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CABINET

 

Minutes of a meeting held on 30th May, 2012.

 

Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

 

C1718                        COUNCILLOR MS M.E. ALEXANDER -

 

The Chairman referred to the recent passing away of Councillor Ms. Alexander and the Cabinet and officers stood in silence as a mark of respect.

 

 

C1719                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 18th April, 2012 be approved as a correct record.

 

 

C1720                        DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

C1721                        GLAMORGAN HERITAGE COAST ADVISORY GROUP -

 

The following minutes of a meeting held on 19th April, 2012 were submitted:

 

Present:  Councillor Mrs. A.J. Preston (Chairman); Councillor Mrs. V.M. Hartrey (Vice-Chairman); Councillors A.M. Ernest and  R.P. Thomas( Vale of Glamorgan Council); Mr. N. Sharpe (Countryside Council for Wales), Mr. J. Golunski (Dunraven Estates), Mr. R. McLaggan (Merthyr Mawr Estates), Mr. B. Acott (Friends of the Glamorgan Heritage Coast), Mrs. H. March, Mr. B. Guy (Operational Manager, Vale of Glamorgan), Mr. P. Dunn (Glamorgan Heritage Coast Centre) and Mr. P. Chappell (Creative Rural Communities).

 

 

(a)       Apologies for Absence -

 

These were received from Councillors R.F. Curtis and E. Hacker (Vale of Glamorgan Council); Councillor G. Davies (Bridgend County Borough Council), Ms A Morgan (One Voice Wales), Ms. S. Mabberley and G. Barter (Countryside Council for Wales).

 

 

 

(b)       Minutes -

 

AGREED - T H A T the minutes of the meeting held on 13th October, 2011 be accepted subject to it being noted that Lark Meadow should read “Larks Meadows” and that the site at Craig Penllyn had been renamed “The Parish Field Caer Rhedyn”.

 

 

(c)        Achievements and Issues at the Glamorgan Heritage Coast -

 

The Principal Ranger, Paul Dunn, provided the Group with a PowerPoint presentation detailing the work of the team up to March 2012.  School Visitors to the Centre and the Coast remained consistent and even though charging for such visits had been agreed over the last few years, schools were still regularly visiting the Coast.  The team also visited schools assisting with their biodiversity work and maintenance issues.  Whilst viewing the presentation reference was made to the considerable amount of rubbish that was collected on a regular basis on the Coast and that Dunraven Estates provided skips to clear the sites at a cost of £250 per skip.  In view of the costs incurred Members suggested that signs be provided around the area advising people of the potential to be fined for littering and that recycling bins be also supplied in the locality.  However, following consideration of the matter it was suggested that discussions take place with the Head of Visible Services and local landowners to consider options on how to address the issue.  Mr. Dunn further advised that the Centre was receiving more and more requests from private companies who wished to be involved in charitable activities to undertake litter picking on the Coast which was an extremely worthwhile exercise. 

 

In relation to biodiversity there were considerable maintenance issues on the Coast, and recently seeds from the rare plant shore dock had been removed in order to reintroduce the species within the coast.  Other work had been undertaken in relation to coastal access, improved styles and kissing gates, and the definitive path had been agreed by Dunraven Estates.  Mr. Dunn also took the opportunity to acknowledge the support from Dunraven Estates which he considered was exceptional, to his staff within the Glamorgan Heritage Coast team for their dedication and to the Friends of Glamorgan Heritage Coast for their continued support.

 

Following the presentation it was

 

AGREED –

 

(1)       T H A T Mr. Dunn be thanked for his informative update and that the Group’s thanks be also extended to the staff team for their hard work.

 

(2)       T H A T discussions be held with the Head of Visible Services to consider options with regard to the issue of litter in the area.

