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                                                                        Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 27 January, 2014

 

Present: Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors, B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

                                                    

C2162                        MINUTES –

                  

RESOLVED – T H A T the minutes of the meeting held on 13 January, 2014 be approved as a correct record.

 

C2163             DECLARATIONS OF INTEREST –

 

The following declarations were received -

 

Councillor B.Brooks

Agenda item 6 – Community Action Self Help (CASH) Scheme 2013/14

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

Agenda Item 23a – Cemetery Approach Barry: Proposed Community Garden and Nature Area

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

Councillor R.F.Curtis

Agenda item 6 – Community Action Self Help (CASH) Scheme 2013/14

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

Agenda Item 23a – Cemetery Approach Barry: Proposed Community Garden and Nature Area

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

Councillor S.Egan

Agenda item 6 – Community Action Self Help (CASH) Scheme 2013/14

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

 

 

Agenda Item 23a – Cemetery Approach Barry: Proposed Community Garden and Nature Area

 

Reason for Declaration –

Elected Member of Barry Town Council.

 

 

At the meeting the Leader brought forward Agenda Item No 15, entitled ‘’Consideration of Responses Received to Proposals to Provide Alley Gates on a Lane Linking Heol Pantycelyn / Trinity Street Barry’’ for the benefit of members of the public who attended to hear this item only.

 

 

C2164                        CONSIDERATION OF RESPONSES RECEIVED TO PROPOSALS TO PROVIDE ALLEY GATES ON A LANE LINKING HEOL PANTYCELYN / TRINITY STREET BARRY (EVS) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Approval was sought to install an alley gate in the service lane, Heol Pantycelyn to Trinity Street, Barry, in light of conflicting responses received from nearby residents.

Over a number of years requests for Alley Gates had been received from residents living at Nos 64 to 72 Trinity Street in respect to the lane adjacent to the rear of their properties.  The requests followed a number of incidents of anti-social activities within the lane.

In 2011 funding was secured via the Tidy Towns initiative to enable the lane to be considered for inclusion in the Alley Gate scheme.  The proposed location of the Alley Gates was indicated on the attached Map (Appendix 1). 

 

In February 2013 Trinity Street residents wrote a letter addressed to Cabinet members setting out the issues being experienced and this was attached at Appendix 7 to the report.  In recent months Police had been required to attend the area on numerous occasions because of Youth nuisance.  The Police were supportive of providing some form of gating to the lane and a letter advising of this was attached at Appendix 9 to the report.

The report outlined three options for Members to consider:

 

Option 1

The provision of two sets of Alley Gates, one to the rear of No. 64 Trinity Street and one between Nos 70 and 72 Trinity Street, with keys provided for residents of Trinity Street and Heol Pantycelyn as required.

Option 2

The provision of one set of Alley Gates located between Nos 70 and 72 Trinity Street as described in item 7 above, again with the provision of keys to residents who require access.

Option 3

No Alley Gates installed.

 

The preferred option from a crime prevention perspective would be Option 1.  However this option was not supported by a number of residents of Heol Pantycelyn.  There was only one compromise that could assist the residents of Trinity Street and impact to a lesser degree the residents of Heol Pantycelyn and that was Option 2.

It was therefore proposed that Option 2 be progressed  with a 12 month review period to allow its success or otherwise to be monitored.  A further report would be provided to Cabinet after this time period if officers believed that the installation had caused greater problems than it was designed to prevent.

At the meeting the Deputy Leader commented that this matter had been ongoing for many years due to objections  as well as support from local residents. He further commented that in his experience, where alley gates had been installed in other areas, there had been a reduction in crime rates and anti-social behavior and therefore, he supported the recommendations outlined below.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T one alley gate be provided to assist in reducing criminal and anti-social activities within the lane.  The installation to be at the Trinity Street entrance to the lane with the objectors being advised of this.

(2)          T H A T the success of this arrangement be reviewed over a 12 month period.

 

Reasons for decisions

 

(1)          To provide a reasonable compromise at this time.

(2)          To allow the effectiveness of the alley gate installation to be properly considered.

 

C2165                        VALE OF GLAMORGAN LOCAL ACCESS FORUM –

 

The minutes of the Vale of Glamorgan Local Access Forum Meeting held on 14th November, 2013 were presented

 

Present: Mr. F. Coleman (Chairman); Mr. M. Dunn, Mrs. V.M. Hartrey, Ms. K. Lucas, Ms. E. Nash, Mr. R. Pittard, Mr. R. Simpson, Mr. G. Thomas, Mr. R.L. Traherne and Councillor E. Williams.

 

Also present:  Mr. J. Wyatt, Mr. G. Teague and Mrs. S. Thomas (VoGC).

 

Ms. S. Tindal, Natural Resources Wales.

 

(a)       Apologies for Absence

 

These were received from Mr. J.J. Herbert and Mr. H.S. McMillan.

 

(b)       Minutes

AGREED – T H A T the minutes of the meeting held on 24th July, 2013 be accepted as a correct record.

 

Mr. Dunn informed the Forum that the Steering Group on Promoting Walking in the Rural Vale, scheduled to have met earlier in the day, had not, in fact, met.  As such, he had nothing further to report regarding the suggestion that Travel Line Cymru be approached to promote the Green Links Sunday Bus Service. 

 

As far as Glastir Maps were concerned, Mr. Teague indicated that officers from local authorities across Wales had met with a contact in Natural Resources Wales to discuss the existing datasets.  It appeared that much of the PROW data used as a basis for Glastir emanated from 1997 and, consequently, was out of date.  Discussions would be continuing with the Glastir contact with a view to exchanging more informative/up to date data.  He indicated that the data was unlikely to cover farms not yet approved under the Glastir Scheme.  In addition, those that had been approved would simply be identified by means of a reference number. 

 

The Chairman alluded to the completion of the consultants’ review in respect of ROWIP.  He would comment further under the Agenda Item covering the Local Access Forum Chair’s meeting on 15th October, 2013.

 

In the Minutes of the last meeting, Members had been informed of the Wales Coast Path having been awarded the Jubilee Cup which was one of the annual awards presented by the Royal Town Planning Institute.  Tabled for Members’ information were two press articles covering the award.

 

(c)        Modification and Legal Orders Update

 

The standard report provided the Forum with progress in respect of tracking information of Modification Applications, together with details of live cases where applications had been received.

 

Responding to Members’ specific questions, Mr. Teague commented that:

 

·                with regard to Ref. No. 8 – Pontypridd Road to Nant Talwg Woods, Barry – he understood the decision of the Planning Inspector not to confirm the Order had been on the grounds of insufficient evidence of actual use being established to meet the statutory provisions/common law requirements to justify the granting of an Order.

·                Ref. No. 9 – 63 Romilly Park Road, Barry and Ref. No. 10 - Backway House, Peterston Super Ely - were being actively worked on.  Reference number 9 was currently with officers in Legal Services who were considering how to progress the matter for consideration by the Planning Inspectorate.

 

(d)       Maintenance Update

 

The report detailed the number of issues logged since 18th July, 2013 and those issues resolved and remaining unresolved since 27th January, 2011.  Members were pleased that the backlog continued to reduce.  Responding to a question on the 9 remaining obstructions, Mr. Teague indicated that some would need to await the re-publication of the Definitive Map.  A concerted effort had been made to quality assure all the data contained in the Definitive Map.  Re-publication was anticipated in the near future. 

 

(f)        ROWIP Update

 

A report was tabled detailing progress on the current year’s schemes.  The report covered the following:

 

(i)         Definitive Map/CAMS Data – preparation of a new Definitive Map for republication and the analysis and reporting of CAMS data had proceeded and was almost complete.  Work on Legal Event Modification Orders was being undertaken to take account of adoptions (where necessary) and to update the Definitive Map as a result of recent Public Path Orders and Agreements.  CAMS had been updated to the latest release.

 

(ii)        Public Right of Way (PROW) Links – the creation and improvement of PROW links between communities and within the coastal zone to the Wales Coast Path, including ecological surveys and biodiversity interpretation where necessary, was ongoing.  With regard to specific schemes :

 

·                there had been some movement on the Twyn-yr-Odyn scheme, following resolution of differences with the landowner on an unrelated matter. 

·                pre-order consultation was complete in respect of Marcross 12

·                funding had been reallocated to the scheme to improve drainage on the Wildlife Trust Reserve footpath at Cwm Colhuw in order to satisfy the biodiversity requirement of the funding.

 

(iii)       Coastal Links/Coastal Loop – an offer of compensation for a Creation Agreement at Gileston had been rejected. As a result, it was intended to reallocate the funding for use on the Barry Heart Walk (a promoted route being developed in conjunction with the British Heart Foundation and the NHS Trust).

 

(iv)       Annual Clearance – the review and 2013 cut/clearance had now been completed.

 

(v)        Low Use Groups – initial discussions had been held with Communities First regarding the Focus Group established to develop and deliver improvements for Low Use Groups.

 

Mr. Teague confirmed (as alluded to earlier) that the Definitive Map was almost ready for re-publication.  This would mean that certain parts would be re-published for the first time since 1954.  He informed Members that current legislative provision did not provide for the formal Definitive Map to be produced electronically.  Whilst electronic versions would be accessible, the paper version would continue to be regarded at the ‘legal’ version.

