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                                                                        Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 15 July, 2013.

 

Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G.John.

 

Also present: Councillor C Franks.

 

C1400                        MINUTES –

 

RESOLVED – T H A T the minutes of the meeting held on 1 July, 2013 be approved as a correct record.

 

C1401                        DECLARATIONS OF INTEREST –

 

The following declarations were received:

 

Councillor N Moore

Agenda Item 14 – Co-educational Secondary provision in Barry

 

Reason for Declaration -

 

As a Local Authority appointed Governorto Bryn Hafren Comprehensive School, his personal interest did not equate to a prejudicial interest and therefore he was able to speak and vote on the matter

 

Councillor S Egan

Agenda Item 8 – South Wales Programme Consultation Response.

 

Reason for Declaration -

 

As an employee and independent member of the Cardiff and Vale University Health Board he had dispensation to speak and vote on the matter

 

Agenda Item 10 - Grants to Community / Voluntary Organisations 2013 /14.

 

Reason for Declaration -

 

As a Council appointee to the Alexander Community Association his personal interest did not equate to a prejudicial interest and therefore he was able to speak and vote on the matter

Councillor B Brooks

Agenda Item 10 - Grants to Community / Voluntary Organisations 2013 /14.

 

Reason for Declaration -

 

As a Council appointee to the Gibbonsdown and Treharne Residents Association her personal interest did not equate to a prejudicial interest and therefore she was able to speak and vote on the matter

 

Councillor R Curtis

Agenda Item 8 - South Wales Programme Consultation Response.

 

Reason for Declaration –

 

As an employee of the Cardiff and Vale University Health Board he declared his personal and prejudicial interest and therefore he could not speak or vote on this matter

 

Agenda Item 10 - Grants to Community / Voluntary Organisations 2013 /14.

 

Reason for Declaration -

 

As a member of the Gibbonsdown Community Association he declared his personal and prejudicial interest and therefore he could not speak or vote on this matter

 

 

Councillor L Burnett

Agenda Item 10 - Grants to Community / Voluntary Organisations 2013 /14.

 

Reason for Declaration -

 

As a Board Member of the Barry YMCA she had a personal interest that did not equate to a prejudicial interest and therefore she was able to speak and vote on the matter

.

Councillor C Elmore

Agenda Item 8 - South Wales Programme Consultation Response.

 

Reason for Declaration –

 

As an independent Member of the Cardiff and Vale University Health Board he declared his personal and prejudicial interest and therefore he could not speak or vote on this matter

 

Agenda Item 10 - Grants to Community / Voluntary Organisations 2013 /14.

 

Reason for Declaration –

 

As a member of the Barry YMCA Management Committee he had dispensation to speak on the matter but not vote

 

Agenda Item 14 – Co-Educational Secondary provision in Barry

 

Reason for Declaration -

 

As a Local Authority appointed Governor to Barry Comprehensive School his personal interest did not equate to a prejudicial interest and therefore he was able to speak and vote on the matter

 

 

 

At the meeting the Chairman brought forward the report on Co Educational Seconday School provision in Barry to the front of the agenda

 

C1402             CO EDUCATIONAL SECONDARY SCHOOL PROVISION IN BARRY (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING)

Approval was sought to consult stakeholders on the principle of working with the governing bodies of Barry and Bryn Hafren comprehensive schools to develop detailed proposals for a co-educational secondary school in Barry on the current school sites. 

In recent years feedback from parents to the Council's Admissions Team and comments received directly from schools suggests that a number of parents no longer favoured single sex education for their children. Some parents were choosing Welsh medium primary school education in order to access co-educational secondary provision in Barry whilst others were opting for co-educational secondary schools outside of Barry, often sending their children to the appropriate feeder primary schools to guarantee a place at their preferred secondary school. 

 

A report of the Lifelong Learning Scrutiny Committee School Places Review Task and Finish Group considered by Cabinet on 4th February 2013 (Cabinet minute no C1209 refers) recommended that Cabinet investigate the amalgamation of Barry and Bryn Hafren Comprehensive Schools into a single co-educational school.

 

Consultation on the principle of working with the governing bodies of Barry and Bryn Hafren comprehensive schools, to develop detailed proposals for a co-educational secondary school in Barry, would be carried out over a period of 8 weeks commencing in September 2013. The consultation process would include the publication of proposals on-line as well as face to face drop in sessions which would be publicised in due course.   The views of parents, pupils, governors, employees and the wider community would be sought.

 

The report outlined that the results of consultation would be reported back to Cabinet with a recommendation as to whether detailed feasibility work with the governing bodies of Barry and Bryn Hafren should be undertaken.

This was a matter for Executive decision.

 

RESOLVED -

 

(1)           T H A T consultation from September 2013 for a period of 8 weeks on the principle of working with the governing bodies of Barry and Bryn Hafren comprehensive schools to develop detailed proposals for a co-educational secondary school in Barry on the current school sites be approved.

 

(2)           T H A T the report be referred to the Scrutiny Committee (Lifelong Learning) for information.

 

Reasons for decisions

 

(1)             To assess the level of support from the community for developing proposals with the governing bodies of Barry and Bryn Hafren comprehensive schools for a co-educational secondary school on the current sites of the two schools prior to undertaking detailed feasibility work to further develop such a proposal.  Detailed proposals were most likely to meet the needs of the children and young people of Barry if they were developed with the full engagement of stakeholders, in an open and transparent manner and were underpinned by public support.  Any proposals developed would be the subject of a second consultation.