 

 

(d)               Creative Rural Communities – Current Projects-

 

The Principal Rural Regeneration Officer, Mr. Phil Chappell, presented information to the Group in respect of the projects being undertaken via the Creative Rural Communities service area.  The projects included:  Pride in our Farming Families, Pride in our Villages, Price in our Services, Rural Hubs Grants, Price in our Services – Footpath Grants, Cycleways, Pride in our Heritage, Rural Events Network, Pride in the Vale, and various smaller projects, e.g. Iolo Morgannwg Walk, Community Foodie, Coastal Camping Pilot, and the initiative Heritage Coast Sense of Place brand awareness.  All these projects were developed under the Business Plan 2 2011-2013 with a total budget of £3.53m and will run to December 2013. In referring to the  Coastal Camping Pilot he advised that sites had been identified throughout the Vale  at Y Felin Fach, Monknash, Big Pool Farm at Ewenny, Pool Farm at St. Brides Major, Lougher Moor at Llantwit Major, Slade Farm, Southerndown and Rosedew Farm at Llantwit Major. 

 

With regard to the issue of brand awareness Members were presented with a copy of details for the project which advised of a vision for the future for visitors to the Glamorgan Heritage Coast. It is hoped that the project will enable visitors to identify where they have been, feel as if they have visited somewhere with a distinct local identity and be able to positively promote the area and its distinctiveness from others.  Recent visitor research to the Glamorgan Heritage Coast showed that only 30% of visitors could name the coastal region unprompted, rising to only 58% when prompted with a map.  Almost 70% of these visitors were from the Vale of Glamorgan, Bridgend or Cardiff area.  The Local Action Group (LAG) had therefore agreed to develop a project to raise awareness of the Glamorgan Heritage Coast by developing the local identity. 

 

The project was split into four main strands as detailed below:

 

·                    development of an interpretation strategy for the Glamorgan Heritage Coast

·                    implementation of an interpretation strategy

·                    directional signage

·                    sense of pace programme with GHC tourism businesses and organisations.

 

Discussions had also been held with Bridgend County Borough Council in order to promote its development. Members referred to the lack of signage on the M4 to attractions within the Vale and were advised that with regard to tourism signs, tourism professionals tended to have a different view to highway professionals on the role of signage, with the former seeking promotional signs whilst the latter saw signage as a directional tool.  Members queried whether temporary signs could be erected, in particular in view of the forthcoming Eisteddfod and that discussions be held with officers in the Highways Department regarding this.

 

Phil Chappell referred to the possibility of developing signage via satellite navigation systems in order for visitors to be aware of attractions before they visited the area. Members welcomed such an initiative to develop tourism.

 

Following the presentation the Group

 

AGREED – T H A T Mr. Phil Chappell be thanked for his informative presentation, in particular for the details relating to the many projects that were ongoing throughout the Vale of Glamorgan. 

 

 

(e)       Progress Update re Coastal Access Improvement Programme -

 

Mr. Bob Guy, Operational Manager, (Vale of Glamorgan,) reported on the date for the launch for the coastal path which was to be held on 5th May 2012 and advised that there were very few places on the path deemed permissive routes all the rest were public rights of way, including 7.5kms of new rights of way at the Heritage Coast.  He took the opportunity to thank Dunraven Estates and the Vale of Glamorgan Council’s Rights of Way Officer, Mr. Gwyn Teague, for all the hard work that had been undertaken in establishing the coastal path throughout the Vale of Glamorgan.  Mr Guy also extended his appreciation to local landowners who had been involved in the process and informed Members that the Vale of Glamorgan’s coastal path was as near to the coast as possible as opposed to other Local Authorities in Wales which had to take their paths some way in land albeit for a number of reasons. Discussions would however, be ongoing with the Welsh Government as the Minister had indicated that there would be a continued programme for the Wales Coastal Path with further funding for improvement and maintenance to be addressed.  Consultation on these proposals would take place in due course.

 

All members agreed that the coastal path was a valuable resource to be proud of and a great achievement for the Vale of Glamorgan.  Local leaflets had been produced for the launch highlighting the coastal path and the Countryside Council for Wales had agreed to establish a guide book which would be published in due course. It was also understood that a dedicated website for the coastal path would be launched very shortly.

 

AGREED – T H A T Dunraven Estates, local landowners and the officers involved with the development of the Wales Coastal Path be congratulated on their achievement.