 

Responding to a specific question, he confirmed that discussions with the landowner were ongoing in respect of the Section 106 path at Hensol/Pendoylan. 

 

(g)       Coastal Access Improvement Programme Update

 

A report was tabled detailing progress on the projects listed below.  Offer letters had now been issued and accepted for the projects.  However, delays in receipt of offer letters and the need to seek authorisation to proceed on practical projects before commencing spend had resulted in a lack of progress during the first two quarters of the year. 

 

Ref no

Description of works/
Location

Update

VG101

Ogmore - Realignment study

Study commenced

Footway/cycleway proposals unsuccessful

VG102

Atlantic College - Surface improvements

Indicative quote received

VG103

Llantwit Beach - Legal diversion onto walked route

Pre-order consultation complete

VG104

Cwm Colhuw - Surface improvements

Scheme specification proposals acquired.

VG105

Gilestone - Diversion Order and ground works

Pre-order consultation complete – 1 objection received.

VG106

Rhoose Point - Surface improvements

Indicative quote received

VG107

Little Island & Nell's Point/ Barry island - Legal creation

Resolving dedication authority

VG108

Sully - Move stone stiles to safer location

Indicative quote received

VG109

Captain's Wife - Creation Order, minor groundworks

Agreement terms agreed.

VG110

Bay Caravan park - Legal diversion onto walked line

Pre-order consultation complete – 1 objection received. To be considered by Council’s Rights of Way Sub Committee on 27th November 2013.

 

In addition to the above schemes a further offer letter had been received more recently in respect of the Community Links element of the programme. These included links that access rather than comprise the Coast Path

 

Ref no

Description of works/
Location

Update

 

Dunraven Park

Offer received

 

Boverton Mill

Offer received

 

Responding to a question regarding available funding, Mr. Teague confirmed that ROWIP match-funding totalled £30,391 and that, with regard to the CAIP, the Council had received a grant offer of £59,080 against total project costs of £75,400 for Coast Path Improvements and an additional £22,530 for Community Links projects

 

(h)       Rural Development Plan Update

 

Members received an update on the following projects to be considered by the Rural Development Plan Panel in November 2013 and other ‘pipeline’ projects. 

 

November 2013

 

St. Andrews Major Footpath Improvements

 

·                Application submitted by Dinas Powys CC and Ramblers Association.  Scheme to improve accessibility on the Right of Way by replacing 17 stiles with kissing gates and carrying out surfacing improvements in key locations Widespread support came from Michaelston Community Council, Valeways, All Saints Walking Group and Woodlands Trust

 

Cross Common Bridleway

 

·                Creation of a new bridleway improving links to key services and facilities on Sunnycroft Lane.  Widespread support from local residents as well as the British Horse Society and the Ramblers’ Association

 

Nash Point Footbridge Improvements

 

·                Application submitted by the PROW Section as a follow-up to the footpath improvements carried out along the right of way network linking Nash Point / Lighthouse with the village of Marcross. improvements to existing footbridge now on the Rights of Way network due to the diversion that is the desired line by walkers.  People counter installed as part of the original application had demonstrated an increase in usage since the works from 8 users a month to an average of 150 users a month

 

Pipeline Projects

 

Boverton Mill to Summerhouse Point

 

·                Llantwit Major Town Council looking to put in an` application to secure funding to progress this key link to the coast as a Right of Way.

 

Penllyn Bridleway Project

 

·                Creation of approx. 15km of bridleways on the Penllyn Estate, providing links to numerous communities; Cowbridge, Llangan, Colwinston, Penllyn, Llansannor and Llysworney

 

 

(i)         Local Access Forum Conference – 12th June, 2013 -

 

Members received the notes of the above Conference.

 

(j)         Local Access Forum Chairs’ Meeting – 15th October, 2013

 

(i)         New Dog Walking guidance –

 

The above guidance was being prepared by Natural Resources Wales and was intended to be produced by the end of 2013, with a consultation period (including with LAFs) taking place between January and March, 2014.  The guidance would be reported to the February meeting of the Forum.

 

(ii)        In respect of the ROWIP Evaluation Project, the Chairman alluded to the emerging recommendations which included:

 

·                a continuation of the statutory process

·                re-consideration of the ROWIP remit and legislation

·                Natural Resources Wales to continue with staff support and facilitation

·                Local Authorities to agree staffing and better monitoring

·                LAFs to scrutinise and monitor the process.

 

Ms. Tindal indicated she was unaware of any specific documentation produced for LAFs as yet but would check and inform the Secretary.

 

(iii)       The Chairs’ Meeting had included a workshop to discuss the Welsh Government’s Access and Recreation Legislative Review.  This was intended to inform the development of proposals to improve the existing legislative framework to secure increased opportunities for access to land and water.  Mr. Pittard updated the Forum in that he was aware that the Minister had indicated that the document would now be issued in the New Year (meaning there had been a degree of slippage).  Given the importance of the issue, it was agreed that, if necessary, a special meeting of the Forum be held to consider the document within the consultation period provided. 

 

Mr. Pittard referred to a series of new Codes being produced by NRW in respect of a number of countryside activities, including Dog Walking as mentioned above.  He considered there to have been a lack of publicity regarding the Codes.  Ms. Tindal undertook to clarify the position and respond to the Secretary accordingly.

 

(k)        Local Access Forum Draft Annual Report 2012/13

 

As agreed by the Forum when approving the previous year’s report, the current draft had been produced in a much more concise and ‘user-friendly’ format.  Members expressed their satisfaction with the new style.  It was agreed that the website link to the Local Access Forum section on the Vale of Glamorgan Council’s website would be included as well as an additional photograph showing one of the specific improvements undertaken during the year.

(l)         Vale of Glamorgan Local Development Plan 2011 – 2026

 

Members received for information details of the Consultation Period in respect of the above.  The Local Development Plan (LDP) would eventually replace the Council’s current Adopted Unitary Development Plan (UDP) and would form the basis for decisions on planning applications submitted to the Council.  The Council had published its Deposit LDP, which set out policies for managing development in the Vale of Glamorgan and made provision for the use of land for the purposes of housing, employment, retailing, recreation, transport, tourism, minerals, waste and community uses.  The six week public consultation period commenced on Friday, 8th November, 2013 and would end on Friday, 20th December, 2013.

 

It was agreed that the Chairman and Vice-Chairman would jointly consider the Deposit LDP and circulate their comments for consideration by the remaining Forum Members for onward submission to the Council.

(m)      Any Other Business

 

Mr. Pittard informed Members that the next meeting of the National Local Access Forum was taking place in Cardiff on 19th November, 2013.

 

(n)       Natural Resources Wales: Review of Local Access Forum Working Practices

 

Natural Resources Wales (NRW)was seeking to gather information from all Local Access Forums (LAFs) in Wales about how they operated and, in doing so, identify what measures could make LAFs more effective.  NRW acknowledged some variation in how LAFs operated as each had adapted to the area it was working in.  Whilst there were many examples of LAFs  working well, some LAFs were struggling to maintain membership and in other cases LAFs were not being re-established when they were disbanded at the end of a membership term. NRW hoped that by better understanding how LAFs operated and by sharing good practise and determining where changes were needed, the effectiveness of LAFs in Wales could be improved.

 

The information collated in the review would be used to update the guidance originally issued by the former Countryside Council for Wales (CCW) when the requirement to establish LAFs first came into force..

 

A set of questions covering key areas had been issued to LAFs.  As many of the questions related to how the LAF was administered, the first part of the questionnaire was for the Secretary to complete. The second part comprised a series of joint questions to be discussed and considered by LAF members.

 

Questionnaires were required to be returned to NRW by 30th November 2013. 

 

At this point, the Chairman indicated that the formal meeting of the Forum had now ended.  As indicated on the agenda, Members then discussed the NRW questionnaire in a workshop setting in order to enable the Secretary and Chairman to respond by the deadline of the end of November.

 

 

RESOLVED – T H A T the minutes of the Vale of Glamorgan Local Access Forum be noted.

 

Reason for decision

 

For information.

 

 

C2166                         THE LIVING WAGE (REF) –

 

The Scrutiny Committee (Corporate Resources) on 10 December, 2013 considered the above report of the Managing Director.

 

The above matter had been the subject of a Request for Consideration submitted by Councillor R.J. Bertin who had requested a report to be submitted to the Scrutiny Committee for consideration regarding the implementation of the Living Wage and to support Unison’s campaign to get the Living Wage implemented and get the Authority committed to being a Living Wage employer.  The Living Wage he considered was a rate of pay per hour which was enough for workers and their families to be able to live free from poverty.  A copy of Councillor Bertin’s original Request for Consideration submission was set out in Appendix A to the report. 

