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CABINET

 

Minutes of a meeting held on 30th July, 2012.

 

Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

 

C1787                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 23rd July, 2012 be approved as a correct record.

 

 

C1788                        DECLARATIONS OF INTEREST -

 

Councillor Ms. B.E. Brooks

Agenda Item No. 19 - Community Action Self Help (CASH) Scheme - Elected Member of Barry Town Council.

Councillor R.F. Curtis

Agenda Item No. 19 - Community Action Self Help (CASH) Scheme - Elected Member of Barry Town Council.

Agenda Item No. 23 - Gibbonsdown Community Centre - Trustee of Gibbonsdown Community Centre.

Councillor S.C. Egan

Agenda Item No. 19 - Community Action Self Help (CASH) Scheme - Elected Member of Barry Town Council.

 

 

C1789                        VOLUNTARY ACTION SCHEME PRIORITIES FOR FUNDING 2013/13 (REF) -

 

The Voluntary Sector Joint Liaison Committee at its meeting held on 9th July, 2012 considered the above matter.

 

The Council's various partnerships had been requested to review their priorities for funding, and their revisions and details of these were set out at Appendix B to the report considered by the above Committee.  That report also highlighted the sum available for grants from the above scheme for the financial year 2013/14 subject to the necessary budget being approved and the net of the forward commitments already given which were in the sum of £121,000 (£203,000 total funding less £82,000 of forward commitments).

 

The Voluntary Sector Joint Liaison Committee subsequently agreed 'That the arrangements and priorities for funding in respect of the Council's Voluntary Action Scheme 2013/14 as detailed within the report and its accompanying appendices be recommended to Cabinet for approval.'

 

Councillor Curtis in referring to the appended report and attachments requested that in future the Voluntary Action Scheme application guidelines be amended in respect of the various priorities for funding to show segregation between economic and environmental projects to ensure the environmental projects contributing to the scheme were adequately reflected.

 

Cabinet, having considered the above matter including the attached report as considered by the Voluntary Sector Joint Liaison Committee

 

RESOLVED - T H A T the arrangements and priorities for funding in respect of the Council's Voluntary Action Scheme for 2013/14 be approved subject to the Schemes Priorities for Funding being amended to indicate a separation of Economic and Environmental category to reflect the following:

 

·               "Economic -

 

(i)         Projects which contribute to community led economic or social regeneration for the benefit of the wider community, resulting in financially sustainable activities or assets

 

·               Environmental -

 

(i)         Projects which focus and support on sustainability and biodiversity within the Vale of Glamorgan."

 

Reason for decision

 

To progress the Voluntary Action Scheme for 2013/14 and to ensure that environmental projects were adequately reflected within the priorities for funding.

 

 

C1790                        SOCIAL SERVICES BUDGET PROGRAMME (REF) -

 

The Scrutiny Committee (Social Care and Health) at its meeting held on 16th July, 2012 considered a comprehensive update report regarding the above subject matter.

 

The Scrutiny Committee had been informed that the resource management within Social Services was inherently problematic for a number of reasons.  The report also dealt with cost pressures within Children and Adult Services and the associated reasons for the increase in expenditure for the Council.

 

In addition to the above matters the report also detailed since November 2011 action taken by officers to:

 

·               Initiate a programme to manage and monitor the Directorate's overspend and corporate savings targets.

·               Establish the up to date financial position of the Directorate and set clear targets for savings for four years 2012 - 2015/16.

·               To review all initial proposals for 2012/13 from the November 2011 Cabinet report to ensure savings were quantifiable, realistic, achievable and time bound.

·               Develop and implement key financial and non-financial management information systems,

·               Initiate projects to reduce the most significant cost pressures (placements for Looked After Children and Adult Services Care Packages (notable domiciliary))

·               Communicate the status of the Directorate's budget with key stakeholders.

 

The Scrutiny Committee was also apprised of arrangements as the programme continued which covered matters relating to:

 

·               Continue to identify projects and opportunities for further savings.

·               Reset the savings targets, based on future cost pressures and corporate savings targets from the next Medium Term Financial Plan as appropriate.

·               Continue to monitor progress against the Programme Plan.

·               Develop detailed business cases for specific savings projects where they were high value (in excess of £300,000) were classified as high risk according to the Council's project management toolkit related business cases and the Programme Plan would be reported regularly to the Programme Board and to Cabinet for consideration and endorsement.

·               In the 2012/13 Audit Plan, to allocate over one full time equivalent audit time to the Directorate, a proportion of which would be used to measure objectively the performance of the Programme.

 

At that time, the Scrutiny Committee recommended

 

'(1)       That Cabinet be recommended to endorse the programme as outlined in the report.

 

(2)       That the Scrutiny Committee continue to receive regular updates on the progress of the Programme in order to be able to exercise proper oversight and scrutiny.

 

(3)       That a detailed business case for specific projects contained within the Programme Plan be prepared.

 

(4)       That the Director of Social Services oversees the finalisation of the Social Services Budget Programme Plan no later than September 2012 (for 2013/14 actions) and January 2013 (for 2014/15 and 2015/16 actions).

 


 

 

Reasons for the Scrutiny Committee were as follows

 

(1-3)    To ensure that Scrutiny Members were aware of the actions being undertaken to manage the recovery of the 2011/12 overspend and delivery of the corporate savings target for the next four years.

 

(4)       To establish a clear process for reporting the Programme's progress and ensure a process was in place for the development of specific proposals to address the Directorate's financial position.'

 

The Cabinet having considered the above matter and the recommendations of the relevant Scrutiny Committee

 

RESOLVED -

 

(1)       T H A T the Programme as outlined in the appendices to the report be endorsed.

 

(2)       T H A T the relevant Scrutiny Committee and Cabinet receive monthly updates on the progress of the Programme in order to be able to exercise proper oversight and scrutiny.

 

(3)       T H A T a detailed Business Case for specific projects contained within the Programme Plan be prepared and submitted to the relevant Scrutiny Committee and Cabinet as soon as practicable.

 

(4)       T H A T the Director of Social Services oversees the finalisation of the Social Services Budget Programme Plan no later than September 2012 (for 2013/14 actions) and January 2013 (for 2014/15 and 2015/16 actions) subject to full consultation being undertaken with the relevant portfolio Cabinet Members.

