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                                                                        Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 15th October 2012.

 

Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

Also present: Councilor E Hacker, Councillor K Geary

 

C1850                        MINUTES –

 

RESOLVED – T H A T the minutes of the meeting held on 1st October 2012 be approved as a correct record.

 

C1851                        DECLARATIONS OF INTEREST –

 

The following declarations were received:

 

Councillor L. Burnett.

Agenda Item 7 – Bro Radio – Council nominated representative on Barry YMCA personal but exemption to prejudicial

 

Councillor C. Elmore.

Agenda Item 7 – Bro Radio – Chair of Barry YMCA Management Committee where Bro Radio is located and pay rent for offices used. (Councillor C Elmore left the room when this matter was considered.

 

 

C1852                        SICKNESS ABSENCE UPDATE – APRIL 2011 TO MARCH 2012  (REF) –

The Scrutiny Committee (Social Care and Health) on 3rd September 2012, considered a joint report of the Managing Director and the Director of Social Services that updated members on staff sickness absence within the Social Services Directorate.

 

The absence figures, targets and outturn for Social Services and corporately for the Council (excluding schools) for the period April 2011 to March 2012 was reported as follows:

 

 

Corporate Annual Target

2010/2011 & 2011/2012

Corporate Actual against Target -

April 2011 - March 2012

Social Services Total for period

April 2011 to March 2012 

Average lost days/shifts per FTE

9.0 days

8.74 days*

11.55 days

Percentage of lost time by FTE

No targets set at this level.

3.3%

4.4%

Total Days Lost

Corporate = 18808.86 days

Social Services = 5481.24 days

 

The Committee also received a breakdown against individual services within the Directorate along with financial year outturn figures in respect of the previous year:           

 

Social Services Directorate

Average lost days by FTE - April 2011 to March 2012

Target for the full year

Comparison for the same period last year - April 2010 to March 2011

Children & Young People

5.73

10.4

8.63

Adult Services

10.52

13.4

15.06

Business Management & Innovation (inc Director's Office)

19.95*

5.4

9.98*

Total

11.55

11.8

12.99

 

Compared with the same period last year, there was an overall decrease in the level of absence of 0.6% within the Social Services Directorate and it was anticipated that the trend would continue throughout the year.

 

The top three reasons for absence during the latest period were stress, muscular skeletal and viral infections. Support arrangements that existed for staff, included the access to Employee Counselling, Occupational Health, Revive Office Therapy Services and the Chiropractor Service.

 

The Director of Social Services advised that, in his opinion, there was unnecessary bureaucracy in the way Social Services were required to carry out assessment and case management work.  Use of these systems was a national requirement and they could not be changed.  However, there was increasing recognition that reform was needed and the Vale was keen to pilot new approaches as part of the Welsh Government’s 10 year strategy “Sustainable Social Services: A Framework for Action”.  The request of Scrutiny Committee to the Welsh Government via Cabinet asking to reduce the levels of unnecessary bureaucracy would be of assistance.

 

The Scrutiny Committee recommended:

 

(1)       T H A T the report and the reduced levels of sickness absence within the Directorate be noted and that further reports be received in relation to this matter.

 

(2)          T H A T Cabinet be requested to write to the Welsh Government requesting that the Strategy to reduce unnecessary bureaucracy be accelerated.

 

Cabinet discussed the need to support, particularly those on long term sickness, and to improve ways of enabling staff to make a successful return to work. It was also agreed that the special leave arrangements should also be reviewed.

 

Cabinet having considered the recommendation of the Scrutiny Committee (Social Care and Health)

 

RESOLVED –

 

(1)          T H AT the report be noted and that further reports are received in relation to this matter.

 

(2)          T H A T the Leader write to the Welsh Government requesting that the Strategy to reduce unnecessary bureaucracy be accelerated.

 

(3)          T H A T the Council undertakes a review on sickness absence and special leave policies for all its staff and a further report be submitted to Cabinet when this was complete.

 

Reasons for decisions

 

(1)          To ensure that the Social Services Directorate was contributing effectively to the corporate aims and objectives in respect of the Management of Attendance Policy and achieving higher levels of attendance by staff.

 

(2)          To accelerate the reduction in unnecessary bureaucracy.

 

(3)  To review Council policies.

 

C1853                        GAMBLING ACT 2005 STATEMENT OF PRINCIPLES (REF) -

 

The Licensing Committee on 3rd September 2012, considered a report from the Director of Development Services on the Gambling Act 2005 Statement of Principles. The draft statement of principles was attached as Appendix A.

 

The Gambling Act 2005 placed a duty on the Council to develop a Statement of Principles that promoted the three licensing objectives:

  •  preventing gambling from being a source of crime or disorder, being associated with crime or disorder or being used to support crime;
  •  ensuring that gambling was conducted in a fair and open way;
  •  protecting children and other vulnerable persons from being harmed or exploited.

The draft Statement of Principles would be subject to extensive consultation with members of the trade, responsible authorities, current licence holders and elected Members and would take effect on 31st January 2013.

 

The statement would be published at Council buildings and notices would be placed in local papers four weeks in advance of the effective date, which was 3rd January 2013.

 

The Licensing Committee recommended the following:

 

(1)       T H A T the Gambling Act 2005 Statement of Principles, attached at Appendix A to the report, be endorsed for consultation.

 

(2)       T H A T the Gambling Act 2005 Statement of Principles be referred to Cabinet and Scrutiny Committee (Housing and Public Protection) for information.

 

(3)       T H A T the Licensing Committee be provided with feedback from the consultation prior to the Statement of Principles being recommended to Council for approval.

 

Cabinet having considered the recommendation of the Licensing Committee

 

RESOLVED – T H A T the Gambling Act 2005 Statement of Principles be noted.

 

Reason for decisions

 

To support a comprehensive and workable Statement of Principles to ensure compliance with the Gambling Act 2005.

 

C1854                        APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY PANEL -

 

The following minutes of the meeting held on 1st October 2012 were submitted:

 

Present:  Councillor C.P.J. Elmore (Chairman); Councillors P.J. Clarke, C.P. Franks, T.H. Jarvie, F.T. Johnson and Mrs. M. Gibbs (Vale Governors Association).