 

The Scrutiny Committee considered a comprehensive report which had been prepared by the Head of Human Resources and set out the various implications for the Council if it chose to introduce the Living Wage.  He reminded the Scrutiny Committee that the Living Wage (LW) was entirely voluntary and in Wales to date there were 16 employers currently accredited with the Living Wage Foundation including, one local authority (Caerphilly).  There were also two other known Councils within Wales who were paying staff currently in accordance with the LW but had not committed to the wider and ongoing requirements as set out in the Living Wage Foundation.  The Head of Human Resources went on also to refer to the requirements for accreditation to be an official LW employer and separately he made reference to the objectives of the LW and particularly in relation to address low pay and in-work poverty.  The benefits of the introduction of the LW had been cited by the Citizens UK document “Living Wage: A Guide for Employers†which were also set out in paragraph 12 of the report.  These benefits were based on a survey of the beliefs and perceptions of those accredited LW employers.  In referring to these benefits the Head of Human Resources indicated that they were clear positive benefits for businesses and particularly relevant at present where public sector employers were searching for additional engagement and capacity from a workforce that was diminishing in numbers.  He also alluded to employee motivation and the relationship of pay.  He also referred to the example the Council would set for taking the lead to other local employers and indeed across Wales if they chose to adopt the LW.  Separately he alluded to the guidance note from the Local Government Association dated November 2013 which set out future concerns about recruitment and retention rates at the lower grade levels which had been identified.  He referred specifically to two points which were contained in the guidance note which related to the increasing number of flexible lower skilled jobs within the UK economy and also in regard to a cautionary note which warned against complacency given “the fact that the austerity programme would continue to hit Council budgets long after the rest of the economy had recoveredâ€.  His attention then turned to the concerns in regard to the implications of introducing the LW and, whilst acknowledging the positive benefits of introducing such, there were a number of fundamental concerns that remained.  These related to the affordability of such an initiative in the current economic climate, concerns about the true impact the LW would have on in-work poverty and concerns about the immediate and ongoing impact on the Council’s existing pay structure following Job Evaluation and the associated vulnerability to new equal pay challenges.  The implications of such were set out in paragraphs 21 to 42 of the report. 

 

At this juncture the Head of Service then commented on the wider concerns in relation to the impact of the LW on low pay and drew Members’ attention to the doubt which remained about the timing of implementing the LW and the true impact it would have in reducing poverty.  Such concerns were set out in a number of research papers, some of which were included in the background papers to the report.  The main issues of concern raised in these research papers were set out in paragraph 45 of the report.  The Head of Human Resources also referred to the fact that the LW focused solely on the value of basic hourly pay rates and it did not take into account the other “non pay†benefits (generous sick pay schemes and high levels of employer pension contributions) which remained a significant element of local authorities’ terms and conditions.  He felt that the positive impact of these types of benefits in relation to reducing the effects of poverty clearly needed to be considered as part of the wider debate around the introduction of the LW. 

 

In summing up he felt that it was incumbent on the Committee to consider the appropriateness and timing of implementing the LW for the stated reasons set out in the report, in particular given the current budgetary pressures on councils.  In relation to the timing issue, he considered that the implementation of the LW may be considered more appropriate at a point where the Local Government financial settlement included the necessary funding for the full and ongoing consequences of implementing the LW. 

 

At this juncture the Chairman invited Mr. Rowan Hughes (Joint Trade Unions representative) to put forward the Unions’ position in regard to the adoption of the LW.

 

Mr. Hughes, in referring to the subject under debate, considered that it was a moral imperative to pay employees a fair wage for a fair day’s work.  He made reference to cross party political support for the adoption of the LW and referred to the fact that it was the Labour Party’s official policy and separately the Prime Minister had personally supported the initiative.

 

In responding to the report and to the specific points touched upon by the Head of Human Resources he confirmed that Caerphilly County Borough Council was a fully accredited employer with the Living Wage Foundation, Cardiff County Council was not officially credited but paid the LW via a supplement payment and he further indicated that Monmouthshire County Council was currently looking at the feasibility of implementing the initiative.  He contested the financial implications of introducing the LW and referred to the reported financial costs for Caerphilly to introduce it for part of the year and indeed indicated that a much bigger authority i.e. Glasgow had reportedly introduced it at a cost of £1.2m in the first year.  He acknowledged the benefits which were as set out in the report and he felt that the Council was in a position to take a strong lead setting an example for other local employers if a decision was taken to adopt the LW.  He accepted comments made and acknowledged these in regard to the affordability of introducing the LW in the current economic climate, particularly the fact that there had been a significant funding reduction to local governments across Wales, however he felt that it would be difficult for any organisation to ignore the fact that the initiative was the best way to tackle in-work poverty.  He also considered that the equal pay implications following from the potential introduction of the LW had been overstated in the report.  His attention then turned to the financial implications as detailed in the report and questioned the accuracy of these and enquired as to how the data had been captured.  He considered that the financial implications of introducing the LW for the Council would have a minimal impact on Council finances given that the LW was aimed at the lowest paid staff on the existing pay scales.  Any future national pay settlements would significantly reduce any costs and the assumptions made by the Head of Human Resources in regard to specific job types which he referred to in his comments to the Committee were misleading.  He also touched upon the existing gender pay gap which was a considerable issue for female staff in the Vale and it was particularly relevant given the efforts that the Council had made in the recent past. 

 

In summing up he reiterated his previous comments that a fair day’s pay for a fair day’s work should be the main consideration by the Committee.  He also made reference to funded sources that could be used to fund the implementation of the LW in the Council and alluded to historical budget which had been set aside but which had not been fully utilised given the restrictions placed on pay settlements in the public sector in recent past years by the Chancellor of the Exchequer.  He also referred to funding set aside in regard to job evaluation.  Overall he indicated that all salaries for staff in the Vale of Glamorgan had fallen behind given inflationary pressures over the past few years.

 

The Chairman at this point opened up questions to the Committee with general discussion centring around the following points:

 

·                The reliance on local government to consider the implementation of the LW without proper funding being in place to do so.  The Committee widely accepted the benefits of LW which was laudable, particularly given that it would address employees on the lowest salaries.

·                The fact that the adoption of the LW was not a statutory requirement whereas the minimum wage was.  Concerns in regard to the impact on the Council’s budget which was particularly relevant given the recent funding settlement from the Welsh Government.

·                The fact that the report outlining the Council’s budget proposals refer to the potential use of budgetary reserves to reduce the full impact of cuts and separate concerns about the use of reserves to pay salaries which was not sustainable.

·                That there was no guarantee that if adopted the cost associated with the LW would not increase in future years.

·                Concerns in regard to the recent “painful“ introduction of Job Evaluation in the Council and the risk to that scheme in the event that the LW was adopted.

·                There was a duty of the Committee to weigh up what was in the wider interests of the Council.

There were questions in regard to the motivational benefits from the adoption of the LW and, for some Members of the Committee, it was more of a morality issue. 

·                That the initial budget proposals under consideration in the agenda later in the report set out clear implications for the Council, particularly in relation to the potential for job losses and to adopt and pay the LW in the current economic climate would likely lead to further job losses.

·                If the UK Government and the Welsh Government supported the principle of adopting the LW then they should allocate appropriate funding to local government in future funding revenue support grant settlements.

·                There were more people in work receiving benefits than there were unemployed individuals. 

·                It was likely that many local authorities would resist paying the LW given the financial implications of introducing the same.

·                It would be more pragmatic if councils joined together to support a decent increase in the statutory minimum wage in the UK and campaign accordingly for the improvement of pay in regard to future minimum wage levels.

 

The Chairman then gave the Head of Human Resources, Mr. Hughes and Councillor Bertin an opportunity to sum up, with the Head of Human Resources indicated that in the event of the LW being adopted by the Council it would have to be paid on a consistent basis and if this was not done it would leave the Council vulnerable to legal challenges in regard to equal pay; Mr. Hughes reiterated his previous comments in that Caerphilly Council paid the LW by a supplement to avoid any challenges regarding equal pay and he also referred to a number of private sector companies who also paid the LW; Councillor Bertin referred to specific private sector employees who currently paid the LW and he felt that the Council should be leading the way with the adoption of the LW and was disappointed with the comments made and disputed the facts and figures contained in the report. 

 

The Chairman, in referring to the figures contained in the report, enquired of the Head of Financial Services as to what information had been taken into consideration when the information was prepared in the report.  The Head of Financial Services indicated that the figures had been based on an extract from the Council’s payroll data as of October 2013 and a line by line analysis of each job had been undertaken accounting for full time equivalent employees, basic rate overtime payments, casual workers’ payments, agency workers, etc.  However, he acknowledged that these were estimates based on best available information. 

 

Having regard to the above and related issues it was

 

RECOMMENDED – T H A T Cabinet be requested on behalf of the Council to seek a way of raising a campaign for the improvement of the Minimum Wage on a UK wide basis and lobby the UK / Welsh Governments to include in future Revenue Support Grant Settlements appropriate funding to ensure that the minimum wage could be adopted.

 

Reason for recommendation

 

To work towards the eradication of in-work poverty in Wales and the UK.â€

 

----------------------------------------------

 

Cabinet, having considered the recommendation of the Scrutiny Committee (Corporate Resources)

 

RESOLVED – T H A T the contents of the report be noted.

 

Reason for decision

 

To note the contents of the report.

 

 

C2167                        COMMUNITY ACTION SELF HELP (CASH) SCHEME 2013/14 (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) -

 

During consideration of this item the Cabinet Members for Adult Services, The Environment and Visible Services, and Housing Building Maintenance and Community Safety left the room and took no part in any discussion that took place.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the following grants applications be determined as set out below:

 

Site / Location

Applicants Scheme Description

Grant

Penllyn Community Council

Llansannor Community Hall

Sound attenuation improvements

1750

Barry Town Council

Merthyr Dyfan Cemetery

Enhaced IT facility for burial records

Nil

Repointing of chapel walls

Nil

Improvements to heating system

Nil

Colwinston Community Council

Colwinston village

Great War commemorative

village signs

(Colwinston "Thankfull / Blessed" village)

2450

 

Subject to a grant condition that the road signage is procured through the Highways and Engineering section of the Council.

