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CABINET

 

Minutes of a meeting held on 1st February, 2012.

 

Present:  Councillor G.C. Kemp (Chairman); Councillor T.H. Jarvie (Vice-Chairman); Councillors Mrs. J.E. Charles, P. Church, G.A. Cox, A.M. Ernest, A.D. Hampton, H.J.W. James, R.L. Traherne and Mrs. D.M. Turner.

 

Also present: Councillor Mrs. M. Randall.

 

 

C1595                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 18th January, 2012 be approved as a correct record.

 

 

C1596                        DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

C1597                        CARDIFF BAY ADVISORY COMMITTEE -

 

The following minutes of a meeting held on 18th January 2012 were submitted:

 

Present:

 

CouncillorP. Church(Chairman)

Vale of Glamorgan Council

Mr. J. Harrison

Environment Agency Wales

Mr. P. Barry

CardiffYacht Club/RYA

Mrs. S. Newbold

British Marine Federation/CBYC/RYA

Councillor A.M. Ernest

PenarthTown Council

Mr. A. Parker

 

Dr. S. Howard

Countryside Council for Wales.

 

Also present:

 

Mr. S. Howell

CardiffHarbourAuthority

Ms. N. Taylor

CardiffHarbourAuthority

Mr. C. Hope

Vale of Glamorgan Council

 

 

(a)       Apologies for Absence -

 

These were received from Mrs. C. Dimond (Vice-Chairman), Mr. S. Jones (Quay Marinas Ltd), Mr. N. Ajax-Lewis (Wildlife Trust of South and West Wales), Mr. T. Rees (Glamorgan Anglers), Mr. N. Howells (Cardiff Council).

 

 

(b)       Minutes -

 

AGREED - T H A T the minutes of the meeting held on 23rd November, 2011 be accepted as a correct record.

 

 

(c)        Matters Arising -

 

(i)         In referring to the surplus stocks of Bream at Cosmeston Lakes it was believed that some stock had been supplied to the Bay. 

 

Mr. Harrison advised that the report giving facts and figures on the fish population present in the Bay would be brought before the Advisory Committee in March. 

 

(ii)        In referring to minutes (g) (i) 'Beach Walkway and Public Use of Steps at Pont y Werin' Councillor A.M. Ernest advised that the original idea was to have a walkway to the beach but no more, i.e. restoring what had once existed previously.

 

Mr. S. Howell advised that he had responded to the letter received from Penarth Town Council and that some of things in the response would still apply in the event of the restoration of the walkway i.e. Disability Discrimination Act etc.

 

The Advisory Committee were informed that Penarth Town Council had requested a site visit.

 

(iii)       The advice of the Harbour Authority to all clubs and marinas was that they should ensure that their boat owners had a minimum of third party insurance including salvage.  Most organisations requested their customers sign a form confirming they had this in place as part of their mooring agreements.

 

 

(d)       Progress Update - Cardiff Harbour Authority - Mr. Simon Howell -

 

Mr. Howell, the Operational Manager for the Harbour Authority, apprised the Advisory Committee on the following matters:

 

  • There had been no water quality issues since the last meeting.  The heavy rain in December and earlier this month pushed flows above 200 cumecs on a few occasion peaking at over 500 on 3rd January.  Bay levels remained below 5.2 meters AOD which is frontage level of Roald Dahl Plass.
  • Jason Hoskins had recently been appointed Control Systems Engineer on the Barrage.  Jason would be overseeing the implementation of a new control system for the Barrage over the next two years.
  • CardiffCouncil's Executive had approved the development of the Flowrider and tenders would be issued in the next two weeks.  It was planned that construction would commence in June after the World Cup Slalom event was held and it would be opened in March 2013.
  • The Major Events Unit in Welsh Government had agreed to support the extreme sailing series in Cardiff for the next three years.  The event involved large catamarans racing in Cardiff Bay, and this year's first event would take place between 24th and 27th August.
  • The detailed design for the Skyflyer development was being progressed and details were awaited of the construction programme.  The company's attraction in Torquay suffered extreme damage over Christmas with the balloon being completely destroyed in high winds.  The design of the balloon in Torquay was significantly different to Cardiff where its shape combined with a turntable would make it less susceptible to wind.
  • The water bus landing serving Clarence Road was very infrequently used and may be moved to serve the BBC media village including the new Dr. Who attraction that was currently being developed,
  • Reinstatement of the river bank at Taff Embankment had commenced on site.  This involved works to the river bank from the Wood Street water bus stop downstream to repair the river bank that had suffered significant erosion.
  • The tenders for the access steps at Pont y Werin had been returned and the Harbour Authority were awaiting a formal request from the Vale of Glamorgan Council on planning consent and the request for a financial contribution to enable this work to proceed.