 

Also present: Councillor Ms. B.E. Brooks (substitute for Councillor Mrs. M.R. Wilkinson), Councillor R.F. Curtis (substitute for Councillor C.P.J. Elmore in the determination of applications relating to Barry Comprehensive School and Holton Road Primary School), Councillor N.P. Hodges (substitute for Councillor C.P. Franks in the determination of applications relating to St. Cyres Comprehensive School and Ysgol Pen y Garth) and Councillor J.W. Thomas (substitute for Councillor T.H. Jarvie in the determination of applications in respect of Cowbridge Comprehensive School).

 

(a)       Apology for Absence -

 

This was received from Councillor Mrs. M.R. Wilkinson.

 

(b)       Declarations of Interest –

 

The following declarations were received:

 

 Councillor Ms. B.E. Brooks (Governor – Jenner Park Primary School)

 Councillor C.P.J. Elmore (Governor – Holton Road Primary School)

 Councillor P.J. Clarke (Governor Applicant – Rhoose Primary School)

 Councillor C.P. Franks (Governor Applicant – St. Cyres Comprehensive School and Ysgol Pen y Garth Primary School)

 Councillor T.H. Jarvie (Governor – Cowbridge Comprehensive School).

 

(Note: The above Members withdrew from the meeting during consideration of applications in respect of the related schools and, where applicable, the relevant substitute assuming their position when such withdrawals occurred.)

 

(c)        Guidance Regarding Appointments Process –

 

RECOMMENDED -             T H A T the guidance report regarding the appointments process be noted.

 

(d)       Exclusion of Press and Public -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

(e)       Applications for the Appointment of Current Local Authority Governors' Vacancies (Exempt Information - Paragraph 12) -

 

In addition to the agendaed reports the Head of Governor Support tabled late applications in respect of Cadoxton Nursery School, Cogan Primary School, Holton Road Primary School, Llanilltud Fawr Primary School, Palmerston Primary School and Ysgol Dewi Sant Primary School for consideration by the Panel.  These applications had been received after the original closing date of 27th September 2012 and all these schools had received insufficient or no applications for their current vacancies.  The Panel agreed to consider these late applications in light of this information. 

 

Having considered the criteria for the appointment of Local Authority Governors and the applications received, including those late applications, it was subsequently

 

RECOMMENDED to Cabinet –

 

(1)       T H A T the following appointments be made for the schools as set out below:

 

School

Appointment

Governing Body of Albert Road Primary School

A. Niblett

Barry Comprehensive School

Councillors C.P.J. Elmore and A.G. Powell

Governing Body of Bryn Hafren Comprehensive School

Councillors A.G. Powell, A.J. Moore and N. Moore

Governing Body of Cadoxton Nursery School

T. O’Neill and P. Pinder

Governing Body of Cogan Primary School

L. Packer

Governing Body of Colcot Primary School

C. Williams

Governing Body of Cowbridge Comprehensive School

P. Lewis and Councillor A. Parker

Governing Body of Dinas Powys Infant School

Councillor K. Hatton

Governing Body of Fairfield Primary School

N. Gibbs and R. Jowett

Governing Body of Gladstone Primary School

Councillor Dr. I.J. Johnson

Governing Body of High Street Primary School

J. Ferris

Governing Body of Holton Road Primary School

L. Sword and Councillors P. Drake and C.P.J. Elmore

Governing Body of Jenner Park Primary School

Councillor R.J. Bertin

Governing Body of Llancarfan Primary School

K. Kemp

Governing Body of Llandough Primary School

Councillor K.E. Edmunds

Governing Body of Llangan Primary School

J. Corwin and A. Thomas

Governing Body of Llanilltud Fawr Primary School

M. Mason

Governing Body of Llantwit Major Comprehensive School

Councillors E. Hacker and G. John

Governing Body of Murch Junior School

J. Williams and Councillor K. Hatton

Governing Body of Oakfield Primary School

L. Ware

Governing Body of Palmerston Primary School

A. Roberts

Governing Body of Peterston Super Ely C/W Primary School

S. Curtis

Governing Body of Rhoose Primary School

Councillors P.J. Clarke and H.J.W. James

Governing Body of Romilly Primary School

M. Gibbs and Councillor R.F. Probert

Governing Body of St. Cyres Comprehensive School

C. Turner and Councillors L. Burnett and C.P. Franks

Governing Body of St. Illtyd Primary School

B. Morgan and H. Walter

Governing Body of St. Richard Gwyn R/C High School

D. Williams

Governing Body of Sully Primary School

Councillor R.A. Penrose

Governing Body of Ysgol Dewi Sant

I. Davies and R. Lloyd James

Governing Body of Ysgol Gwaun y Nant

D. Treharne

Governing Body of Ysgol Pen y Garth

D. Horgan and Councillor C.P. Franks

 

(2)       T H A T vacancies at the following schools be deferred until the next Panel meeting, likely to be arranged in March 2013, having received insufficient or no applications for their current vacancies:

 

 Barry Island Primary School

 Bryn Hafren Comprehensive School

 Colcot Primary School

 Eagleswell Primary School

 Evenlode Primary School

 Ysgol Gwaun y Nant.

 

Reasons for recommendations

 

(1)       To allow the Cabinet to confirm the appointments in respect of the above Schools’ Governing Bodies.

 

(2)      To fill vacancies on the related School Governing Bodies.

 

Cabinet having considered the recommendations of the Local Authority Governors Advisory Panel

 

RESOLVED -

 

(1&2)  T H A T the appointments in respect of the above Schools’ Governing Bodies be confirmed.

 

Reason for decisions.

 

(1&2)  To fill vacancies on the related School Governing Bodies.

 

C1855                        BRO RADIO (L) (SCRUTINY – CORPORATE RESOURCES) -

 

Cabinet was provided with an update on the developments at Bro Radio together with the station’s three year business plan.

At its meeting on 24th June 2009, Cabinet agreed a Deed of Grant supporting the establishment of a community radio station for the Vale of Glamorgan. The Deed of Grant had now come to an end, and the Vale of Glamorgan Broadcasting CIC (Community Interest Company) had requested a further three year grant. The Council funded the CIC with £24,000 per year that was paid in monthly instalments.