 

 

(f)                 Matters Raised by Bridgend County Borough Council

 

Councillor G. Davies had tendered his apologies but had informed the Clerk that the suggestion for a representative from the Glamorgan Heritage Advisory Group to sit on the Trecco Bay Management Group had been referred to his Cabinet for a decision and he would advise the Group in due course. 

 

 

(g)               Matters Raised by the Countryside Council for Wales-

 

Mr. N. Sharpe advised that the plan to merge CCW and the Environment Agency was scheduled for April 2013.  He also referred to documents that were currently out for consultation namely: National Resources Wales closure for consultation was for 2nd May 2012 and Sustaining and Living in Wales end of May 2012.

 

 

(h)       Matters Raised by The Friends of Glamorgan Heritage Coast -

 

Mr. Acott also offered his congratulations to those involved with the development of the Coastal Path and advised that the Friends were firmly committed to the links down to the Sea Watch Centre. 

 

 

(i)         Announcement -

 

The Chairman took the opportunity to thank all members for their support throughout the year and invited those present to undertake a walk of the coastal path following the meeting. 

 

---------------

 

RESOLVED – T H A T the minutes be noted.

 

Reason for decision

 

Having regard to the views expressed.

 

 

C1722                        BARRY TOWN CENTRE - FRAMEWORK FOR FUTURE PUBLIC REALM IMPROVEMENTS AND REQUEST FOR CONSIDERATION OF MATTER (REF) -

 

The above matter had been previously considered by the Cabinet at its meeting held on 28th March, 2012 whereupon at that time it subsequently referred the report to the Scrutiny Committee (Economy and Environment) in order that “they be kept informed of progress to date”.  Also at that time Councillor N.P. Hodges had requested that the matter be considered by the Committee for the following reasons:

 

·                    in order that the consultants’ report could be presented for consideration

·                    to consider the costs of the report to the Council

·                    the actions of the Vale of Glamorgan Council intended to take following the report

·                    to ascertain if the communities of Castleland and Buttrills had been disadvantaged by the delay in the implementation of the report and

·                    whether it reflected value for money.

 

The Scrutiny Committee (Economy and Environment) having considered the above matter subsequently recommended

 

(1)      T H A T Cabinet be informed of the concerns of the Scrutiny Committee that it took two years for a report of this magnitude and importance to the future of Barry to come to the knowledge of the majority of Councillors of the Vale of Glamorgan Council.

 

(2)       T H A T the Scrutiny Committee notes the good work that has been undertaken in recent years in the Barry area.

 

Reasons for recommendations

 

(1)       To advise Cabinet of the Committee’s concerns.

 

(2)               In acknowledgement of the work undertaken to date.

 

Cabinet, having considered the recommendations of the Scrutiny Committee (Economy and Environment) of 17th April, 2012

 

RESOLVED – T H A T the Director of Environmental and Economic Regeneration submit a further report updating Cabinet on progress on issues identified within the report as soon as possible.

 

Reason for decision

 

To ensure that issues identified were monitored.

 

 

C1723                        COSMESTON MEDIEVAL VILLAGE (REF) -

 

The Scrutiny Committee (Economy and Environment) at its meeting held on 17th April, 2012 gave consideration to a Request for Consideration received from Councillor M.R. Wilson in respect of the above subject in order that the Scrutiny Committee could consider the justification for the cuts made to date, a management plan for the Village and partnership working with other bodies.

 

The Scrutiny Committee, having considered the above matter, recommended to Cabinet the following:

 

T H A T a feasibility study be undertaken of the future of the Medieval Village to include various scenarios such as partnership working and that the study also be reported to the Scrutiny Committee in due course.

 

 

 

Reason for recommendation

 

To consider further options and report findings to Members.

 

The Cabinet, having considered the above matters

 

RESOLVED – T H A T the Director of Environmental and Economic Regeneration submit a further report detailing all options available to the Council regarding the future management of the Village, including potential partnerships with appropriate business and voluntary organisations, and appropriate financial appraisals.

 

Reason for decision

 

To explore all available options.