 

Reasons for decisions

 

(1-3)    To ensure that the Cabinet and the relevant Scrutiny Committee were aware of the actions being undertaken to manage the recovery of the 2011/12 overspend and the delivery of the corporate savings targets for the next four years.

 

(4)       To establish a clear process for reporting the Programmes progress and ensure a process was in place for the development of specific proposals to address the Directorate's financial position in consultation with the relevant Cabinet Members.

 


 

 

C1791                        CONSULTATION ON PROPOSED HOMELESSNESS PREVENTION STRATEGY 2012/2017 (REF) -

 

The Scrutiny Committee (Housing and Public Protection) at its meeting held on 18th July, 2012 gave consideration to a proposed draft Strategy which would build on homeless prevention and early intervention, including initiatives to spend to save; school awareness sessions and a multi-agency One Stop Shop for 16 - 26 year olds.  The draft Strategy would also focus on increasing supply both in respect of working with partners to bring empty homes back into use in the private sector; freeing up the private rented sector through the 'Lend a Hand' mortgage initiative; encouraging private landlords to let via a number of initiatives to the Council's homeless clients and to convert existing privately owned buildings into shared housing.

 

The draft Strategy in itself set out the Council's plans for its homelessness prevention initiatives over the next five years and outlined a co-ordinated, proactive approach to tackling homelessness in partnership with relevant Council departments and service users.  The Strategy had been developed in partnership with the Council's Public Sector Housing, Environmental Health (Housing), Financial Services (Housing Benefits), Social Services, Supporting People Housing Strategy and various external partner agencies. 

 

The Scrutiny Committee also gave consideration to details set out within the proposed Action Plan and whilst the Scrutiny Committee accepted that the document itself as a strategy document was to be welcomed, they felt that there was insufficient data included within the Action Plan and appropriate targets which in themselves would set the scene in terms of the scale of the issues the Council would need to address.  In particular, specific reference was made to the absence of data in regard to homelessness and it was requested by the Scrutiny Committee that such information be considered for inclusion within the draft Action Plan before the final Strategy was agreed by the Cabinet.

 

The Scrutiny Committee subsequently recommended

 

'(1)       That Cabinet approves the detail of the draft Homelessness Prevention Strategy 2012/2017 and associated Action Plan subject to further consideration being given to the inclusion of all appropriate data including, targets within the said Action Plan.

 

(2)       That a further report be submitted to the Scrutiny Committee on conclusion of the consultation exercise for further views to be obtained prior to the final Strategy and Action Plan being approved by Cabinet.

 

The Scrutiny Committee's reasons for the above recommendations were as follows

 

(1)       To inform the Cabinet of the Scrutiny Committee's views on the matter.


(2)       To allow the Scrutiny Committee a further opportunity to provide further input into the process on receipt of the full consultation responses prior to the final Strategy and Action Plan being approved by the Cabinet.
'

 

The Cabinet having considered the above matters and the recommendations of the Scrutiny Committee

 

RESOLVED - T H A T the above recommendations of the Scrutiny Committee (Housing and Public Protection) be endorsed.

 

Reason for decision

 

To approve the draft Strategy for implementation.

 

 

C1792                        THE VALE OF GLAMORGAN PUBLIC OPINION SURVEY (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The above survey had been undertaken by an independent external market research company, Beaumont Market Research (BMR). 

 

BMR had conducted 1,000 in-home interviews between the period November 2011 and January 2012 with interviewees being selected using a random sampling method and broad quotas were set on age, gender and working status to ensure the results were representative of the population of the county.

 

The full report including a summary was set out at Appendix A to the report with the headline results being as follows:

 

·               93% of respondents said they were either 'fairly satisfied' or 'very satisfied' with the Council overall

·               93% of respondents said they were either 'fairly satisfied' or 'very satisfied' with Waste Management and Cleansing services

·               86% of respondents said they were either 'fairly satisfied' or 'very satisfied' with Highways Maintenance

·               94% of respondents said they were either 'fairly satisfied' or 'very satisfied' with Parks Services

·               94% of respondents that currently use a leisure centre said they were either 'fairly satisfied' or 'very satisfied' with their local leisure centres

·               93% of respondents that had a child currently attending a school in the Vale of Glamorgan were either 'fairly satisfied' or 'very satisfied' with school services.

 

In addition to the above matters, there had been a significant increase in residents using the Internet both to contact the Council and for more information about services, with 96% rating the Council's website as 'fair', 'good' or 'excellent'.

 

There had been a slight decline in the strength of positive feeling overall, with a shift from people feeling 'very satisfied' or 'fairly satisfied' since the last survey undertaken in 2009.  Although 86% of residents were either very or fairly satisfied with Highways Maintenance, this figure had fallen from 95% in 2009.  This was largely due to a fall in satisfaction with road maintenance at 42%, down from 80% and gritting of roads, which was down to 78% from 96% previously.

 

This was a matter for Executive decision.

 

Having regard to the above and related issues it was

 

RESOLVED -

 

(1)       T H A T the overall high satisfaction levels achieved by the Council be noted.

 

(2)       T H AT the efforts of staff to achieve the satisfaction levels be noted and commended.

 

(3)       T H A T the Council's Directors, in liaison with the Improvement and Development Team, address any areas of concern raised by the report and that a further report be submitted to the relevant Scrutiny Committee for consideration in the first instance and subsequently to Cabinet.

 

Reasons for decisions

 

(1)       To apprise the Cabinet of the high standards of service being provided by the Council.

 

(2)       To acknowledge efforts of the staff.

 

(3)       To enable issues raised by the public opinion survey to be tackled for the benefit of Vale residents to ensure that progress was monitored and reviewed.

 

 

C1793                        VALE OF GLAMORGAN COUNCIL STAFF SURVEY 2012 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The above survey was conducted every two years to obtain an insight into staff opinions on a range of topics and to ascertain if there had been any shifts in staff opinion as well as to identify areas for further improvement.  The survey undertaken in 2012 had been conducted by the Council's Corporate Consultation Officer and an executive summary of the results was attached at Appendix A to the report.

