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CABINET

 

Minutes of a meeting held on 9th July, 2012.

 

Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors R.F. Curtis, and G. John.

 

Also present:  Councillors C.P. Franks, Mrs. V.M. Hartrey, K. Hatton and N.P. Hodges.

 

 

C1750                        APOLOGIES FOR ABSENCE –

 

These were received from Councillors Ms. B.E. Brooks, L. Burnett and C.P.J. Elmore.

 

 

C1751                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 25th June, 2012 be approved as a correct record.

 

 

C1752                        DECLARATIONS OF INTEREST -

 

The following declarations of interest were received:

 

Councillor S.C. Egan

Agenda Item. No. 12 - Community Action Self Help (CASH) Scheme 2011/12 - Member of Barry Town Council

Councillor R.F. Curtis

Agenda Item. No. 12 - Community Action Self Help (CASH) Scheme 2011/12 - Member of Barry Town Council and member of Gibbonsdown Community Centre

Councillor G. John

Agenda Item. No. 12 - Community Action Self Help (CASH) Scheme 2011/12 - Member of Llantwit Major Town Council.

 

RESOLVED: - T H A T in view of the declarations of interests submitted for agenda item 12, the application for Merthyr Dyfan Cemetery be deferred to another meeting of the Cabinet.

 

Reason for decision

 

The Cabinet would not be quorate for the item in view of the declarations made above.

 

 

C1753                        PROPOSALS FOR A SUSTAINABLE DEVELOPMENT BILL - CONSULTATION RESPONSE (REF) -

 

The Scrutiny Committee (Corporate Resources) had considered the above report at its meeting on the 26th June 2012 following a request from the Leader for any comments to be referred to Cabinet prior to the end of the consultation period on 18th July, 2012. 


The Welsh Government (WG) had issued a consultation document on proposals for a Sustainable Development Bill which set out the Welsh Government's proposals to develop and strengthen the approach of sustainable development in Wales.  Appended to the report was a draft consultation response which welcomed the proposals from WG to introduce legislation strengthening the approach to sustainable development but which also outlined some reservations.  In addition to the creation of a new sustainable development body the proposals also included a scrutiny function for the Auditor General for Wales.  At the Scrutiny Committee meeting the Head of Performance and Development emphasised that the Council took sustainable development very seriously quoting as an example the fact that project managers were required to carry out a sustainable development assessment of all projects.  The Council also had a Sustainable Development Working Group with reports on current developments and future proposals being made to this Committee on a six monthly basis.

 

At the Scrutiny Committee Members took the view that since sustainability impacted on every action undertaken by the Council it should be mainstreamed. Discussion also took place as to whether it was appropriate to have two separate bodies both responsible for separate aspects of sustainability and that the heading 'Sustainability' be included in Council reports in order, in part, to raise its profile.  Members also reiterated the need for the profile of sustainability to be enhanced not just within the Council but with external stakeholders proposing that Cabinet consider ways.  

 

The Leader at Cabinet referred to the basis for a response as detailed at Appendix B to the report.  During discussion, Councillor Curtis also referred to the fact that sustainability issues needed to be embedded within the authority and that training should also be offered to Councillors on sustainability and climate change.  It was subsequently,  

 

RESOLVED -

 

(1)       T H A T the Leader be authorised to respond to the consultation as detailed at Appendix B to the report.

 

(2)       T H A T all Council reports include a new sub-heading 'Sustainability and Climate Change Implications'.

 

(3)       T H A T training be offered to all Councillors within the Vale Council on sustainability and climate change.

 

 

Reasons for decisions

 

(1)       In order to respond to the consultation by 18th July, 2012.

 

(2)       In order that sustainability and climate change implications can be embedded throughout the authority.

 

(3)       To apprise Members.

 

 

C1754                        THE VALE OF GLAMORGAN SCHOOL INVESTMENT PROGRAMME (2012/13 TO 2019/20) (REF) -

 

Prior to Cabinet making a response with regard to the submission of the required documentation relating to the Welsh Medium School to the Welsh Government before September 2012 the Scrutiny Committee had considered the document at its meeting on 26th June 2012.  

 

At the meeting Members were advised that officers had met with the Welsh Government in May 2012 to discuss the next steps in progressing the revised Band B projects within the 21st Century Schools Programme. Following that meeting an announcement of the four projects in Band A had been carried out, the highest priority identified had been the bringing forward of the next phase at Ysgol Dewi Sant in Llantwit Major.  The report noted that parental demand for Welsh Medium education in the Llantwit Major area had increased more rapidly than initial estimates and the next phase of the development was required earlier than originally planned to accommodate the additional children.  Feasibility studies would also be carried out on the remaining schemes to determine if any of those could also be brought forward and a report would be submitted to the Scrutiny Committee detailing the outcome.  Approval would be sought for the Chief Executive to approve the submission of the business justification case to the Welsh Government before September 2012.