 

 

(e)       Progress Update - Environment Agency Wales - Mr. J. Harrison

 

Mr. Harrison advised that the Welsh Government intended establishing a new Environmental body in Wales.  The body would exist in Shadow form from 1st April, 2012, and would be fully operational from 1st April, 2013.  This would bring a new approach to the handling of Environmental issues in Wales.

 

Dr. Howard added that staff were being co-opted from the Countryside Council for Wales to the new Environmental Body which meant that the remaining staff were thin on the ground. 

 

AGREED - T H A T a report be brought before a future meeting of the Advisory Committee outlining the aims and powers of the new Environmental Body.

 

 

(f)         Navigational Safety -

 

Two emergency planning sessions had been held with the Maritime and Coastal Agency, South Wales Fire and Rescue, South Wales Police and the Council's Emergency Planning Unit.  A new Memorandum of Understanding between the partner organisations had been drafted and provision made for both RNLI and South Wales Fire and Rescue vessels to be berthed within Cardiff Bay this year.

 

New signage was currently being produced for the lock gates at the Barrage and the first signs would be installed in a couple of weeks time.  These new signs would compliment the message in the Bay Users Guide regarding Barrage locking.  They also clearly state 'Cardiff Harbour Authority recommend you always wear a lifejacket when afloat.'

 

New Inner Harbour buoyage will be installed before the end of March.  This buoyage would consist of four yellow special mark buoys, the same as in place marking the speed limit area at the south end of the Bay.  These would replace the existing Port and Starboard hand marks and create a clearly identified 5 knot area at either end of the Bay.

 

 

(g)       Information Report - Development of an Indoor Surfing Facility at Cardiff International White Water Course -

 

The report had been presented to the Executive of Cardiff Council on 8th December, 2011 with approval being sought to the proposed development of an indoor surfing facility at Cardiff International White Water.

 

AGREED - T H A T the contents of the report be noted.

 

 

(h)       Any Other Business -

 

(i)         Frequency of meetings -

 

Prior to the production of a Calendar of Meetings for the forthcoming year, Members considered whether the current frequency of meetings was still appropriate.  Having considered the matter, it was


AGREED - T H A T the practice of holding bi-monthly meetings of the Advisory Committee continue.

 

(ii)        Dog Fouling -

 

The Chairman asked what measures were undertaken to prevent dog fouling on the Barrage, and was advised that Cardiff Council's dog warden would patrol the area from time to time.

 

 

(i)         Date of Next Meeting -

 

AGREED - T H A T the next meeting be held on Thursday, 15th March, 2012 at 5.15 p.m. in the Cardiff Harbour Authority Offices.

 

---------------

 

RESOLVED - T H A T the minutes be noted.

 

Reason for decision

 

Having regard to the views expressed.