 

(2)             To keep the Lifelong Learning Scrutiny Committee informed of progress when consulting on the school organisation proposals.

 

C1403                        CARDIFF BAY ADVISORY COMMITTEE

 

The following minutes of the Cardiff Bay Advisory Committee Annual Meeting held on 5th June, were submitted.

 

Present

 

Councillor L. Burnett

Vale of Glamorgan Council

Mrs. C. Dimond

Cardiff Flood Action Committee

Ms. S. Newbold

British Marine Federation

Ms. J. Hall

Cardiff Bay Yacht Club

Mr. N. Ajax Lewis

Wildlife Trust of South and West Wales

Mr. J. Harrison

Natural Resources Wales

Councillor G. Roberts

Penarth Town Council

 

Also present:

 

Mr. S. Howell

Cardiff Harbour Authority

Mr. P. Andrews

Penarth Tourism and Visitor Association

Mr. C. Hope

Vale of Glamorgan Council

 

 

(a)       Apologies for Absence -

 

These were received from Councillor A. Govier (Cardiff Council), Councillor H. Thomas (Cardiff Council), Mr. M. Chidlow (Harbour Master, Associated British Ports), Mr. A. Parker and Mr. I. Aitken (Cardiff Bay Yacht Club).

 

(b)       Appointment of Chairman -

 

AGREED - T H A T Councillor L. Burnett be appointed Chairman for the ensuing Municipal Year.

 

Councillor Burnett took the Chair.

 

(c)        Appointment of Vice-Chairman -

 

AGREED - T H A T Mrs. C. Dimond be appointed Vice-Chairman for the ensuing Municipal Year.

 

(d)       Minutes -

 

AGREED - T H A T the minutes of the meeting held on 13th March, 2013 be accepted as a correct record.

 

(e)       Matters Arising -

 

·           Councillor G. Roberts, in relation to the reference in the minute to the Volvo Round the World Yacht Race, stated that he wished both sides of the Bay to make the maximum use of this opportunity.

·           The Chairman requested that the Volvo Round the World Yacht Race be an agenda item for the next meeting of the Advisory Committee.

·           The Chairman advised that she would write to Councillors Huw Thomas and Ashley Govier of Cardiff Council to stress the importance of their attending meetings of the Advisory Committee.

 

(f)        Progress Update - Cardiff Harbour Authority - Mr. Simon Howell -

 

There had been no oxygen level issues since the last meeting, and no significantly raised Bay levels over this period.

 

The Barrage Bascule Bridge repairs had been completed to Bridges 2 and 3.  Bridge 2 would be commissioned this week, and then repairs to Bridge 1 would commence in two weeks time.

 

Bearing repairs had also been completed to three sluices.  The large volumes of debris brought down by the high rainfall events earlier in the year had been removed and the river flows were now low at below 7 cumecs.

 

The deployment of larvicide to reduce midge numbers was delayed due to the prolonged cold weather into April.  As temperatures increased rapidly, the deployment of larvicide was not as effective as it had been in the past and a small number of complaints (3) were received.

 

The Harbour Authority budget was being reviewed for 2014 - 2018, as the Welsh Government were keen to see public spending reduced in all areas.  Options were being explored to reduce spend over the next three year period.

 

The preparations for the Summer event programme had been made and the Bay had hosted a Thundercat event over the Bank Holiday weekend, with a British Water-ski event taking place this coming weekend.  This would be followed by the World Cup Canoe Slalom Event at CIWW, starting on 17th June.

 

(g)       Navigational Safety Issues - Cardiff Harbour Authority - Mr. Simon Howell -

 

There had been no significant navigational safety issues since the last meeting.  The repairs and refurbishment programme for navigation aids in the Bay and rivers had been completed.

 

The Fire and Rescue vessel had been installed on the Barrage and was now operational.  Since it had been in place there had been extensive training exercises carried out by South Wales Fire and Rescue and they had been called out to respond to two incidents of individuals threatening to jump from bridges.  They also assisted a vessel that lost power in the Bay during a training exercise although this was not a normal service that they would be providing outside training activities.

 

 

(h)       Update Report - Natural Resources Wales - Mr. John Harrison -

 

Mr. Harrison advised that he had nothing to add to the items raised earlier by Mr. Howell.

 

Natural Resources Wales was currently undergoing an investigation into drainage within the Bay as a pro-active measure.

 

The water quality in the Bay was good.

 

The newly established Natural Resources Wales had a Business Plan which contained a mix of proposed activities, including:

 

·           developing as a new organisation

·           flood risk

·           promoting access

·           making sure the natural environment was protected.

 

Mr. Harrison offered to give a presentation to the next meeting of the Advisory Committee on the work of the new organisation.

 

(i)         Any Other Business -

 

(i)         Invasive Species - Mr. S. Jones enquired about the presence within the Bay of invasive species and enquired if the situation had stabilised or deteriorated. 

 

Mr. Jones was advised that further instances of invasive species was likely.

 

Areas of the Bay had been treated for Zebra Mussels.

 

(ii)        Zig-Zag Path - The Chairman referred to a new structure which was visible when looking across the Bay, namely the zig-zag path from the Penarth Heights Development.

 

The Chairman enquired if Sustrans could be invited to talk to the Advisory Committee about the access links within the Bay.

