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CABINET

 

Minutes of a meeting held on 23rd July, 2012 at the Barry Town Council Offices, Barry.

 

Present: Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

 

C1767                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 9th July, 2012 be approved as a correct record.

 

 

C1768                        DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

C1769                        VALE OF GLAMORGAN LOCAL ACCESS FORUM (L) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Approval was sought to appoint a Council Member to sit on the above Forum to fill the vacancy left by the former Councillor A.M. Ernest who was not re-elected at the recent Local Government Elections. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T Councillor E. Williams be appointed as the Council's representative on the Vale of Glamorgan Local Access Forum for the lifetime of the Forum (three years from 22nd February, 2012 (the date of the initial meeting)).

 

Reason for decision

 

To comply with the provisions of Regulation 6(1) of the Countryside Access (Local Access Forums) (Wales) Regulations 2001.

 

 

C1770                        PRE-CABINET DECISION SCRUTINY (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The authority's new administration had already made clear its commitment to fully engage in relevant parties/stakeholders as much as possible in delivering services for residents of the Vale of Glamorgan.  This philosophy also extended to a desire to increase the involvement of the non-Executive Members (Scrutiny) on the Council in respect of the Cabinet's Forward Work Programme.  Accordingly, it was proposed to introduce pre-decision scrutiny which would afford Scrutiny Committee Members the opportunity to participate in, and potentially shape, future policy development and Cabinet decisions.

 

The adoption of such arrangements met with good practice as such an arrangement provided Cabinet with a wider perspective from which to subsequently consider and determine matters.  However, there would be instances when it was not practicable to engage the scrutiny process prior to a matter going before Cabinet.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Cabinet Forward Work Programmes be produced in a format that specifically indicated which items were to be subject to pre-Cabinet decision scrutiny and, if considered appropriate, public consultation.

 

Reason for decision

 

To provide for increased involvement of non-Executive Members in matters of policy development and other areas prior to such being formally determined by Cabinet.

 

 

C1771                        COLDBROOK CATCHMENT FLOOD RISK MANAGEMENT SCHEME (EVS) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report sought to apprise Cabinet of progress in respect of the above matter since original approval was granted by the previous administration's Cabinet at its meeting held on 20th July, 2011.  The report also sought approval to allocate the match funding element of the additional grant provision from Welsh Government including authorisation to enter into a contract for the delivery of the Coldbrook Catchment Flood Risk Management Scheme. 

 

The Council had secured European Regional Development Funding (ERDF) and Welsh Government Flood and Coastal Erosion Risk Management Grant to address the management of the flood risk that existed within the above catchment area.  This funding had been approved which would support the project identified in the preliminary project appraisal that would include; catchment modelling, project appraisal, catchment study, scheme design, raising awareness, community engagement, procurement and construction.  Details of the total project cost was set out in the report, which taken together with the grant funding the Council would be required to provide match funding in the amount of £82,000 in total which had been identified in the Council's Capital Programme for 2011/12 and 2012/13. 

 

In addition to the above funding arrangements, the Welsh Government had recently confirmed that additional FCERM grant funding had been made available for this scheme.  This additional funding was £803,000 at 85% grant aid and this equated to £683,000 and required 15% match funding in the amount of £120,000 which would be provided from Visible Services Reserves.

 

The scheme programme outlined the activities to be completed to bring the scheme to a successful conclusion by March 2013 in accordance with the requirements of the grant.  It was noted that the scheme had now progressed through the detailed designs stage and Martin Wright Associates who had been commissioned to complete all elements of the scheme in accordance with the Welsh Government's New Approach to flood risk management was currently seeking tenders from five contractors and the Council's own Highways and Engineering Section. 

 

A public awareness meeting was held on 31st May, 2012 and presentations had also been made to four schools within the catchment area to raise awareness of the scheme and the flood risk management issues. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the proposed flood management measures for the Coldbrook Catchment, Barry be approved.

 

(2)       T H A T the additional capital FCERM grant funding from the Welsh Government be accepted including approval of the 15% match funding element of the grant for the completion of the above scheme.

 

(3)       T H A T the Director of Housing and Visible Services in consultation with the Director of Resources and the Cabinet Member for Environment and Visible Services be authorised to accept the successful tender (to a value of up to £1,600,000) for the execution of the Coldbrook Catchment Flood Management Scheme work.

 

Reasons for decisions

 

(1)       To ensure progress of the scheme and the flood risk management work being undertaken.

 

(2)       To ensure sufficient funding for the flood mitigation measures which would provide adequate protection against flood risk within the catchment area.

 

(3)       To enable the award of tender for the scheme to take place during the summer recess.