 

The headline findings of the report were:

 

·               employee engagement and job satisfaction levels were generally high however, this varied significantly between Directorates

·               satisfaction with internal communications was generally very high however, some employees felt that they did not receive sufficient information to work effectively

·               the majority of staff were satisfied with the opportunity for learning and development available to them

·               a very significant minority of staff did not feel they were adequately consulted about changes within the organisation.

 

It was noted that parts of the survey conducted entailed considerable efforts to consult harder to reach staff by sending surveys to their home addresses and the provision of assistance with completing forms. 

 

This was a matter for Executive decision.

 

Having considered the above and related issues it was

 

RESOLVED -

 

(1)       T H A T the result of the 2012 Staff Survey be noted.

 

(2)       T H A T the areas identified as having low satisfaction levels be addressed and action plans be developed by Directors, in liaison with the Council's Improvement and Development Team to address identified issues and that a further report be submitted to the relevant Scrutiny Committee for consideration in the first instance and subsequently to Cabinet.

.

Reasons for decisions

 

(1)       In acknowledgement of staff attitudes to a number of internal policy initiatives and general satisfaction of staff.

 

(2)       To ensure areas of lower satisfaction levels were further explored to identify potential improvement and to ensure that adequate progress was monitored and reviewed.

 

 

C1794                        EXTERNAL FUNDING APPLICATIONS (L) (SCRUTINY - ALL) -

 

The report sought to apprise the Cabinet of external funding applications submitted/allocated to maximise the amount of external funding sought/utilised to support the delivery of the Council's corporate objectives. 

 

The funding application considered related to Flying Start which was a Welsh Government (WG) grant for children aged 0 - 4 years in a specific geographical area.  The primary aim of Flying Start was to improve outcomes for children in the most deprived communities across Wales by providing targeted investment to provide an offer of free part-time, quality childcare for 2 - 3 year olds, enhanced health visitor support, parenting programmes and basic skills including, the Language and Play Programme.  The Flying Start programme itself was delivered in partnership with Cardiff and Vale University Health Board who employed all health staff.

 

The above initiative commenced in 2007 with the first phase and subsequently a second phase of the grant scheme began in April 2011.

 

The revenue grants available from WG in 2012/13 was £1,422,434 with an indicative allocation of £2,005,184 in 2013/14.  In addition to revenue grant to deliver Flying Start activities a capital grant was also available through WG's Flying Start Capital Grant Scheme.

 

The Council had applied for a Capital Grant of £662,985 covering the period 2012-14 and related to the following submission:

 

·               refurbishment of Gibbonsdown Children's Centre to increase the number of placements available and improve the quality of community provision for group work with families (in partnership with Barry Regeneration)

·               refurbishment of demountable accommodation to accommodate a new Flying Start Group at Gladstone Primary School

·               extension of Cadoxton Nursery to accommodate a Flying Start group

·               provision of a demountable accommodation at Flying Start Family Centre at Gladstone Road (previously Maes y Coed) to increase capacity for small group work, clinics and direct work with families

·               maximisation of office capacity at Flying Start Building, Skomer Road.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the acceptance of the revenue grant in respect of Flying Start in the amount of £1,422,434 allocated for 2012/13 be accepted and that the Council continue to act as the lead body.

 

(2)       T H A T the utilisation of the revenue grant for 2012/13 and the expansion of the grant be endorsed.

 

(3)       T H A T the submission of the Capital allocation of £662,985 covering the period 2012 - 14 be approved and if successful be included in the Council's Capital Programme.

 

Reasons for decisions

 

(1)       To approve the acceptance of the grant and ongoing responsibilities as lead body for the grant.

 

(2)       To enable the utilisation of the grant and the expansion of Flying Start activities.

 

(3)       To authorise the submission of the Capital application having subsequent inclusion if approved in the Council's Capital Programme.

 

 

C1795                        DRAFT IMPROVEMENT PLAN 2012/13 (L) (SCRUTINY - ALL) -

 

The above Plan details of which were set out in Appendix 1 to the report incorporated information published in the Council's Corporate Plan and departmental service plans.  In addition, it also incorporated performance information (data and test) providing a look back over the previous financial year.  The information contained within the Plan was used by the Wales Audit Office to assess the Council's ability to improve, and therefore is of critical importance to the reputation of the Council.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the draft Improvement Plan for 2012/13 as drafted be endorsed.

 

(2)       T H A T the Council's Managing Director in consultation with the Leader be authorised to finalise details of the draft Plan.

 

(3)       T H A T the final Plan be submitted to the Council's Scrutiny Committees for consideration prior to the matter being referred back to Cabinet and then on to Council for final approval.

 

Reasons for decisions

 

(1)       To ensure that actions were taken to improve services.

 

(2&3)  To agree the Plan for external audit within required timescales.

 

 

C1796                        SPACE PROJECT (L) (SCRUTINY -CORPORATE RESOURCES) -

 

In June 2012 the One Vale Programme Board approved project proposals to examine the Council's current and future use of office accommodation at the Alps Depot, Civic Offices, Contact One Vale, Dock Offices, Haydock House and Provincial House.  This project was called the Space Project.

 

The objectives of the project were detailed in the report. 

 

The first step of the project was to analyse the Council's six corporate office buildings and profiling each building to assess occupation, utilisation of space, property condition, facilities, running costs and environmental impact.

 

Consequently, possible options were identified and a period of consultation ensued with the Corporate Asset Management Group, Sustainability Development Working Group, Heads of Service and the CMT.  This consultation exercise had recently ended and in light of the feedback received and taken into account a new project driver namely, to co-locate new Directorates formed as part of the Senior Management Restructuring, a range of further options were being developed.  These further options were being formed, taking into consideration the current economic climate and saleability of buildings now and in the future. 

 

Various options were currently being developed with each based on different assumptions and would deliver different results.  The options ranged from short-term space consolidation options which could be completed quickly, to longer terms options and greater savings that required a higher level of up-front investments.  A number of features were common to all options namely, the first feature was that Haydock House, the smallest corporate office building and the only building in poor condition should be disposed of.  Children and Young People Services, the sole occupiers of this building would be consequently relocated to an alternative corporate office building.  This would result in the potential to allow for the disposal of Haydock House as surplus to requirements and the relocation of 97 occupants would result in revenue savings based on annual running costs of the building in 2011/12 and would avoid future maintenance costs arising as a result of the buildings poor condition.  These revenue savings were estimated at £90,000.