 

(iii)       Rock Falls - Mr. Roberts enquired as to any further information concerning rock falls and was advised that the Cardiff Harbour Authority had held discussions with solicitors and had been informed that the land in question was not owned by the Harbour Authority.

 

(iv)       Groundwater Complaints - Mrs. Dimond asked if the most recent Annual Report had been received from the Groundwater Complaints Administrator.

 

It was reported that a draft had been received and Mrs. Dimond requested that it be reported to the next meeting of the Advisory Committee.

 

(v)        Bus Pageant - Councillor Burnett advised that a vintage double-decker bus pageant was to be held on Barry Island on 9th June, 2013.

 

(vi)       Flowrider - Mr. Jones enquired as to the success of the recently-opened Flowrider.

 

It was reported that Flowrider had commenced operation on Bank Holiday weekend and the feedback received was extremely pleasing.

 

It was suggested that the next meeting of the Advisory Committee be held at the International Sports Village.

 

((j)        Date of Next Meeting -

 

AGREED - T H A T the next meeting be held on Wednesday, 11th September, 2013 at 5.15 p.m. and that the meeting be held in the International Sports Village.

 

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RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee Annual Meeting held on 5th June, 2013 be noted.

 

Reason for decision

 

To note  the minutes of the Cardiff Bay Advisory Committee Annual Meeting.

 

 

C1404                        REVENUE AND CAPITAL MONITORING FOR THE PERIOD 1ST APRIL 2013 TO 30 APRIL 2013 (REF) -

 

The Scrutiny Committee (Social Care and Health) on 17 June, 2013 received the above report of the Director of Social Services that:

 

·                brought to the attention of Committee the position in respect of revenue and capital expenditure for the period 1st April 2013 to 30th April 2013 regarding those revenue and capital budgets which formed this Committee’s remit

·                updated Committee on the progress made in delivering the Social Services Budget Programme.

 

The current forecast for Social Services was for a balanced budget.

 

In addition to increased demand for services, there was pressure on the Directorate to achieve its savings targets for 2013/14 onwards. 

 

Children and Young People’s Services – the major issue concerning this service was the continued pressure on the children’s placements budget.  Any increase in the number of children becoming looked after by the Council over the year could significantly impact on the service.

 

Adult Services – the major issue concerning this service was the continued pressure on the Community Care Package budget.  This budget was extremely volatile and could be adversely affected by outside influences.

 

The Social Services Directorate was committed to achieving a balanced budget in 2013/14 whilst delivering the approved savings.

 

Appendix 2 to the report detailed financial progress on the Capital Programme as at 30th April 2013. 

 

With regard to the Social Services Budget Programme Update, the Directorate was currently required to find savings totalling £6.0m. by the end of 2016/17.  Savings totalling £6.189m. had currently been identified.  The surplus would be used to mitigate any additional savings to be found in future years. 

 

The Social Services Directorate was committed to achieving a balanced budget.  The corporate programme board and project teams overseeing the Plan would continue to develop it further and ensure delivery and progress.  Progress updates would be reported on a monthly basis as part of the overall financial monitoring report for the Directorate.

 

The Chairman referred to a report that had been presented to Cabinet that afternoon entitled Joint Funding of Residential Placements for Children Looked After by the Council which had proposed that a joint budget be established for meeting the education and social care costs of placements in residential homes in respect of children with highly complex needs who were looked after by the Council and asked if this expenditure could be shown as a separate line in future reports. 

 

Members enquired as to the Care Packages Budget Reduction (p. 4 of Appendix 3) and were advised that the Care Package Reduction was being undertaken as part of a rolling programme which should result in the achievement of the required level of savings. 

 

The Director referred to the Regional Collaboration Fund and advised that this was a sizeable topic which justified a report on its own.  Committee were advised that a report would be presented to a Joint Cabinet meeting comprising Members of Cardiff Council and the Vale of Glamorgan Council in July.  Members felt that they should be given an opportunity to speak on this matter in the Autumn. 

 

A Member asked if budgets could be delegated to individual social workers in an attempt to save money in accordance with findings of the Audit Commission.

 

In response, Members were advised that it is necessary to limit the potential for individual social workers to over-provide for their own clients, to the detriment of others.  Nevertheless, social workers had been given clear guidelines as to the costs of the provision of services and were now aware of the actual costs of services.  Furthermore, decision-making is delegated as far as possible, primarily to front-line managers.  The Directorate operated a dynamic system of assessment, care management and review. 

 

RECOMMENDED –

 

(1)       T H A T the position with regard to the 2013/14 revenue and capital monitoring be noted.

 

(2)       T H A T the progress made on the Social Services Budget Programme be noted and referred to Cabinet for information.

 

(3)       T H A T future reports of this nature include information, as a separate line, on expenditure of the joint budget established for meeting the educational and social care costs of placements in residential homes in respect of children with highly complex needs who are looked after by the Council.

 

Reasons for recommendations

 

(1)       That Members are aware of the position with regard to the 2013/14 revenue and capital monitoring relevant to this Scrutiny Committee.

 

(2)       That Scrutiny and Cabinet Members are aware of the progress made to date on the Social Services Budget Programme.

 

(3)       To inform Committee of expenditure on the joint budget.

 

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Cabinet having considered the recommendation of the Scrutiny Committee (Social Care and Health)

 

RESOLVED –  T H A T the contents of the report be noted.

 

Reason for decision

 

To note the contents of the report.