Following consideration of the report the Scrutiny Committee recommended that Cabinet be requested to authorise the Chief Executive/Managing Director to approve the submission of a business justification case for the completion of the next phase of Ysgol Dewi Sant by September 2012 to release Welsh Government Capital funding for the revised Band A project in consultation with the Leader and relevant Cabinet Member.

 

Cabinet, having considered the reference and the recommendation of the Committee

 

RESOLVED -

 

(1)       T H A T the Chief Executive/Managing Director be authorised to approve the submission of a business justification case for the completion of the next phase of Ysgol Dewi Sant by September 2012 to release Welsh Government capital funding for the revised Band A project in consultation with the Leader and relevant Cabinet Member.

 

(2)       T H A T the following reports be submitted to Cabinet:

·                    progress update re Cowbridge School in particular regarding  snagging / technical issues

·                    progress update re Barry Comprehensive School Art Block

·                    a further report regarding the splitting of Llantwit Major Comprehensive School in two phases of development.

 

Reasons for decisions

 

(1)       To ensure that Welsh Government capital funding can be applied for promptly to progress a high priority project within the school investment programme.

 

(2)       To apprise Cabinet.

 

 

C1755                        INTERIM MEDIUM TERM FINANCIAL PLAN 2012/13 TO 2016/17 AND 2013/14 BUDGET PROCESS (REF) -

 

The Interim Medium Term Financial Plan had been considered by the Scrutiny Committee (Corporate Resources) prior to Cabinet making a decision.  It was reported that the purpose of the Medium Term Financial Plan was to link with the Council's strategic planning process with the budget process to ensure consistency between them.  The draft Plan, as appended to the report, constituted an interim Plan and it did not attempt to provide a financial framework which would be developed through a full budget review to be undertaken prior to development of the Final Budget Proposals 2013/14.  The Plan formed an integral part of the Council's Corporate Framework and linked with the Council's Corporate Plan. 

 

The Interim Plan attempted to

 

·                    identify the main financial implications resulting from the increased pressure falling upon Council services, including pay and price inflation, legislative and demographic changes

·                    estimate the financial resources that would be available to the Council to meet those demands

·                    match the predicted expenditure and resources and provide the framework to undertake a Budget Review whilst setting out the Budget Process for the next financial year.

 

The Plan, which also contained an executive summary was appended to the report and consultation would be undertaken with all Scrutiny Committees in respect of the budget process as detailed:

 

 

Timetable for 2013/14 Budget Process

To be completed no later than

Cabinet considers the initial budget proposals and draft Corporate Plan

19th November 2012

Lead Scrutiny Committee responds to consultation and makes comments on budget proposals and draft Corporate Plan

18th December 2012

Cabinet make its final proposals on the budget and Corporate Plan

25th February 2013

Meeting of Council to consider budget and council tax resolution and to approve Corporate Plan

6th March 2013

 

The report noted, that although figures contained within the Medium Term Financial Plan had to be treated with caution due to the uncertainty surrounding the predictions of expected resources, the Plan was currently indicating a significant shortfall in the available funding from 2014 onwards which it was proposed to address as part of the budget review but which it was expected to see a continuation of the Council's programme for efficiencies and other savings.

 

The Budget Task and Finish Group had also looked at ways of achieving efficiency savings over the next three years.  Reference was  made within the report to the Welfare Reform Act and a number of significant issues associated with welfare reforms which would impact upon the Council and its services.  Based upon preliminary work undertaken by the Welsh Local Government Association it had been assessed that the potential cost to the Council of welfare reform could be as much as £2.4 million per annum.

 

At the Scrutiny Committee, Members agreed that the outlook presented huge financial challenges.  The Head of Financial Services indicated how council tax gearing worked and explained that if the Council wished to increase its expenditure it would have to increase income.  In response to a comment, he confirmed that partnership working was another means of unlocking additional resources.  When asked whether he could quantify any of the areas in relation to welfare reform that could be affected, the Head of Financial Services indicated that he could in the case of some but not others he advised that  there were a considerable number of possible implications relating specifically to housing and social services but that it was very difficult to predict at this time what they might be.  He concluded by stating that more accurate figures and detailed information were required and that the Welsh Government would be urged to fund the additional burdens placed upon the Council through this legislation.  Scrutiny Members at the meeting felt that it might be easier to consider the implications of the financial pressures if they were put into the context of departmental budgets with the Head of Financial Services advising  that, where appropriate, this information could be referred to. The Scrutiny Committee subsequently recommended that the above comments be referred to Cabinet for consideration.