 

TOTAL

 

£4200

 

 

Reason for decision

 

To progress grants in accordance with the approved scheme.

 

 

C2168            THE CONSTRUCTION COMMITMENT CHARTER FOR WALES (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) –

 

Members were informed of the work of the Construction Procurement Strategy Steering Group and to gain formal approval to adopt the Construction Commitment Charter for Wales.

In October 2010, the Minister for Finance and Leader of the Welsh Government formally launched the Constructing Excellence in Wales "No Turning Back" report. A  cross-sector Construction Procurement Strategy Steering Group  had subsequently been addressing the specific recommendations contained in the "No Turning Back" document.

 

A copy of the resulting Construction Procurement Strategy Executive Summary and Action Plan was attached at Appendix A to the report.

 

The Strategy sought to outline the progress to date whilst also recognising that this would require actions in the medium and longer term. The actions  were contained within the appended Action Plan and covered such themes as Simplification and Consistency, SMEs in Wales, Visibility of Construction Projects, Capability and Capacity of Procurement in Wales, Payment of Contractors, Use of Clear Guidelines on Quality/Value in Practice and Community Benefits. 

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the Construction Procurement Strategy developed by the Construction Procurement Strategy Steering Group be endorsed and the Construction Commitment Charter for Wales be adopted.

 

Reason for decision

 

In order that public construction projects be procured in a consistent and cohesive manner across the public sector in Wales.     

 

C2169                        E-COLI ACTION PLAN UPDATE (L) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION)

 

Members were apprised of progress in implementing the recommendations of the Public Inquiry Report into the September 2005 outbreak of E Coli 0157 in South Wales.

The 2005 E.Coli outbreak was the largest of its kind to occur in Wales, and the second largest in the UK. The majority of the 150 people affected by the outbreak were children in 44 schools across four local authority areas (Bridgend, Caerphilly, Merthyr Tydfil and Rhondda Cynon Taf). Thirty one people were admitted to hospital and one five-year-old child, died.

 

The National Assembly for Wales set up a Public Inquiry to investigate the circumstances leading to the outbreak. The inquiry, led by Professor Hugh Pennington, released its findings on 19th March 2009. The report contained a number of recommendations of relevance to council food safety and procurement services across the UK.

The Public Inquiry identified twenty four actions for stakeholders in its recommendations. These were detailed in the Council's Action Plan endorsed by Cabinet in October 2009. No further action on part of the Council was required in respect of sixteen of the actions.

 

Work to implement the eight relevant actions identified by the Public Inquiry had now been completed and these were detailed at Appendix 1 attached to the report.

This was a matter for Executive decision.

 

RESOLVED – T H A T  progress in delivering the Council's response to the recommendations of the Public Inquiry Report into the September 2005 outbreak of E.Coli 0157 in South Wales at Appendix 1 attached to the report be approved.

 

Reason for decision

 

To ensure the recommendations of the Public Inquiry Report are implemented in the Vale of Glamorgan.

 

 

C2170                       USE OF THE MANAGING DIRECTORS EMERGENCY POWERS (L) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

RESOLVED - T H A T the exercise of the Managing Director’s Emergency Powers as indicated below be noted –

 

(a)       Anchor Memorial Project, Barry Waterfront -

 

Authority to:

 

(1)       Transfer £6,820 Section 106 funding available for the Anchor Memorial Project into the Barry Regeneration Area Project Development Fund capital budget.

 

(2)       Allocate a maximum budget of £1,000 to this project from the Barry Regeneration Area Project Development Fund capital allocation 2013-14.

 

(Scrutiny - Corporate Resources)

 

(b)       Maslin Park Play Area -

 

Authority to:

 

(1)       Allocate a maximum budget of £120,000 to the Maslin Park Play Area Project from the Barry Regeneration Area Project Development Fund capital allocation 2013-14.

 

(2)       Accept the tender from Wicksteed Leisure Ltd in the sum of £120,000 to carry out the above works.

 

(Scrutiny - Corporate Resources)

 

(c)        National Pay Awards -

 

Authority to implement National Pay Award (Teachers).

 

(Scrutiny - Corporate Resources)

 

(d)       Welsh Government Grant for the Barry Island Urban Realm -

 

Authority to accept a second grant funding offer of £2,668,000 into the Capital Programme following a bid to the Welsh Government in February 2013, in order to meet the programme spending requirements.

 

(Scrutiny - Economy and Environment)

 

(e)       Continuation of the Use of Specialist Winter Analysis Providers -

 

Authority to approve the contract for the provision of technical equipment, software, support and maintenance to the 6 existing Vaisala Road Weather Information System (Ice Stations) and 2 new stations installed by the Traffic Department at £19,300 per annum.

 

(Scrutiny - Economy and Environment)

 

(f)        Corona Energy - Model Contract -

 

Authority that the 'request for exception to contract standing orders' is approved in order that our Legal Department have the authority to sign the Model Contract.

 

(Scrutiny - Corporate Resources)

 

(g)       Contract Extension -

 

Authority to extend the Capital Radio Contract for a further six months for Road Safety Campaigns for SEWTA.

 

(Scrutiny - Economy and Environment)

 

(h)       Civic Offices Flat Roof Replacement - Phase 3 (2013-14) -

 

Authority to:

 

(1)       Accept the tender of M.A. Hartley Roofing Contractors Ltd of £105,595.44.

 

(2)       Increase the budget for Civic Offices - Partial Roof Replacement (from the Miscellaneous Buildings Fund) by £50,000 from £400,000 to £450,000.

 

(3)       Extend the original contract by up to £50,000 subject to funding and M.A. Hartley Roofing Contractors Ltd agreeing to work for the same or lower rates.

 

(Scrutiny - Corporate Resources)

 

(i)         Supply of LED Street Lanterns -

 

Authority to accept the tender presented by Urbis Lighting Ltd at the tender sum of £340,300.

 

(Scrutiny - Corporate Resources)

 

(j)         Changes to Membership of Planning Committee -

 

Authority to replace Councillor Bronwen Brooks with Councillor Howard Hamilton on the Planning Committee with immediate effect and until further notice.

 

(Scrutiny - Corporate Resources)

 

(k)        Repair, maintenance and servicing of Domestic Space and Water Heating Gas Installations (Public Sector Housing) -

 

Authority to accept the tender presented by Heatforce at the Tender Sum (accumulated and projected schedule of rates) of £389,281.20 per annum.

 

(Scrutiny - Corporate Resources)

 

(l)         National Pay Awards -

Authority to implement the Soulbury Committee Pay Award as detailed in Joint Education Services Circulate No. 193.

 

(Scrutiny - Corporate Resources)

 

(m)      Temporary Contractual Arrangements to Allow the Continued Recycling of the Council's Collected Municipal Dry Recycling -

 

Authority to:

 

(1)       Make arrangements with SITA Ltd in the event of SiteServ being unable to continue the existing contingency arrangement for the bulking and reprocessing of the Council's dry recycling at a rate of £35 per tonne.

 

(2)       Make arrangements:

 

(i)           with SiteServ to continue the present contingency arrangements between Biffa and SITA Ltd at a rate of £27 tonne between the period of 1st February 2014 to 31st March 2014 or

 

(ii)          in the event of SiteServ being unable to continue the existing contingency arrangements for the bulking and reprocessing of the Council's dry recycling make arrangements with SITA at a rate of £35 per tonne between the period of 1st February 2014 to 31st March 2014.

 

(3)       Extend the procurement period for the new long term dry recycling contract to 31st January to allow all necessary contract formalities to be in place for a 1st April 2014 commencement.

 

(Scrutiny - Economy and Environment)

 

Reason for decisions

 

To inform Cabinet.

 

 

C2171                       PROVIDING A DIRECT PAYMENT SUPPORT SERVICE (AS) (SCRUTINY COMMITTEE – SOCIAL CARE AND HEALTH) -

 

Approval was sought for a further extension to the current contract for the provision of a direct payments support service, to allow full exploration of potential collaborative working with Cardiff Council.

Direct payments enabled adults and parents of children with a disability to purchase in their own right, as part of their individual care plan, the assistance or services that the Local Authority would otherwise provide. 

 

To allow officers time to consider the potential for developing a collaborative approach to procuring a direct payments support service across the Vale of Glamorgan and Cardiff, Cabinet awarded an exemption to Contract Standing Orders (Cabinet Minute C1310) for a period of nine months. 

Following the decision by Cabinet to grant an exemption to contract standing orders, a considerable amount of work had been undertaken by officers from the two Councils to develop a joint service specification.  Because of significant differences in existing service approaches, this had taken longer than anticipated.  In addition, Cardiff Council had been giving consideration to using an approach that would promote provision by a social enterprise.  The draft service specification was nearing completion.

Because of the unanticipated delays, there had not been sufficient  time  to consider thoroughly enough how both authorities would undertake a joint procurement exercise.  Further work was required with regard to the service specification, the required service model implications for existing working practices and procedures, governance and management arrangements, staffing and budgetary requirements.