 

 

C1724                        YOUTH SERVICE PROVISION TASK AND FINISH GROUP FINAL REPORT (REF) -

 

The Scrutiny Committee (Lifelong Learning) at its meeting held on 23rd April, 2012 gave consideration to the report of the Chairman of the above Task and Finish Group, including its findings.  The Scrutiny Committee, having given consideration to the above matter, recommended

 

(1)      T H A T the report, the recommendations and action plan of the Task and Finish Group as detailed at Appendix A be accepted and referred to Cabinet for approval.

 

(2)               T H A T following Cabinet approval the Scrutiny Committee receives an update on the development of the recommendations within six months.

 

(3)       T H A T prior to submission to Cabinet any minor amendments or adjustments to the report be amended in conjunction with the Chairman of the Scrutiny Committee and the Chairman of the Task and Finish group.

 

Reason for recommendations

 

(1,2&3)  To progress the review.”

 

The Cabinet, having considered the recommendations of the above Scrutiny Committee, including the report and findings of the Task and Finish Group, subsequently

 

RESOLVED – T H A T the above recommendations of the Scrutiny Committee (Lifelong Learning) be approved subject to a further report being submitted to Cabinet within one month on progress made to date in implementing the 21 recommendations of the Task and Finish Group.

 

Reason for decision

 

To ensure appropriate progress was made in delivering the recommendations of the Task and Finish Group.

 

 

C1725                        CABINET FORWARD WORK PROGRAMME MAY TO JULY 2012 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet were informed of the Forward Work Programme for the Cabinet / Council for the period May to July 2012 and were advised of those reports still to be received from the previous Forward Work Programme covering January to April 2012.

 

This matter was for Executive decision.

 

RESOLVED –

 

(1)               T H A T the Cabinet Forward Work Programme for the period May to July 2012 be noted.

 

(2)               T H A T the reasons supplied by officers for the non-submission of the items from the previous Forward Work Programme (January to April 2012) be noted, although they may be amended as a result of the recommendations below.

 

(3)       T H A T, where appropriate, Cabinet reports be subject to a pre- Cabinet scrutiny process.

 

(4)       T H A T in order to ensure Resolution (3) above is carried out, the Operational Manager (Democratic Services) submit a further report for consideration by the Cabinet on policy arrangements to facilitate such, including the scope for public consultation.

 

Reasons for decisions

 

(1&2)  To comply with the requirements of the Local Government Act 2000, subordinate legislation and the Council’s Constitution and reflecting the fact that slippage will occur regarding the timetable in the event of pre-Cabinet scrutiny.

 

(3)       To allow for increased pre-Cabinet scrutiny.

 

(4)       To ensure appropriate policy and procedural arrangements were in place.

 

 

 

C1726                        CAPITAL MONITORING REPORT FOR THE PERIOD 1ST APRIL TO 30TH APRIL 2012 (L) (SCRUTINY - ALL) -

 

Appendix 1 detailed financial progress on the Capital Programme as at 30th April 2012.  Appendix 2 provided non-financial information on capital schemes with a budget over £100,000.  Further details were contained within the report under the headings of Director of Environmental and Economic Regeneration – Alexandra Gardens Community Centre Rebuild. 

 

This matter was for Executive decision.

 

RESOLVED – T H A T the following change to the Capital Programme be approved:

 

·                    Alexandra Gardens Community Centre Rebuild – reduce the 2012/13 Capital Programme to £400,150.

 

Reason for decision

 

To reflect the anticipated cost of the scheme.

 

 

C1727                        REVENUE MONITORING FOR THE PERIOD 1ST APRIL 2012 TO 30TH APRIL 2012 (L) (SCRUTINY - ALL) -

 

The projected outturn for the 2012/13 Revenue Budget was shown in comparison to the Revenue Budget at Appendix 1 and that the forecast was for a balanced budget.

 

The current forecast for Social Services was for a balanced budget.  In addition to increased demand for services, there was pressure on the Directorate to achieve savings for 2012/13.  As for the Children and Young People’s Services, there continued to be considerable pressure on the Children’s Placements budgets.  Any increase in the number of children becoming looked after by the Council over the year could significantly impact on the service.