 


 

 

C1772                        CIVIL PARKING ENFORCEMENT - PROGRESS (EVS) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The previous administration's Cabinet at its meeting held on 29th February, 2012 considered a report in respect of the above subject matter which advised of progress being made towards obtaining powers from the Welsh Government to take on civil parking enforcement within the Vale of Glamorgan (Min No C1642 refers).

 

An outline of the progress made to date of the joint project related to a review of Traffic Regulation Orders, Signs and Lines and the production of Map-based Schedules of which both elements of the project were due to be concluded by mid July 2012.  In regard to the Civil Enforcement Area, a draft application had been submitted to the Welsh Government on 16th February, 2012 (details of which were appended to the report) and would be further developed over the forthcoming months in consultation with the WG and a formal application would be made in due course. 

 

The report also dealt with specific issues which had been determined or were being progressed in relation to the following matters:

 

·               the proposed number and deployment of Civil Enforcement Officers (CEOs)

·               the proposed extent of the training of CEOs

·               the uniforms and equipment

·               methods of payment

·               publicity programme

·               formal consultation with statutory consultees which had been undertaken on 5th April, 2012 which had subsequently provided supportive responses

·               office accommodation

·               back office provision which entailed the engagement of Denbighshire County Council who would provide the back-office support through their Wales Penalty Processing Partnership (WP3) arrangements.

 

The report also touched upon joint service provision specifically in regard to the joint project team with the Project Board now being chaired by the Council's Operational Manager for Highways and Engineering following the recent withdrawal of the Council's Head of Visible Services who had been recently appointed as the Council's Director of Visible Services and Housing.  Project Board Members also included the Head of Street Scene along with the Client and Business Team Leader both from Bridgend County Borough Council, the latter being the Project Manager with a day to day responsibility for planning and management of the project throughout all stages. 

 

The original intention of the Cabinet report on 29th February, 2012 was to obtain CPE powers by April 2013.  However, the Council's new Leader and the Cabinet Member for Environment and Visible Services had requested officers to give urgent consideration to obtaining the necessary powers earlier.  Consequently, the joint Project Board had commissioned the Council's Audit Service to undertake a study to establish if any reduction in the implementation timescale was possible.  It was anticipated that a further report would be submitted to Cabinet following the summer recess on the outcome of this study.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T progress to date in respect of the Council obtaining Civil Parking Enforcement (CPE) powers be noted but a further progress report on the matter be submitted to Cabinet in September 2012.

 

Reason for decision

 

To update Cabinet on progress to date and also to consider the outcome of an independent study into the possibility of bringing the implementation date for CPE forward.

 

 

C1773                        HOUSING IMPROVEMENT PROGRAMME - PROGRESS UPDATE (HBMCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

The report set out a comprehensive assessment of progress made to date since the appointment of the external WHQS contractors. 

 

The report encompassed matters relating to contractor mobilisation to ensure appropriate arrangements were in place with contractors including, the Council's Building Services to ensure a state of readiness prior to the formal contract start date of 3rd September, 2012; the establishment of a Framework Core Group which would see the establishment of quarterly meetings with all contractors up to December 2012 to ensure collaborative working arrangements were in place to deliver a successful programme of works; Housing Improvement Programme - Tenant Engagement which would see the establishment of a tenant's Quality and Design Forum as part of the new governance arrangements for overseeing the Housing Improvement Programme a Works Programme had been established for the full 4 ½ years (3rd September, 2012 to 31st March, 2017) which had been developed for each of the four external contractors and the Council's Building Services Section details of which were set out in Appendix 1 to the report.  It was noted that whilst the Work Programme had been developed for the full 4 ½ years, experience from other Councils had indicated that changes to the programme would occur as a result of factors i.e. where void properties became vacant then those homes would be brought up to the WHQS.  Communications with tenants was considered an important aspect of any refurbishment programme and work was currently underway with each of the contractors to standardise and agree all publicity material across the county.  Meet the contractor open days would be held in early August which would allow tenants to engage with contractors in their respective geographical areas and to allow tenants to see the type of components that would be used within their homes.  These events could also be attended by Elected Members; Tenant liaison and site supervision would be provided through five Tenant Liaison Officers who would have the primary role of supporting tenants throughout the refurbishment period and to be the first point of contact in the event of tenants raising any concerns.  Housing Improvement Supervisors in each contract area would also be responsible for the quality of the workmanship of each of the contractors, raising defects with contractors and signing off completed works. 

 

In addition to the above matters, a WHQS Member briefing session had been arranged for Monday, 30th July, 2012 which would be attended by the external contractors who would make a presentation on their company, experience to date and to answer any questions raised by Members. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the contents of the report be welcomed and progress to date be noted.

 

(2)       T H A T quarterly monitoring reports be submitted to the relevant Scrutiny Committee in the first instance and Cabinet.

