       T H A T the outcome of the pilot be reported back to Cabinet at the end of the period.

 

(3)       T H A T the report be referred to the Scrutiny Committee (Housing and Public Protection).


 

 

Reasons for decisions

 

(1)       To provide additional protection to victims of domestic abuse and their families who wished to remain in their own homes.

 

(2)       To determine the effectiveness of the service in the prevention of homelessness and the saving realised to Housing Services.

 

(3)       For information.

 

 

C1555                        HEATING REPLACEMENT PROGRAMME - CRAWSHAY COURT, LLANTWIT MAJOR (HCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

Having considered a number of options for the replacement of hot water and central heating systems, the option selected allowed all of the issues of the aged boiler plant, degraded pipe work and the poor efficiency of the system to be addressed at the same time.  The work would take place in two phases, boiler replacement occurring in December 2011 (which would not cause any interruption in service) and the replacement of the remainder during January 2012.  For the latter period accommodation had been secured at the West House Country Hotel, Llantwit Major at a preferential rate and it was anticipated that residents would either relocate there or stay with relatives for the period.  It was noted that the West House Country Hotel had offered exclusivity for the Council's tenants and that consultations had taken place with colleagues in Social Services to ensure that any care arrangements could be replicated in their alternative accommodation.  It was further noted that a consultation meeting had taken place with residents and their families on 29th November in anticipation of the works taking place between 7th and 26th January, 2012. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the report be noted.

 

Reason for decision

 

To install new central heating and hot water system.

 

 

C1556                        ACQUISITION OF LAND AT MILLFIELD DRIVE, COWBRIDGE (VBS) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Authority was sought to acquire a small parcel of land at Millfield Drive, Cowbridge as identified in the plan appended to the report for use as public open space.  The land in question surrounded an area of Council owned public open space and was currently informally maintained by the Parks and Grounds Maintenance Section to ensure that the Council's adjacent land continued to be presented in good order.  The figure of £2.5k. had been agreed which would be funded through the existing Parks and Grounds Maintenance Budgets with each party paying their respective costs. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the Director of Environmental and Economic Regeneration, in consultation with the Cabinet Member for Visible and Building Services, be authorised to purchase the parcel of land identified in the plan appended to the report at Millfield Drive, Cowbridge for use as public open space.

 

(2)       T H A T the Director of Legal, Public Protection and Housing Services be authorised to draft and execute all relevant legal documentation in connection with the purchase.

 

Reasons for decisions

 

(1)       The purchase represents good value and will provide additional open space while also improving the current land boundary arrangements.

 

(2)       To ensure that the land transfer arrangements are correctly administered.

 

 

C1557                        PROGRESS REPORT IN RESPECT OF THE VALE OF GLAMORGAN AND CARDIFF INTEGRATED FAMILY SUPPORT SERVICE (IFSS) (SCH) (SCRUTINY - SOCIAL CARE AND HEALTH) -

 

In July 2011, a consortium involving this and Cardiff Councils and the Cardiff and Vale University Health Board successfully bid to the Welsh Government to become one of the two areas in Wales chosen to implement an Integrated Family Support Service under Phase II of the programme.  In accordance with the detailed regulations, those three organisations had established an IFSS Management Board with senior officer representation to oversee implementation and to ensure the efficient operation of the service.  It was currently chaired by the Director of Social Services for this Council.  Details relating to membership of the Board, the composition and structure of the Integrated Family Support Team and the core functions of both the aforementioned Board and Team were appended to the report.  As outlined in Paragraph 10 of the report, the Integrated Family Support team would offer the following five principal functions:

 

·                         provide advice and consultancy to practitioners and agencies on engaging complex families with parental substance misuse

·                         undertake intensive direct work with families through the application of time limited, family focused interventions

·                         work jointly with the case managers and others to access the services which the family required

·                         spot-purchase services not otherwise available

·                         provide training on Evidence Base Interventions for the wider workforce.