 

RESOLVED - T H A T the draft Interim Medium Term Financial Plan for 2012/13 - 2016/17 including the budget process and timetable for 2013/14 and the proposals for undertaking a budget review be accepted.

 

Reason for decision

 

To progress the budget process.

 

 

C1756                        ELECTORAL REVIEWS: COUNCIL SIZE POLICY CONSULTATION PAPER FROM THE LOCAL GOVERNMENT BOUNDARY COMMISSION FOR WALES (REF) -

 

The Scrutiny Committee considered the above following a request from the Leader for any comments to be referred to Cabinet prior to the end of the consultation period on 16th July, 2012.  It was noted that the consultation document also included summary responses from the Welsh Local Government Association.  The consultation papers set out the Commission's preliminary view and approach as to how it believed Council size should be determined based on its experience, expertise and knowledge of local government.

 

The Commission proposed that Authorities should be grouped into the following four categories:

 

·                    Rural – authorities with a predominantly rural composition

·                    Urban – the most heavily populated areas

·                    Valley – populated areas confined by unique physical environment

·                    Other – authorities which contained a mixture of rural and urban characteristics.

 

The Vale of Glamorgan had been allotted the category of “Other” and that the proposed number of Councillors showed an increase of four over the present membership (albeit this figure, i.e. 51, was, in turn subject to a potential further difference of plus or minus three). 

 

At the Scrutiny Committee, Members had been of the opinion that the consultation paper provided very little detail as to the rationale of factors taken into account by the Commission as, indeed, was the opinion of the WLGA in response to the document.  It was suggested that the Commission should adopt a more rational approach taking account, inter alia, of factors such as deprivation and size of communities within each Council boundary.

 

The Scrutiny Committee subsequently recommended that Cabinet be notified that the Committee would wish the Commission to be informed that, prior to developing these or any further proposals, an evaluation process which was accountable, sustainable and credible should be developed in order that any future proposals could be properly evaluated. 

 

Cabinet, in concurring with the views of the Scrutiny Committee and considering the documents attached

 

RESOLVED - T H A T the Leader be authorised to prepare a response on behalf of the Council and take into account the comments of the Scrutiny Committee and the WLGA.

 

Reason for decision

 

To submit a response by 16th July, 2012.

 

 

C1757                        APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY PANEL - 2ND JULY, 2012 -

 

The following report of a meeting was submitted for Cabinet approval

 

Present:  Councillor C.P.J. Elmore (Chairman); Councillors P.J. Clarke, C.P. Franks, T.H. Jarvie and Mrs. M.R. Wilkinson.

 

Also present: Councillor A.G. Powell

 

 

(a)       Apology for Absence -

 

This was received from Councillor F.T. Johnson.

 

 

(b)       Declarations of Interest –

 

No declarations were received.

 

(c)        Guidance Regarding Appointments Process –

 

The Head of Governor Support outlined the procedure for the appointments process following which it was

 

RECOMMENDED - T H A T the guidance report regarding the appointments process be noted.

 

 

(d)       Exclusion of Press and Public -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

(e)       Applications for the Appointment of Current Local Authority Governors' Vacancies (Exempt Information - Paragraph 12) -

 

The Panel, having been informed by the Head of Governor Support that one of the applicants (L. Jones) for Ysgol Gyfun Bro Morgannwg and Ysgol Nant Talwg had withdrawn, and having considered the criteria for the appointment of Local Authority Governors and the applications received subsequently

 

RECOMMENDED to Cabinet - T H A T the following appointments be made for the schools as detailed below:

 

School

Appointment

Federated Governing Body of Ashgrove Special School, Ysgol Erw'r Delyn and Ysgol Maes Dyfan (Federation of Special Schools)

Dr. A. Cosslett, T. Exell and D. Jackson

Federated Governing Body of Ysgol Gyfun Bro Morgannwg and Ysgol Nant Talwg (3-19 Federation - Welsh Medium)

G. Evans, R.A. Evans, D. Griffith,

H. Llewellyn-Morgan and Councillor S. Wiliam

Governing Body of Ysgol Sant Baruc (Welsh Medium Primary)

S. Dodd, Councillor N.P. Hodges and S. Hodges.

 

Reason for recommendation

 

Following consideration of the applications for the appointment of school governors and it being noted that unsuccessful applicants would be recommended by the Head of Governor Support to be co-opted as community governors by the new governing bodies with the Panel being aware that approval for co-opted members was a decision for each individual governing body.