 

Reason for decision

 

(1)       In acknowledgement of progress made to date in regard to the above matter.

 

(2)       To allow for appropriate monitoring arrangements.

 

 

C1774                        ALEXANDER GARDENS COMMUNITY CENTRE (LPCSD) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Since the above matter had last been reported to Cabinet work had progressed significantly in terms of identifying funding for the project from the Council's Capital Programme for 2012/13 and in addition, grant funding from Barry Regeneration Fund; the submission and obtaining of planning consent for the new building and the placing of tenders for the project with the submission of the same by 25th July, 2012.

 

The current draft programme indicated execution of a formal contract in early August with the completion of site works in November 2012.

 

A further report would be submitted to Cabinet following the summer recess to obtain approval for tender acceptance in compliance with the Council's Contract Standing Orders. 

 

This was a matter for Executive decision.

 

 

RESOLVED -

 

(1)       T H A T progress in respect of the above matter be noted.

 

(2)       T H A T the Director of Finance, ICT and Property in consultation with the Leader and Cabinet Member for Corporate Resources and the Director of Development Services, be granted delegated powers to accept the successful tender provided total project costs could be contained within the approved budget.

 

Reasons for decisions

 

(1)       To ensure progress of the project was adequately monitored.

 

(2)       To ensure appropriate arrangements were in place to facilitate tender acceptance during the summer recess and to ensure the Centre becomes operational at the earliest opportunity.

 

 

C1775                        NATIONAL EISTEDDFOD 2012 - LLANDOW, VALE OF GLAMORGAN (LPCSD) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report updated progress to date in outline of the key issues that had been or were currently progressing to ensure that the event was a success from the Council's perspective and related to the following matters:

 

·               The development of a transport strategy, including signage, car parking arrangements, access to the site, linkages to the railway station and public transport arrangements which were well advanced.

·               Cleansing and highway maintenance and verge cutting programme which was scheduled to reflect the holding of the event in early August.

·               Discussions with the Eisteddfod organisers to identify a site on the Maes had been concluded and ideas in relation to content for the Pavilion were well advanced.  Work in respect of staffing the Pavilion had already been undertaken to ensure an appropriate level of staffing for the event and to ensure that the Council's Pavilion was well staffed throughout the event.

·               Consultation with Town and Community Councils was significantly advanced and the Eisteddfod organisers had already provided briefing on how Council's could become involved in decorating their communities and assisting with presenting the Vale of Glamorgan in a positive manner.

·               The Council's Events Panel have continued to meet throughout the lead up to the Eisteddfod which had considered all the regulatory aspects relating to the event of this scale including critical input from the Council on issues relating to health and safety, food standards, traffic management and emergency planning.

·               Work was underway with the Council's Communications Team to ensure that an appropriate level of publicity was generated locally, in relation to several key issues relating to the Eisteddfod.

·               Marketing and media relations for the Vale of Glamorgan Eisteddfod were being undertaken by the National Eisteddfod's in-house communications team, with support from the Council's Communications Team and Tourism/Events Marketing Officers.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T progress made to date be noted.

 

(2)       T H A T the report be referred to the Scrutiny Committee (Economy and Environment) for consideration and copies also be sent to all Town and Community Council Clerks within the Vale of Glamorgan.

 

Reasons for decisions

 

(1)       To monitor progress in relation to the organisation of the event.

 

(2)       To apprise the Scrutiny Committee and all Town and Community Councils of progress to date.

 

 

C1776                        EVENT DEED OF GRANTS 2012 - 2015 (PART 2) (LPCSD) (SCRUTINY - CORPORATE RESOURCES) -

 

The above matter had been considered by a previous meeting of the Cabinet on 11th June, 2012 where at that time, certain grants had been deferred to allow a further report to be submitted detailing all relevant financial information on those organisations detailed in the report including, the review of funding streams available to the same. 

 

Since the submission of the original report, discussions had been held with the organisations concerned regarding future funding arrangements.

 

Councillor Elmore, Cabinet Member for Children's Services and local Ward Member sought an assurance from the Director that residents residing in the proximity of the Tall Ships event would not be adversely affected as they had been in previous years in regard to traffic management issues.  The Director responded that officers would be liaising with ABP and other interested parties to ensure appropriate traffic management arrangements were in place to assist local residents.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T a grant of £10,000 funding for the Tall Ships Youth Trust for 2012/13 only be approved to attend this year's Tall Ship Festival.

 

(2)       T H A T a further report be submitted following the 2012 Tall Ship Festival on future sources and quantum of funding for the event.

 

(3)       T H A T a further report be submitted to Cabinet on the use of the remainder of the Event Deed of Grants for 2012/13.