In return, the station had provided:

  •  Public service announcements, for example school closures during snow and road closures;
  •  Promotion of the Council's website, as part of the Channel Strategy;
  •  Promotion of various Council-led campaigns, such as 'paperless billing';
  •  Election coverage;
  •  Promotion and coverage of local events, such as the torch relay and the Eisteddfod;
  •  Promotion and coverage of Council- sponsored events;
  •  Providing information on topics such as 'my school lunch', new recycling arrangements, launches, Older People's  Forum, Arts programme;
  •  Work with schools on activities such as career days and activities with school children 'live on air' (such as carol singing) and school radio broadcasts;
  •  Health promotion.

The station was also supported by the Welsh Government, through its community radio fund.

 

OFCOM had supported the funding of a one year Sales and Fundraising Officer. The YMCA was a key partner for the station, providing its base and assisting in securing funding for studios and equipment. The station was committed to:

  •  Increasing its listeners;
  •  Increasing public service broadcasting;
  •  Increasing commercial revenue and grant funding;
  •  Attracting more local people to train and become volunteers;
  •  Giving young people who are fall in the NEET category an opportunity to access training and work experience;
  •  Develop its programming;
  •  Increasing bilingual content of shows.

The report stated that the Council could make more use of the station, in terms of promoting events, informing local people about home and community safety issues and to promote key messages, such as energy efficiency, food safety, free swimming, bus passes, etc.

 

Councillor Burnett commented at the meeting that Bro Radio was a community interest company that was growing year on year and provided a valuable community service that should be supported. She further commented that the Council should adopt a more structured approach to future support of the company

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the revised Bro Radio business plan be endorsed.

 

(2)       T H A T the Council’s Communications Department be provided with a        monthly feedback report from Bro Radio outlining information that had been broadcast and prepare an evaluation report to be presented to Cabinet.

 

(3)       T H A T the Managing Director be given delegated authority in consultation with the Leader to execute a Deed of Grant between the Council and the Vale of Glamorgan Broadcasting CIC.

 

(4)       T H A T subject to the above, a grant of £24,000 be made payable in 2012/13 by monthly instalments.

 

(5)       T H A T the Communications department report back to Cabinet on alternative funding models to support Bro Radios future.

 

Reasons for Decisions

 

(1)          In order for the community radio station to continue to broadcast, supporting the Council's communications strategies.

(2)          To enable the funding arrangement to be regularised by way of a Deed of Grant.

(3)          To enable the Vale of Glamorgan Broadcasting CIC to continue trading for the next 12 months and beyond.

(4)          To evaluate the information that was broadcast by Bro Radio.

(5)          To explore alternative funding arrangements.

C1856                        Update on the implementation of the Schools Investment Programme - Llantwit Major (CS) (scrutiny – corporate resources) -

 

Members were informed of the latest position in respect of the Investment Programme for Schools in Llantwit Major.

The 21st Century Schools Programme was formally launched by the Welsh Government in March 2010 to support large-scale capital building projects with the aim of enhancing school buildings to meet 21st Century educational needs. 

Cabinet at its meeting on 16th November 2011 (Cabinet Minute C1523 refers) agreed an outlook programme for the Vale titled the Revised Band A programme of projects.

In December 2011, a Conditional Offer was received from the Welsh Government for £10.48 million of grant support towards the total cost of £20.96 million that would transform and enhance various schools in Llantwit Major and Barry.

Following a meeting with Welsh Government officers, an assessment of four projects within Band A was carried out and it was considered to be beneficial to bring the next phase at Ysgol Dewi Sant forward. Ysgol Dewi Sant opened in September 2011 with a nursery and reception classroom along with a hall and ancillary administration and support rooms.

The current capacity of the school was 30 in the reception classroom, and would be unable to accommodate the 32 pupils forecasted to attend the school in September 2013, further rising to a minimum of 43 pupils in 2014.

Parental demand for Welsh Medium Education in the Llantwit Major area was increasing more rapidly than initially estimated and the next phase of development was required earlier than originally planned to accommodate the additional children. For this reason the scheme was considered the most pressing of the revised Band A projects due to the rapid increase in Welsh Medium reception class applications which could not be accommodated from 2013 onwards within the existing building.

A business justification case (BJC) was submitted to the Welsh Government to draw down grant funding to complete the next phase during 2013/14 and it was anticipated that the Welsh Government would assess the application before the end of December 2012.

A feasibility study would be carried out over the coming months on the Llantwit Major Comprehensive School scheme. The study would focus on whether it was possible to deliver the scheme in one phase instead of the two phased approach that was currently shown in the plan.

A report would be brought to the Scrutiny (Corporate Resources) Committee detailing the results of this feasibility study and confirming if implementation of the scheme could be accelerated.

This was a matter for Executive decision.

 

RESOLVED – T H A T the current position with the investment plans for Ysgol Gymraeg Dewi Sant and Llantwit Major Comprehensive School be noted.

 

Reason for decision

 

To ensure Members are aware of progress with implementing the Schools Investment Programme.

C1857                        Community Centre Representatives (LPCSD) (scrutiny - Economy and environment) –

Cabinet noted that there were still several vacancies and was concerned that there may not have been adequate time for all members to have responded. It was felt that further time should be given for responses in order to have a complete list of potential nominees.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T this matter be deferred due to the high number of vacancies within the 22 Community Centres. Group Leaders will be contacted to nominate members in order that the matter could be considered at the Cabinet meeting scheduled on 19th November 2012.

Reason for Decision

Members have not been formally nominated to represent the Vale Council since the elections held on 3rd May 2012.

C1858                        National Eisteddfod 2012 - Llandow, Vale of Glamorgan - Closing Report (LPCSD) (economy and environment) –

 

Members received a closing report on the Council's involvement in hosting the 2012 National Eisteddfod at Llandow.  

Cabinet on 16th March 2011, 4th January 2012 and 23rd July 2012  received detailed reports that outlined the Council's involvement in terms of working with the Eisteddfod on organisation of the event as well as the Council's own direct involvement.

In the run up to the event, key milestones of the Councils involvement included:

  •  The Proclamation Ceremony was held in June 2011.
  •  The Council had a presence at the 2011 Wrexham Eisteddfod.
  •  The Council agreed to sponsor and procure the Eisteddfod Crown and the Crown was presented to Dr. Dylan Jones, Chair of the Local Executive Committee at a reception on 30th May hosted by the Mayor of the Council.