 

 

C1598                        MEMBER DEVELOPMENT STRATEGY, MEMBER INDUCTION PROGRAMME 2012 AND RELATED MATTERS (REF) -

 

Scrutiny Committee (Corporate Resources), on 24th January 2012, considered a report which contained details of the draft revised Member Development Strategy and related documentation as appended to the report.  All the matters before the Committee had been previously considered by the cross-party Member Development Working Group.  In addition to acknowledging links to the Council’s key corporate documents, particular regard had been given to the following areas and the need to meet the requirements of such:

 

·                    the implications of the Local Government (Wales) Measure 2011

·                    the inclusion of updated role descriptions and associated Core Competencies for Members

·                    the provision of a clear framework for the undertaking of Personal Support and Development Interviews for Members

·                    ensuring robust arrangements for monitoring / reviewing and delivering the overall Member Development Programme.

 

Further details in respect of each of the above were contained within the report.  Particular attention was drawn to the draft Member Induction Programme as shown at Appendix B to the report, which was hoped would have been finalised in time for its inclusion in the Candidates’ Pack.  Discussion had ensued on the proposal that Group Leaders nominate Member Mentors prior to the election itself (Appendix C to the report), Committee subsequently agreeing that the nomination of Member Mentors should in fact take place following the elections.  Committee had welcomed the introduction of Officer “Buddies” and were of the opinion that more detail (including a glossary of terminology) should be included in the Candidates’ Pack relating to the work undertaken within Directorates (e.g. Visible Services - refuse collection) together with contact names and telephone numbers.

 

As regards the pro-forma drawn up to assist Members in preparing an Annual Report, various comments were made relating to type of information that could / should be included therein.  Reference was made to the fact that, for example, only a certain number of Members could sit on various Committees (political balance restrictions, size of Committees, etc.) and the need to reflect that within the pro-forma so that constituents and others could better understand the role and responsibilities of individual Councillors.  How best to record constituency activity was also raised, one suggestion being that Members recorded the time spent on such duties rather than giving details of the specific issues raised. 

 

Scrutiny Committee had recommended -

 

(1)       That, subject to any revisions being made as a consequence of the above discussions,  the draft Member Development Strategy (including revised Role Descriptions), attached as Appendix A to the report, be endorsed.

 

(2)       That the information set out in Paragraphs 9 and 10 of the report be endorsed for inclusion in the Candidates' Pack.

 

(3)       That the draft Member Induction Programme, as set out in Appendix B to the report, be endorsed, subject to final arrangements being determined by the Chief Executive and Operational Manager (Democratic Services).

 

(4)       That the provision of Member Mentoring and Officer "Buddies", as set out an amended Appendix C to the report, be offered to all Members following the 2012 election.

 

(5)       That the Framework for Personal Support and Development Interviews for Members, as set out in Paragraphs 17 and 18 of the report, be endorsed.

 

(6)       That the template for Members' Annual Reports attached as Appendix D to the report, subject to any revisions being made as a consequence of the above discussions, be endorsed.

 

(7)       That the WLGA Framework for Member Development 2011 be recommended for adoption as part of the Council's approach to Member Development.

 

(8)       That Group Leaders be requested to nominate Member Mentors after the May 2012 election, who would then be provided with appropriate training.

 

(9)       That recommendations (1) to (8) above be referred to Cabinet on 1st February, 2012.

 

Reasons for the Recommendations

 

(1)       To provide for an updated Member Development Strategy and to meet the requirements of the Local Government (Wales) Measure 2011.

 

(2)       To agree the main elements of the Candidates' Pack, to be issued to all those standing in the 2012 election.

 

(3)       To enable officers to progress arrangements for the 2012 Member Induction Programme.

 

(4)       To facilitate the provision of Member Mentoring and Officer "Buddies".

 

(5)       To agree the framework for the holding of Personal Support and Development Interviews for Members.

 

(6)       To provide for the preparation by Members of Annual Reports in accordance with the Local Government (Wales) Measure 2011.

 

(7)       To support the provision of Member Development within the Council.

 

(8)       To facilitate the provision for nominated Members of relevant training.

 

(9)       To facilitate Cabinet consideration of the proposals.

 

Having considered the recommendations of the Scrutiny Committee, it was

 

RESOLVED - T H A T the recommendations of Scrutiny Committee (Corporate Resources) be adopted.

 

Reason for decision

 

To provide for an updated Member Development Strategy.