It was intended that the new model of service would provide enhanced support to service users which could result in an increase in those who felt able to use direct payments.  This would reduce the number of domiciliary care packages purchased directly by the Council.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T a further six month extension to the existing nine month extension awarded by Cabinet on 22 April 2013 (Cabinet Minute C1310) in respect of the current contract for provision of a direct payments support service be agreed.

(2)          T H A T the formation of a joint project board across the Vale of Glamorgan and Cardiff to consider, identify and resolve overarching legal, procurement, governance and service delivery issues be agreed.

(3)          T H A T the Director of Social Services in consultation with the Managing Director,  the Cabinet Member for Adult Services, and the Leader be authorised  to:

  • start tendering procedures for a collaborative service across the two local authority areas, following agreement of a service specification and resolution of any issues in respect of governance arrangements and service delivery.
  • accept and award tenders for the service in accordance with the Council's Contract Standing Orders and collaborative working agreements.

(4)          T H A T if the collaborative working did not proceed, the Director of Social Services in consultation with the Managing Director, the Cabinet Member for Adult Services and the Leader be authorised to:

  • Start the tendering process for a support provider service for direct payments.
  • Accept and award tenders for this service in accordance with the Council's Contract Standing Orders.

Reasons for decisions

 

(1)          To finalise collaborative working arrangements.

(2)          To allow for due consideration of required service models, the impact of this model on existing processes and the staffing implications.

(3, 4)   To ensure that the Council:

  • provided a direct payment support service in a cost effective way and met the assessed needs of service users;
  • fulfied the responsibilities set out in the Welsh Government's Direct Payments Guidance Community Care, Services for Carers and Children's Service (Direct Payments) (Wales) Guidance 2004 and as amended in 2011;
  • met the requirements of its Financial Regulations and Contract Standing Orders;
  • used an appropriate opportunity to collaborate and streamline service provision across the Vale of Glamorgan and Cardiff.

 

C2172                        ANNUAL REPORT OF THE DIRECTOR OF SOCIAL SERVICES 2012/2013 (AS & CS) (SCRUTINY COMMITTEE – SOCIAL CARE AND HEALTH) -

 

Members received the final version of the Director's Annual Report and approval was sought to agree the improvement priorities for the Social Services Directorate set out in the report that was attached at Appendix 1.

 

As part of his statutory duties, the Director of Social Services was required by the Welsh Government to produce an annual report on the effectiveness of social care services in the Vale of Glamorgan. This was an important report for the people of the Vale of Glamorgan, Members of the Council and for our partners, both statutory and in other sectors. The report outlined the current context within which social services was operating and proposed priorities for improvement.  These priorities were consistent with the Directorate's Service Plan for 2013-17, which in turn supported delivery of the Corporate Plan 2013-17 and ultimately the overarching Community Strategy.  

 

 

Each Head of Service in the Directorate provided an annual report, including an assessment of how well each service area was performing and outlined the priority objectives for improvement in the current year, these were attached at Appendix 2 to the report.

The annual reports reflected the current challenges facing social services:

  • the need to manage increasing demand for help and support;
  • the need to deal effectively with the crisis in public sector finances, which means ongoing cuts to budgets for the foreseeable future;
  • the need to focus more of our work on supporting people to remain as independent as possible.

The priority objectives contained in the reports would be delivered within the financial constraints set by the Social Services Budget Programme, that was approved by Cabinet and reported regularly.

For clarity, the Leader mentioned that on page 5 of Appendix 2 attached to the report under the heading 'improvement priorities for 2012/2013’ should read that;

  • 'Closure of woodlands day centre and its ‘relocation ‘of services’ in a building which was suitable for the needs of service users’.

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the Director's Annual Report for 2012/2013 as attached at Appendix 1 to the report be noted.

(2)          T H A T the improvement priorities for the Directorate as set out in the report be approved.

 

Reason for decisions

 

(1&2)  To note the Director of Social Services public account of service effectiveness in 2012/13 and endorses the plans for improvement so that the priorities could be included in the Directorate’s Service Plans.

 

 

C2173            VALE SECONDARY SCHOOL BANDING FOR ACADEMIC YEAR 2012 /2013 (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING) –

 

Members were advised of the final level 2 threshold performance and Secondary School Banding results for 2012-13.

National School Banding was a way of using national data on school performance in context to group schools according to where they were on their improvement journey relative to other schools in Wales.  The system grouped secondary schools into bands reflecting their outcomes and progress, taking account of the challenge they faced from socioeconomic circumstances. Special schools were not banded.

 

The final and confirmed level 2 threshold result for Vale schools for 2013 stood at 55.42%.  This represented a 0.1% increase on last year (55.31%), effectively stemming the recent downward trend (as indicated in the provisional results reported in November 2013), whilst continuing to maintain performance above the all Wales mean of 52.73%.

Vale of Glamorgan Banding results for academic year 12/13, as well as a 3 year overview, was set out in Appendix 1as attached to the report.

 

Vale schools' banding results and underpinning score sheets outlined in Appendix 2 attached to the report presented the overall picture, as well as the more detailed findings, in individual schools.

Ysgol Bro Morganwg increased from Band 4 to Band 1.

Four schools stayed the same: Bryn Hafren Band 3, Cowbridge Band 2, Llantwit Major School Band 4 and Stanwell School Band 1.

 

Three schools decreased: Barry Comprehensive School from Band 3 to Band 5, St Cyres from Band 3 to Band 4 and St. Richard Gwyn from Band 1 to Band 3.

 

Individual School Banding Score sheets presented at Appendix 3 attached to the report reflected similar performance patterns to those reported in November:

  • modest progress in GCSE mathematics and attendance in Bryn Hafren;
  • a reduction in GCSE Mathematics in St Richard Gwyn;
  • modest progress in GCSE English but good progress in GCSE Mathematics and attendance in Llantwit Major School;
  • reduction in GCSE Mathematics and attendance in St Cyres School; and a reduction in GCSE English, Mathematics and attendance in Barry Comprehensive School

The first steps in formal and informal statutory intervention have been undertaken with identified schools.  The Directorate has worked with individual schools to agree a set of minimum performance expectations for 2014 for English GCSE and Maths GCSE, Level 2 threshold, as well as attendance.

 

At Cabinet's request Scrutiny Committee (Lifelong Learning) established a panel earlier this year to undertake school progress meetings: a meeting had taken place with Llantwit Major Comprehensive School.  The Scrutiny Committee planed to reconvene this meeting for Llantwit Major School as well as convene initial meetings with St Cyres, Bryn Hafren and Barry Comprehensive Schools, early in the Spring Term 2014.

This was a matter for Executive decision.

 

RESOLVED – 

(1)          T H A T the final level 2 threshold performance and Secondary School Banding results for 2012-13 be noted.

(2)          T H A T the Cabinet Member for Children’s Services on behalf of the Cabinet writes to the Schools who achieved level 1 and 2 Banding to congratulate them on their achievement.

 

Reasons for decisions

 

(1)          To note the final level 2 threshold performance and Secondary School Banding results for 2012-13.

(2)          To acknowledge achievement of the schools.

 

 

C2174                        NATIONAL MODEL FOR REGIONAL WORKING (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING) –

 

Members were informed of the publication of the National Model and the anticipated impact on school improvement services.

'The future delivery of education Wales' review undertaken by Robert Hill included 'key short term options' to fund regional consortia directly by top slicing Revenue Support Grant subject to:

  • All consortia covering a standard set of key functions
  • Consortia obtaining Ministerial consent for their organisational structures, annual business plans, outcomes targets and appointment of their Managing Director
  • Consortia governance being vested in a board of local authority leaders, a Ministerial appointee, an education improvement expert and three headteachers (one primary, one secondary and one special school)
  • Attending a twice yearly stocktake with the Minister for Education and Skills
  • Moving as quickly as practicable to a core staffing model, supplemented by buying in a range of school improvement expertise

The National Model for Regional working constructed by schools, local authorities, regional consortia and Welsh Government was attached at Appendix A to the report. It was 'based on a vision of regional school improvement consortia working on behalf of local authorities to lead, orchestrate and co-ordinate the improvement in the performance of schools and education of young people'.

 

The National Model described key principles of school improvement emphasising the importance of schools taking responsibility for their own improvement with schools that were positioned to do so having greater levels of autonomy.  In this context the Model proposed a national school categorisation system and refered to a consortia staffing model comprising a core staff of 'challenge advisers' (rather than 'system leaders') and drawing on the skills of the best headteachers.

 

Local authorities would consider the progress of schools within their area through their member-level scrutiny arrangements.  The model included no reference to joint scrutiny arrangements.

The work of each consortium would be overseen by a Joint Committee comprising the Leader of each constituent local authority (or a nominated, named deputy) supported by a lead chief executive.  This would require changes to the current arrangements.

 

The Model set out its expectations that each constituent local Authority designated a Lead Officer to undertake the 'intelligent client role' and point of contact with the Consortium.

The Consortium was required to submit an annual business plan to Welsh Government.  The current Joint Committee considered a draft business plan for 2014/15 at its December meeting that when finalised would be submitted in February. 

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the publication of the National Model for Regional Working be noted.

(2)          T H A T further reports be presented to Cabinet to agree aspects of its implementation.

(3)          T H A T the report be referred to Scrutiny Committee (Lifelong Learning) to note the references made in paragraphs 6 and 11 of the report.