 

 

C1405            SOCIAL SERVICES CHANGE PLAN 2011 – 2014 PROGRESS REPORT (REF) –

 

The Scrutiny Committee (Social Care and Health) on 17 June, 2013 considered the above report of the Director of Social Services.

 

Committee was advised of the progress made in delivering the actions set out in the Social Services Change Plan 2011-2014. 

 

The Council’s second three-year Social Services Change Plan was now in its final year, and a copy was attached at Appendix 1 to the report. 

 

This Change Plan:

 

·                replaced the three-year Plan successfully completed in 2010, and

·                set out formally (as a Council strategy) the long term strategic plan for Social Services with key actions, responsible officers for delivering those actions and timescales for completion.

 

There were seven priority areas in the Plan:

 

·                Integrating Health and Social Care Services

·                Commissioning

·                Integrating social care for Children and Young People Services

·                Human Resources

·                Information: use of different channels and media to improve access to information and services

·                Resource management

·                Co-production and equality impact.

 

The Change Plan came into effect in April 2011 and dealt primarily with those issues where a corporate approach across Council Directorates was required to deliver appropriate action.  The Corporate Management Team sponsored the Change Plan as a key programme of work and there was a formal implementation group comprising officer representatives from across the Council.  Six monthly progress reports were submitted to the Corporate Management Team. 

 

The sixth progress report, submitted to Corporate Management Team on 5th June 2013 was attached at Appendix 2 to the report.  It contained a summary report card in respect of the overall programme and project updates for each of the seven priority areas.  It identified any delays in delivery and included details of the work being done to complete these actions.

 

The Corporate Implementation and Monitoring Group had discussed how best to achieve and monitor progress against the relatively small number of incomplete actions in the Plan.  It was proposed that these should be transferred to the Directorate’s Service Plan from 1st April 2013.  This would assist in streamlining the Directorate’s planning and monitoring framework, which also included the Budget Programme and the Director’s Annual Report.

 

The Change Plan had played a significant role in providing a coherent direction for social services in the Vale of Glamorgan and an overarching framework for sustained improvement and service redesign.  It had helped the Directorate to respond effectively to the considerable challenges involved in putting social services on a more sustainable footing in the face of increases in demand for social care and the need to make efficiency savings.  However, the new corporate planning framework had been designed to provide a similar opportunity for longer-term strategic planning and it was not useful to have two major documents which addressed the same need.  Moreover, many of the key actions set out in the Change Plan had been achieved, which provided a good foundation for further progress.  The remainder could be incorporated in the Service Plan which was subject to the same level of corporate and political scrutiny.

 

Members, having noted the good process, observed that there were still a number of issues identified in Appendix 1 to the report. 

 

Regarding the timing of change, Members were advised that when the Service Plan was next brought before the Committee, the outstanding Change Plan items would be incorporated within it. 

 

Regarding Action IHSC3, Members were advised that officers were hopeful that there would be funding from the Regional Collaboration Fund which would help this work stream move forward.

 

Regarding reference IHSC8, Committee were advised that the strategic process was managed with Cardiff Council and officers were waiting to see how Cardiff Council progressed matters. 

 

Part of the Action Plan for reference no. RM11 was that the Council would refresh all of the financial information held in respect of residential care homes for older people.  This information would be used for fee-setting.

 

In response to a question, Members were advised that the revisions to the Directorate Service Plan should be available in the Autumn. 

 

RECOMMENDED –

 

(1)       T H A T the progress made in delivering the actions in the Social Services Change Plan be noted.

 

(2)       T H A T the areas of concern where implementation of particular actions had been delayed and the work being done to expedite delivery be noted.

 

(3)       T H A T the progress report be referred to Cabinet with a recommendation that:

 

(i)            changes to the Plan be endorsed;

(ii)          remaining actions in the Plan be transferred to the Directorate’s Service Plan, as agreed by Scrutiny Committee on 11th March and by Cabinet on 8th April 2013.

 

Reasons for recommendations

 

(1&2)  To provide an update on implementation of the Social Service Change Plan, in accordance with agreed monitoring mechanisms.

 

(3)       (i)         To complete the current cycle of monitoring, which ensures robust oversight of a key strategic plan for the Council.

 

            (ii)        To reduce the number of strategic plans for Social Services now that there are a limited number of major actions outstanding in the Change Plan and the Directorate’s Service Plan had become the primary document against which performance was measured.

 

 

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Cabinet having considered the recommendations of the Scrutiny Committee (Social Care and Health)

 

RESOLVED –

 

(1)             T H A T the changes to the Social Services Change Plan be endorsed.

 

(2)             T H A T the remaining actions in the Plan be transferred to the Directorate’s Service Plan, as agreed by Scrutiny Committee (Social Care and Health) on 11 March and by Cabinet on 8 April 2013.

 

(3)             T H A T all staff be thanked for their hard work in contributing to the Social Services Change Plan.

 

Reasons for decisions

 

(1)             To complete the current cycle of monitoring, that ensured robust oversight of a key strategic plan for the Council.

 

(2)             To reduce the number of strategic plans for Social Services now that there were a limited number of major actions outstanding in the Change Plan and the Directorate’s Service Plan had become the primary document against which performance was measured.

 

(3)             To acknowledge the hard work of staff in the Social Services Directorate.

