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                                                                        Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 10 March, 2014.

 

Present: Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors, B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

Also Present: Councillor N.Hodges.

                                                    

C2230                        MINUTES –

                  

RESOLVED – T H A T the minutes of the meeting held on 24 February, 2014 be approved as a correct record.

 

C2231            DECLARATIONS OF INTEREST –

 

The following declarations were received;

 

Councillor Gwyn John

Agenda Item 8 - Visible Services – Proposed Fees and Charges for 2014 / 2015

 

Reason for Declaration –

Life Member  and Club President of Llantwit Major Junior Football Club

 

Councillor Bronwen Brooks

Agenda Item 8 - Visible Services – Proposed Fees and Charges for 2014 / 2015

 

Reason for Declaration –

Member of Barry Town Council who set the annual Fees for the Porthkerry Cemetery

 

 

Councillor Rob Curtis

Agenda Item 8 - Visible Services – Proposed Fees and Charges for 2014 / 2015

 

Reason for Declaration –

Member of Barry Town Council who set the annual Fees for the Porthkerry Cemetery

 

Councillor Stuart Egan

Agenda Item 8 - Visible Services – Proposed Fees and Charges for 2014 / 2015

 

Reason for Declaration –

Member of Barry Town Council who set the annual Fees for the Porthkerry Cemetery

 

C2232                        REVENUE AND CAPITAL MONITORING FOR THE PERIOD 1ST APRIL 2013 TO 31TH DECEMBER 2013 (REF) –

 

The Scrutiny Committee (Social Care and Health) on 10 February, 2014 considered the above report of the Director of Social Services.

 

Committee received a report which advised of the position in respect of revenue and capital monitoring for the period 1st April to 31st December 2013 regarding those revenue and capital budgets which formed this Committee’s remit.  The Committee also received an update on the progress made in delivering the Social Services Budget Programme.

 

It was currently projected that the service would outturn within target at the end of the financial year.

 

Children and Young People’s Services – the major issue was the need to manage continued pressure on the children’s placements budget.  The current projected outturn for the jointly funded Residential Placements budget for Looked After Children was an overspend of £530k.  Any overspend at year end would be funded in proportion to the original contributions made to the joint budget i.e. £477k (90%) Social Services and £53k (10%) Education.  In addition to the joint budget, a high cost placement provision of £1.46m had been established as part of the budget setting process for 2013/14.  To date, £223k of the provision had been committed which was in addition to expenditure incurred within the joint budget.  There were potential underspends elsewhere in the Children’s Services of around £226k which could be used to offset this position.  The increase in expenditure on the joint residential budget had resulted in a reduction in expenditure of £71k on alternative means of provisions and accommodation costs required for the current cohort of children.  In addition, other areas of underspend were £50k on the legal expenses budget, £85k additional adoption income and £20k on administrative staff.  The Business Management and Innovation division was anticipated to underspend and any variance be apportioned to the service areas.  Therefore, £34k of the underspend would be allocated to Children’s Services.  It was currently anticipated that there would be a £217k overspend.

 

Adult Services – the major issues was the continuing pressure on Community Care Packages, the Divisions’ most volatile budget the one most dependent upon levels of service demand which were not entirely within the Council’s direct control.  At present, the projected year end position was an overspend of £685k.  Actions therefore still needed to be taken to review all processes and to address this shortfall.  There were potential underspend elsewhere in Adult Services of around £525k which could be used to offset this position.  These areas were £230k following the closure of Bryneithin, £254k on staffing and £41k on Premises.  With the levels of savings required for 2014/15 and 2015/16, budgets were being re-examined during 2013/14 with a view to their possible realignment as part of the consideration of new models of service delivery.  Future savings were planned for these areas and some positions and premises costs were lower than expected as a result of the commencement of some of these plans ahead of schedule.  The Business Management and Innovation division was anticipated to underspend and any variances be apportioned to the service area.  Therefore £84k of the underspend would be allocated to Adult Services.  This would result in a currently anticipated overspend of £76k. 

 

Business Management and Innovation – the majority of this budget was recharged to Children’s and Adult Services and was, therefore, showing a breakeven position at year end.  The position before recharges to services was an underspend of £118k.  This was made up of an underspend on staffing, mainly due to staff vacancies which were held prior to the introduction of the new staffing structure in the Protection and Policy section.  The underspend meant that there had been a reduced internal recharge to Children’s and Adult Services of £118k. 

 

Areas of savings had been identified this year which were £293k over the required target.  This could be used to offset the overspends identified above and a balanced budget was currently projected for the year end.  A major issue which would affect the service between now and the end of the financial year was the impact of winter pressures.  This could not be quantified but would be closely monitored and reported to future meetings.

 

Appendix 2 to the report detailed financial progress on the Capital Programme as at 31st December 2013. 

 

With regard to the Social Services Budget Programme Update, the Directorate was currently required to find savings totalling £6.0m by the end of 2016/17.  Savings totalling £6.189m had currently been identified.  The surplus would be used to mitigate any additional savings to be found in future years.

 

The Social Services Directorate was committed to achieving a balanced budget.  The Corporate programme Board and project teams overseeing the plan would continue to develop it further and ensure delivery and progress.  Progress updates would be reported as part of the overall financial monitoring report for the Directorate.

 

In view of the comments regarding the possible impact of winter pressures, the Chairman enquired if the winter pressures had started to impact on the service.