 

In order to release space to allow the disposal of the above building all options required that Housing Services should relocate to a vacant space at the Alps Depot, Wenvoe.  This move would see Housing co-located to the rest of the new Visible Services and Housing Directorate already based at the Alps.  This would leave vacant space within the Civic Offices to accommodate staff in future relocations

 

The Housing Service would retain a residual advice service for the public in Barry with approximately 9 staff maintaining a base at the Civic Offices.  The cost of moving Housing Services from the Civic Offices to the Alps Depot was estimated as £11,000 based on costs and previous office accommodation moves.

 

A further report would be submitted in Autumn 2012 which would provide a range of options on the location of Children and Young Peoples Services and other service areas within the Council's corporate offices as a further phase of the Space Project.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T approval be given as a first step in enabling the Council to dispose of surplus office accommodation that staff in Housing Services be relocated from the Civic Offices to the Alps Depot, Wenvoe.

 

(2)       T H A T a further report be submitted to consider the options for future use of corporate office accommodation in the Autumn of 2012. 

 

Reasons for decisions

 

(1&2)  To allow the Council to make better use of its corporate office accommodation and meet the objectives of the Council's 'Space Project'.

 

 

C1797                        SICKNESS ABSENCE REPORT FULL YEAR APRIL 2011 - MARCH 2012 (L) (SCRUTINY - CORPORATE RESOURCES) -

 

The Cabinet was apprised of the sickness information for the above period. 

 

Absence information for the period April 2011 to March 2012 was set out below:

 

 

Annual Target

Actual Absence

Average days / shifts lost per FTE (Corporate)

9.0

8.74

Percentage of lost time by FTE (Corporate)

3.46%

3.3%

 

Average days / shift lost by FTE including Schools

N/A

8.17

Percentage of lost time by FTE including Schools

N/A

3.1%

 

A full breakdown of the statistics in relation to the above subject matter was set out in Appendix A to the report.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the report and outturn as provided in Appendix A to the report be accepted and that the report be referred to the Scrutiny Committee (Corporate Resources) for consideration.

 

(2)       T H A T the absence targets for the previous financial year be applied to the current financial year.

 

Reasons for decisions

 

(1)       To monitor/review sickness absence information in line with Corporate Objectives.

 

(2)       To maintain realistic targets and where possible improve the Council's current attendance rates of staff.

 


 

 

C1798                        REVIEW OF THE CORPORATE PLAN (L) (SCRUTINY - ALL) -

 

The above Plan set out how the Council will deliver the aims of the Community Strategy and provided a focus for the Council's approach to corporate governance and community leadership.  The Council's Medium Term Financial Plan outlined how the Corporate Plan was to be funded.  Consequently, it was vital that these plans were aligned and reflected the priorities of the Vale. 

 

It was proposed that the Corporate Plan be reviewed in parallel with the review of the Medium Term Financial Plan to ensure that the Corporate Plan accurately conveyed the Council's priorities and that budget proposals were developed in line with an up to date Corporate Plan.  The new Plan would take the Council up to the next local government elections in 2017.

 

The proposed review would give consideration to the vision, culture and corporate priorities.  The priorities developed as a consequence of the exercise would need to have regard to the priority outcomes currently contained in the Council's Community Strategy and additionally meet the spirit of the Welsh Government's guidance on integrating partnerships and plans document 'Shared Purposed - Shared Delivery' which stated that the Local Service Board should ensure that 'agreed priorities were reflected in individual organisations Corporate Plans' and that 'the commitments of individual service providers should be included within their own Corporate Plans'.  Appropriate objectives and actions to deliver the agreed priorities would need to be established but, having regard to the Community Strategy Delivery Plan and progress in delivering the Improvement Objectives for 2012/13. 

 

It was proposed that the Corporate Management Team would carry out this work in consultation with the Cabinet.  It was anticipated that the Draft Plan would be presented to Cabinet in November 2012 for it to be approved for consultation.  This consultation would include consideration by all the Council's Scrutiny Committees and feedback from this process would allow for the Plan to be amended as appropriate before being considered by the Cabinet in January/February 2013 and latterly by the Council in March 2013.

 

It was also proposed that given the recent local government elections it was now an opportune time for the new Cabinet to consider whether the Council's existing Improvement Objectives for 2012/13 remained appropriate.  The 8 Improvement Objectives for 2012/13 had been previously agreed by the Council on 25th April, details of which were set out in the report.  These 8 Improvement Objectives had been selected from the current Corporate Plan, performance data, consultations undertaken and reports from external regulators i.e. the Annual Improvement Report 2012 in which the Auditor General for Wales highlighted a need for improved performance assessment through the use of more specific improvement objectives which would enable the Council's progress to be better measured.


 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the timetable and approach outlined for reviewing the Corporate Plan as detailed in the report be approved.

 

(2)       T H AT the Council's Improvement Objectives for 2012/13 be reaffirmed.

 

Reasons for decisions

 

(1)       To ensure the Council had an effective and up to date Corporate Plan which reflected the work being undertaken across the Council to improve the quality of life in the Vale of Glamorgan. 

 

(2)       To ensure that the Improvement Objectives continue to reflect the areas that Cabinet consider to be in the most need of improving.

 

 

C1799                        CENTRAL SOUTH CONSORTIUM FOR EDUCATION SERVICES (L) (SCRUTINY - LIFELONG LEARNING) -

 

The report provided a comprehensive assessment of progress to date in regard to establishing the Central South Consortium (CSC) Education Service.  The report in itself touched upon matters relating to the following aspects:

 

·               the design and operational processes for Monitoring Challenge and Intervention with schools with agreement being reached between participating authorities

·               the model and components of the traded service arm had been agreed and prospectus circulated to schools to encourage 'sign up'

·               extensive consultation arrangements with relevant Trade Unions and Teaching Associations had been established to underpin a major and complex HR process to appoint staff to the agreed structures

·               partners were currently developing Transition Plan arrangements to ensure that key priorities and existing support structures for schools were delivered through the change process

·               a model Governance structure had been developed as part of the Outline Business Case.  This was being refined through a legal agreement.  The expectation was that the direction of the Joint Service would be set and monitored by Elected Members of the five authorities working through a Joint Committee

·               local authority legal and finance officers were working to conclude Legal Agreements to support the new organisational model.