 

 

C1406            VOIDS MANAGEMENT (REF) –

 

The Scrutiny Committee (Housing and Public Protection) on 19 June, 2013 considered the above report of the Director of Visible Services and Housing

 

The report as submitted to the Scrutiny Committee had been submitted by the Head of Housing and Building Services in response to previous concerns raised by the Scrutiny Committee earlier in the year. 

 

The report itself set out in detail actions put in place by the Head of Housing and Building Services to reduce the number of and time taken to manage / let empty Council owned homes in the future. 

 

The Head of Housing and Building Services in addressing the report made reference to the Council’s existing procedures and processes which were in place between the two Council divisions who were currently responsible for Council void properties.  Having assessed these arrangements she considered that these required refining to ensure that they were appropriate, efficient and fit for purpose in the future.  In terms of actions taken to date, she alluded to interventions now put in place to bring about improvements in the time in delivering void turnaround periods.  Statistically there was a positive move towards meeting targets but acknowledged that there was room for improvement and saw no reason why in the future a normal letting brought up to WHQS was delivered within 50 working days.  However, she reminded the Scrutiny Committee that hard to treat properties were a cause for concern given the nature of the construction of these properties and these were unlikely to be dealt with within the normal WHQS timeframe.

 

Brief discussion centred on the matter of undertaking work to void properties outside the planned programme and the associated benefits of doing so in addressing the needs of those tenants who wished to be housed in a void property without the benefit of WHQS works being first undertaken to that property.  It was noted however that this would be a policy change and would need Cabinet approval.

 

Having regard to the above and related issues it was

 

RECOMMENDED –

 

(1)       T H A T the Head of Housing and Building Services be thanked for her comprehensive report and that the actions being undertaken to reduce the number of and time taken to manage / let empty Council owned homes in the Vale of Glamorgan be noted.

 

(2)       T H A T the report be referred to Cabinet for information.

 

Reasons for recommendations

 

(1)       In acknowledgement of action taken to date in regard to the management of void properties.

 

(2)       To inform Cabinet.

 

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Cabinet having considered the recommendations of the Scrutiny Committee (Housing and Public Protection)

 

RESOLVED –

 

(1)             T H A T the contents of the report be noted.

 

(2)             T H A T all staff be thanked for their hard work in contributing to the Voids Management plan.

 

Reason for decision

 

(1&2)        To note the contents of the report and to acknowledge the hard work of staff from Housing and Building Services.

 

 

C1407            SOUTH WALES PROGRAMME CONSULTATION RESPONSE (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES AND SOCIAL CARE AND HEALTH) –

 

At the meeting the Cabinet Member for the Environment and Visible Services left the meeting during consideration of this item.  The Cabinet Member for Children Services had left the meeting and took no part in consideration of this item.

Approval was sought for the response to the South Wales Programme consultation and options for the future provision of a small number of hospital services.

Abertawe Bro Morgannwg, Aneurin Bevan, Cardiff and Vale, Cwm Taf and Powys health boards were consulting on four options for the future provision of a small number of hospital services in South Wales and South Powys. The services were consultant-led maternity and neonatal care, inpatient children’s services and emergency medicine (A&E).  A formal eight week public consultation about the future of these hospital services was launched on the 23rd May 2013.  The consultation document attached at (Appendix A) to the report was available online and a copy was placed in the Members room.  The consultation period would close on the 19th July 2013.

 

The report outlined the four options that were being consulted on these services were outlines below

·           Option 1: UHW, Morriston, Specialist and Critical Care Centre (SCCC), a new hospital which is planned to be built near Cwmbran plus Prince Charles Hospital

·           Option 2 UHW, Morriston, SCCC plus Royal Glamorgan Hospital

·           Option 3 UHW, Morriston, SCCC plus Prince Charles and Princess of Wales

·           Option 4 UHW, Morriston, SCCC plus Prince Charles and Royal Glamorgan

 

The options had been assessed against a wide range of factors, including their impact on travel times, especially for people living in the most deprived communities, the number of doctors needed, the impact on the Welsh Ambulance Service and a high-level assessment of how much they would cost. The option which had emerged from the process as having the least impact on all the factors the South Wales Programme had considered, and was therefore the best fit, was option three – concentrating these services on five hospitals: UHW, Morriston, SCCC, Prince Charles and Princess of Wales hospitals.

This was a matter for Executive decision.

 

RESOLVED – T H A T the response to the South Wales Programme consultation be approved.

 

Reason for decision

 

For the Council to submit a formal response to the consultation, which closes on the 19th July 2013.

 

C1408            PUBLIC SERVICE LEADERSHIP GROUP – PROCUREMENT WORK STREAM (L) ( SCRUTINY COMMITTEE - CORPORATE RESOURCES) –

Members were updated on the Public Service Leadership Group's (PSLG's) Procurement Work-stream for 2013/14 and approval was sought to continue to support the procurement commitments made at the PSLG.

The Public Service Leadership Group (PSLG) provided national leadership for collaboration, with a view to driving the pace of improvement in services for Welsh citizens, comprising partners from across the Welsh public service. The Group, chaired by the Minister for Local Government and Communities, Lesley Griffiths AM, comprised senior leaders who represented public services and geographical areas across Wales. The Vale of Glamorgan Council was represented on the Group by the Managing Director.

 

The PSLG had 3 national work programmes, one of which related to Asset Management and Procurement. The Procurement Work-stream comprised of a number of projects covering areas of Collaborative Procurement, Procurement Practice and Capability. A work-plan had been developed for 2013/14 that set out the key deliverables for each of the projects together with a timeframe for completion to which the Council was being asked to indicate its support.  