 

In addition to the above matters there continued to be pressure on Adult Services in particular, the Community Care Packages budget.  It was noted this budget was extremely volatile and could be adversely affected by outside influences such as last year’s introduction of the First Steps Initiative by the Welsh Government which capped charging for non residential services to £50 per week.  It was previously reported that the impact of the £50 cap was approximately £650,000.  Since that date there had been continuous growth in the number of clients, consequently the estimated full year impact was now £1.4m.  There was potential for this to rise further.  The budget was based on Welsh Government funding, these increased costs and discussions were continuing on the issue. 

 

The Social Services Directorate was committed to achieving a balanced budget in 2012/13.  The Budget Action Recovery Plan had been updated to demonstrate the steps to be undertaken to attain the savings targets set out for the Directorate.  It was noted that this would be shortly presented to Cabinet. 

 

This was matter was for Executive decision.

 

RESOLVED – T H A T the position with regard to the Council’s 2012/13 Revenue Budget be noted.

 

Reason for decision

 

That Members are aware of the projected revenue outturn for 2012/13.

 

 

C1728                        TIMETABLE OF MEETINGS: MAY 2012 - MAY 2013 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

It was noted that the current timetable of meetings was approved by the former Cabinet at its meeting held on 19th October, 2011.  Following the recent Local Government elections and subsequent change in the political administration of the Council with the new Leader requesting changes to the timetable for the ensuing municipal year changes which, related to solely to the Cabinet meeting day which was now proposed to be a Monday. 

 

This matter was for Executive decision.

 

RESOLVED –

 

(1)       T H A T the timetable of meetings for May 2012 to May 2013, as appended to the report, be approved subject to any future changes in arrangements for meetings deemed appropriate by the Mayor of the Council or the relevant Committee Chairman.

 

(2)       T H A T the following timetabled meetings of the Cabinet take place at the undermentioned venues or at alternative suitable venues within those communities:

 

·                    23rd July 2012 – Barry Town Council Offices at 6.00 p.m.

·                    15th October 2012 – Llantwit Major Town Council Offices at 6.00 p.m.

·                    21st January 2013 – Penarth Town Council Offices at 6.00 p.m.

·                    22nd April 2013 – Cowbridge Town Council Offices at 6.00 p.m.

 

Reasons for decisions

 

(1)       To approve / publish a calendar of meetings for the 2012/13 municipal year.

 

(2)       Public accessibility to the meetings of the Cabinet.

 

 

C1729                        APPOINTMENTS TO OUTSIDE BODIES / JOINT COMMITTEES (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Consideration was given to the appointment / nomination of representatives of Outside Bodies / Joint Committees as a result of the recent change in Council Leader and to the Membership of the Cabinet.  It was necessary to consider whether or not existing appointments / nominations should continue.

 

Under Part 3(iii) of the Constitution: Responsibility for Functions, the appointment of any individual to such bodies together with the revocation of any such appointment, rested with the Cabinet. 

 

This matter was for Executive decision.

 

RESOLVED –

 

(1)       T H A T the Council’s appointment / nomination of representatives on Outside Bodies as detailed below be approved with all appointments / nominations applying until the Local Government elections in 2017.

 

Organisation

No. of Representatives

Representative(s)

Age Concern: Liaison Committee

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

Age Concern Cymru: Council

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

Appeal Committee re: School Admissions Church in Wales

1

Cabinet Member (Social Care, Health (Children) and Schools)

Arts Council of Wales: South Wales Regional Committee

(4)

1

Cabinet Member (Leisure, Parks, Culture and Development)

Arts and Regeneration Agency

1

Cabinet Member (Leisure, Parks, Culture and Development)

Association of Port Health Authorities (6)

1

Leader / Cabinet Member (Policy, Corporate Management and Services, Equalities and Public Protection)

Association for Public Service Excellence

1

Cabinet Member (Environment and Visible Services)

Barry YMCA Management Committee (6)