 

The Committee was informed that all Vale staff identified as being 'in scope' for the new service had been offered positions within the Joint Education Service (JES) or had secured positions elsewhere.  In regard to the Consortia governing structure this was anticipated to be in place in September 2012.  However, to date, no Chairman had been appointed to the new Governance Board. 

 

In commenting on the progress of the establishment of the JES to date the Cabinet Member for Children's Services indicated that the Shadow Board would cease its operation from 1st September, 2012 and that joint scrutiny structure and corporate structure would need to be finalised.  He also expressed concern regarding the Links trading arm of which many schools had yet to sign up to.  He understood this was an issue which covered all schools across the geographical area of the JES.  The first formal meeting of the Consortia had not yet been finalised however, it was understood it would take place in September 2012. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the progress made to date in establishing the Central South Consortia (CSC) Education Service be noted and that the report be referred to the Scrutiny Committee (Lifelong Learning) for consideration.

 

(2)       T H A T the interim Legal Agreement as set out in Appendix 1 to the report be approved.

 

(3)       T H A T further reports be submitted to Cabinet on the establishment of CSC Education Service in September 2012.

 

Reasons for decisions

 

(1)       To monitor and review progress in regard to the development of CSC.

 

(2)       To enable the establishment of the CSC Education Service to progress pending finalisation of the full Legal Agreement.

 

(3)       To allow Cabinet to consider outstanding issues.

 

 

C1800                        CORPORATE PARENTING PANEL (L) (SCRUTINY - SOCIAL CARE AND HEALTH) -

 

Authority was sought to reappoint the above Panel.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Corporate Parenting Panel be reappointed, with its membership comprising 3 Labour Members and 1 Member from each of the Llantwit First Independent, Conservative, Plaid Cymru and Independent Groups and that nominations be sought from the political group leaders during August 2012.

 

Reason for decision

 

To facilitate the ongoing role of the Corporate Parenting Panel the first meeting of which was to take place on 24th September, 2012.

 

 

C1801                        REPRESENTATION ON STANDING ADVISORY COUNCIL ON RELIGIOUS EDUCATION (SACRE) (L) (SCRUTINY - CORPORATE RESOURCES) -

 

Approval was sought to appoint a representative to the above body following the resignation of one of the Council's existing representatives appointed previously by the Cabinet.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T nominations be sought from the political group leaders to fill the existing vacancy on SACRE and that a further report be submitted to Cabinet in September 2012.

 

Reason for decision

 

To maintain the Council's eligible level of representation.

 

 

C1802                        WELSH GOVERNMENT HOUSE TO HOMES SCHEME (HCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

The Cabinet at its meeting held in April 2012 adopted an Empty Property Strategy and agreed that the Council would provide the strategic lead for the Houses to Homes Loan Scheme on behalf of the Cardiff and Vale region. 

There were two main options available to the Council on how to administer houses to homes loans across the Cardiff and Vale region:

 

·               one local authority undertaking all the administration work for the loan funding and administration, or

·               one authority acting as a 'Banker' role and each authority administering their own loans. 

 

Having regard to the above, it was proposed that the second option be adopted and each authority would administer its own loans within the existing resources and a 'Banker' be identified for the role of administer the regional funding.  This 'Banker' would become the financial lead for the region.

 

A description of the role of the 'Banker' based on advice from the Welsh Government was detailed in the report. 

 

The Welsh Government also required that the terms and conditions of the grant award to recycle loan funding which would be used to fund further loans on repayment.

 

In the event of the Council taking on the role as the financial lead it would need to agree collaborative working agreements with its neighbours to ensure the terms and conditions of the Welsh Government grant could be met.  Such an agreement would need to cover the arrangements for operating the loan scheme in addition to the flow of funding and liability.  The terms of any collaborative agreement was set out in the report.

 

The Welsh Government had stated that there was no revenue support from them to administer the loans on a regional or individual basis.  The only funding provision available to assist the delivery of the scheme would be from the set application fee collected within each loan application.  However, this fee would not cover the full cost of implementing the scheme, regardless of which Council took the financial lead in the region.  In order to assist in the implementation of the initiative the Public Protection Division had created a temporary post within its Environmental Housing team which would enable assistance to be provided to finance and legal officers in the implementation of the Scheme concerning the collation and monitoring role and paperwork administration.

 

In the event of the Council agreeing to the financial lead authority for the region, the Council would be required to amend its Private Sector Housing Renewal Policy 2011/13 to provide the legal power to administer such loans under the Regulatory Reform Housing Assistance (England and Wales) Orders 2002, details of which were set out in Appendix 1 to the report.  It was noted that no consultation had been undertaken on this as the eligibility criteria and terms and conditions of the loan were set as part of the Welsh Government Houses to Homes scheme and Grant Funding Award.  This amendment would provide the legal mechanism to offer these individual loans and would need to be incorporated into the Council's current policy.  The eligibility for loan and the loans terms and conditions had been set by the Welsh Government to apply across Wales. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the Council takes the financial lead for the Cardiff and Vale region in the Welsh Government's Houses to Homes Scheme.

 

(2)       T H A T the Council's existing Private Sector Housing Renewal Policy 2011/13 be amended to include the Houses and Homes Loan Scheme.

 

(3)       T H A T the Vale of Glamorgan Council draws down funding from Welsh Government Houses to Homes Scheme.

 

(4)       T H A T six monthly progress reports be submitted to the relevant Scrutiny Committee and Cabinet to monitor and review progress of the Scheme.


 

 

Reasons for decisions

 

(1)       To enable the Council to act as 'Banker' through the taking the financial lead in the Cardiff and Vale region and secure the capital funding resource Welsh Government had made available for the Houses to Homes Scheme.

 

(2)       To enable the Council to offer the Houses to Homes Loan through the Housing Renewal Policy 2011/13.