In terms of the Eisteddfod itself, the attendance figures stood at 138,767 for the week, nearly 2000 higher than the previous Eisteddfod based in South Wales, which was hosted in Ebbw Vale in 2010. 

 

In comparison with last year's Eisteddfod, held in Wrexham, the attendance was 10,000 lower across the week.

 

The cost of preparing and planning for the Eisteddfod in terms of officer time was met from existing resources and budgets.  The remainder of the costs were as follows:

  •  Transport Management and Planning at a cost of £35K
  •  Public Transport - Bus Service at a cost of  £9k
  •  Greenlinks at a cost of £1.1K
  •  Cleaning and Associated Activity at a cost of £4k
  •  Decoration (provided within existing budgets)
  •  Marketing (provided within existing budgets)
  •  The Council Pavilion – Council Presence on the Maes at a cost of £30.7K
  •  Play Development at a cost of £4K
  •  Sports Development (provided within existing budgets).

As host authority, the Council was also required to provide a translation service at the Maes to deal with visitor needs as and when they arose.  This amounted to a total cost of £5k.

At the meeting, Councillor Burnett commented that this event was a major triumph for the Council and that the Vale of Glamorgan had been put on the map as being a professional Event / Festival venue that could cope with all infrastructure requirements that were needed in hosting such large events. In support of this statement a third recommendation was added below.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the content of the report and the Council's involvement be noted.

(2)          T H A T a copy of the report be referred to the Economy and Environment Scrutiny Committee and the next Community Liaison Committee for information.

(3)          T H A T officers from all departments involved in the organisation leading up to and during the National Eisteddfod be thanked for their hard work and contribution to this successful event.

Reasons for Decisions

 

(1)          The report contained information regarding the Council's involvement and was for noting.

(2)          To apprise the Scrutiny Committee and the Community Liaison Committee.

(3)          To recognise the hard work of staff.

C1859                        Marco's Café Barry Island (LPCSD) (economy and environment) -

 

Cabinet on 30th July 2012, considered a report relating to an application from the owner of Marco’s Café to extend the Café and the current lease (Minute No. C1810 refers). 

The proposal was to surrender the existing lease five years early and for the Council to grant a new lease to include an additional area as identified in an Appendix to the report for a term of 25 years, subject to a rent review at 7 year intervals and the new lease would expire in 2037.  It was also noted that there would be an automatic renewal of the lease of that time.

Cabinet resolved that the Head of Legal Services be authorised to issue a new lease to the existing lease holder, as detailed in the report and that the disposal of the additional land required for this lease be advertised in accordance with Section 123 of the Local Government Act 1972.

 

Advertisements were placed for two consecutive weeks, in the local press, and as a result three objections were received, and were attached as Appendix A.

The objections received focused on the 'loss' of Public Open Space within the Western Shelter area of the Promenade at Barry Island, and the detrimental effect this might have on visitors to Barry Island.  Although some appeared to have an element of non-associated issues to this particular application for a new lease that underlined the objection.

The proposal to let the area to the Café operator was specifically for the purpose of providing an all weather facility on the Promenade in order that visitors to the area could partake of refreshments in the open air, but be protected from inclement weather. 

The operator was planning to install roofing and provide tables and seating for customers within the proposed covered area for use during wet weather. 

The grant of a new longer term lease provided the operator with the commercial confidence required to make the investment. The new lease would not automatically permit a renewal of the lease.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the disposal of the public open space be approved and the grant of a new lease incorporating the existing premises and the additional land in question be authorised.

 

(2)       T H A T the Head of Legal Services be authorised to surrender the existing lease and execute a new lease for land incorporating the existing premises and the additional land adjacent to the existing café.

 

(3)       T H A T the Head of Legal Services, in consultation with the Cabinet Members for Regeneration, Innovation, Planning and Transportation and Leisure, Parks, Culture & Sports Development, be authorised to prepare, complete and execute the aforementioned lease.

 

Reasons for Decisions

 

(1)       There is little loss of useable public open space. The area in question is mostly used in an informal manner for external seating for the café at peak times. Also, the benefit to visitors who may wish to use this area in inclement weather is greater than those who could be disadvantaged by the loss of its use as an open area in the future.

 

(2&3)  In order to facilitate improvements works to the Café and to create    additional all weather capacity for the facility.

C1860            Pedestrian Access to Llantwit Major Beach (LPCSD) (scrutiny – economy and environment) –

 

Members were updated on the funding application to construct a new concrete slipway at the Llantwit Major beach foreshore.

Cabinet on 18th April 2012 considered a report that detailed the work of the local Beach Surf Lifesaving Club, who wished to apply for a 'Splash' grant from the Environment Agency Wales to build a new pedestrian access to the beach (Minute C1711 refers).

The project was dependent on the Llantwit Major Surf Lifesaving Club obtaining the necessary permission from Crown Estates as the landowner, and the Environment Agency Wales, as the new construction would run parallel to the river line.

The Club also had to be awarded the £25k 'Splash' grant in order to release the Council's agreed funding contribution of £10k.

Council Officers had been in discussion with an official of the Club and advised that their initial 'expression of interest' for the project was favourably received by the Environment Agency Wales, though the proposal was still subject to funding between Welsh Government and the Environment Agency Wales for 2013 / 2014. 

The Official further advised that the result of the application should be known in November 2012.  At which time more detailed plans for the construction would be submitted to the Environment Agency Wales.

Should all permissions be forthcoming and the grant funding be received, the Council's Highway Maintenance Team would design and construct the new access, similar to a scheme recently completed at Ogmore, for the Pen y Bont Surf Life Savers Club.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the current position be noted.

 

(2)       T H A T a further report be presented to Cabinet when the grant position is known.

 

Reasons for Decisions

(1)       To ensure that Cabinet are kept up to date on this matter.

 

(2)       To review progress with this project and to schedule the construction works if the grant application is successful.

 

C1861                        Coastal Car Park Charging Arrangements - Llantwit Major, Knap Terrace, Barry, Cliff Top, Penarth and Penarth Marina (LPCSD) (SCRUTINY - economy and environment) -

Approval was sought to not progress the introduction of car park charging at a number of coastal car park locations throughout the Vale.