 

Reason for decisions

 

(1)          The regional school improvement services (Central South Consortium Joint Education Services (CSCJES) played a key role in supporting and challenging schools to raise standards of pupil attainment.  The National Model would introduce changes to the working of the CSCJES which would also affect schools and the local authority.

(2)          Following further work decisions would be required including the transfer of functions and staff, in relation to governance arrangements and changes to the legal agreement.

(3)          The National Model refered to the future responsibility and expectations of the Scrutiny Committee (Lifelong Learning).

 

 

C2175                        LEASEHOLDERS – WHQS AND MAJOR WORKS SECTION 20 OBLIGATIONS (L) (HBMCS) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) –

 

Members were informed of the process involved in administering major works to leasehold properties to meet the Welsh Housing Quality Standard (WHQS).

 

 

The Council managed 300 leasehold properties across the Vale in which the lease agreement for each property set out the leaseholder’s responsibilities to pay towards annual service costs and major repair costs. 

When a tenant became a leaseholder and purchased their flat through the Right to Buy scheme, they assumed certain responsibilities and obligations and this included the maintenance of their property that they had bought. The terms of the lease issued by the Council included an obligation on the leaseholder to contribute towards the repair, maintenance and refurbishment of the external structure and communal areas. These were referred to as “Major Works†where the cost to individual leaseholders was more than £250 and where the Council was legally required to undertake a formal consultation process with all leaseholders. When flats were originally leased, leaseholders were made aware of these obligations.

 

The report outlined that as a result of delivering the Council’s Housing Improvement Programme, to meet the WHQS by April 2017, charges for major works to leaseholder properties would significantly increase.

The Council had not entered into any previous financial arrangements with leaseholders for major repairs (only annual service charges) and It was recognised that some leaseholders may struggle to pay their contribution for these works. The current Business Plan (2013) did include upfront costs to leaseholder properties, but it was assumed that these monies would eventually be recovered.

 

The Council was obliged to provide mandatory loans under the Housing (Service Charges Loans) Regulations, 1992 to leaseholders in certain circumstances where the charge was in excess of £2,330 and where the following eligibility criteria were complied with:-

  • The lease was no more than 10 years old.
  • The charges made since the start of the lease were at least £2,000 and not more than £20,000.
  • The loan was secured against the property.
  • The Council could charge a maximum fee of £100 for administration and £50 for land registry.

If the above criteria was met, the leaseholder was entitled to a loan irrespective of the amount of equity they had in the property or their level of income and expenditure. A formal application process with a legal agreement would be adopted in leaseholders wishing to access these loans.  The loans would be secured by registered charges at the Land Registry.

 

If leaseholders did not meet the criteria of the Statutory Loan Scheme they would be able to apply for the Discretionary Loan Scheme, the details of which would be developed in consultation with Finance and Legal services officers.

At the meeting the Leader commented that paragraph 13 of the report should read that Interest is payable at the Councils lending rate currently 5.83%, however this was a variable rate and would change from time to time.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the statutory requirement to offer loans to leaseholders who meet the qualification criteria be noted.

(2)          T H A T the process / proposals for loans where major works are required to leaseholder properties as set out in report be approved.

(3)          T H A T Cabinet receive six monthly progress reports.

 

Reasons for decisions

 

(1)          To note the legal requirements for statutory loans to leaseholders.

(2)          To allow leaseholders the opportunity to apply for Council loans.

(3)          To keep Cabinet informed.

 

C2176                        CROSS COMMON ROAD BRIDGE, DINAS POWYS – FEASIBILITY STUDY (EVS) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were advised of the outcome of a feasibility study into the various options available to address the sub-standard condition of Cross Common Road Bridge Dinas Powys and sought authority to progress works in accordance with the most suitable option.

 

The Cross Common Road Bridge was a sub-standard structure that had been supported by a timber frame sub-structure since 2005.  The timber frame had enabled the capacity of the bridge to be maintained but this was a temporary repair pending the replacement of the structure when capital funding became available.

 

Consultant's (Capita Symonds) presented a report  in May 2013 advising that, without work being undertaken to strengthen the bridge deck, the bridge should be closed within 12 months.  This gave a suggested closure date of May 2014 at the latest.  The outcome of that report came too late to inform the initial 2013 / 2014 Capital biding process but a report was tabled at Cabinet in July 2013 detailing the outcome of the principal inspection.

 

As a consequence of this report, Cabinet resolved that a feasibility study be undertaken into the various options available, with a further report being provided to Cabinet detailing the outcome of the study before the end of the 2013 calendar year (Cabinet Min. C1446).  The report detailed the outcome of the feasibility study which was attached at Appendix 'A' to the report. The feasibility study considered 5 options:

 

(i)   Do nothing and close the bridge to traffic;

(ii)  Install a temporary "Quick Bridge";

(iii) Replace the deck of the existing bridge;

(iv) Construct an entirely new bridge;

(v)  Relocate the junction of Cross Common Road with Cardiff Road downstream;

The outcome of the study was influenced by the short lifespan for the bridge and the funding available.  Also, due to the importance of the road junction option (i) was discounted.  Full details of each option was shown in Appendix 'A attached to the report.

 

Whilst Option 3 was proposed, as it provided the most prompt, lowest cost solution, it was recognised that this option did not resolve the junction safety issues.  Such issues would be exacerbated by additional traffic movements and for this reason "Cross Common Road Junction Improvements" remained detailed within the Deposit LDP.  The provision of a new junction layout south of the current junction position would therefore remain an aspiration linked to any further development to the east of Cadoxton River.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the implementation of Option 3 of the feasibility study, i.e. that of replacing the existing deck with a shallower in-situ reinforced concrete deck including new parapets, to current standards be agreed.

(2)          T H A T authority be granted to the Director of Visible Services and Housing, in consultation with the Head of Legal Services, to enter into any licence agreements that may be necessary for access to third party land in the vicinity of the bridge.

 

Reasons for decisions

 

(1)          To provide authority for works to be undertaken based on the most suitable option.

(2)          To provide the necessary authority to enter into land access licence agreements as necessary.

 

C2177               FUNDING AND DELIVERY OF GREENLINKS COMMUNITY TRANSPORT SERVICE 1ST APRIL 2014 ONWARDS (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Approval was sought for the future funding of the Greenlinks Community Transport service beyond 1st April 2014.

Greenlinks aimed to provide demand responsive transport to those who were unable or did not have access to public transport.  Greenlinks offered a transport service primarily for residents of the Vale of Glamorgan. 

Not for Profit organisations, (such as the Council) could obtain permits under Section 19 and 22 of the Transport Act 1985.  These permits provided exemption to an organisation to hold a Public Service Vehicle operator's (PSV) licence when providing public transport for a charge. 

 

Greenlinks currently operated three vehicles:  a 13 seater accessible bus, a seven seater VW Sharan donated by NPower in January 2011 and a 9 seater accessible bus funded via a South East Wales regional transport services grant.  The service operates both Section 19 and Section 22 permits.  All three vehicles have a Section 19 permit, whilst the two larger buses also hold Section 22 permits.  Both buses had been used to deliver local bus routes on both fixed and flexible routes.

 

The Greenlinks service operated between 8am and 6pm, Monday to Friday using Section 19 permits and provided a door to door service for passengers who had requested transport by 12 noon the day before travel.  The requests were considered by officers and the schedules for the vehicles were drawn up the day before travel to accommodate the most passenger requests.  Passengers were subsequently called in the afternoon before travel and were advised of their journey travel times.  Not all requests could be accommodated all of the time. The vehicles generally carried 2 or 3 people at any one time. 

Greenlinks currently had approximately 976 members, 62 group members and provided on average 600 - 650 passenger journeys a month.

 

The report outlined that there were several options for Cabinet to consider in respect of the future of the Greenlinks bus service.

  • Option 1:  Stop the Greenlinks service on 31st March 2014 and lose both the Service and also the slippage RDP funding.   .
  • Option 2:  Donate the Greenlinks vehicles to other organisations operating within the Rural Vale.  The Greenlinks vehicles could be donated to Community Transport organisations such as Dinas Powys Voluntary Concern, VEST or East Vale Community Transport.
  • Option 3: A Social Enterprise could be set up. This would require the identification         of appropriate people willing to set up and continue to deliver the Greenlinks scheme.
  • Option 4: The Council continued to operate Greenlinks using both Section 19 and Section 22 permits, thereby continuing to offer a Bus Service to everyone in the Vale of Glamorgan.  This option was preferred. It was proposed in the first instance to run the new G1 flexible bus service (Llantwit Major to Bridgend via Cowbridge as above) and to continue the G4 flexible bus service (Thursday service to Cardiff from the coastal areas) using Section 22 permits. 

The remainder of the Greenlinks service would be delivered using Section 19 permits offering a service for Greenlinks members.  In time, there was the option of considering other fixed or part fixed routes with Section 22 permits. 

Anyone in the Vale of Glamorgan could become a member of Greenlinks. There was however, a need for the Council to find some £60,122 to fund Greenlinks for the financial year 2014/15 as well as an ongoing need to fund the project. 

In order to fund the Greenlinks project next year and beyond it was proposed through negotiations with applicants to top slice all the Section 106 financial contributions for Sustainable Transport by 25%.  Therefore this would mean that subject to successful negotiation for proposals that result in the payment of a contribution for sustainable transport, 25% of those contributions would be set aside to fund the Greenlinks Community Transport service as well as providing funding to support other bus services as appropriate within the Vale of Glamorgan.