 

(3)       To obtain Welsh Government capital funding to enable the reuse of empty properties throughout the Vale of Glamorgan.

 

(4)       To monitor implementation of the Scheme.

 

 

C1803                        PROPOSED CYCLEWAY/FOOTWAY, THE BOWL, PENARTH (RIPT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Cabinet approval was sought for a new cycleway and footway link adjoining Penarth Heights in the Bowl area identified on the plan attached to the report subject to obtaining the necessary planning consents.

 

In addition to the above, authority was sought for the Director of Development Services to submit a formal grant application to Sustrans for the cycleway/footway scheme and to delegated powers to the Director of Development Services in consultation with the Director of Finance, ICT and Property and the Cabinet Member for Regeneration, Innovation, Planning and Transportation to accept the terms and conditions of the Sustrans grant.  Authority was also sought for the Head of Legal Services on the Council's behalf to accept the Sustrans grant and to execute and complete all legal documentation required for facilitating the project.

 

The Cabinet's approval was also sought for the Council's match funding contribution (estimated at £52,000) towards the cost of the scheme and for the Capital Programme to be amended subject to the use of the Chief Executive's Emergency Powers.


Cabinet approval was also sought in respect of the following matters:

 

·               to obtain authority for funds from the Section 106 Agreement to be utilised towards the cost of the scheme subject to the approval of the Cabinet Member for Regeneration, Innovation, Planning and Transportation and consultation with local Ward Members in accordance with the Section 106 protocol

·               to obtain authority to approve Crest Nicholson to let the works contract, subject to planning, for an enhanced cycleway/footway scheme on behalf of the Council, to be financed by funding from the Vale of Glamorgan Council, Sustrans and Crest Nicholson or other such funding as may be available

·               to obtain authority for exemption from the Council's Financial Regulations/Contract Standing Orders to enable the provision by Crest Nicholson of a cycleway/footway scheme.

 

Due to the immediacy of the project and the time constraints of the Sustrans grant, the Chief Executive's Emergency Powers would be sought prior to Cabinet to underwrite any reasonable costs incurred by Crest Nicholson to facilitate the urgent feasibility study and design of the scheme (including planning fees).  The initial cost estimate of the scheme was estimated £227,000.  The funding for the scheme would comprise of the following contributions:

 

·               £150,000 Sustrans Grant (subject to the cycleway/footway being physically completed by the end of December 2012)

·               £25,000 from Crest Nicholson (the sum of money the developer has set aside to reinstate the original footway)

·               £52,000 the gap or match funding for the scheme which was required to be funded by the Council.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T approval be given for a new cycleway and footway link adjoining Penarth Heights in the Bowl area identified indicatively on the Plan as attached in the Appendix to the report subject to planning.

 

(2)       T H A T the Director of Development Services be granted authority to submit a formal grant application to Sustrans for the cycleway/footway scheme and to delegate powers to the Director of Development Services in consultation with the Director of Finance, ICT and Property and the Cabinet Member for Regeneration, Innovation, Planning and Transportation to accept the terms and conditions of the Sustrans grant.

 

(3)       T H A T the Head of Legal Services be granted authority to act on the Council's behalf to accept the Sustrans grant and to execute and complete all legal documentation required facilitating the project.

 

(4)       T H A T subject to agreement of grant terms, approval be given for the Council to provide the match funding required for the cycleway/footway scheme to be funded from Section 106 monies subject to the approval of the Director of Finance, ICT and Property, the Director of the relevant services and the Cabinet Member for Regeneration, Innovation, Planning and Transportation and in consultation with local Ward Members in accordance with the Section 106 protocol. 

 

(5)       T H A T authority be given to Crest Nicholson to let the works contract, subject to planning approval, for the cycleway/footway scheme (on behalf of the Vale of Glamorgan Council) financed by funding from the Vale of Glamorgan Council, Sustrans and Crest Nicholson or other such funding as may be available once the grant terms are agreed.

 

(6)       T H A T approval be given for the procurement of the cycleway/footway scheme to be implemented by way of an exemption from Financial Regulations/Contract Standing Orders thereby enabling the scheme to be designed by Crest Nicholson's existing design team and constructed by Crest Nicholson's existing works contractor.

 

Reasons for decisions

 

(1)       To facilitate the project for the delivery of the cycleway/footway link at the Bowl adjoining Penarth Heights subject to planning approval.

 

(2)       To allow the submission and acceptance of a Sustrans grant for the scheme.

 

(3)       To allow all legal documentation to be executed and completed by the Head of Legal Services.

 

(4)       Towards the cost of the scheme.

 

(5)       To permit Crest Nicholson to let the works contract subject to planning for the cycleway/footway scheme on behalf of the Vale of Glamorgan Council.

 

(6)       To allow the scheme to be implemented by way of an exemption from Financial Regulations/Contract Standing Orders in order to design and construct the scheme.

 

 

C1804                        WELSH GOVERNMENT CONSULTATION ON THE PROMOTING LOCAL DEMOCRACY WHITE PAPER (CX) (SCRUTINY - CORPORATE RESOURCES) -

 

On 17th May, 2012 the Welsh Government issued the above White Paper seeking views on proposals for the Local Democracy (Wales) Bill which was primarily intended to redesign the rules within which the Local Government Boundary Commission for Wales operated and to change the structure4 and functions of the Commission.  However, the White Paper also included other unrelated proposals relating to the following:

 

·               the Local Government (Wales) Measure 2011

·               the Independent Remuneration Panel for Wales

·               improving access to information about Town and Community Councils

·               improving the effectiveness of electoral management team in Wales in terms of its organisation and funding as well as encouraging high rates of voter registration

·               enhancing the operation of the Local Government ethical framework to enable a more logical approach to the resolution of low-level complaints without immediate resort to the full investigatory role of the Ombudsman.

 

The White Paper posed 44 specific questions linked to the above issues namely:

 

·               Local Government Boundary Commission for Wales

-      structure / membership (Q1 - Q5)

-      powers / electoral reviews (Q6 - Q23)

·               Local Government (Wales) Measure 2011: Amendments

-      Independent Remuneration Panel for Wales: Powers (Q24 - Q29)

-     Area Committees (Q30)

-     Audit Committees and Democratic Services Committees (Q31 - Q32)

·               Access to Information: Town and Community Councils (Q33 - Q34)

·               Electoral Issues (Q35 - Q37)

·               Local Government Ethical Framework (Q38 - Q44).