At its meeting on 2nd February 2011, Cabinet agreed a range of savings and income generation measures aimed at balancing the Council's budget over the period from 2011 to 2014.  (Min. No. C1202 refers)

The report featured a significant range of savings and income generation arrangements that would be phased in over a three year period.  The requirement to introduce car park charging at a number of new coastal locations was included as a saving measure.  

The Council charged for car parking at a range of its coastal sites:

Harbour Road Car Park, Barry Island

Rivermouth Car Park, Ogmore-by-Sea

Brig-y-Don Car Park, Ogmore-by-Sea

Cymlau, Southerdown

 

Although the proposal represented an extension of arrangements already in place, the new sites specified were somewhat different in their nature, as most of them had a high level of use by local people.

A petition was submitted earlier this year against the proposal to charge at Llantwit Major Beach raised the issue that the charges mostly affected local residents.  Similar concerns were raised in respect to possible charging at the Knap Terrace, Barry.

Whilst income would be realised by charging, it is was considered that the difficulties charging posed, in particular to the regular local users of the areas, outweighed the value of the estimated income.

It was therefore proposed that the plans to charge at these sites be discontinued and that officers be requested to establish a range of more locally palatable options for the 2013 / 2014 period and beyond that would be considered as part of the budget review process.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T car park charging be not introduced at Llantwit Major Beach, Penarth Cliff Top, Knap Terrace, Barry and Penarth Marina.

 

(2)       T H A T a further report be provided to Cabinet detailing the necessary income generation and cost saving measures required in Visible Services to enable a balanced budget for the 2013 / 2014 period.

 

Reasons for Decisions

(1)       To formally confirm that there are no plans to charge for car parking at these locations.

 

(2)       To consider a new range of options aimed at meeting the financial demands on the service during 2013 / 2014.

 

C1862                        Vale of Glamorgan Agricultural Show - Vale of Glamorgan Council Business Breakfast, Feedback Report and Business Liaison Activities (RIPT) (economy and environment) -

Members received feedback on the Business Breakfast and Workshop session that was held during the Vale of Glamorgan Agricultural Show on  22nd August 2012.  The report also set out proposals for future business liaison activities and networking.

The objectives of this year’s event was to:

(1)       Develop on-going relationships and dialogue with the business and tourism sectors of the Vale of Glamorgan.

 

(2)       Facilitate discussions between tourism and non-tourism businesses in the Vale of Glamorgan.

 

(3)       Capture the input from the two sectors to inform future activity of the Council's Creative Rural Communities, Regeneration, Tourism and Economic Development Teams.

 

The event was themed on a workshop style session and was facilitated by Phillipa Davies (Mrs Motivator).

 

Each table was hosted by a Cabinet Member and a officer of the Council. Attendees were asked two questions that formed the basis for the workshop  session these were;

 

(a)       What is really good about the Vale that we should be promoting and,

 

(b)       What are the gaps, either in provision or in links that might make existing facilities more effective?

Responses to the two questions were summarised in the report. The views of the delegates would inform the work of the Council, especially in relation to the key areas of marketing and branding, and the way in which the Council worked with partners in promoting the Vale of Glamorgan.  Particularly relevant was the fact that the Council was in the process of commencing work on a Destination Management Plan and that the feedback received from the Business Breakfast would assist in informing work on the Plan. 

The intention was to hold similar events, based around specific topics during the next twelve months and beyond. This would allow focused discussions on key themes and would help to inform decisions of the Council in moving forward on key issues relating to business in the Vale of Glamorgan.

At the meeting Councillor Burnett handed out a business breakfast feedback report and commented on the importance of setting objectives for such events rather than holding events with no outcomes or objectives. She further commented that it was good to see that everyone who attended the event contributed to discussion.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the success of the Council's Business Breakfast held at the Vale of Glamorgan Agricultural Show be noted.

 

(2)       T H A T a delegate feedback report on the Business Breakfast be issued to all delegates for information and placed on the Council Website for information.

 

(3)       T H A T further focussed events would be held to consider key themes or topics at regular intervals throughout the year with delegate feedback reports being provided as necessary.

 

(4)       T H A T a copy of the report be referred to the Scrutiny Committee (Economy and Environment) for information.

 

(5)       T H A T officers involved in the organisation leading up to, during and after the Business Breakfast were sincerely thanked for their hard work and contribution to this successful event.

 

Reasons for Decisions

(1)       The report is for noting.

 

(2)       To inform delegates of the outcome of the event held on 22nd August 2012.

 

(3)       To enable meaningful engagement to be fostered with regard to economic development and related activity in the Vale of Glamorgan.

 

(4)       To keep the Economy and Environment Scrutiny Committee apprised of the situation.

 

(5)       To recognise the hard work of staff.

 

C1863                        Civil Parking Enforcement – Progress – (EVS) (scrutiny -  economy and  environment) -

A report was presented to Cabinet on 23rd July 2012 entitled 'Civil Parking Enforcement - Progress'.  The report advised Members of the progress being made towards obtaining powers from the Welsh Government (WG) to take on Civil Parking Enforcement (CPE) within the Vale of Glamorgan.  Cabinet resolved that a further report on the matter be submitted in September 2012.

It was reported to Cabinet on 29th February 2012 that the Council would obtain CPE powers by April 2013, and this was still the case.

The report also dealt with specific issues which had been determined or were being progressed in relation to the following matters:

  •  Civil Enforcement Area Application
  •  Review of Traffic Regulation Orders, Signs and Lines
  •  Production of Map-based Schedules
  •  Joint Service Provision
  •  Possible Acceleration of Programme

In response to a request from the Leader and the Cabinet Member for Environment and Visible Services that officers give urgent consideration to obtaining CPE powers earlier than the April 2013 date previously identified, the Project Board commissioned the Bridgend and Vale Internal Audit Shared Service to undertake a study to establish if any reduction in the implementation timescale was possible.

The study had concluded that:

(1)       There were a number of tasks that might be actioned sooner or completed in less time yet doing so might increase risks to the project and would not necessarily contribute towards an earlier implementation date.

 

(2)       Although the project was currently on track, there was a risk that without additional resources the project might not meet the April 2013 date.

 

Consequently, the timetable for completion of this project remained 1st April 2013.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the contents of the report be noted.