 

- - - - - - - - - -

 

Having considered the recommendations of the Vale of Glamorgan Local Authority Governor's Advisory Panel it was

 

RESOLVED - T H A T the following appointments be made for the schools as detailed below:

 

School

Appointment

Federated Governing Body of Ashgrove Special School, Ysgol Erw'r Delyn and Ysgol Maes Dyfan (Federation of Special Schools)

Dr. A. Cosslett, T. Exell and D. Jackson

Federated Governing Body of Ysgol Gyfun Bro Morgannwg and Ysgol Nant Talwg (3-19 Federation - Welsh Medium)

G. Evans, R.A. Evans, D. Griffith,

H. Llewellyn-Morgan and Councillor S. Wiliam

Governing Body of Ysgol Sant Baruc (Welsh Medium Primary)

S. Dodd, Councillor N.P. Hodges and S. Hodges.

 

Reason for decision

 

In order to confirm the appointment of School Governors for the above schools and in view of the recommendations made by the Vale of Glamorgan Local Authority Governors Advisory Panel.

 

 

C1758                        PROPOSED APPROACH TO 2011-12 IMPROVEMENT ASSESSMENT (CX) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet was requested to endorse the proposed approach as contained within the report to the 2011 / 12 Improvement Assessment.

 

The report highlighted that the Auditor General for Wales had a duty under the Local Government (Wales) Measure 2009 to make two assessments of all improvement authorities in Wales; a corporate assessment and a performance assessment. 

 

Under transitional arrangements for reporting under the Local Government Measure 2009 the Vale Council had been issued with a forward looking assessment of its corporate arrangements to secure continuous improvement during late Spring 2010.  This was followed by a backward looking (performance) assessment the following January examining progress against published local improvement objectives in the Corporate Plan 2010 - 2014. 

 

In 2011, the Auditor General Wales concluded that the established baseline made review on an annual basis unnecessary and proposed that from 2011 onwards full corporate assessments would be undertaken only once every 4 years unless he had significant concerns that suggested he should review those arrangements more frequently. 

 

A further requirement under the Measure was the introduction of self assessment which required Council's to undertake self assessments which would be used to inform their Annual Improvement Assessment.  The Part 1 Improvement Plan for the Council had been published on 30th April, 2012 and the review of the Plan would be undertaken by the WAO to ensure the Council's compliance with the Measure.  The Part 2 Improvement Plan was to be published on 31st October, 2012 and would be significantly shorter than in previous years and would close actions relating to 2011/12 improvement objectives as identified in the Corporate Plan 2010/14.  Other requirements such as the Council's financial statement, the Annual Report of the Director of Social Services and a statement on corporate sustainability and equalities would be reported separately via web links to the relevant information.

 

In response to a previous improvement recommendation in the Auditor General's Annual Improvement Report the Council had been working with the Local Government Data Unit to revise service planning which would form the basis for the Council's self assessment.  A series of pilots would be undertaken by the Customer Relations, Visible and Public Protection services to inform the self assessment as part of the service planning process for 2012/13.

 

The report highlighted that as a way forward it was proposed that a review of the three pilot service plans be undertaken by the WAO, the outcome of which would be used to refine the revised service planning process prior to the planned roll out from October 2012.  This would ensure compliance with the requirements of the Measure and the recommendations of the WAO.

 

Cabinet were informed that the WAO had been consulted and were on board with the proposed approach and noted that further reports would be presented to the Cabinet and Scrutiny Committees in due course.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the proposed approach to the Improvement Assessment 2011/12 be endorsed.

 

(2)       T H A T the report be forwarded to all Members of the Council for information.  

 

Reasons for decisions

 

(1)       That the proposed approach for the Improvement Assessment be endorsed.

 

(2)       To inform all Members of the Council. 

 

 

C1759                        UPDATE ON COLLABORATIVE WORKING (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The report referred to the Council's approach in relation to collaboration highlighting that it was an agile approach and that it had embarked on a number of collaborative arrangements with other organisations which were outlined at Appendix B to the report and summarised below.

 

Local collaboration under the aegis of the Vale Local Service Board (LSB) continued to progress well.  Statutory WG guidance on the future of LSBs had been recently in draft with the Vale LSB having already implemented key requirements such as the publication of an integrated Community Strategy as well as making good progress in the areas of partnership rationalisation, performance management, area working and needs assessment.