2

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation) and Cllr. J. Drysdale

Business in Focus (6)

1

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)

Cambrian Educational Foundation for Deaf Children

1

Cabinet Member (Social Care, Health (Children) and Schools)

Capital Regional Tourism

 

1

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)

Cardiff and Vale College Board of Governors

1

Mr. A.D. Hampton (appointed for a 4 year period from May 2011)

Cardiff and Vale Community Health Council

3

Cllrs. M.E.J. Birch, G.H. Roberts and M.R. Wilson

Cardiff and Vale University Health Board

2

The process will involve the UHB (Public Appointments) contacting both the Vale and Cardiff Councils, requesting 2 nominations each from which 1 (of the 4) will be selected.

Cabinet Member (Social Care, Health (Children) and Schools), Director of Social Services

Cardiff and Vale University Health Board (UHB) Stakeholder Reference Group

1

Cllr. Mrs. P. Drake

Cardiff Bay Advisory Committee (5)

1

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)

Cardiff International Airport Consultative Committee (2)

2

(plus 2 substitutes)

Leader [substitute – Cabinet Member (Leisure, Parks, Culture and Development)],

Deputy Leader [substitute – Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)]

Cardiff Institute for the Blind

2

Cabinet Member (Housing, Building Maintenance and Community Safety) and Cllr. K.J. Geary

Consortium of Local Authorities in Wales

2

Cabinet Member (Housing, Building Maintenance and Community Safety) and Chairman, Scrutiny Committee (Housing and Public Protection)

Coychurch Crematorium Joint Committee (4)

3

Cabinet Member (Leisure, Parks, Culture and Development), Cllrs. K.J. Geary and E. Hacker

Disability Wales

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

Environment Agency: Flood Risk Management Wales Committee

1

Cabinet Member (Environment and Visible Services)

Environment Agency Wales: South East Wales Environment Group

1

Cabinet Member (Environment and Visible Services)

Environmental Protection UK

3

Chairman, Scrutiny Committee (Housing and Public Protection);

Leader / Cabinet Member (Policy, Corporate Management and Services, Equalities and Public Protection) and Cabinet Member (Environment and Visible Services)

Flat Holm Consultative Group

1

Cabinet Member (Leisure, Parks, Culture and Development)

Friends of Belle Vue Park

2

Cllrs. L. Burnett and G.H. Roberts

Glamorgan Archives Joint Committee (4)

2

Cabinet Member (Leisure, Parks, Culture and Development) and Cabinet Member (Social Care, Health (Children) and Schools)

Joint Council for Wales – Employers Side

2

Leader and Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation) (Substitute: Cllr. G.H. Roberts)

Local Government Association

3

Leader, Deputy Leader, Cabinet Member (Leisure, Parks, Culture and Development)

Norwegian Church Arts Centre Management Committee (4)

1

Cllr. Mrs. M.E.J. Birch

Older People’s Champion (WG have requested appointment within each Authority)

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

Penarth Arts and Crafts Ltd

1

Cllr. Mrs. M.E.J. Birch

Prosiect Gwyrdd Joint Committee

2

Leader and Cabinet Member (Environment and Visible Services)

Pupil Support and Social Inclusion Board (formerly known as Pupil Referral Management Board)

2

Cabinet Member (Social Care, Health (Children) and Schools) and Chairman, Scrutiny Committee (Lifelong Learning)

Race Equality First

1

Leader

RELATE (South Wales Marriage Guidance)

1

Cllr. Mrs. P. Drake

Reserve Forces and Cadets Association for Wales (RFCA) (3)

1

Cllr. A.G. Powell

Rhoose Bowling Club

1

Cllr. H.J.W. James

Royal National Eisteddfod of Wales: Council

1

Cabinet Member (Environment and Visible Services)

Severn Estuary Partnership (4)

1

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)

South East Wales Economic Forum (3)

1 (plus substitute)

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation) [substitute – Cabinet Member (Leisure, Parks, Culture and Development)]

South East Wales Regional Waste Group (4)

2

Leader and Cabinet Member (Environment and Visible Services)