 

 

C1599                        CAPITAL MONITORING FOR THE PERIOD 1ST APRIL TO 31ST DECEMBER, 2011 (L) (SCRUTINY - ALL) -

 

Cabinet were advised of the progress on the 2011/12 Capital Programme for the period 1st April 2011 to 31st December 2011 and, where necessary, to request changes to the Programme.

 

Explanations were provided where it was evident that the full year’s budget would not be spent during the year, namely:

 

Director of Legal, Public Protection and Housing Services

 

-                      Castleland Renewal Area - Cabinet had recently been advised that there had been delays in obtaining homeowners’ written agreement to the facelift scheme due to the large number of let properties in the Castleland Ward.  Works were proceeding well on site now, but it was unlikely that the time lost could now be caught up and it was requested that the sum of £165,000 be carried forward into 2012/13 in order to complete the works early in the next financial year.

 

Director of Environmental and Economic Regeneration

 

-           S106 Penarth Heights Highway Works - During September 2010, the Authority received the sum of £80,000 under a Section 106 Legal Agreement towards highway works at the Penarth Heights site.  Highway works were defined as “feasibility, design and construction works which may include but shall not be limited to upgrading the road junction to ease traffic congestion at the junction of Cogan Hill and Terra Nova Way and upgrading the road junction of Windsor Road and Plassey Street and subsequently to provide maintenance of the said works for up to 20 years”.  There would be a further Highway Contribution of £180,000, due prior to occupation of the 50th dwelling on the site, bringing the total Highway Contribution to £260,000.  The sum of £8,000 was spent during 2010/11 and a further £10,000 this year.  Until such time as the next tranche of funding (as outlined above) was received, the construction phase could not proceed this financial year.  As such, it was requested that the remaining 2011/12 budget of £62,000 be slipped into 2012/13. 

 

This was a matter for decision by the Council because it was contrary to and not wholly in accordance with the budget.

 

RESOLVED - T H A T Council be requested to approve the following changes to the Capital Programme:

 

·                    Castleland Renewal Area - reduce the budget to £1,310,000 (carry forward £165,000 into 2012/13)

·                    S106 Penarth Heights Highway Works - reduce budget to £10,000 (carry forward £62,000 into 2012/13).

 

Reason for decision

 

To allow schemes to be undertaken in future financial years.

 

 

C1600                        REVENUE MONITORING FOR THE PERIOD 1ST APRIL TO 31ST DECEMBER 2011 (L) (SCRUTINY - ALL) -

 

The projected outturn for the 2011/12 Revenue Budget was for a balanced budget.  The forecast for the Housing Revenue Account was also for a balanced budget.  Details were contained within the report of the specific position in respect of the following services:

 

·                    Economic Development and Leisure

·                    Children and Young People’s Services

·                    Adult Services

·                    Service Strategy.

 

Overall, it was projected that the Social Services budget as a whole could overspend by £3.57m. this year.  There were provisions available to offset this position to the value of £675k. resulting in a net overspend of £2.9m.  There were considerable pressures on both Children’s and Adult Services from increasing demand, new requirements from the Welsh Government for which adequate funding has not been received and the need to achieve budget savings.  Whilst the position had improved this month by £248k., it was noted that the overspend on Community Care packages could increase further by year end if the value of additional packages approved exceeded the value of packages that reduce.

 

The Directorate was committed to reducing this overspend and a Budget Action Recovery Plan had been presented to Cabinet.  It was essential that the Budget Action Recovery Plan be refined so that it demonstrated a viable plan to bring spending back to the base budget.  A multi-disciplinary project team and a project board had been set up to further develop the Plan and oversee and facilitate its delivery.  Regular progress reports would be presented to Cabinet.

 

Additional savings of £250k. from the existing Policy budget would be used to fund the overspend on Leisure Services.

 

For Other Services, outturn would be as previously reported.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the position with regard to the Authority’s 2011/12 amended Revenue Budget be noted.