 

A copy of the Procurement Work-stream projects and key deliverables was attached at Appendix 1 to the report. The Collaborative Procurement project revolved around the setting up of the National Procurement Service (NPS) that Cabinet at its meeting of 19th November 2012 agreed to participate in initially for 5 years (Minute No C1905 refers).

The report outlined that there were two projects in train in relation to Procurement Practice. The first was the e-Procurement service which was intended to take time and cost out of the purchase-to -pay process by providing common systems and e-tools across Wales (the Council currently uses the Oracle ERP system which includes an i-Procurement module).

 

The second was the establishment and roll out of the Wales Procurement Policy which was based on 9 principles, a copy of which was attached at Appendix 2 to the report.along with commentary as to the Council's current position on each.  

This was a matter for Executive decision.

 

RESOLVED –

 

(1)             T H A T  it be agreed, as a member of the National Procurement Service (NPS), for officers of the Council to engage with the newly-established NPS Team and to support the contracts established by the NPS where these proved beneficial to the Council.

 

(2)             T H A T the 9 principles as set out in the Welsh Government Finance Minister's Procurement Policy Statement be adopted and the Council continues to work with the Welsh Government to achieve their practical implementation in helping to drive value for money and benefit for the Council and the economy of Wales.

 

(3)           T H A T participation in the Welsh Government Procurement Fitness Check Programme be approved, to ensure appropriate capability and capacity exists to deliver a devolved procurement function across the Council.

 

(4)           T H A T the adoption of e-procurement tools be supported where it could be demonstrated that it was in the Council's interests to do so.

 

(5)           T H A T a report be brought back to Cabinet regarding the operation of the Welsh Purchasing Consortium in light of the new national procurement service

 

Reason for decisions

 

(1-4)     In order that the Council may benefit from a co-ordinated approach towards procurement across the welsh public sector.

 

(5)       To advise Cabinet of any changes to the Welsh Purchasing Consortium.role.

 

C1409            GRANTS TO COMMUNITY / VOLUNTARY ORGANISATIONS 2013/14 (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) -

Approval was sought on the award of grants from the 2013 / 14 corporate revenue budget.

 

The Cabinet Member for the Environment and Visible Services left the meeting during consideration of this item. The Cabinet Member for Children Services had left the meeting and took no part in consideration of this item.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T grants be awarded as set out at Appendix A to the report.

 

Reason for decision

 

To award grants in accordance with the approved scheme.

 

C1410            PENARTH LEARNING COMMUNITY – DELIVERY OF COMMUNITY BENEFITS – PROGRESS UPDATE (L) (SCRUTINY COMMITTEE – LIFELONG LEARNING) –

Members were informed of the Community Benefits on the Penarth Learning Community Project.

The public sector in Wales spent a significant amount of money each year and there was a growing requirement to develop ways in which this expenditure could be used to deliver wider social, environmental and economic benefits to the local community. In this respect, the incorporation of social benefits in public procurement contracts was helping to maximise the impact of public spending through the wider community benefits such as targeted recruitment and training (TRAT).

 

The main principles of targeted recruitment & training for Penarth Learning Community was to ensure that:

·           New opportunities were provided for new entrants, trainees and those leaving education including those currently not in employment, education or training.

·           The development by the contractor in conjunction with the Council and local agencies, realistic recruitment and training processes to ensure successful implementation of the Councils requirements.

·           The contractor used and promoted local procurement and looked to work with local suppliers to develop their capacity.

·           Benefits to the local community of the scheme were maximised.

·           Working with local education providers and training bodies including but not limited to Cardiff and the Vale College, local schools and 6th form provision.

 

As part of the Penarth Learning Community construction and demolition process, it was envisaged that the substantial investment associated with the project should reap local benefit in terms of targeted recruitment and training as well as in many other ways.

The report outlined that through the Targeted Recruitment and Training Method Statement the Council has stipulated the following outcomes:

The Council intends that for every £1m in contract value provided, the Contractor will provide a minimum of 80 weeks of employment for a New Entrant recruited from a source to be agreed with the Council.

 

The Penarth Learning Community contract value was £39.45m, equating to a total of 3156 Person weeks of New Entrant involvement to be achieved during the construction and demolition process.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the contents of the Penarth Learning Community report be noted.

 

(2)          T H A T the report be referred to the Scrutiny Committee’s (Lifelong Learning, Economy and Environment, and Corporate Resources) for information.

 

Reasons for decisions

 

(1)          To note the information regarding the positive impact that the Penarth Learning Community is having on the local community.

 

(2)          To inform relevant Scrutiny Committees on progress.

 

 

C1411            CHANGES TO REPRESENTATION ON OUTSIDE BODIES (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES)

Approval was sought consider a number of changes to the Council's existing representation on outside bodies.

This was a matter for Executive decision.

 

RESOLVED - T H A T the following changes to representations on outside bodies as set out in the report be approved.