South East Wales Strategic Planning Group

1

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation)

South East Wales Transport Alliance (SEWTA)

2

Cabinet Member (Business Innovation, Regeneration, Economic Development, Planning and Transportation) and

Cabinet Member (Leisure, Parks, Culture and Development)

South Glamorgan Council on Alcohol

1

Leader / Cabinet Member (Policy, Corporate Management and Services, Equalities and Public Protection)

South Wales Fire and Rescue Authority

2

Cllrs. Mrs. P. Drake and E. Hacker

South Wales Police Authority: Joint Committee

3

Leader, Deputy Leader, Cllr. Mrs. V.M. Hartrey

South Wales Police Authority (3)

1

Leader

South Wales Police and Crime Panel

1

Leader

N.B. The Panel will run parallel, and eventually replace (from November 2012) the South Wales Police Authority

South Wales Sea Fisheries Committee

1

Cabinet Member (Environment and Visible Services)

Sportlot Community Chest

2

Cabinet Member (Leisure, Parks, Culture and Development) and Chairman, Scrutiny Committee (Economy and Environment)

St. Donats Art Centre: Board of Management

2

Cabinet Member (Leisure, Parks, Culture and Development) and Cllr. E. Hacker

Standing Advisory Council on Religious Education (SACRE) (3)

6

Cabinet Member (Social Care, Health (Children) and Schools); Ms. B.E. Brooks, G. John, F.T. Johnson, Mrs. A.J. Preston and E. Williams

Standing Conference of Severnside Local Authorities

2

Leader and Chairman, Planning Committee

Swansea Bay Port Health Authority

1

Leader / Cabinet Member (Policy, Corporate Management and Services, Equalities and Public Protection)

Theatre Iolo

1

Chairman, Scrutiny Committee (Lifelong Learning)

United Kingdom National Breast Cancer Coalition (Wales)

1

Cllr. Mrs. M.E.J. Birch

Vale Council for Voluntary Services: Board of Trustees (5)

1

Cabinet Member (Housing, Building Maintenance and Community Safety)

Vale of Glamorgan Best Kept Village Competition (2)

4

Cllrs. Ms. K. Edmunds, G. John, Mrs. A.J. Preston and Ms. R.F. Probert

Vale of Glamorgan Citizens Advice Bureau

2

Cllrs.  E. Hacker and Mrs. A.J. Preston

Vale of Glamorgan Buildings Preservation Trust

1

Chairman, Planning Committee

Vale of Glamorgan Festival Management Committee

2

Leader and Cabinet Member (Leisure, Parks, Culture and Development)

Vale of Glamorgan Victim Support

1

Cabinet Member (Housing, Building Maintenance and Community Safety)

Wales Council for the Blind: Executive Committee

1

Cllr. K.J. Geary

Wales Council for the Deaf

1

Cllr. K.J. Geary

Wales Home Safety Council

1

Leader / Cabinet Member (Policy, Corporate Management and Services, Equalities and Public Protection)

Wales Centre for International Affairs: Standing Conference

1

Cabinet Member (Social Care, Health (Children) and Schools)

Welsh Books Council

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

Welsh Local Government Association Co-ordinating Committee

1

Leader

Welsh Local Government Association: Council

3

Leader, Deputy Leader and Cabinet Member (Social Care, Health (Children) and Schools)

Welsh Purchasing Consortium

2

Leader, Cabinet Member (Environment and Visible Services)

Western Vale Integrated Children’s Centre Advisory Board

1

Cabinet Member (Social Care, Health (Children) and Schools)

Wick and Monknash Village Hall

1

Cllr. Mrs. A.J. Preston

WJEC: Board of Directors (8‑12)

1

Cabinet Member (Social Care, Health (Children) and Schools)

Workers’ Education Association

1

Cabinet Member (Social Care and Health (Adults), Lifelong Learning and Libraries)

 

(2)               T H A T, where legally possible, attendance at meetings of organisations to which a Member had been nominated or appointed by the Council be classed as an approved duty for which travelling and subsistence allowances are payable, in accordance with the Council’s scheme.