 

Reasons for decisions

 

(1)       In acknowledgement that the Tall Ship Youth Trust was already committed to Barry for 2012.

 

(2)       To allow a full evaluation of the 2012 Tall Ship Festival and subsequent funding options.

 

(3)       To apprise Cabinet of the possible options available.

 

 

C1777                        FUTURE DEVELOPMENT SITES - BARRY WATERFRONT AND BARRY ISLAND PLEASURE PARK - UPDATE (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report set out a comprehensive update in respect of the various elements of the development of Barry Waterfront including, progress to date in regard to planning consents, legal agreements and associated secured planning obligations including related financial contributions.  The Legal Agreement also included a requirement that in the event the developments viability improved and became profitable the Council would receive a 25% share of any profit to provide further improvements details of which were set out in the report.

 

A similar account was presented in respect of progress in regard to the planning application for the re-development of Barry Island Pleasure Park.  The planning consent was subject to the applicants first entering into a Legal Agreement to secure a number of planning obligations and associated financial contributions. 

 

Since the granting of planning permission in respect of Barry Waterfront, the applicants and their agents had been undertaking extensive preparatory work, including the submission of information relating to conditions on the relevant consents and it was understood that commencement of the development was imminent.  It had also recently emerged that the Consortium had selected Asda to deliver the supermarket development.  It was also anticipated that the first 'reserve matters' submissions relating to the housing development at 'West Pond'.  In regard to the delivery of the link road up to the junction into 'West Pond' and the new retail food store was anticipated by mid-end of 2013, with the connection of the link road to Barry Island being delivered as part of Phase II this being anticipated approximately five years from now based on currently phasing timescales. 

 

In terms of progress in relation to Barry Island Pleasure Park, the development descriptions had continued with the applicant and their legal advisors with regard to the completion of the appropriate Legal Agreement, although this was yet to be concluded.  Once an agreement was concluded and signed by all parties, the planning permission would be issued.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T progress to date in respect of the major development proposals relating to Barry Waterfront and Barry Island Pleasure Park be noted.

 

Reason for decision

 

To monitor progress in respect of delivery of the above schemes.

 

 

C1778                        NELL'S POINT, BARRY ISLAND - CURRENT POSITION (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report set out progress in regard to the ongoing consideration of the possible future development options and uses at the above location. 

 

The report also referred to the various sequence of reports to the Council's Cabinet as far back as December 2007, whereupon at that time, a decision was made to appoint consultancy support which was subsequently obtained in June 2009 with the appointed Humberts Leisure who had been commissioned to consider the tourism and leisure market and to suggest a range of uses that might be pursued. 

 

However, prior to moving into the marketing stage of the project officers had wished to feed the completed report through to the various stakeholder groups and to general consultation with the intention of reporting comments back to Cabinet for a resolution on marketing in the summer of 2010.  This consultation exercise had resulted in the number of respondents suggesting that the discussions on Nell's Point should be within a wider context of a master plan for Barry Island in order that a wider consolidated approach might be taken.  Others suggested that this wider contextual approach should be considered as part of the work of the Barry Regeneration Area Partnership Board as funding might be available from the Welsh Government under the banner of this work. 

 

As a result of the above discussions, the site remained unmarketed and officers had moved forward with two further pieces of work.  Firstly, with the initial work required to develop contextual Master Plan for the Island and, secondly, consideration of marketing options available for Nell's Point.

 

Consequently, a procurement exercise in August 2011 led to the appointment of LDP/Collins Leisure Consultants (LDP/CLC) with the remit of providing a further report on Nell's Point.  The remit of the LDP/CLC report was to give such consideration but also to provide an in-depth business case proposal, considering factors such as site development costs, operational costs and possible income generation for a range of uses to provide the basis for consideration of gap funding requirements and the approach to be taken when interacting with the tourism investment market.  Following the acceptance of the LDP/CLC Stage 1 report in March, 2012 and work had progressed on the Stage 2 report with this anticipated to be presented to the Barry Regeneration Area Partnership Board, Cabinet and the relevant Scrutiny Committee.  This would enable full consideration by Cabinet of the views of the Board and the relevant Scrutiny Committee.

 

The development of Nell's Point also had to be seen within the wider context of developments being undertaken at the Barry Waterfront and the proposed re-development of the Barry Island Pleasure Park. 

 

It was noted that an imminent presentation of the work of LDP/CLC to the Barry Regeneration Area Partnership Board, Cabinet and the relevant Scrutiny Committee would be made and would allow the Council an opportunity to consider the findings of the consultants and whether or not these findings should inform and feed into the Master Plan for the Island as well as to inform the future work of the Barry Regeneration Area Partnership Board and any subsequent regeneration initiatives. 