 

(2)       T H A T the report be referred to the Scrutiny Committee (Economy and Environment).

 

(3)       T H A T a further progress report be presented to Members in January 2013.

 

 

(4)       T H A T Civil Parking Enforcement officers are employed before 1st April 2013, even if CPE powers had not been gained to issue warning notices.

 

(5)       T H A T the administration lobby the Welsh Government to request that the CPE powers are fast tracked.

 

Reasons for Decisions

(1)       To advise Cabinet.

 

(2)       To advise the Scrutiny Committee.

 

(3)       To provide a further update on progress with this project.

 

(4&5)  To progress matters.

C1864            Redundant Changing Room Building, Penarth Athletic Field (LPCSD) (scrutiny - economy and  environment) -

 

Approval was sought to advertise and lease the redundant changing rooms at Penarth Athletic Field to the highest bidder, by using the informal tender process, for a term of 25 years.

The redundant changing room building was in a state of disrepair and had potential structural problems with the flat concrete roof. Due to the condition of the building, use as changing rooms ceased in or around 1990 and since that time it had been used for storage.

The cost of refurbishment and modern facilities elsewhere at the ground meant that it was considered unlikely that the Parks and Grounds Maintenance Division would restore the changing room.

Officers had received confirmation of interest in the building from a member of the public who wished to use it for a meeting venue for the local community.

In order to obtain best consideration for this buildings future use, it was necessary to advertise the building as redundant.  This allowed the current interest registered to be considered along with any other potential interest.

This was a matter for Executive decision

 

RESOLVED –

 

(1)       T H A T delegated authority be granted to the Director of Resources in consultation with the Director of Visible Services and Housing and the Cabinet Member for Leisure, Parks, Culture and Sport Development to advertise the redundant changing rooms on an informal tender basis and then proceed with the lease of the property to the highest suitable bidder.

 

(2)       T H A T the Head of Legal Services be authorised to complete all the necessary documentation to complete the lease.

 

Reasons for Decisions

(1)       To ensure that the property is advertised as vacant and to ensure best value and the achievement of a sustainable future use.

 

(2)       In order to complete the lease.

 

C1865                        MATTERS WHICH THE CHAIRMAN HAD DECIDED WERE URGENT

RESOLVED - T H A T the following matters, which the Chairman had decided were urgent for the reason given beneath the minute headings be considered.

 

Councillor N Moore explained that the inclusion of the following urgent items was to avoid holding up the important matters.

 

C1866                      LDP STUDY AND NELL’S POINT, BARRY ISLAND (REF) –

 

Matter for which the chairman has decided was urgent by reason of the need to progress the matter in view of the funding issues involved and to demonstrate good progress by mitigating any due delay.

 

The Scrutiny Committee (Economy and Environment), on 9th October 2012, considered the above report from the Director of Development Services.

 

Members were updated on progress of the project and the completion of the two stages of the LDP / Collins Leisure Consultants’ report regarding possible investment in leisure uses at Nells Point, Barry Island. It was outlined that officers had previously reported to Cabinet on 12th December 2007 regarding Nell’s Point and future land uses. That report had subsequently been agreed together with the recommendation for the appointment of consultancy support and in June 2009, Humberts Leisure were appointed.

 

Following completion of the Humberts Report and prior to moving into the marketing stage of the project, officers fed the completed report through to the various stakeholder groups and to general consultation with the intention of reporting comments back to Cabinet for resolution on marketing in the summer of 2010. 

 

At that time a number of respondents suggested that the discussion of Nell’s Point should be within the wider context of a master plan for Barry Island in order that a more wider consolidated approach might be taken.  However, others had suggested that this wider contextual approach should be considered as part of the work of the Barry Regeneration Area as funding might be available from the Welsh Government under that banner for the work. 

 

As a result of these discussions the site remained unmarketed and officers moved forward with two further pieces of work.  Firstly with the initial work required to develop a contextual master plan for the Island and, secondly, with consideration of the marketing options available for Nell’s Point.

 

Following the procurement exercise in August 2011, consultants LDP / Collins Leisure Consultants had been appointed with the remit of providing a further report on Nell’s Point.  An update report had been provided to Cabinet on 21st July 2012, it being noted that an imminent presentation of the work of LDP / Collins Leisure Consultants to the Barry Regeneration Area Partnership Board, Cabinet and the relevant Scrutiny Committee would be made and would allow the Council an opportunity to consider the findings of the consultants and whether or not these findings should inform and feed into the Master Plan for the Island.

 

The final report from LDP / Collins Leisure Consultants had been deposited in the Members’ Room and, given the size of the report as well as its complexity and detail, LDP / Collins Leisure Consultants had reviewed its content and summarised both the content and conclusions.  The background to the report and an executive summary of the LDP / Collins Leisure Consultants’ report was attached to the report as Appendix A.

 

The LDP / Collins Leisure Consultants’ report had concluded that a mixed development, including a family activity centre linked to a destination attraction such as an aquarium and a “blackbox” or support accommodation was a solution that would be most marketable given the analysis. 

 

John Dent, Major Projects Manager, presented his view to Committee in relation to the report in that he considered that LDP / Collins Leisure Consultants were best placed to bring forward a range of uses although the end product would need to be considered in light of investment and / or joint ventures, etc.  To progress the Nell’s Point scheme the Council would need to also consider the appointment of consultants to take forward the Stage 3 element of the programme as detailed in the study.

 

Members welcomed the report and concurred that progress needed to be made as soon as possible for the development of Nell’s point and future uses for the land.

 

The Scrutiny Committee (Economy and Environment) recommended:

 

(1)       T H A T the views of the Barry Regeneration Area Board be noted.

 

(2)       T H A T the report be endorsed and referred together with the recommendations below for consideration by Cabinet.

 

(3)       T H A T officers prepare a Consultancy Brief in order that Stage 3 of the master planning, marketing and investment plan for Nell’s Point can proceed and that the Director of Development Services, in consultation with the Cabinet Member for Regeneration, Innovation, Planning and Transportation, the Director of Resources, and the Leader procure such services.

 

(4)       T H A T following the preparation of the Consultancy Brief and, if considered appropriate, the Council procure the work directly from LDP / Collins Leisure Consultants with the appropriate exemption from financial regulations

 

(5)       T H A T the costs of such Consultancy Services be financed via the Barry Regeneration fund element of the Council’s Capital Programme.