 

As regards resource implications, Members noted that funding had been confirmed for 2011/12 and 2012/13 and that Cardiff was the lead authority and budget holder within the IFSS partnership.  From experience of delivering family support services across both areas, the Vale and Cardiff Partnership had identified the need for IFSS staff to work closely with case management teams in Social Services and to have a visible presence in both local authority areas.  Whilst the office base would not need to be made accessible to service users, it was considered important that the office base could be used as a point of access for other professionals.  On a short term basis, consequently, it was proposed that IFS Team be located in the Alps Depot within the Vale of Glamorgan.  Terms and conditions relating to the occupation of those offices would be agreed with the partner organisations. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the report be noted.

 

(2)       T H A T the Director of Finance, ICT and Property, in consultation with the Leader, be authorised to negotiate terms and conditions for accommodating the Integrated Family Support Team in The Alps on a short- term basis.

 

(3)       T H A T the Director of Legal, Public Protection and Housing Services be authorised to draft, complete and execute all necessary documentation required to facilitate occupation of the Council's Alps Offices by partner organisations. 

 

(4)       T H A T the report be referred to the next meeting of the Scrutiny Committee (Social Care and Health).

 

Reasons for decisions

 

(1,2 & 3)         To ensure that the Council's statutory functions in relation to the provision of an IFSS are fully met in accordance with the Welsh Government guidance.

 

(4)       To ensure that the Scrutiny Committee is able to exercise effective oversight of the way in which the Council is meeting new statutory obligations.

 


 

 

C1558                        ADOPTION OF THE WALES ACCORD ON THE SHARING OF PERSONAL INFORMATION (WASPI) (LPP) (SCRUTINY - CORPORATE RESOURCES) -

 

The current year had seen significant changes in the regulatory environment with regard to data sharing, in particular the Information Commissioner's Statutory Data Sharing Code of Practice was published and Version 3 of the Welsh Government's Data Sharing Initiative, WASPI, was introduced which provided a standard template protocol for the sharing of information and set standards which organisations were required to sign up to in order to adopt it formally.  The two elements of the WASPI framework namely the Accord and the Information Sharing Protocol Template were appended to the report.  The Accord identified commitments required by the Council and, in accepting the Accord the Chief Executive would be agreeing to the adoption, dissemination, implementation, monitoring and review of the Accord and its requirements.  Members noted that the organisational commitments were set out in Part 2 of the document and a synopsis of those considered most relevant to the Council was contained within Paragraph 8 of the report.  Part 3 of the Accord introduced a monitoring framework and each organisation was required to identify a designated person or persons who would have responsibility for implementing and monitoring commitments under the Accord. 

 

The second element of WASPI was the Information Sharing Protocol (ISP) which was a template document designed for specific sharing.  The guidance provided that it must be used as the basis for all ISP development.  The template itself was broken down into four parts as indicated in Paragraph 9 of the report.  The statutory Code provided to the effect that different staff would have different roles in data sharing, with implications of data sharing, the decision to enter into an agreement should be at a high level, accordingly it should rest at Chief Officer level.  Delegated authority was consequently sought for Chief Officers to enter into Information Sharing Protocols where necessary and appropriate.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the contents of the report be noted and approved.

 

(2)       T H A T the Chief Executive be granted delegated authority to sign the WASPI Declaration of Acceptance and Participation and that delegated authority be granted to Chief Officers to enter into individual Information Sharing Protocols (ISPs) where necessary and appropriate.

 

Reasons for decisions

 

(1)       To inform Cabinet of the WASPI arrangements.

 

(2)       In order for WASPI to be adopted and implemented by the Council.

 

 

C1559                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT -

 

RESOLVED - T H A T the following matter which the Chairman had decided was urgent for the reason indicated beneath the minute heading be considered.

 

 

C1560                        APPROVAL OF HIGHWAY SURFACING CONTRACTOR FOR 2011/2012 (VBS) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

(Urgent by reason of the need to make payments for work undertaken)

 

Having analysed the tenders returned in respect of the above contract, Tarmac Ltd. had been identified as the most competitive tenderer. 

 

This was a matter for Executive decision.

 

Having regard to the content of the report, it was

 

RESOLVED - T H A T the Highway Surfacing Contract for 2011/12 be awarded to Tarmac Ltd.

 

Reason for decision

 

To comply with the Council's Contract Standing Orders and to enable the resurfacing programme to be delivered for the 2011/12 financial year.