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the Greenlinks Community Transport Service be supported by the Council for the financial year 2014/15 in accordance with the details outlined in the report.

(2)          T H A T a further report be presented to Cabinet in September 2014 providing detailed analysis of usage and costings of the Greenlinks Service as well as customer feedback.

(3)          T H A T with immediate effect all future financial sustainable transport planning obligation contributions (s106) be top sliced through negotiations with developers by 25% to assist in the funding of a Vale-wide Greenlinks community transport service and to provide financial support to other Vale of Glamorgan public transport services unless the Director of Development Services in consultation with Cabinet Member for Regeneration, Innovation, Planning and Transportation determine otherwise.

(4)          T H A T the sustainable transport planning obligation contributions already received for the applications listed in Appendix A attached to the report be top sliced by 25% to fund Greenlinks and other Vale of Glamorgan public transport services.

(5)          T H A T the Planning Obligation Supplementary Planning Guidance document be updated to reflect the approach as outlined in the report.

(6)          T H A T the report be referred to Planning Committee for information.

 

Reasons for decisions

 

(1)          To provide a flexible means of community transport for residents of the Vale in a cost effective and reliable manner.

(2)          To evaluate the usage, cost and customer satisfaction of the Greenlinks Service.

(3)          To enable the continuation of the Greenlinks Community Transport Service and to provide financial support to other public transport services and to allow flexibility where site specific and development specific dictates as explained in paragraph 28 of the report.

(4)          To ensure that there was funding available from April 2014 for Greenlinks and other public transport services.

(5)          To enable the Greenlinks Service to operate during 2014/15.

(6)          To advise Planning Committee of the report.

 

 

C2178                        REGIONAL STRATEGIC FRAMEWORK FOR SOUTH EAST WALES DELIVERING A FUTURE WITH PROSPERITY (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Endorsement was sought for the publication "Delivering a Future with Prosperity" as recommended by the South East Wales Regional Partnership Board, and attached at Appendix 1 to the report.

In December 2011, the South East Wales Regional Partnership Board asked the Directors of Environment and Regeneration of the ten local authorities comprising South East Wales to form a Task and Finish Group to advise on the essential components to realise the vision:

"South East Wales: a thriving nation, visible internationally and distinctively Welsh.   Since that time the directors had provided regular updates to the Board who had steered the work being progressed in relation to the priorities, and in the context of the city regions development."

 

At the meeting of the Regional Partnership Board on 14th October the following recommendations were approved:-

  • That the Regional Board approves "Delivering a Future with Prosperity", the South East Wales Regional Strategic Framework developed on its behalf by the Directors of Environment and Regeneration.
  • That the Board instruct the South East Wales Directors of Environment and Regeneration to commence discussions with Welsh Government and WEFO to ensure that the strategic priorities identified feature within the economic prioritisation framework for Wales and the Wales Infrastructure Investment Plan pipeline projects.

Based on the endorsement of the document by all 10 individual authorities the Regional Board wanted to commence discussions with Welsh Government about the next stages for the work, and how it supported Welsh Government priorities, and how local government's priorities for South East Wales support and related to the Wales Infrastructure Investment Plan and the future European programme 2014 to 2020.

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the Regional Strategic Framework as set out in the report and attached at Appendix 1 to the report be noted.

(2)          T H A T a copy of the report and Appendix 1 attached to the report be forwarded to the City Region Board for consideration.

 

Reasons for decisions

 

(1)          To allow collaborative work to progress.

(2)          To allow the City Region Board to consider the content of the report and work undertaken to date.

 

 

C2179                        SAFE ROUTES IN COMMUNITIES (SRIC) GRANT BID 2014/15 (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Members were advised of the invitation by the Welsh Government (WG) to bid for funding through the SRIC grant process. The bid invitation was attached at Appendix A to the report.

 

Welsh Government invited local authorities to submit bids for Safe Routes in Communities (formally Safe Routes to Schools) annual funding to enable the delivery of local road safety projects that encouraged sustainable travel to various key locations

 

The invitation to bid for funding was received on 13th December 2013 with a submission date of 3rd February 2014. This left little time to demonstrate support from the schools/public which was a requirement within the assessment criteria.

 

There were 4 schemes being proposed, 2 of which were submitted in 2013/14 but were unsuccessful, and 2 new further schemes as outlined below:

  • Improvements in access to Barry Comprehensive, namely:

Extension of the cycle/footway from Barry Comprehensive to Waycock Cross roundabout and the extension of the existing 20mph zone along Treharne Road;

  • Zebra to Puffin crossing - Ysgol Sant Curig;

Improvements to existing Zebra, or conversion to Puffin crossing along Barry Road (near Buttrills Road); and Improvements to existing Zebra, or conversion to Puffin crossing along Barry Road (near Hannah Street).

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the information in the report be noted.

(2)          T H A T the schemes that were being proposed to be submitted for Safe Routes in Communities SRIC funding be approved.

(3)          T H A T the Director of Development Services be authorised to use delegated powers in consultation with the Cabinet Member for Regeneration, Innovation, Planning & Transportation to finalise the detail of the bids in time for submission to comply with the Welsh Government deadline of Monday 3rd February 2014.

(4)          T H A T the urgent decision procedure as set out in article 13.09 of the Council's Constitution be used in view of the need to submit bids to Welsh Government by Monday, 3rd February.

 

Reasons for decisions

 

(1)          To note the procedures, terms and conditions of the SRIC grant funding guidance, assessment criteria and application process.

(2)          To approve the acceptance of the schemes being proposed.

(3)          To allow the bids to be submitted within the timescale required.

(4)          To allow bids to be submitted within the timescale of 3rd February 2014.

 

 

C2180                        THE CONSERVATION AREA ADVISORY GROUP (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Approval was sought for the cessation of the Conservation Area Advisory Group and the establishment of an alternative mechanism for seeking input into relevant proposals.

 

Conservation Area Advisory Groups had been meeting in the Vale of Glamorgan for a period in excess of 30 years.  The Welsh Office Circular 61/96 entitled Planning and the Historic Environment: Historic Buildings and Conservation Areas, recommended the establishment of such Groups or Committees to assist both in the development of policies and to advise on applications received within Conservation Areas.

Historically, Groups were based on each Conservation Area but a series of reviews led to the current arrangement of a single Conservation Area Advisory Group.

 

Recently the effectiveness of the Conservation Group arrangements had been considered and an evaluation entitled ‘Conservation Area Advisory Group - Review of Effectiveness - January 2014' was attached for information at Appendix A to the report. The review concluded that the Group was only performing with limited success and was adding limited value to the Planning System.

 

Given the need to consider priorities in the delivery of services across the Council, it was recommended that an alternative mechanism be established whereby any interested party (not just members of the Group) could gain access to all applications, (including those currently not represented on the Group), relating to a conservation area.  This was considered a far more appropriate means of circulating and seeking feedback on proposals and the Council would potentially benefit from increased feedback to proposals.

 

It was envisaged that the consultation mechanism would take the form of a ‘weekly list’ specific to conservation areas.  This was a simple administrative exercise to perform that could be sent to a set mailing list and made available on the Council’s website.  Current members of the Group and the Amenity Society’s who form the Core Group would be asked if they would like to be included in the mailing list and this would also be open to any other interested party.  Comments would be made directly to the relevant case officer and could be made available to Planning Committee in respect of relevant applications.

 

This was a matter for Council decision.

 

RESOLVED – 

 

(1)          T H A T subject to recommendation (2) below the Conservation Advisory Group in its current form ceases and the Director of Development Services, in consultation with the Cabinet Member for Regeneration, Innovation, Planning and Transportation provides an alternative consultation mechanism for those interested parties in the form of a 'weekly list’ specific to conservation areas.

(2)          T H A T the report be referred to Planning Committee for consultation prior to consideration by Full Council.

 

Reasons for decisions

 

(1)          Following the monitoring of the effectiveness of the Conservation Group and the production of the report 'Conservation Area Advisory Group – Review of Effectiveness’ it has become clear that the members of the group itself were not regularly attending the meetings and the resources required to be supplied by the Council are not justified with regard to the value that the process adds to the planning process.

(2)          To consult Planning Committee on the content of this report.

 

 

C2181                        THIRD PARTY INVOLVEMENT AT PLANNING COMMITTEE AND FUTURE WORKING ARRANGEMENTS OF PLANNING COMMITTEE (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were informed of progress being made to allow third party involvement at Planning Committee and alterations to the future working arrangements of Planning Committee.

 

In early December, the Welsh Government (WG) published a draft Planning Bill entitled 'Positive Planning for a Better Wales'.  An important part of the evidence gathering for the Bill was an Independent Advisory Group (IAG) report published in September 2012. 

 

Amongst its findings, the report recognised the critical role of Planning Committees in the land use planning system and recommended that the workings of Committee be made as efficient and effective as possible.

In response to the IAG report, WG invited the Royal Town Planning Institute in Wales (RTPI Cymru) to draw together expertise to oversee a study into the operation of Planning Committees.  The recommendations had been considered by WG and had been incorporated into the consultation paper into the draft Planning Bill.  There were elements within the consultation that the  Council, had already implemented such as an effective scheme of delegation, customer care initiatives and Member training.  A key element that was currently not implemented in this Council related to third party involvement at Planning Committee.