 

Name of Organisation

Representation

 

Association of Port Health Authorities

Councillor F.T. Johnson

 

Cambrian Educational Foundation for Deaf Children

 

Councillor E. Hacker

Cardiff and Vale Community Health Council

Councillors Mrs. M.E.J. Birch and G. Roberts to be replaced by Councillors K.J. Geary and E. Hacker

 

Glamorgan Archives Joint Committee

 

Cabinet Member (Children's Services) to be replaced by Councillor Mrs. M.E.J. Birch

 

Race Equality First

 

Cabinet Member (Regeneration, Innovation, Planning and Transportation)

 

South East Wales Economic Forum

 

Cabinet Member (Regeneration, Innovation, Planning and Transportation)

 

 

South East Wales Transport Alliance (SEWTA)

 

Cabinet Member (Leisure, Parks, Culture and Sport Development) to be replaced by Cabinet Member (Environment and Visible Services) but remain as substitute

 

Swansea Bay Port Health Authority

 

Councillor E. Hacker

 

Vale of Glamorgan Festival Management Committee

 

Councillors F.T. Johnson and E. Hacker

 

Wales Home Safety Council

 

Councillor H.C. Hamilton

 

Welsh Purchasing Consortium

 

Leader to be replaced by Councillor Mrs. P. Drake.

 

Reason for decision

 

To ensure continuity of representation by the Council on the outside bodies concerned.

 

 

C1412            SCHOOL TRANSPORT (ALN): RESULTS OF TENDERING EXERCISE AND AWARD OF CONTRACTS (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING)

 

This item was taken in conjunction with the part two report considered under the part two section of the agenda.

 

C1413            VALE OF GLAMORGAN FOOTBALL CENTRE OF DEVELOPMENT (LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

Approval was sought to enter into an agreement with Barry Town United Football Club for the continuation of the Vale of Glamorgan Football Centre of Development. 

The Vale of Glamorgan Football Centre of Development had operated for approximately ten years and had provided quality coaching to talented young footballers (both boys and girls).  The centre had been operated directly by the Council's Sports Development Team.  However, an internal review of the Centre of Development showed that numbers had declined and that there were now several commercial competitors offering similar opportunities across South Wales.  One of the main reasons provided for the reduction in numbers had been the lack of progression opportunities for talented players. 

 

The head coach, who had managed the scheme on behalf of the Sports Development Unit, was also no longer available having successfully secured a permanent contract with Newport Football Club following their successful promotion to the Football League.          

 

The report outlined that discussions had taken place with the manager of Barry Town United Football Club who were keen to increase their presence in the local community and could provide opportunities for talented young footballers to progress.  Whilst, as widely reported, the club were experiencing some difficulties at present following their withdrawal from leagues last season, the remaining elements of the club, who were in the process of reforming, were keen to take on the management of the Centre of Development. 

 

At present, the cost of hiring the facilities for two to three hours a week to operate the Centre of Development was included within the sports development provision within the Leisure Management Contract with Parkwood Leisure.  To provide continued support to the Centre of Development during its first season in partnership with Barry Town United Football Club, it was proposed to continue with this arrangement.

This was a matter for Executive decision.

 

RESOLVED -

 

(1)           T H A T the Director of Development Services in consultation with the Cabinet Member for Leisure, Parks, Culture and Sports Development be authorised to enter into an agreement with Barry Town United Football Club enabling them to operate the Vale of Glamorgan Football Centre of Development. 

 

(2)           T H A T for the first season of the agreement, no charges be applied for the use of the artificial turf pitch at Barry Sports Centre. 

 

(3)           T H A T a further report be presented to Cabinet at the close of the first season to consider future options regarding charging.

 

Reasons for decisions

 

(1)             To raise standards of football coaching available to young people in the Vale of Glamorgan.

 

(2)             To provide initial support to the Centre of Development.

 

(3)             To enable Cabinet to review the position regarding charging.

 

C1414            ENERGY AND CLIMATE CHANGE COMMON’S SELECT COMMITTEE SECOND REPORT – A SEVERN BARRAGE? (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

Members were informed of the outcome of the Energy and Climate Change Commons Select Committee's public consultation into the potential for a privately financed Severn Barrage.

A report was presented to cabinet 17th of December 2012 (minute no C1948 refers), which endorsed a response to the Energy and Climate Change Common's Select Committee to their public consultation into the provision of a privately financed Cardiff to Weston Barrage, the Severn Barrage.

 

The report outlined the recent chronology in respect of obtaining tidal power from the Severn Estuary including the UK Governments finding of the feasibility study (October 2010) and consultation into Severn tidal power, which concluded that of all the schemes investigated despite its high capital cost of approximately £34 billion the Cardiff to Weston barrage scheme offered the best value for money.

 

The Government however concluded that while there was not a strategic case for public investment of the scale required to facilitate a tidal barrage across the Severn at that time it did not preclude a privately financed initiative coming forward.

In response to privately financed proposals being promoted by a consortium called Corlan Hafren, the UK Government established the Commons Select Committee to investigate the proposals and to examine the potential for the project to deliver low-carbon electricity to the UK and the likely cost to consumers as well as the potential impacts on wildlife and local employment.  

 

At the time of launching the inquiry there was no detail of the new proposal in the public domain however the Consortium, which had since dissolved and reformed as Hafren Power Ltd, suggested that private financing for a Severn Barrage may be available but only if it was supported by the proposed Contracts for Difference Mechanism i.e. long-term instruments that provide stable and predictable incentives for companies to invest in low-carbon energy generation schemes.

 

The Committee invited written evidence from interested parties and the report of the 17th December 2012 that outlined the concerns of the Vale of Glamorgan in relation to the development of a Severn Barrage was submitted as evidence to the Select Committee. A copy of the report was attached at Appendix 1 to the report.