 

A Memorandum of Understanding had been agreed with Bridgend Council in December 2010.  A number of joint projects were being progressed under the aegis of at Programme Management Board.

 

The Council continued as a member of the Connecting South East Wales Board, and was playing an active part in two large-scale regional collaborative projects: Prosiect Gwyrdd in respect of waste management and the South East Wales Improvement Collaborative (SEWIC) for Social Services.

 

Prosiect Gwyrdd was also a partnership between Caerphilly, Cardiff, Monmouthshire, Newport and the Vale to agree a solution for treating waste after recycling and composting had been maximised for each area.

 

SEWIC was a partnership between all ten South East Wales Councils to improve the provision and commissioning of social services in the region.  A feasibility study had been conducted which identified additional potential areas of collaboration across the SEWIC region - between local authorities and with wider key stakeholders such as NHS partners, Housing and the Third Sector.  As a result, the SEWIC Board had agreed to take forward six major new projects and this programme would help to provide the local authorities with an additional means of delivering service modernisation and cost effectiveness.

 

The Council was also a member of the Central South Education Consortium in partnership with Cardiff, Bridgend, Merthyr and Rhondda Cynon Taf.  The collaboration had developed in response to an explicit challenge from the Welsh Government to establish effective and resilient arrangements

 

The Council was collaborating with Swansea Council on implementing and developing the Oracle eBusiness Suite of applications, in which both Councils had made significant investment. 

 

The report also noted that given the accelerating pace of the collaboration agenda there was hardly a Council service that was unaffected.  Accordingly, this was a real challenge for managers to get to grips with a new way of managing and to aid in this respect a note 'Collaborative Working - Guidance for Managers' had been developed and were detailed at Appendix C to the report. 

 

Cabinet Members in welcoming the update on progress for collaborative working reiterated that in their view collaboration for any service area should be clearly identified as being in the best interests of the Council.

 

This was a matter for Executive decision.

 

Following consideration of the report, Cabinet

 

 

 

 

RESOLVED -

 

(1)       T H AT the previous administration's actions in relation to collaborative working as contained in the report be noted.

 

(2)       T H A T the Council's commitment to agile collaboration with other suitable partners as and when agreements can be reached be re-affirmed.

 

(3)       T H A T further reports be brought to Cabinet and Scrutiny Committees on any future possible collaborative initiatives, on a regular basis.

 

Reasons for decisions

 

(1&2)  To ensure a flexible approach to collaboration that enables the Council to work with a range of partners in order to deliver improved services and maximise efficiencies.

 

(3)       To update Cabinet and Scrutiny Committees on ongoing initiatives.

 

 

C1760                        EXTERNAL FUNDING APPLICATIONS (L) (SCRUTINY - ALL) -

 

The Corporate Management Team had previously agreed new procedures to improve the way in which the Council assessed and co-ordinated its bids for external funding.

 

The report informed Cabinet of external funding applications submitted / allocated to maximise the amount of external funding sought / utilised to support the delivery of corporate objectives.  The report also referred to the Out of School Childcare Grant 2012/13, the Local Service Board Development Fund 1st April, 2012 to 31st March, 2015, the Vale of Glamorgan Council Rights of Way Improvement Plan Grant 2012/13, the Social Care Workforce Development Programme 2012/13, Area Based Energy Improvements to Hard to Treat Council Housing and Lakeside Landscape and Access Improvement Grant.

 

Out of School Childcare Grant 2012/13

 

It was proposed that the grant in the Vale was used to continue a number of child care settings that received Community Focussed Schools child care money during 2011/12.  £81,282 had been made available for child care grants and it was anticipated that these projects would become self sustaining after March 2013.  The report proposed to continue to employ a temporary part time Childcare Development Worker for the following 12 months to support providers in applying for a grant in out of school provision or to set up new provision.


 

 

Local Service Board Development Fund 1st April, 2012 to 31st March, 2015

 

It was proposed that the grant be used to continue to employ the Local Service Board Support Officer and to commission information and engagement support.

 

Vale of Glamorgan Rights of Way Improvement Plan Grant 2012/13

 

The report proposed that a capital grant of £33,169 be used towards

 

·               an analysis of condition survey data and continuation of work towards republication of Definitive map

·               provision of match funding to the Rural Development Fund grant for the improvement and creation of links between communities within the Coastal Zone to the All Wales Coastal Path (excluding Coastal Path itself)

·               an improvement scheme to benefit disadvantaged communities and one that will also assist public understanding of conservation of local biodiversity

·               the installation of roadside posts (contingency project).