 

In addition, and also of relevance was the fact that the Council's Corporate Plan also included an action for the development of a protocol for the public to give evidence at Planning Committees (action CL6).  Members would be aware that in November 2004 Cabinet resolved that a 'Protocol for Members and Officers in dealing with Planning and related matters' was adopted (Cabinet Minute C1580).  The Cabinet report, minute and protocol were attached at Appendix A to the report.  The protocol included reference to a host of subject areas involving Members and officers when dealing with planning matters.  It was clear that in light of the Planning Bill and the Corporate Plan, this protocol required updating.  

 

On 4 December, 2013 the WG published a draft Planning Bill and supporting documents and consultation papers.

An updated Protocol for Members and Officers in dealing with Planning and related matters was in the process of being prepared. This updated version addressed the following areas:

  • Third Party Involvement/Public Speaking at Planning Committee -Work was required to implement public speaking rights at Planning Committee. 
  • Decisions Contrary to Recommendations - This area would need updating in light of current thinking as included in the consultation documents associated with the Planning Bill.

·         Site Visits -  An updated procedure was also required for the arrangement and undertaking of site visits and would deal with matters including making requests for site visits, the timing of site visits and limiting of third party participation at site visits.

 

·         Committee Procedures - There was also a need to revise the protocol in terms of Committee procedures, in particular with regard to the role of local Members, Members who were not Members of the Committee and arrangements for voting.  There was also a need to consider appropriate methods for voting and recording of votes.  Again these were matters that would be included in a revised protocol.

 

This was a matter for Council decision.

 

RESOLVED – 

 

(1)          T H A T the work undertaken to update the Protocol for Members and Officers in dealing with Planning and related matters be noted and be referred to the Working Group for the Council Constitution.

(2)          T H A T the issues raised in this report be progressed through the Working Group for the Council's Constitution and reported to Council in due course.

(3)          T H A T the report be referred to Planning Committee for information purposes.

 

Reasons for decisions

 

(1)          To ensure fairness, transparency and consistency in the consideration of all planning and related matters and to ensure that planning related issues are adequately addressed in the Council's Constitution.

(2)          In order for the Council to adopt an up to date protocol and revised procedures for Planning Committee matters and involvement of third parties.

(3)          For information purposes.

 

 

C2182                        INVITATION TO DELIVER A GRANT SCHEME TO SUPPORT NEW BUSINESS START UPS IN THE VALE OF GLAMORGAN FOR YOUNG PEOPLE  (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were informed of an invitation from a charitable Foundation to deliver a grant scheme to support new business start-ups in the Vale of Glamorgan for young people.

 

Creative Rural Communities was the Council led rural regeneration partnership, currently delivering a range of projects under the Rural Development Plan for Wales, funded by Welsh Government (WG) and the European Union. One of these was the The ‘Inspiring the Vale Bursary’ scheme that provided assistance to young persons up to the age of 30 to implement their ideas for a business or community enterprise. Up to £3k (or 75% of the total project cost) was available for applicants to apply to start up their new enterprise.

 

The Foundation approached CRC on the basis that the Bursary project, funded through the Rural Development Plan for Wales (2008-11) was well received and had a lasting legacy on job creation and business development in the Vale.

CRC currently lacked the ability to offer business start-up grants to young people and this opportunity provided an invaluable opportunity to support economic development with no cost to the Council.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T authority be granted to deliver a bursary scheme on behalf of the Charitable Foundation.

(2)          T H A T the Head of Legal Services be authorised to negotiate and enter into a contract with the Foundation to deliver the bursary scheme, in consultation with the Director of Development Services and the Cabinet Member for Regeneration, Innovation, Planning & Transportation.

 

Reasons for decisions

 

(1)          To enable Creative Rural Communities to utilise the resources offered through the Foundation to increase new business stat-ups and job creation in the Vale of Glamorgan.

(2)          To facilitate delivery of the grant scheme.

 

C2183                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT

RESOLVED - T H A T the following matter, which the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

C2184                        CEMETERY APPROACH BARRY: PROPOSED COMMUNITY GARDEN AND NATURE AREA (EVS) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Matter for which the chairman had decided was urgent by reason of the need to make a decision linked to an external funding opportunity.

 

During consideration of this item the Cabinet Members for Adult Services, Environment and Visible Services, and Housing Building Maintenance and Community Safety left the room and took no part in any discussion that took place.

 

Members were updated on proposals for the use of land at Cemetery Road, Barry and to detail a possible source of funding for the future.

In May 2012 the Council invited 28 organisations working in the Vale to a meeting to discuss various options for the Cemetery Approach sites (identified on the plan attached at Appendix I to the report). Representatives from Groundwork Wales, Cardiff and the Vale Public Health Team, Castleland Communities First, Save Cemetery Approach Action Group and Barry Town Council attended the meeting.  

 

Following the meeting a long-list of viable options was created and during August 2012 the following options were put to residents for consultation:- allotments (potentially including a community shop or café), play area, an open community space (featuring flower beds and benches), further cemetery facilities, parking facilities, an educational facility for local primary schools or an ecological or bio diversity garden. Residents were also given the opportunity to suggest another option if they felt those offered were not suitable.

 

Prior to and during this process, Barry Town Council registered interests in taking over the land parcels and in particular the parcel to the East of Cemetery Road, for public use connected with the Cemetery.  Though formal expressions of interest for managing this land had not been sought, Barry Town Council were the only organisation who had shown such an interest to date.

 

In August 2013 a landscape consultant was appointed to progress design options for the site. Given ground conditions the main theme for development had been directed towards open space and nature conservation with areas of hard standing or bound gravel to reduce exposure of underlying substrate. Two layout options were presented to Business Cabinet on 7th October 2013 and were well received. The consultant had now prepared cost estimates and these were attached at Appendices B and C attached to the report 

 

It was proposed therefore that on completion of the site specific assessments, including contamination modelling, the sites be cleared of all debris in preparation for transfer via lease and future development work.

It was also proposed that officers enter into discussions with Barry Town Council to establish their interest in taking either of the two desired options further via lease at their cost.  If an agreement could be reached then lease terms would be drawn up which reflected the plans and protect the Council's and the communities' interest in this land for the next 21 years.

 

At the meeting the Leader commented that the report was in the name of the Cabinet Member for the Environment and Visible Services in error and therefore, it was correctly presented at the meeting by the Cabinet Member for Leisure, Parks, Culture, and Sports Development.

 

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T the progress to date in respect to this matter including the outcome of the public consultation exercise be noted.

(2)          T H A T the two layout options proposed for the sites be approved in principle.

(3)          T H A T the use of £20k from the Visible Services asset renewal fund for 2014 / 2015 to permit clearance of the sites be approved.

(4)          T H A T delegated authority be granted to the Director of Visible Services and Housing in consultation with the Director of Resources, the Leader and the Cabinet Member for Leisure, Parks, Culture and Sports Development to enter into discussions with Barry Town Council for the possible transfer of the sites, shown on the plan attached at Appendix A, to the Town Council by way of a suitable long term lease arrangement.

(5)          T H A T delegated authority be granted to the Head of Legal Services in consultation with the Directors of Resources, Visible Services and Housing, the Leader and the Cabinet Member for Leisure, Parks, Culture and Sports Development to agree the terms of, and to execute, the said lease between this Council and Barry Town Council, should an agreement on such be reached.

(6)          T H A T delegated authority be granted to the Director of Visible Services and Housing in consultation with the Director of Resources, the Leader and the Cabinet Member for Leisure, Parks, Culture and Sports Development to submit an 'Armed Forces Community Covenant Grant Scheme' application in connection with this project.

 

Reasons for decisions

 

(1)          To note the current position.

(2)          To obtain the necessary authority to progress works on site towards the principle of either of two specified site designs and purposes.

(3)          To enable the site to be cleared of debris and excess vegetation to permit an easier start to the future development work.

(4)          To enable formal discussions to take place with the Town Council who have previously expressed an interest in these sites.

(5)          To enable a lease agreement to be entered into, if appropriate, with Barry Town Council for the long term use and development of the sites.

(6)          To provide approval for the submission of an 'Armed Forces Community Covenant Grant Scheme application to assist with the funding of any development works.

 

C2185           EXCLUSION OF PRESS AND PUBLIC -

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

C2185         INVITATION TO DELIVER A GRANT SCHEME TO SUPPORT NEW BUSINESS START UPS IN THE VALE OF GLAMORGAN FOR YOUNG PEOPLE (RIPT) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY COMMITTEE - CORPORATE RESOURCES) -

 

Members were informed of an invitation from a charitable Foundation to deliver a grant scheme to support new business start-ups in the Vale of Glamorgan for young people.

This was a matter for Executive decision.

 

RESOLVED – 

 

(1)          T H A T authority be granted to deliver a bursary scheme on behalf of the Charitable Foundation.

(2)          T H A T the Head of Legal Services be authorised to negotiate and enter into a contract with the Foundation to deliver the bursary scheme, in consultation with the Director of Development Services and the Cabinet Member for Regeneration, Innovation, Planning & Transportation.

Reasons for decisions

 

(1)          To enable CRC to utilise the resources offered through the Foundation to increase new business stat-ups and job creation in the Vale of Glamorgan.

(2)          To facilitate delivery of the grant scheme.

 

 

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