 

The Cabinet Member informed the meeting that the next meeting of the Board had been brought forward from its original scheduled date later in the year to the beginning of September 2012.  This meeting would receive a presentation from LDP/CLC and to discuss their draft executive summary report on potential options for the site.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T progress to date in regard to the future development options and uses at Nell's Point, Barry Island be noted.

 

(2)       T H A T the report be referred to the Barry Regeneration Area Partnership Board for consideration.

 

(3)       T H A T a further detailed report outlining the findings of LDP/Collins Leisure report be submitted to the Barry Regeneration Area Partnership Board, the Council's Scrutiny Committee (Economy and Environment) and Cabinet in due course.

 

Reasons for decisions

 

(1)       To monitor progress in respect of the future development options and uses for Nell's Point, Barry Island.

 

(2)       To allow further consideration of the ongoing work related to Nell's Point.

 

(3)       To allow further details to be presented in due course for Members' views.

 

 

C1779                        MARKETING OF HYDRAULIC PUMPHOUSE, INNOVATION QUARTER, BARRY WATERFRONT (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Since the original granting of approval by the previous administration's Cabinet at its meeting on 2nd November, 2011 to market and dispose of the Hydraulic Pumphouse (Min No C1495 refers), Savills had been appointed as property agents for the Council.

 

Savills representatives had worked over the past few months with Council officers in liaison with the Welsh Government preparing the technical documentation to facilitate the marketing of the property.  Savills had advised that marketing should commence the first week of September 2012.  In the meantime, the Officer Project Team as well as preparing for the launch was exploring in liaison with Savills and the WG the means by which the marketing process would be facilitated to encourage bids from a wide range of potential sectors, whether from the third sector/the community or from the commercial sector etc.  It was hoped that the Council would receive creative and innovative proposals for the reuse of this important historic building.  However, the major challenge for securing a viable end use for the facility was the current difficult economic conditions. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the progress made to date with the facilitation of the marketing of the Hydraulic Pumphouse be noted.

 

Reason for decision

 

To monitor progress in respect of the above matter.

 

 

C1780                        BARRY REGENERATION AREA (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Cabinet was apprised of the current position with regard to the above project with information advising of the next stages to the Welsh Government's Ministerial review of regeneration priorities.  The original Programme was launched by the Welsh Government in March 2010 and a total of £9.8 million of Welsh Government investment was allocated to the same which was initially intended to run for three years i.e. April 2010 to March 2013 inclusive.  However, following the UK Government's Spending Review, this allocation was re-profiled over four years.  The current financial position in respect of the programme was set out in the report including membership of the Partnership Board including its remit and cycle of meetings.

 

The Themes and Priorities document set out in Appendix 1 was given Ministerial approval in July 2011 and a comprehensive project list was set out in Appendix 2 to the report.  To date, the Barry Regeneration Area programme achievements included:

 

·               over £1 million of public realm improvements, which had unlocked a further £1.2 million of investment for the Castleland Renewal Area Housing Facelift Programme in 2011/12

·               over £1.5 million invested in the Innovation Quarter, helping to secure a new £7.5 million, 68 job hotel and restaurant development

·               over £400,000 to improve wellbeing in disadvantaged areas

·               £1.8 million on upgrading indoor and outdoor leisure facilities.

 

In addition to the above matters, the Minister had written to the Leader asking him to nominate two Council representatives to join the Barry Regeneration Area Partnership Board and consequently the Cabinet Member for Regeneration, Innovation, Planning and Transportation had been nominated to be the Partnership Board Chairman, with the Director of Development Services nominated as the other Council representative. 

 

Cabinet were also informed that Barry Town Council would also be represented on the Partnership Board in future.

 

A key decision of the Partnership Board in moving forward was the use of the remaining funding available in 2013/14 and decisions relating to how the money would be invested.

 

The Welsh Government's team was also seeking to make strategic links across Government and beyond to maximise the benefits of the nearby St. Athan - Cardiff Airport Enterprise Zone, the potential for a new campus for Cardiff and Vale College on the Waterfront, and other key programmes such as Communities First, Flying Start, Housing Renewal and Heritage Lottery Fund.

 

In February 2012, the Welsh Government commenced a policy review of approaches to regeneration, including consideration of specific commitments to renew seaside towns and town centres.  As part of this review, the Welsh Government had commissioned teams of consultants to evaluate town centres located in all the Regeneration Areas across Wales and to examine the issues around seaside resorts.  The consultants would engage with Council Members and Officers and the Barry Regeneration Area Partnership Board over the coming weeks.  It was anticipated that a further review would conclude in February 2013 with a policy announcement.  This would follow a period of formal consultation from October 2012.