 

(2)       T H A T the Director of Social Services take the necessary action to bring expenditure in line with the base budget.

 

Reasons for decisions

 

(1)       That the Members are aware of the projected revenue outturn for 2011/12.

 

(2)       To bring Social Services expenditure in line with the base budget.

 

 

C1601                        LLANGAN PRIMARY SCHOOL, ACCESS ROAD TO PROPOSED NEW CAR PARK (ELL) (SCRUTINY - LIFELONG LEARNING) -

 

Cabinet were advised as to the land ownership issues relating to the access lane leading to the proposed school car park, shown at Appendix 1 to the report, and requested to endorse its previous approval to proceed with the planned development of the school car park. 

 

Cabinet had previously approved the acquisition of land adjacent to Llangan Primary School to enable the construction of a car park for the school to remove the existing dangers being faced by parents dropping off and collecting children from the school.

 

Planning consent had been granted for the new car park on 4th March 2011. 

 

Whilst title documents had been received from the land owner relating to the site of the proposed car park, no title documents had been received relating to the access lane from the main road to the proposed car park site. 

 

Investigations with the Land Registry had revealed that the access lane was not registered, hence the owner could not be determined.  In an attempt to resolve this issue, an application had been submitted to the Land Registry by the landowner of the proposed car park site to assert a claim of ownership to the access lane by right of continued use over many years.  However, this was rejected by the Land Registry. 

 

In a further attempt to clarify ownership of the access lane, the School Organisation and Access Manager had spoken to the owner of the land located either side of the access lane who had verbally confirmed that although he had owned his land since the 1950s, he did not own the access lane, and suggested that it may be the former parish road leading to Treoes.

 

Despite exhaustive investigations, the owner of the access lane had, to date, not been established. 

 

The lane currently provided access solely to a field, part of which was to be used for the proposed car park.  Access to the fields on either side of the access lane was via gates adjacent to the main road at the junction with the access lane.  The School Organisation and Access Manager had spoken to both landowners and the tenant occupying one of the fields adjacent to the access lane regarding the proposal to tarmac the lane to provide access to the car park.  All three had verbally advised that they were fully supportive of the proposal, and actively wanted the scheme to progress.

 

However, as the owner of the access lane could not be identified, the Council was unable to obtain any formal legal right to either construct the tarmac access lane or to use the lane to gain access to the proposed car park.  There therefore remained the risk that a third party could in the future come forward and either prevent users of the car park from crossing over the access lane i.e. create a landlocked parcel of land or demand payment to allow the continued use i.e. a ransom strip.

 

The owner of the fields either side of the access lane had verbally advised that he had no information of any person attempting to claim ownership of the lane during his period of ownership. 

 

Taking into account the above, whilst it would appear very unlikely that an owner with good title to the access lane may come forward in the future and prevent the use of the access lane to the car park, there would remain a risk to the Council that this may occur. 

 

To reduce the risk to the Council, Legal Services had obtained a quote for indemnity insurance to cover actual loss incurred, up to £150,000 should the Council be prevented from using the access lane to gain entry to the proposed car park.  There was no excess associated with this policy and the premium was a one off premium of £185.71 inclusive of insurance premium tax.  The policy excluded a claim from the adjoining landowners, both of whom had previously provided verbal support for the scheme. 

 

Cabinet were requested to endorse its previous decision to proceed with the construction of the new car park whilst acknowledging the risk to the Council as it was unable to obtain appropriate rights of ownership to the access lane leading to the proposed car park, nor appropriate rights of access over it.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the land ownership issues relating to the access lane leading to the proposed school car park be noted.

 

(2)       T H A T, following payment for the indemnity insurance, the previous approval for the construction of the school car park, taking into account the landownership issues relating to the lane, be endorsed.

 

Reasons for decisions

 

(1)       To note the position.

 

(2)       To allow the construction of the car park to proceed.

 

 

C1602                        SMARTER WORKING POLICY (HRE) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet were requested to endorse the Council’s Smarter Working Policy. 