The Energy and Climate Change Committee published its final report 'A Severn Barrage?' (HC 194) on Monday 10 June 2013 and the summary, conclusions and recommendations of the report were attached at Appendix 2 to the report and was available at  http://www.publications.parliament.uk/pa/cm201314/cmselect/cmenergy/194/19402.htm

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)           T H A T  the contents of the report be noted.

 

(2)           T H A T  the report be referred to Planning Committee and Scrutiny Committee (Economy and Environment) for information.

 

Reason for decision

 

(1)             To advise Cabinet of the Commons Select Committee Severn Barrage consultation.

 

(2)             To advise Planning Committee and the Scrutiny Committee (Economy and Environment) of the recent public consultation.

 

C1415            DISABLED FACILITIES GRANTS DELIVERY IMPROVEMENTS (HBMCS) (SCRUTINY COMMITTEE – SOCIAL CARE AND HEALTH, HOUSING AND PUBLIC PROTECTION, CORPORATE RESOURCES) –

Members were advised of the changes made in the processing of Disabled Facilities Grants (DFGs) to improve its delivery time, and to agree further changes planned for 2013-14.

The approval and payment of Disabled Facilities Grants was mandatory and formed one of the Welsh Government's national performance indicators, PSR/002.

 

Since 2008 the Council had acknowledged the time to deliver a DFG, from the first point of contact when client requested an adaptation through to the delivery of the works, had to be improved.  Officer time and financial resources had been invested in the service to secure improvements and this had been reflected in the Council’s performance improving over the last few years as detailed below;

 

Performance Indicator

Delivery of Disabled Facilities Grants (DFGS)

Service Perf.

2009/

10

Perf.

 

2010/

11

Perf.

 

2011/

12

Perf.

 

2012/13

Perf. Wales

2012/13

& VOG 2013/14 target

Private Sector Renewal

PSR/002: The average number of calendar days taken to deliver a DFG

802

569.

398

346

326

 

Private Sector Renewal

PSR/009a: The average number of calendar days taken to deliver a DFG for children and

young people

N/A

1,139

647.

454

377

(Actual   510 )

 

Private Sector Renewal

PSR/009b: The average number of calendar days taken to deliver a DFG for adults

N/A

544

392

337

321

 

The improvement in the delivery of DFG's had been noted by the Welsh Government in their published document Local Authority Service Performance 2011-12'.  The publication, stated that the Vale of Glamorgan had seen three years of decreases in completion times and that the Vale of Glamorgan had seen the largest increase in delivery improvement.

This was also reflected in the Council's position in the delivery time of DFG's compared to other authorities.  In 2009/10 the Council was 22nd with the longest delivery time across Wales. However, in 2010/11 our rating had increased to 20th and in 2011/12 the Council was 17th, supporting the data that our service performance is improving both in terms of our delivery time and in comparison to other authorities.

 

Over the last 6 years officers and elected members had worked, using best practice examples, to improve the council's delivery time for DFGs.  The service had also been reviewed by Internal and external Audit. Appendix 1 attached to the report outlined the completed Action Plan that dealt with previous actions and audit recommendations.

The report outlined that a further action plan had been developed which should ensure nobody was on the OT waiting list for more than 2 weeks and again this would make significant improvements to the Council's delivery time for DFGs. The action plan for this 2013/14 was attached at Appendix 4 to the report.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)           T H A T the Disabled Facilities Grants Delivery Improvements Action Plan attached at Appendix 4 to the report be agreed.

 

(2)           T H A T a copy of the Disabled Facilities Grants Delivery Improvements report be submitted to the Scrutiny Committees Corporate Resources, Social Care and Health, and Housing and Public Protection for information purposes.

 

(3)           T H A T a detailed report on Disabled Facilities Grants be brought to Cabinet on a quarterly basis.

 

(4)           T H A T staff be thanked for all their hard work on the Disabled Facilities Grants Delivery Improvements.

 

Reasons for decisions

 

(1)             To obtain approval of the proposed next steps for the improvement in the delivery times for DFGs.

 

(2)             To keep relevant scrutiny committees informed of progress in the delivery of the DFG service.

 

(3)             To keep Cabinet informed on progress.

 

(4)             To acknowledge the hard work of staff.

 

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  C1416           EXCLUSION OF PRESS AND PUBLIC -

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

C1417            SCHOOL TRANSPORT (ALN): RESULTS OF TENDERING EXERCISE AND AWARD OF CONTRACTS (CS) (EXEMPT INFORMATION – PARAGRAPH 14) (SCRUTINY COMMITTEE – LIFELONG LEARNING) - 

           

Approval was sought to award contracts for the Additional Learning Needs Transport Service. The contracts were due to commence in September 2013 and were attached at Appendix A to the report.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)           T H A T the award of contracts for the Additional Learning Needs Transport Service as detailed in Appendix A attached to the report be approved.

 

(2)           T H A T if any of the preferred operators for each listed contract declined to accept the contract as offered, delegated authority be given to the Chief Learning & Skills Officer in consultation with the Cabinet Member for Children's Services, Leader and Managing Director, to award the contract to the operator offering the next most advantageous tender.

 

Reasons for decisions

 

(1)             To ensure ongoing school transport provision for ALN pupils from September 2013 which the Council has a statutory and discretionary obligation to provide.

 

(2)             To allow the contracts to be awarded to commence September 2013.

 

 

 

 

 

 

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