 

Social Care Workforce Development Programme 2012/13

 

Since 2003 it was noted that the Welsh Government had provided an annual grant to local authorities to deliver on its guidance 'Planning for Training and Development Across the Social Care Sector'.  The revenue grant for 2012/13 was reported as £323,387 which required match funding from the Council of £138,594. The grant would support the provision of up to 250 hours training and development opportunities for approximately 1,500 staff over the coming year.

 

Area Based Energy Improvements to 'Hard to Treat' Council Housing

 

Following the submission of bids for Arbed funding from Welsh Government in November 2011, there remained an opportunity to take advantage of the Community Energy Saving Programme (CESP), the Carbon Emission Reduction Target (CERT) and other funding to support the Council achieve its aim of meeting the Welsh Housing Quality Standard and to target the reduction in fuel poverty for Council tenants.

 

LakesideLandscape and Access Improvement Grant

 

An application for £49,000 capital grant had been submitted to the Environment Agency to undertake lakeside landscape and access improvements as Cosmeston Country Park.  The £49,000 Splash Grant was pivotal to enabling improved access to the main focal point of the country park and better usage of the facility for users.  The funding would also enable further landscaping, improved access and interpretation facilities to the jetty and lakeside area of Cosmeston Lakes.

 

This was a matter for Executive decision.

 

Having considered the report it was

 

RESOLVED -

 

(1)       T H A T the Council continues to act as lead body for the revenue out of school childcare grant for 2012/13 awarded to the Children and Young People's Partnership which includes the administration of the childcare grants and the employment of the temporary part-time Development Worker be agreed.

 

(2)       T H A T the submission of the application for the revenue Local Service Board Development Grant available for the period 1st April 2012 to 31st March 2015 and the utilisation of the grant to support the Local Service Board and partnership working in the Vale of Glamorgan be retrospectively approved.

 

(3)       T H A T the acceptance of the Capital Vale of Glamorgan Rights of Way Improvement Plan grant available for 2012/13, its utilisation to assist in implementing the plan and its inclusion in the authority's Capital programme be approved.

 

(4)       T H A T the Council continue to apply for and accept the revenue grant available from Welsh Government to implement the Social Care Workforce Development Programme be approved.  

 

(5)       T H A T the Council enter into agreements with Scottish Power in respect of the Community Energy Savings Programme (CESP) and Carbon Emission Reduction Target (CERT) and the inclusion of the grant funding into the authority's Capital programme be approved.

 

(6)       T H A T the submission of the SPLASH Capital application to the Environment Agency for Lakeside Landscape and Access Improvements and if approved, inclusion in the authority's Capital Programme be approved.  

 

Reasons for decisions

 

(1)       That Cabinet approves the submission of the application and on-going responsibilities as lead body for the grant.

 

(2)       That Cabinet approves the submission of the application and notes the utilisation of the grant to support the Vale of Glamorgan Local Service Board.

 

(3)       That Cabinet agrees the Council accept the Capital Rights of Way Improvement Plan Grant and its inclusion in the authority's Capital programme.

(4)       That Cabinet agrees the Council continues to apply for and accept the revenue funding available to support the Social Care Workforce Development Programme.

 

(5)       That Cabinet approves the authority enter into agreements with Scottish Power in respect of the Carbon Energy Savings Programme and Carbon Emission Reduction Target grant.

 

(6)       That Cabinet approves the submission of the application and if approved, its inclusion in the authority's Capital Programme.       

 

 

C1761                        COMMUNITY ACTION SELF HELP (CASH) SCHEME 2011/12 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet's views were sought on the awarding of CASH grants.  The Community Action Self Help Scheme provided funding to Town and Community Councils to undertake capital schemes of their choice within their own areas.  Details of the applications received together with the grants recommended were set out at Appendix A to the report.  The scheme's conditions and criteria were set out at Appendix B to the report.

 

Cabinet were informed that schemes had to be completed within the financial year 2012/13 and were limited to receiving £15,000 for any one Town or Community Council and satisfactory quotations having to be received.  The Council would also have to be satisfied that the Town/Community Council would be able to meet all future revenue costs.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the following grants as detailed below be approved

 

Site / Location

Applicants Scheme Description

Grant Recommended

£

Merthyr Dyfan Cemetery

Application deferred to a future meeting of Cabinet in light of the declarations of interest noted at the meeting.