 

In June 2010, the OneVale Programme Board approved a project proposal to examine the Council’s current use of office accommodation at the Alps Depot, Civic Offices, Contact OneVale, Dock Office, Haydock House and Provincial House.  This project was called the Space Project.

 

The Space Project was tasked with delivering benefits in the following  ways:

 

·                    cost reduction - through the disposal of buildings

·                    fit for purpose offices - to better meet the needs of services

·                    reduced carbon emissions - through occupying fewer buildings and making better use of technology

·                    highly visible efficiency - demonstrating efficiencies to staff and the public

·                    service efficiencies - efficiencies through co-locating services.

 

The Smarter Working Policy had been prepared by a working group, including staff from HR, ICT, Property Services and the Business Process Re-engineering Team.  The Policy would replace the existing Home Working Policy and outlined four categories of worker:

 

·                    mobile worker

·                    fixed desk worker

·                    hot desk worker

·                    home worker.

 

The Policy was required to provide a clear and consistent framework for staff and managers to work within.  A copy of the Policy was attached at Appendix A to the report. 

 

The Policy outlined the responsibilities of the Council, managers and staff when dealing with issues such as working hours, staff support and development, costs and expenses, ICT equipment, health and safety and the Data Protection Act. 

 

The recognised Trade Unions had had an opportunity to review and feedback on the Policy and this feedback had been welcomed and incorporated.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the contents of the Smarter Working Policy be noted.

 

(2)       T H A T the Policy be endorsed as a framework for managers to implement Smarter Working Initiatives.

 

Reasons for decisions

 

(1)       To allow the Council to make use of the Smarter Working Policy.

 

(2)       To support the work of the Council’s “Space Project” in rationalising office accommodation and implementing different styles of working.

 

 

C1603                        DRAFT ALCOHOL MISUSE STRATEGY CONSULTATION (HCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

Approval was sought to undertake consultation on the draft Alcohol Misuse Strategy for the Vale of Glamorgan. 

 

According to the Wales National Database, alcohol remained the highest source of referrals into substance misuse services across the Vale of Glamorgan, with 290 referrals between April and October 2011 as compared to 251 referrals for drugs alone.

 

The Vale of Glamorgan Young Person’s Consultation Report highlighted that nearly all young people in the Vale of Glamorgan had tried alcohol, with the typical age to first try alcohol being 12 years old and with at least a quarter moving towards a pattern of weekly alcohol consumption.

 

Alcohol was an aggravating factor in 11% of all recorded crime between April and November 2011 and 9% of Anti Social Behaviour. 

 

In the Vale of Glamorgan, 37% (352) of all recorded and crimed violent offences between April and November were alcohol related.

 

The Alcohol Misuse Strategy was aimed at reducing the harm associated with alcohol, in relation to both health related harm and adverse affects on the community as a whole.

 

The Strategy had been designed to meet the needs of the population of the Vale of Glamorgan.  It would be overseen by the Area Planning Board which covered both Cardiff and the Vale Health Board area, as well as the Vale of Glamorgan CSP. 

 

The Strategy was currently in draft form and had been sent out for consultation with final comments to be received by the end of February 2012.  The consultation would last 12 weeks and would include further multi disciplinary events in order to shape it as a working document.

 

The Strategy, attached at Appendix 1 to the report, included the following main themes, as well as the mechanisms that would aid delivery:

 

·                    education and prevention

·                    harm to the individual

·                    harm to the community.

 

The Strategy aimed to build on current capacity of services by developing skills amongst the workforce at youth service and health service level to deal with presenting alcohol related issues.

 

The Strategy also looked to work across partnerships to tackle and prevent alcohol related harm. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the draft Alcohol Misuse Strategy be approved for consultation.

 

(2)       T H A T the report be referred to the Scrutiny Committees (Housing and Public Protection), (Lifelong Learning) and (Social Care and Health) and Licensing Committee as part of the consultation process.

 

(3)       T H A T a further report on the Alcohol Misuse Strategy be presented to Cabinet following the consultation period.