 

The report had been jointly submitted for consideration to the Scrutiny Committee (Corporate Resources) on 24th July, 2012 to allow them consideration and to express a view on the above White Paper and to allow any comments from the same to be submitted to the Cabinet meeting for consideration; the report was also being submitted to the Cabinet with the view to considering the matter and to consider any comments received from the above Scrutiny Committee.

 

The Scrutiny Committee subsequently commented on the matter as set out below:

 

"Questions 6 and 16.  Members agreed that the proposed response should be cross-referenced with the comments made at the previous meeting of the Committee in relation to Electoral Reviews: Council Size policy consultation document  Those comments had been referred to Cabinet following which the Leader had written to the Boundary Commission.  In that letter, the Leader had referred to the document being unrealistic and impractical and the comments of the Scrutiny Committee where Members had suggested that the Commission adopt a more rational approach.

 

Question 7.  The premise that police force areas remained co-terminus with preserved county boundaries was questioned, the point being made that preserved counties did not reflect County Council boundaries and were, therefore, an irrelevance.  Members agreed that Cabinet should be requested to consider making a submission that preserved counties be abolished and replaced by County Council administrative areas and renamed accordingly.

 

Question 18.  Members proposed that the first sentence of the response be amended to read 'In order for a Principal Council to provide the Commission with information relevant to the review, the Commission must submit a managed request to allow the Council to respond appropriately' that is, allow sufficient time for the information to be obtained prior to its submission to the Commission.

 

Question 20.  Members proposed that the response be amended to read 'In the interests of transparency, it is essential that the consultation scheme and the responses thereto are made available in order that those who responded are aware that their comments had been taken into account.

 

Questions 24 - 29.  Councillor James expressed the view that the proposals in respect of the Independent Remuneration Panel were overly prescriptive and that individual councils should retain discretion as to the allocation of allowances.  Following some discussion on the matter, including a suggestion that individual councils should be able to determine the allocation of allowances having regard to guidance on that matter from the Panel.  Committee agreed that Councillor James' view, namely that the Panel should not be able to prescribe a numeric limit on the posts or duties which may receive a particular payment, be recorded in the minutes as a minority view.

 

Question 30.  In accepting the response as proposed in Appendix C, Members had regard to the principle of decision making, and its implications, being consistent across the whole of the Council area, taking the view that the status quo should be maintained.

 

Question 34.  In noting the response, Members requested that the Clerks to all Town and Community Councils be reminded of this consultation and the date for the submission of their comments to the Commission.

 

Question 36.  Members recommended that the proposed response be strengthened, commenting that additional funding alone would not improve registration numbers and that the introduction of Individual Voter Registration was a matter for concern given the likely potential disenfranchisement that would result.

 

Question 37.  It was noted that a proposed response had been omitted from Appendix E.  The Head of Performance and Development agreed to seek the views of the Association of Electoral Administrators (Wales Branch) in this respect.

 

Question 39.  Whilst accepting that the local resolution of perceived breaches of the Code of Conduct was worthy of consideration, officers indicated that the further views of the Monitoring Officer were required.  During the course of discussion, reference was made to the fact that consideration by the Council’s Standards Committee of issues in respect of the Code related almost exclusively to Town and Community Councils.  The Chairman proposed that the issue be raised directly with those Councils during the review of the Charter.

 

The remainder of the responses contained in Appendices A to D were accepted."

 

The Scrutiny Committee subsequently recommended

 

THAT the above comments be referred to Cabinet for consideration in tandem with the report contained at Agenda Item No. 18(a).

 

The Council's proposed response to the consultation was set out in Appendix A to the report.  Appendix A to the report also set out the views of the Association of Electoral Administrators which represented their response to the Welsh Government on the matter.

 

The Cabinet gave consideration to the views of the Scrutiny Committee (Corporate Resources) which met on 24th July.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the above recommendation of the Scrutiny Committee (Corporate Resources) be endorsed and that the Managing Director in consultation with the Leader be authorised to make the final response in line with the suggested response and comments made by 3rd August, 2012.

 

Reason for decision

 

To ensure that the Council's views on the White Paper were submitted to the Welsh Government by the consultation deadline.

 

 

C1805                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT -

 

RESOLVED - T H A T the following matter which the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

 

C1806                        COMMUNITY ACTION SELF HELP (CASH) SCHEME 2012/13 (CR) (SCRUTINY - CORPORATE RESOURCES) -

(Urgent by reason of the need to consider this deferred matter prior to the recess)

 

RESOLVED - T H A T the further grant of £3,000 be approved to Barry Town Council towards Phase 3 works at Merthyr Dyfan Cemetery, Barry.


 

 

Reason for decision

 

In order to progress grants in accordance with the approved Scheme.

 

(Note: Councillors Ms. B.E. Brooks, R.F. Curtis and S.C. Egan withdrew from the room during consideration of the above item)

 

 

C1807                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C1808                        DESKTOP HARDWARE TENDER (L) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY - CORPORATE RESOURCES) -

 

The Council had been previously procuring its desktop hardware for the last five years under the Value Wales Framework Agreement.  That agreement had now expired and a new contract required to be awarded.

 

Discussions had been held with Bridgend, Rhondda Cynon Taff and Merthyr Tydfil County Borough Councils to establish whether or not it was possible to conduct a joint procurement exercise.  However, due to differences as to the ratio of cost verses quality in the evaluation process it was not possible to reach agreement to proceed with joint procurement.

 

Accordingly, a tender was subsequently advertised for the supply of desktop hardware through the latest Value Wales Framework for the requirement of this Council with a cost/quality ratio of 70/30.

 

Tenders were invited by a closing date of 1st June, 2012 and six suppliers responded with their subsequent tenders being evaluated by a project team.

 

Following the tender evaluation process, a clear winner was identified for both categories.  It was proposed to fund the purchase of the desktop devices through the Council's ICT Fund and then recharge departments on an annual basis over three years for the devices that had been procured for them so that the ICT Fund was replenished.  It was also proposed to replace at least 500 pcs/laptops each year and on the basis the savings when compared to the previous contract would be in the region of £41,000 per annum.