 

As the existing investment in the Barry Regeneration Area Programme drew to a close in 2013/14 the Council was committed to achieving the best future investment strategy for Barry and would work constructively with the Welsh Government to achieve the same.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the progress in respect of the current position with the Barry Regeneration Area be noted.

 

(2)       T H A T the report be referred to the Scrutiny Committee (Economy and Environment) for consideration.

 

(3)       T H A T a further report be submitted to Cabinet and the Scrutiny Committee (Economy and Environment) regarding the review of regeneration priorities following further discussion with the Welsh Government.

 

Reasons for decisions

 

(1)       To monitor progress in respect of progress made in the Barry Regeneration Area.

 

(2)       To allow the Scrutiny Committee to express a view on the matter.

 

(3)       To allow further details to be reported in due course for Member's views.

 

 

C1781                        ANNUAL REPORT - SECTION 106 LEGAL AGREEMENTS 2011 - 2012 (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report detailed progress in respect of Section 106 (Planning Obligations) matters that had arisen in the last financial year, April 2011 to March 2012. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the progress made on Section 106 matters between April 2011 and March 2012 be noted.

 

(2)       T H A T the report be referred to the Council's Planning Committee, Scrutiny Committee (Economy and Environment) and Community Liaison Committee for consideration.

 

Reasons for decisions

 

(1)       To monitor progress made on Section 106 matters.

 

(2)       To allow the Planning Committee, Scrutiny Committee (Economy and Environment) and Community Liaison Committee .to express a view on the matter

 

 

C1782                        BARRY CLUSTER COMMUNITIES FIRST (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Welsh Government had requested that the future of the Communities First programme would require a new Cluster Programme based on the most deprived 20% of Lower Super Output Areas (LSOAs) in Wales and this approach would commence in October 2012.  Bids were required to be submitted for a new Cluster on or before 29th June, 2012.  The proposed Cluster group for Barry would entail Castleland (1+2), Cadoc (1, 3+4), Court (3), Gibbonsdown (1, 2+4) and Buttrills (2).  The population of the proposed Cluster stood at just over 15,500.

 

Following the recent Senior Management reduction exercise, the Communities First team would now be situated within the new Directorate of Development Services.  This was considered beneficial in that it allowed synergies to develop with a number of relevant initiatives and policies, not least the Barry Regeneration Area, housing renewal, new development opportunities and links with transport issues. 

 

Initial expressions of interest were submitted to WG in April of this year and was in the form of a Cluster Indicator Request form which detailed the proposed LSOAs to form the Barry Cluster.  This allowed WG to issue a reference number for the Cluster and allow work to proceed on making a full submission.  Since that time, discussions had been held on a regular basis with WG officials, not only specifically relating to Communities First but also in terms of linking the Barry Cluster proposal with the work being undertaken on regeneration.  The Council had been allocated Consultant support to assist in drawing up the proposal with the matter also being presented to the Local Services Board and the Council's Corporate Management Team in June 2012.  It was also noted that the application was being developed in collaboration with partners which maximised the opportunities to add value to existing service provision and initiatives such as Families First, with links established with health bodies and agencies such as the Citizens Advice Bureau and Careers Wales.

 

In regard to the programme detail itself, the programme was based on three themes, namely Learning, Prosperous and Healthy Communities.  A copy of the bid had been made available in the Council's Members' Room and included full details of the matters referred to in the report.

 

The next steps would require further development of the bid in July and August, with the potential for review any time up until October 2012.  To this end, WG officials had continued to stress that the process was imperative and that there would be a need to discuss and develop the proposal after the bid submission date of 29th June.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T work to date on progressing a Communities First Cluster Bid be endorsed.

 

(2)       T H A T the report be referred to the Scrutiny Committee (Economy and Environment) for consideration.

 

(3)       T H A T a further report be presented to Cabinet and Scrutiny Committee (Economy and Environment) as the bid is developed further following discussion with Welsh Government.

 

Reasons for decisions

 

(1)       To monitor progress in respect of the matter and to endorse the Bid submitted to Welsh Government on 28th June, 2012.

 

(2)       To apprise the Committee of the current position and to allow a view to be expressed on the matter.

 

(3)       To keep Cabinet and Scrutiny Committee updated as to progress on the Barry Communities First Cluster.

 

 

C1783                        BARRY REGENERATION AREA PROJECT DEVELOPMENT FUND 2012-13 (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Council had a capital allocation for 2012/13 of £300,000 which was to be used for preparatory work such as feasibility, site investigation and concept design work; project management in keeping with good practice for major projects; and, project match funding to deliver in capital funding from the Welsh Government Barry Regeneration Area Programme and from other external funding streams.