 

Reasons for decisions

 

(1)       To ensure that Cabinet are satisfied with the draft Alcohol Misuse Strategy and make relevant comments.

 

(2)       To ensure Scrutiny Committee and Licensing Committee consultation on the proposed Alcohol Misuse Strategy.

 

(3)       To enable the Cabinet to consider the Alcohol Misuse Strategy following the consultation.

 

 

C1604                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C1605                        BARRY ISLAND STATION FOOTBRIDGE (EXEMPT INFORMATION - PARAGRAPH 14) (EDR) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Cabinet considered a report concerning the project to replace Barry Island Station Footbridge.  The project was at a credible and advanced stage and reflected the commitment of the Council to ensuring that new development provided a high level of accessibility for people with impaired mobility.  The project also reflected the importance of both the footbridge and station as part of the wider pedestrian network and in shaping the future of Barry Island as a leisure destination and as an attractive place to live and work. 

 

Having considered the report, it was

 

RESOLVED -

 

(1)       T H A T a waiver of Contract Standing Orders be granted to appoint Alun Griffiths (Contractors) Ltd. as the main contractor.

 

(2)       T H A T the Director of Legal, Public Protection and Housing Services be authorised to prepare, complete and execute the required legal documentation to enable Alun Griffiths (Contractors) Ltd. to be appointed as the main contractor.

 

(3)       T H A T Council be requested to approve the following:

 

            (i)         That the Director of Environmental and Economic Regeneration be authorised to accept the terms and conditions of the Department for Transport grant and for the grant funding of £500,000 to be included in the Capital Programme.

 

            (ii)        That £4,000 in the 2012/13 Barry Regeneration Partnership Capital Programme budget be allocated to cover the shortfall in the overall total forecast capital cost of the scheme.

 

            (iii)       That the element of the £171,167 2011/12 budget that will not be spent by the end of March 2012 be slipped.

 

Reasons for decisions

 

(1)       To enable the contract to be let and the work to commence at the earliest opportunity.

 

(2)       To effect practical completion of the contract.

 

(3)       (i)         To allow the Council to accept the grant offer of £500,000 and for the Capital Programme to be updated.

 

(3)       (ii&iii)  To update the Capital Programme and enable the contract to be let and the work to commence at the earliest opportunity.

 

 

C1606                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT -

 

RESOLVED - T H A T the following matter which the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

 

C1607                        SECONDMENT REQUESTS - LEARNING AND DEVELOPMENT DIRECTORATE (EXEMPT INFORMATION - PARAGRAPH 15) (L) (SCRUTINY - CORPORATE RESOURCES)

Urgent by reason of the need to determine Chief Officer secondment decisions within imminent time deadlines

 

Cabinet were requested to consider and determine two secondment requests from Chief Officers within the Learning and Development Directorate.

 

The Council had received two separate requests for secondments from Chief Officers within the Learning and Development Directorate.

 

One of the requests had been received from the Director of Learning and Development who had been offered the role of Interim Director with the Regional Education Consortium on a secondment basis for up to two years. 

 

The second request received was from the current Head of Service - Additional Learning Needs and Inclusion who has been offered the post of Additional Inspector with Estyn on a one year secondment arrangement.

 

This was a matter for Executive decision.

 

 

RESOLVED -

 

(1)       T H A T

 

            (i)         the secondment of the Director of Learning and Development be approved

            (ii)        consideration of the request of the Head of Service - Additional Learning Needs and Inclusion be deferred and that the Chief Executive, in consultation with the Leader and Cabinet Member for Education and Lifelong Learning be granted delegated power to determine the application.

 

(2)       T H A T the Chief Executive be authorised to use his Emergency Powers to determine the terms of the secondments.

 

Reasons for decisions

 

(1)       To ensure full consideration is given to the merits of the secondment requests and the implications for existing service provision within the Directorate.

 

(2)       To ensure that the arrangements are conducive to service needs.

 

 

 

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