 

(6)       T H A T officers utilise the recommendations of the report and incorporate such proposals into a draft Barry Island Master Plan.

 

(7)       T H A T officers complete the draft Barry Island Master Plan and report firstly to Scrutiny Committee and then to Cabinet, prior to a formal consultation exercise being undertaken.

 

(8)       T H A T officers report the outcome of the Stage 3 report when available.

 

(9)       T H A T an update report on progress be presented to the Scrutiny Committee in six months.

 

Cabinet having considered the recommendations of the Scrutiny Committee (Economy and Environment)

 

RESOLVED –

 

(1)          T H A T the views of the Barry Regeneration Area Board be noted.

 

(2)          T H A T officers prepare a Consultancy Brief in order that Stage 3 of the master planning, marketing and investment plan for Nell’s Point can proceed and that the Director of Development Services, in consultation with the Cabinet Member for Regeneration, Innovation, Planning and Transportation, the Director of Resources, and the Leader procure such services.

 

(3)          T H A T following the preparation of consultations  brief and if considered appropriate the Council procure the work directly from LDP / Collins Leisure Consultants with the appropriate exemption from financial regulations.

 

(4)          T H A T the costs of such Consultancy Services be financed via the Barry Regeneration fund element of the Council’s Capital Programme.

 

(5)          T H A T officers utilise the recommendations of the report and incorporate such proposals into a draft Barry Island Master Plan.

 

(6)          T H A T officers complete the draft Barry Island Master Plan and report firstly to Scrutiny Committee and then to Cabinet, prior to a formal consultation exercise being undertaken.

 

(7)          T H A T officers report the outcome of the Stage 3 report when available.

 

(8)          T H A T an update report on progress be presented to the Scrutiny Committee in six months.

 

Reasons for Decisions

 

(1)       In consideration of the programme and funding requirements associated with the project.

 

(2)       To allow progression of the third stage of the Consultancy work involving the actual marketing of the land and negotiations with a specific group of investors in accord with an agreed brief.

 

(3)       To progress this work given their input into Stages 1 and 2.

 

(4)       To finance the work.

 

(5)       To progress the Barry Island Master Plan to a draft stage for Members’ views via Scrutiny Committee and Cabinet prior to consultation.

 

(6)       To provide a contextual framework for the regeneration of Barry Island.

 

(7)       To provide details of progress.

 

(8)       In order to apprise Members and update them on progress.”

 

C1867                        PROPOSALS TO AID THE REGENERATION OF BARRY ISLAND (REF) –  

 

Matter for which the chairman has decided was urgent by reason of the need to progress the matter in view of the funding issues involved and to demonstrate good progress by mitigating any due delay

 

The Scrutiny Committee (Economy and Environment), at its meeting held on 9th October 2012, gave consideration to the strategic context for the proposals to aid the regeneration of Barry Island, together with the funding opportunities and timescale available to deliver these proposals and the revenue implications for such proposals.

 

The options considered were:

 

a)         Eastern Promenade -  This was an important resort feature which required substantial public realm improvements including repairs and alterations to existing structures with re-surfacing, improved lighting and seating. The aim was to reconnect the promenade with the land above and extend the seafront character of the resort along the full length of the beach to exploit its unique setting. This approach it was reported would encourage greater access and appreciation of Nell’s Point headland, the refurbished Coastwatch Station and Jackson’s Bay which were key visitor destinations to the east.

 

b)         Harbour Road Causeway – As a key gateway route this could be substantially improved by a co-ordinated approach to the public realm including new street lighting, road surfacing and boundary improvements. Provision of a segregated cycleway the Director advised would be assessed to provide a safer environment for cyclists and also to promote Barry Island as a destination in the context of National Link 88 of the Sustrans route.

 

c)         Footpath improvements and interpretation - Key footpath routes would benefit from re-surfacing with finger posts and interpretation located at arrival points. Improved lighting using LED lanterns could result in significant energy savings as well as creating a more welcoming environment. Members were advised that the provision of such lighting would be explored further during the design and feasibility stages.

 

d)         Street furniture - A new suite of co-ordinated furniture was proposed across the Island to include new shelters, seating, railings, bollard, bins, cycle stands.  Hereto it was noted that amenity and Highway lighting could also be upgraded together with tourist information signage and opportunities for public art explored to further enhance the public realm.

 

e)         Enabling works Nell’s Point site - Enabling works such as breaking out and crushing concrete building slabs, grading to even contours and spreading the aggregate would benefit the site for future development. This would also provide an overflow parking option with scope for hosting events in the interim and pending the bringing back of the site to a permanent beneficial use.

 

It was noted that the engineering and building works described above would require planning consent and in order to minimise impact and disruption to the tourism trade these works would need to be carried out between September 2013 and March 2014.  

 

Cadw would also be consulted at an early stage to agree the scope of the

 

Members welcomed the report in particular the proposals suggested in order to enhance the area.  However, during its consideration Councillor C.J. Williams, on behalf of one of the local Ward Members, requested that an audit be undertaken of the “toy factory” area with a view to assessing its future suitability for use, that a feasibility study be undertaken to consider widening the causeway for a regeneration project and that an holistic development and regeneration of the Island be considered to include a study regarding accessing Jackson’s Bay via the Waterfront.  Members of the Scrutiny Committee in considering the suggestions stated that as discussed under the previous agenda item, officers had advised an audit would be undertaken in respect of Barry Island.  With regard to the other two requests Members were of the view that considerable discussion and further information on the issues would be required and agreed that the request for consideration of matter procedure was the appropriate route for such discussion to take place.  Councillor Williams however, requested that “the recommendations” be put to the vote and as there was no seconder no vote was taken. 

 

The Director of Development Services took the opportunity to also advise Members that there would be further opportunities to consider the Master Plan and the key works suggested, at future meetings resulting in further consultation for options and ideas to be put forward. 

 

The Scrutiny Committee (Economy and Environment) recommended:

 

(1)       T H A T the report be endorsed and the same referred to Cabinet for consideration.

 

(2)          T H A T Cabinet be requested to consider approving the regeneration options at Barry Island as outlined within the report.