 

The Council, at its meeting in March 2012 approved that £4,000 in the Barry Regeneration Area Project Development Fund for 2012/13 be allocated to cover the shortfall in the overall total forecast capital cost for the Barry Island Station Footbridge scheme. 

 

Approval was sought to use the remaining capital sum of £296,000 to fund the following budget proposals in 2012/13 namely:

 

·               Barry Dock Station Park and Ride: £50,000 was required to cover increased contract costs caused by extension of time and demobilisation/remobilisation costs due to Network Rail delays.

·               Project Management Unit: £60,000 was required to fund a dedicated resource to project manage a number of major regeneration projects including Innovation Quarter (including the Pumphouse), Barry Rail Centre/Barry Tourist Railway and Nell's Point, Barry Island.

·               Economic Development Unit: £26,000 was required to fund a dedicated resource to improve policy capacity and assisting the development/delivery and evaluation of regeneration projects and programmes associated with Barry Regeneration Area.

·               Landscape Design Service: £35,000 was required to fund a dedicated design and project management resource to develop and deliver the Public Realm, Public Open Space and Public Arts elements of both major regeneration projects e.g. Barry Town Centre, Innovation Quarter, Barry Island and community based projects in Castleland Renewal Area and the Communities First areas.

 

The proposals set out above amounted to a total expenditure of £171,000.  These proposals should be seen in context with the previous report considered by the Cabinet at this meeting in relation to the Barry Regeneration Area.  Having regard to this it was therefore considered prudent that the unallocated £125,000 be held in abeyance as a contingency and that the Director of Finance, ICT and Property or after 1st August, 2012 the Director of Resources in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and the Director of Development Services be granted delegated powers to approve the use of the unallocated budget as a appropriate and make additions/deletions or transfers to or from Barry Regeneration Area Project Development Fund 2012/13 as appropriate.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the budget proposals as detailed in paragraph 5 of the report be approved.

 

(2)       T H A T the Director of Finance, ICT and Property or after 1st August, 2012 the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and the Director of Development Services be granted delegated powers to make additions/deletions or transfers to or from Barry Regeneration Area Project Development Fund 2012/13 as appropriate.

 

(3)       T H A T the Director of Finance, ICT and Property or after 1st August, 2012 the Director of Resources, in consultation with the Leader and Cabinet Member for Corporate Resources, Cabinet Member for Regeneration, Innovation, Planning and Transportation and the Director of Development Services be granted delegated powers to approve the use of the unallocated budget as set out in paragraph 6 of the report as appropriate.

 

(4)       T H A T the Director of Finance, ICT and Property or after 1st August, 2012 the Director of Resources in consultation with the Director of Legal, Public Protection and Housing Services or after 1st August, 2012 the Head of Legal Services be authorised to negotiate terms and conditions for the appointment of external advisors where required.

 

(5)       T H A T the Director of Legal, Public Protection and Housing Services or after 1st August, 2012 the Head of Legal Services in consultation with the Director of Finance, ICT and Property or after 1st August, 2012 the Director of Resources be authorised to prepare, complete and execute the required legal documentation to enable external advisors to be appointed where required.

 

Reasons for decisions

 

(1)       To enable project preparation work to proceed in 2012/13 and in the case of Barry Docks Station Park and Ride completion of the final account.

 

(2&3)  To enable the budget to be managed efficiently.

 

(4&5)  To enable project preparation work to proceed in 2012/13.

 

 

C1784                        ACTIVE TRAVEL (WALES) BILL CONSULTATION 2012 (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Welsh Government was seeking views on proposals in respect of the above subject matter and on broader proposals included in the White Paper designed specifically to place duties on local authorities with the purpose of ensuring that there was not a requirement to have a separate 'walking and cycling plan' and that prioritised list of walking and cycling schemes would form part of the Regional Transport Plan.  The South East Wales Transport Alliance (SEWTA) would be responding on the Bill separately. 

 

The Welsh Government believed that having a clear visual tool that showed intentions in an unambiguous way would assist local authorities in incorporating the above vision into their plans in this way.  It was noted that a consultation period would run until 14th August, 2012 with all consultation responses being taken into consideration when drafting the Bill before it was introduced in the National Assembly for Wales in Spring 2003.

 

The White Paper in itself proposed four duties for local authorities in Wales which related to:

 

·               a responsibility to identify and map a network of routes within their areas that were safe and appropriate for walking and cycling

·               to identify and map the enhancements that would be required to create a fully integrated network for walking and cycling and develop a prioritised list of schemes to deliver the network

·               to deliver an enhanced network subject to budget availability and following due process

·               to consider the potential for enhancing walking and cycling provision in the development of new road schemes.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the contents of the Active Travel (Wales) Bill document be supported.

 

(2)       T H A T the response to the document set out at Appendix 2 to the report be endorsed and issued to the Welsh Government in advance of the deadline for comments.