 

Reason for decisions

 

(1&2)  To ensure continuity of representation by the Council on Outside Bodies.

 

 

 

C1730                        TERRA NOVA WAY, PENARTH - PROPOSED TRAFFIC CALMING FEATURE - OBJECTION REPORT (EVS) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The previous Cabinet, at its meeting held on 18th May 2011, considered the report in relation to our Regional Transport Consortia Grant and Local Road Safety Grant Award 2011/12 which included the abovementioned scheme.  Since then progress had been made to deliver the scheme with works on site at the end of March 2012. 

 

The relevant legislation as referred to within the report required the Council to consult on the proposed enhancements.  A consultation process had been subsequently undertaken resulting in one objection being received from Penarth Town Council to the proposals, details of which were set out in the report including the Council’s Highways Officer’s response to the same. 

 

Having given consideration to the matter it was


RESOLVED – T H A T consideration of the matter be deferred to allow further consultation to take place with Penarth Town Council.

 

Reason for decision

 

In acknowledgement of the changes in administration at the Town Council following Local Government elections.

 

 

C1731                        JENNER PARK PRIMARY USERS 2012/2013 (LPCSD) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report sought to apprise the Cabinet on the process of appointing primary users in respect of the use of the above Council facility. 

 

The process for selecting primary users at Jenner park had been previously determined by the Cabinet at its meeting held in May 2011 (Minute No. C1324(4)) refers.  This process had subsequently been repeated and only one bid had been received from Cadoxton Barry Football Club and had been rejected as it was below the minimum price set.

 

As no acceptable bids had been received on this occasion it was proposed that negotiations could take place should primary users come forward before the beginning of the season.  It was noted that Barry Town Football Club were likely to do so and, since the inclusion of the report on the agenda, the Football Club had submitted an application to become primary users for the season 2012/13 at a minimum rate of £275 per match.

 

As in previous years, the quality and the amount offered to use the facility at Jenner Park for the season 2012/13 had again been disappointing and did not cover the cost of operating the facility from the Council’s perspective.  It was however recommended to repeat the bidding process for 2013/14 and to increase the minimum starting fee to £280 per fixture to gain primary status.

 

This matter was for Executive decision.

 

RESOLVED –

 

(1)       T HA T the application received from Barry Town Football Club to become the primary user at Jenner Park for the season 2012/13 at a minimum rate of £275 per match be approved.

 

(2)       T H A T the Director of Environmental and Economic Regeneration in agreement with the Cabinet Member for Leisure, Parks, Culture and Sports Development be granted delegated powers to accept other bookings for the 2012/13 season at Jenner Park upon such terms and conditions as the said Director deems appropriate.

 

(3)       T H A T the process for selecting primary users for Jenner Park for the season 2013/14 be repeated with bids again being reported to Cabinet for consideration with a minimum bid price of £280 being set.

 

Reason for decisions

 

(1-3)    To make best use of Council assets and safeguard the Council’s position.

 

 

C1732                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C1733                        LEISURE CENTRE PARTNERSHIP CONTRACT (EXEMPT INFORMATION - PARAGRAPH 14) (LPCSD) (SCRUTINY - CORPORATE RESOURCES) -

 

Permission was sought to accept a favourable variance to any future Leisure Management Contract with Parkwood Leisure which would involve service improvement at Llantwit Major Leisure Centre whilst reducing the overall cost of the contract.

 

This matter was for Executive decision.

 

 

 

RESOLVED –

 

(1)       T H A T a variation to the bid submitted by Parkwood Leisure, in their original tender for the Council’s Leisure Management Contract, be implemented as part of the contract arrangements to be agreed with Parkwood Leisure.

 

(2)       T H A T the Capital Programme be increased by £143,484 to allow improvement work at Llantwit Major Leisure Centre.

 

Reasons for decisions

 

(1)       Variant bid 2 delivers advantages for the Council in terms of contract cost and service improvement at Llantwit Major Leisure Centre.

 

(2)       To deliver service improvements and further long-term cost savings.