 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the contract for the supply of desktop hardware for the Vale of Glamorgan Council be awarded to Computacentre (UK) Ltd.

 

Reason for decision

 

To award an appropriate contract for the cost effective supply of desktop hardware.

 

 

C1809                        PROPOSED RENEWAL OF LEASE OF WINDSOR LAWN TENNIS CLUB, PENARTH (CS) (EXEMPT INFORMATION - PARAGRAPHS 12 AND 14) (SCRUTINY - LIFELONG LEARNING) -

 

Authority was sought to agree to a surrender of the existing lease and enter into a new 25 year lease of the tennis courts and associated areas on Evenlode Primary School site to the existing lessee, the Windsor Lawn Tennis Club.

 

The above tennis club had applied for grant funding from Sports Wales and the Lawn Tennis Association to install new floodlighting to the existing courts.  They had met all the required criteria except that a minimum 21 year lease was required.  It was noted that there was currently 16 years remaining on the existing lease. 

 

In order to allow the Tennis Club to benefit from the grant the Council would be required to enter into a new lease for a period of 25 years as per the previous agreement.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H AT the Director of Finance, ICT and Property be authorised to proceed with the surrender of the existing lease and enter into a new lease with the Windsor Lawn Tennis Club.

 

(2)       T H A T the Director of Legal, Public Protection and Housing Services be authorised to complete all necessary documentation to complete the lease.

 

Reasons for decisions

 

(1)       To allow the above club to benefit from a grant to enhance existing floodlighting and increased use of the tennis courts.

 

(2)       In order to complete the lease.

 


 

 

C1810                        PROPOSED CHANGES TO MARCO'S CAFE, BARRY ISLAND PROMENADE (LPCSD) (EXEMPT INFORMATION - PARAGRAPHS 12 AND 14) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Approval was sought for the surrender of the existing lease and to grant a new lease for the above cafe which was adjacent to the Western Shelter, Barry Island.

 

The proposal was to surrender the existing lease five years early and for the Council to grant a new lease, to include an additional area as identified in Appendix 1 to the report for a term of 25 years, subject to a rent review at 7 year intervals and the new lease would expire in 2037. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Head of Legal Services be authorised to issue a new lease to the existing lease holder, as detailed in the report and that the disposal of the additional land required for this lease be advertised in accordance with Section 123 of the Local Government Act 1972.

 

Reason for decision

 

To permit the undertaking of improvement works to the cafe and to create additional all weather capacity for the facility.

 

 

C1811                        GIBBONSDOWN COMMUNITY CENTRE (RIPT) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

An update was provided on the current proposals to refurbish the above Centre and to consider a written request from the manager of Gibbonsdown Children's Centre Ltd. for the responsibility and liability for delivering the project to be formally transferred to the Council in order for the project to proceed.  The report also set out the risks and dependencies associated with delivering the refurbishment project.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the Director of Social Services in consultation with the Cabinet Member for Children's Services, Cabinet Member for Regeneration, Innovation, Planning and Transportation, the Cabinet Member for Leisure, Parks, Culture and Sport Development, the Leader and Cabinet Member for Corporate Resources, the Director of Development Services and the Director of Finance, ICT and Property or after 1st August 2012 the Director of Resources be granted delegated authority to accept the terms and conditions of the Flying Start capital grant application should the grant funding for Gibbonsdown Community Centre be approved.

 

(2)       T H A T the Flying Start budget for Gibbonsdown Community Centre be included in the Capital Programme.

 

(3)       T H A T the Director of Development Services in consultation with the Cabinet Member for Children's Services, the Cabinet Member for Regeneration, Innovation, Planning and Transportation, the Cabinet Member for Leisure, Parks, Culture and Sport Development, the Leader and Cabinet Member for Corporate Resources, the Director of Social Services and the Director of Finance, ICT and Property or after 1st August 2012 the Director of Resources be granted delegated authority to accept the terms and conditions of the Welsh Government Barry Regeneration Area capital grant, if the Flying Start capital grant application for Gibbonsdown Community Centre is successful.

 

(4)       T H A T the Barry Regeneration Area budget for Gibbonsdown Community Centre be included in the Capital Programme.

 

(5)       T H A T the Director of Development Services in consultation with the Cabinet Member for Children's Services, the Cabinet Member for Regeneration, Innovation, Planning and Transportation, the Cabinet Member for Leisure, Parks, Culture and Sport Development, the Leader and Cabinet Member for Corporate Resources, the Director of Social Services and the Director of Finance, ICT and Property or after 1st August 2012 the Director of Resources be granted delegated authority to accept the most advantageous tender.

 

(6)       T H A T the Director of Legal, Public Protection and Housing or after 1st August 2012 the Head of Legal Services in conjunction with the Director of Finance, ICT and Property or after 1st August 2012 the Director of Resources be authorised to prepare, complete and execute the required legal documentation to enable the successful contractors to be appointed.

 

(7)       T H A T the Urgent Decision Procedure, in accordance with Article 13.09 of the Council's Constitution, be implemented in respect of the above resolutions

 

Reasons for decisions

 

(1)       To accept the Flying Start grant funding for Gibbonsdown Community Centre.

 

(2)       To update the Capital Programme to reflect the approval of Flying Start grant funding for Gibbonsdown Community Centre.

 

(3)       To accept the Barry Regeneration Area grant funding for Gibbonsdown Community Centre.

 

(4)       To update the Capital Programme to reflect the approval of Barry Regeneration Area grant funding for Gibbonsdown Community Centre.

 

(5)       To enable the contract to be let at the earliest opportunity and to provide sufficient lead-in time for the completion of works and drawdown of the Flying Start grant and the Barry Regeneration Area grant in 2012-13.

 

(6)       To protect the Council's interests and effect practical completion of the contract.

 

(7)       To facilitate the implementation of the project and provide sufficient lead-in time for the completion of works and drawdown of the Flying Start grant and the Barry Regeneration Area grant in 2012-13.

 

(Note: Councillor R.F. Curtis withdrew from the meeting during consideration of the above matter).

 

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