 

(3)       T H A T external consultancy services be appointed to provide initial design and costings in accordance with Minute No. C1783.

 

(4)       T H A T a further report be submitted to Cabinet to confirm the outcome of feasibility works and discussions relating to the development options for Nell’s Point and the regeneration options for Barry Island as contained within the report.

 

(5)       T H A T opportunities to attract additional match funding for the regeneration options be explored.

 

(6)          T H A T a further report on the progress of the proposals to aid the regeneration of Barry Island be presented to the Scrutiny Committee in six months.

 

Cabinet having considered the recommendations of the Scrutiny Committee (Economy and Environment)

 

RESOLVED –

 

(1)          T H A T the regeneration options at Barry Island as outlined within the report be endorsed.

 

(2)          T H A T external consultancy services be appointed to provide initial design and costing’s in accordance with Minute No. C1783.

 

(3)          T H A T a further report be submitted to Cabinet to confirm the outcome of feasibility works and discussions relating to the development options for Nell’s Point and the regeneration options for Barry Island as contained within the report.

 

(4)          T H A T opportunities to attract additional match funding for the regeneration options be explored.

 

(5)          T H A T a further report on the progress of the proposals to aid the regeneration of Barry Island be presented to the Scrutiny Committee in six months.

 

(6)          T H A T officers be thanked for their hard work in bringing forward this report at short notice.

 

Reasons for Decisions

 

(1)       In order that the views of the Committee were  considered.

 

(2)       To facilitate further feasibility and design work.

 

(3)       To facilitate the implementation of the project and provide sufficient lead-in time should funding opportunities arise.

 

(4)       To apprise Cabinet of progress and to seek approval as required for a funding application under the Barry Regeneration Area programme 2013/14.

 

(5)       To maximise the benefits of regeneration to Barry Island.

 

(6)       To thank staff for their hard work.

 

C1868                        Llanmaes Flood Alleviation Scheme (EVS) (SCRUTINY – ECONOMY AND ENVIRONMENT)

 

Matter for which the chairman has decided was urgent by reason of the need to inform local residents in a timely manner.

 

The above report sought to apprise Cabinet of the position with a Flood Risk Management scheme for the village of Llanmaes following a recent funding announcement by the Welsh Government Finance Minister.

 

The site referred to was situated at Llanmaes, some 3.5 miles to the South West of Cowbridge. The site comprised primarily of privately owned residential properties but also included a public house and three farms. A few of these houses were hundreds of years old but the majority were built in the latter half of the last century.

 

The area sloped from north to south, with the main drainage artery being the small unnamed stream through the village that discharged into the Llanmaes Brook, which ran along the southern boundary of the village.

 

The surrounding catchment had been changed from the old enclosure fields, into very large fields for arable use, by the removal of the hedges. Surface water runoff therefore discharged quickly from these fields, sometimes into the roadways via gate entries, through hedges, or via footpaths into the village.

 

In the past, some attempts had been made by the Council to deal with the flooding. A 1.35 m x 1m concrete culvert was laid under the road at Plaisted House, and twin 300 mm diameter plastic pipes took water from Gadlys Road by the Blacksmith’s Arms to the brook running through the village green. These measures had not however, completely solved the flooding problems on Gadlys Road.

 

A ‘Pre- Feasibility Study’ of the flood risk issues in Llanmaes was competed in 2002 and some strategic outline scheme proposals were recommended which included:

 

Initial appraisal at pre-feasibility suggested that it would be technically & economically viable to promote capital flood alleviation improvement work at this location.

 

It was necessary to liaise with the landowners and the statutory undertakers at an early stage.

 

It was essential that a comprehensive catchment analysis, and statutory undertakers enquiries, be carried out prior to any specifications being drawn up for the requisite works.

 

A detailed topographical survey of areas of Llanmaes was required.

 

Ordinary Watercourse Consent was required for the scheme.

 

The most recent incident affecting both properties and highways occurred in November 2007 when Gadlys Road and two properties were affected. Prior to this, flooding had occurred on average every 5 years often with properties affected.

 

Martin Wright Associates were appointed to complete the Project Appraisal Report which was match funded 85% by the Welsh Government and the Council provided the remaining 15% match funding.

 

The object of the appraisal was to identify a preferred scheme option which provided alleviation of flooding to the residential properties at Llanmaes. Six options were considered. These included the baseline ‘do-nothing’ option; a ‘maintain’ option and four ‘improve’ options. Two of the improve options had been considered to the 1 in 100 year indicative standard which was considered appropriate for such improvement works in this part of the Vale of Glamorgan.

 

Option 6 of the appraisal was identified as the optimum solution after consideration of all parameters and involved laying a 900mm diameter drain from the Village Green to the Llanmaes Book at Bridge House Farm via West Road. The drain would act in tandem with the existing steam as well as intercepting all those flows that ran down the western catchment roads.

 

Following submission of the appraisal to Welsh Government, confirmation was given to proceed to the next stage of the scheme which was detailed design and contract document preparation. The object of the design was to confirm and proceed with the preferred option as identified on the PAR. The Council initially funded this phase of the project utilising revenue budgets in order that the scheme progressed.

 

Following a competitive tendering process, consultants 'Mott MacDonald' were appointed to complete this stage of the scheme. It is anticipated that the design will be completed by the end of November 2012. After which time a further report would be provided to members advising of the full construction details of the scheme.

 

The Welsh Government Finance Minister and Assembly Member for the Vale of Glamorgan, Jane Hutt, issued a press release on 9 October 2012 advising of Increased Investment in Welsh Government funding for its Flood Alleviation Programme, which included that for Llanmaes. This now enabled a suitable flood alleviation scheme for the area to be constructed during 2013/14.

 

The Council would be required to apply to Welsh Government for this funding in accordance with the requirements and conditions of the grant aid funding.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the plans to progress with the construction phase of the Llanmaes Flood Alleviation Scheme during 2013/14 as a consequence of the full funding now being available be noted.

 

(2)          T H A T a further report be provided to Cabinet and the relevant Scrutiny Committees when the final design details and construction costs for the scheme are known.   

Reasons for Decisions

(1)          To inform members of recent progress on this important project aimed at reducing future flood risk in the village of Llanmaes.

(2)          To ensure that members are kept aware of the relevant details of the scheme as it progresses. 

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