 

Paget Rooms

Refurbishment works Phase 3 (ladies and gents toilets, fire doors and associated works, foyer doors, main hall flooring restoration)

15,000

Llandough & Leckwith War Memorial Institute Hall (Llandough Community Council sole trustees of the LWM institute)

Upgrading of central heating system

5,000

The Old School (Wine Street, Llantwit Major)

Provision of disabled toilet / furniture / fittings etc to facilitate use of premises by voluntary groups etc.

8,000

 

Reason for decision

 

In order that grants can be progressed in accordance with the approved scheme.

 

(NB Councillor G. John left the room whilst this item was being discussed.)

 

 

C1762                        TREASURY MANAGEMENT (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The annual Treasury Report had been prepared as required and covered

 

·               the economy / interest rates in 2011/12

·               the strategy for 2011/12

·               the borrowing outturn for 2011/12

·               investment outturn for 2011/12

·               Prudential Indicators.

 

The report noted that the Director of Finance, ICT and Property continued to adopt a cautious approach in respect of Treasury Management operations with the Council's primary objectives for the management of its investments being given priority for the security and liquidity of its funds before seeking the best rate of return.  The authority continued to place the majority with the Debt Management Account Deposit Facility (DMADF) and these deposits were guaranteed by the British Government although the interest rate was lower than commercial banks. Funds not placed in the DMADF were placed with Barclays Bank plc in a Fixed Interest Bearing Current Account.  This investment attracted a slightly more favourable rate of return and had the benefit of instant access to funds deposited but security being compromised to the very minimum.

 

The Council's primary objective for the management of its debt was to ensure its long term affordability.  The majority of the Council's loan being borrowed from the Public Works Loan Board at long term fixed rates of interest. 

 

The Council had approved the Treasury Management Strategy for 2011/12 at its meeting on 28th February, 2011 and the Director of Finance, ICT and Property advised that all treasury management activity undertaken during the financial year complied with the approved strategy, the CIPFA Code of Practice and the relative legislative provisions.

 

The overall return on investments for 2011/12 was reported as 0.26%.

 

This was a matter for decision by Council.

 

Having considered the report and the Prudential Indicators attached at Appendix 1 it was

 

RESOLVED - T H A T the report on Treasury Management 2011/12 be accepted and recommended to Council for approval.

 

Reason for decision

 

To confirm Cabinet's acceptance of the report and refer the same to Council for approval.

 

 

C1763                        CLOSURE OF ACCOUNTS 2011/12 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet were informed of the provisional financial position of the Council for the 2011/12 financial year.

 

The Council on the 28th February 2011 (minute no.957) had agreed the Authority’s budget requirement for 2011/12. This represented estimated net expenditure for the Authority of £201,536,295. Total expenditure was to be financed by Revenue Support Grant (£121,680,773), National Non-Domestic Rates contribution (£28,951,384) and Council Taxpayers (£50,904,138). The Standard Spending Assessment (SSA) for the year was £202,787,877.

 

The revenue estimates had been amended  and approved by Cabinet during the financial year, however they were at the same overall net level as the original estimate £202,036,295 (before use of General Reserves of £500,000). The actual expenditure against this for 2011/12 was noted as £201.401M.

 

Certain accounting adjustments had also been made to service budgets in respect of:

 

·               Depreciation of Assets. This charge can vary for a year due to an increase / decrease in the valuation of assets. These movements needed to be incorporated into the accounts.

·               IAS 19 Retirement Benefits. The purpose of this standard was to ensure that the operating costs of providing retirement benefits to employees are recognised in the accounting period in which they are earned by the employees.

·               Single Status - the estimates had been amended as Policy had been charged with the estimated costs for 2011/12.

·               Energy - this estimate was not required for 2011/12 and had been transferred back to Policy from service committees.

·               Carbon Reduction Scheme. - The original estimate for this was included in Policy, however it had been re distributed to the relevant service.

 

Appendix ‘1’ to the report amended the revised estimates to take account of the above adjustments it being noted that there was no overall effect on the Authority.