 

(3)       T H A T the Urgent Decision Procedure under Article 13.09 of the Council's Constitution be implemented to authorise the Director of Development Services to issues the Council's response to the Welsh Government in advance of the deadline for comments as set out in Resolution (2) above.

 

Reasons for decisions

 

(1&2)  To ensure that the Council had every opportunity to ensure a fair and consistent approach in providing walking and cycling opportunities in the Vale of Glamorgan.

 

(3)       To respond to the deadline set by the Welsh Government.

 

 

C1785                        AMENDMENTS TO THE SUPPLEMENTARY PLANNING GUIDANCE ON PLANNING OBLIGATIONS (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Council's current Supplementary Planning Guidance (SPG) on planning obligations was adopted by the Council in March 2009.

 

The current proposed amendments related solely to inflation based updates and the correction of text to accord with current Council Policy and accordingly it was not considered necessary to undertake a second consultation exercise.  In addition, page 9 of the SPG advised that where topic papers appended to the guidance referred to cost formulae, this was derived on the basis of the cost at the time and would be reviewed to ensure inflationary price increases were accounted for. 

 

A number of updates were proposed to the SPG details of which were set out in Appendix A to the report.  The main changes related to the following matters:

 

·               updates to the main body of SPG to reflect current capital LDP status and changes in legislation, namely the Community Infrastructure Levy Regulations 2010

·               removal of standard heads of terms in Appendices as these had been superseded by practice and were of little value to the guidance

·               amended table 1 to provide for a Section 106 threshold for affordable housing to ten properties or more

·               Appendix 1 - Affordable Housing, at point 2 replaced the reference to Vale of Glamorgan Local Housing Market Assessment 2008 (draft) with 2010 LHMA, and Affordable Housing SPG with Vale of Glamorgan Affordable Housing Delivery Statement 2009

·               amend Appendix 1 by replacing the references at point 3 from more than 50 dwellings to 10 or more dwellings and reference to the 2010 Housing Market Assessment

·               amend Appendix 1 by replacing the reference at point 4 from more than 50 dwellings to 10 or more dwellings

·               amend Appendix 3 to update the formulae for calculating education facility contributions in line with the Department for Children, Schools and Families (DCSF) cost multipliers.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the Planning Obligations SPG as amended in Appendix A to the report be approved for development control purposes.

 

(2)       T H A T the report be referred to the Planning Committee for consideration.

 

Reasons for decisions

 

(1)       To update guidance in relation to the use of Planning Obligations in the Vale of Glamorgan for all interested parties.

 

(2)       To advise the Planning Committee of changes in respect of the above.

 

 

C1786                        PROVIDING SUPPORTED ACCOMMODATION FOR PEOPLE WITH A LEARNING DISABILITY AND/OR PHYSICAL/SENSORY IMPAIRMENT (AS AND HBMCS) (SCRUTINY - SOCIAL CARE AND HEALTH) -

 

In 2007 the Council undertook a tendering exercise to appoint providers of this service and as a result of that process, three organisations were awarded contracts. 

 

New contracts for the Supported Accommodation Service were required to be in place by 8th October, 2012 with the Council's Contract Standing Orders requiring the contracts with an estimated value of £100,000 or higher should be subject to an appropriate procurement process.  The retendering of the Supported Accommodation Service had been designed to ensure that the principles set out in the Council's Contract Standing Orders were fulfilled. 

 

The report sought to apprise the Cabinet of the tender process since its advertisement.  It was noted that the Council received over 50 expressions of interest from providers of which 32 organisations completed a Pre-Qualification Questionnaire.  Following a valuation of the same, 11 providers were invited forward to the Invitation to Tender (ITT) stage.  This stage had a closing date for submissions of tenders by 26th June, 2012 and the Council subsequently received completed tender documentation from 10 providers.  It was noted that the evaluation of the submissions was ongoing. 

 

Following the evaluation of overall quality, quality would be combined with the provider financial score per group to identify the preferred provider for each of the eight groups available.  At that point, and if applicable, multi-group savings will be applied with successful providers to ensure that the Council achieves the most cost advantageous solution.

 

The contract was to be awarded initially for five years, with an option to extend for a further two years in negotiation with the successful providers.  The successful organisation would be informed during August 2012 so that providers were in place by 8th October, 2012.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Director of Resources and the Director of Social Services in consultation with the Cabinet Member for Adult Services, the Cabinet Member for Housing, Building Maintenance and Community Safety and the Leader be authorised to award the contract(s) for this service following completion of the tender process.

 

Reason for decision

 

To ensure that the Council awards the contract(s) and remain within appropriate timescales for the tender process, thereby ensuring service continuity for residents.

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