 

Set out below is the table comparing the amended estimate and the actual expenditure for the Authority

 

Service

Amended Revenue Estimate

Total Provisional Actual

Variance Favourable  () Adverse

 

       £’000

          £’000

             £’000

Directorate of Learning and Development

 

 

 

Education and Schools

89,081

89,033

48

Libraries

2,657

2,633

24

Lifelong Learning

1,503

1,500

3

Catering

933

929

4

Social Services

 

 

 

Children and Young People

13,202

14,242

(1,040)

Adult Services

32,318

33,670

(1,352)

Service Strategy

297

292

5

Total Social Services

45,817

48,204

(2,387)

Directorate of Environmental and Economic Regeneration

 

 

 

Planning and Transportation

4,810

4,915

(105)

Economic Development and Leisure

6,096

6,193

(97)

Visible Services

20,535

20,331

204

Directorate of Legal and Regulatory

 

 

 

Legal, Democratic and Registrars

113

110

3

Public Protection

2,363

2,361

2

Private Sector Housing / Community Safety

2,721

2,712

9

Directorate of Finance, Information Communications Technology (ICT) and Property 

 

 

 

Finance, ICT and Property

(32)

(49)

17

Human Resources

4

1

3

General Policy (incl Council Tax Surplus)

24,542

21,651

2,891

Building Services

9

3

6

Chief Executive (including Corporate Partnership)

218

210

8

Youth Offending Service

666

664

2

Grand Total

202,036

201,401

635

 

The main reasons for the variances were detailed in paragraphs 10 - 51 which were contained within the report.

 

Cabinet were informed that the Statement of Accounts would be approved by Council by 30th September, 2012 and a separate report would be taken to Scrutiny Committee (Corporate Resources).  Cabinet were requested to approve any slippage under the Council's Urgency Decision Procedure.

 

This was a matter for Executive decision.

 

Following consideration of the report it was

 

RESOLVED -

 

(1)       T H A T the slippage figures shown at Appendix 5 to the report be endorsed and that the Urgency Decision Procedure set out in Article 13 (13.09) of the Council's Constitution be agreed for the approval of the slippage.

 

(2)       T H A T the remainder of the report and the financial measures taken be approved.

 

Reasons for decisions

 

(1)       To endorse the amendments for the 2012/13 Capital Programme due to slippage and that the Urgency Procedure be utilised as the next Council meeting would not be until September 2012.

 

(2)       In order that the remainder of the report and the financial measures taken and proposed are agreed.

 

 

C1764                        GRANTS TO COMMUNITY / VOLUNTARY ORGANISATIONS 2012/13 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Approval was sought on an award of grants from the 2012/13 corporate revenue budget.  Attached at Appendix A were details of the applications for consideration and the recommended grant in respect of each.

 

The schemes Eligibility Criteria and Decision Criteria was set out at Appendix B to the report in order that Cabinet could ensure that the criteria was being met and the grants awarded in accordance with the Council's priorities.

 

Local community / voluntary organisations had, as in previous years, been invited to apply for funding with previous years applicants being automatically being sent application packs.  The availability of the funding had been advertised on the Council's website and also in local newspapers.  Cabinet Members considered that when applications were submitted for future grant funding, full details of current assets, including capital assets or inspirational plans should also be submitted with applications in order that Cabinet can make informed decisions.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the grants as set out at Appendix A to the report be awarded.

 

(2)       T H A T for future applications detailed information in relation to the applicant's current assets be provided.

 

Reason for decision

 

(1)       That grants are awarded in accordance with the approved scheme.

 

(2)       In order that Cabinet can be fully apprised to make informed decisions.

 

NB   Councillor R F Curtis vacated the room whilst this item was being discussed.

 

 

C1765                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C1766                        PROVISION OF DISCRIMINATION CASE WORK SERVICE (L) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet was informed of the proposed changes to the discrimination case work service in the Vale of Glamorgan, it being noted that for a number of years Race Equality First had provided a support service to victims of discrimination in Cardiff and the Vale of Glamorgan.  The service had been subsidised by a financial contribution from the Council together with funding from Cardiff Council.

 

The report noted that due to low take up and the high cost of the Race Equality First service options for obtaining better value for money and increasing the availability of discrimination advice within the Vale of Glamorgan had been explored with the Citizens Advice Bureau.  They had subsequently offered a face to face discrimination advice service for a minimum of 47 weeks which was a significantly lower cost which would greatly increase the availability of face to face advice from 36 hours per year by the Race Equality First to 282 hours per year by the Citizens Advice Bureau (based on a six hour day), as well as offering home visits to clients when deemed necessary.

 

Cabinet was further informed that an equality impact assessment had been undertaken on the proposed change of service provider and it was anticipated that the additional availability of the service coupled with its location in the Citizens Advice Bureau would assist the Council in being better able to comply with the general equality duty of positively contributing to a fairer society through advancing equality and good relations.  It was also noted that the new provision by the Citizens Advice Bureau would be closely monitored to ensure that the predicted improvements were gained.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the change in discrimination casework provider from Race Equality First to the Citizens Advice Bureau be approved.

 

Reason for decision

 

To ensure that Members are aware of the change of provider and the reasons for change.

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