 

Committee were advised that it was difficult to predict, but hospital admissions had escalated in the past fortnight.  The Directorate’s spare capacity was being utilised and it was possible the Directorate would experience a difficult few weeks.  Whilst the Directorate built in certain contingencies, the Directorate had also improved its response times and increased the number of care hours available. 

 

The Directorate was regularly reporting to the Welsh Government on how it was coping with the pressures but had not reached the stage where it was not possible to meet demand.

 

Furthermore, there were fewer cases of Delayed Transfer of Care outstanding at present.

 

A Member, in referring to the underspend on staffing resources in Adult Services enquired if the Council was operating “under safe guidelines†and was advised that the situation was under control.  Vacancies could be for a number of reasons such as delays in filling posts.  Whilst the figure contained in the report seemed large, it was part of a very large budget. 

 

The Chairman referred to the overspends in the Looked After Children budget and was advised that the Foster Carer Strategy was to reduce the use of Independent Fostering Agencies and to reduce the number of residential placements. 

 

There was an approved annual saving of £150k for the next three years for LAC Residential Placements. 

 

RECOMMENDED –

 

(1)       T H A T the position with regard to the 2013/14 revenue and capital monitoring be noted.

 

(2)       T H A T the progress made in delivering the Social Services Budget Programme be noted and referred to Cabinet for information.

 

Reasons for recommendations

 

(1)       That Members are aware of the position with regard to the 2013/14 revenue and capital monitoring relevant to this Scrutiny Committee.

 

(2)       That Members are aware of the progress made to date on the Social Services Budget Programme.â€

 

----------------------------------------------

 

Cabinet having considered the recommendation of the Scrutiny Committee (Social Care and Health)

 

RESOLVED – T H A T the contents of the report be noted.

 

Reason for decision

 

To note the report.

 

 

C2233                        ANNUAL EQUALITY MONITORING REPORT (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES)

 

Approval was sought for the Annual Equality Monitoring Report.

The Equality Act 2010 included a public sector equality duty (the 'general duty') as well as specific duties for Wales.  The specific duties included the requirement to publish an annual report by 31st  March each year.  The annual report set out:

  • the steps the council had taken to identify and collect relevant information;
  • how the council had used the information in meeting the three aims of the general duty;
  • any reasons for not collecting relevant information;
  • a statement on the effectiveness of the council's arrangements for identifying and collecting relevant information;
  • progress towards fulfilling each of the council's equality objectives;
  • a statement on the effectiveness of the steps that the council had taken to fulfil each of its equality objectives;
  • specified employment information, including information on training and pay (unless it has already published this information elsewhere).

This was a matter for Executive decision.

 

RESOLVED – T H A T the Annual Equality Monitoring Report for 2012 / 2013 that was referred to as Appendix A in the report and made available on the Councils Website and in the members room be approved for publication.

 

Reason for decision

 

In order that the progress towards meeting the public sector equality duty and the specific duties for Wales could be published and was made available for scrutiny by the Equality and Human Rights Commission.   

 

C2234                        CONNECTING WITH OUR CUSTOMERS (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES)

 

Approval was sought for the revised customer service strategy (Connecting

With Our Customers) and implementation plan for 2014 to 2017, that was attached at Appendix A to the report.

 

In October 2010 the Council set out a customer service vision for the Vale of Glamorgan Council in the form of two documents; Customer Relations Strategy and Channel Strategy. These strategies addressed the challenges of rapidly changing communications technology, customer expectations and budgets.

 

The report outlined that expansion in the range of communications devices and the availability of 3G, 4G and Wi Fi access meant that mobile access to the internet was increasingly becoming the norm. Social media, particularly Facebook and Twitter, was emerging as an important customer contact channel.

A digital approach would help the Council to maintain quality services and deliver cash savings. This approach was particularly appropriate for the Vale of Glamorgan, with 89% of adults regularly using the internet compared to an average of 82.5% for Wales and 86% for the UK (ONS, May 2013)

A "digital" approach required that the Council :

  • Maximised the number of services that could be accessed via the website, focussing on those services which generated high enquiry volumes across other access channels
  • Delivered mobile access to digital services
  • Addressed issues of digital exclusion to ensure fair and equal access to services for all
  • Ensured that processes and procedures were designed so that services worked on digital platforms
  • Developed ways to integrate digital services with legacy ICT systems to ensure that service delivery is seamless and efficient

The strategy, Connecting With Our Customers 2014-17, had been endorsed by the Councils Corporate Management Team.

At the meeting the Cabinet Member for Regeneration, Innovation, Planning and Transportation commented that although paragraph 15 of the report indicated that 89% of adults regulary used the internet this still meant that 11% of residents did not and that the Council needed to help the most vulnerable of residents within the Vale to have access to its online services.

The Leader acknowledged the comments of his colleague and confirmed that residents could still access Council information and services through the Contact One Vale Service by telephone, letter or in person.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the progress made in delivering the Customer Relations Strategy 2010-13 as attached at Appendix A to the report be noted.

 

(2)          T H A T a digital customer service strategy to meet customer expectations, enhance customer experience and deliver operational savings be endorsed.

 

 

(3)          T H A T a single strategy encompassing customer service and contact channel strategies covering the period 2014-17 be approved.

 

Reasons for decisions

 

(1-3)     To ensure that customers found it easy and convenient to access services; that the customer experience of interacting with the Council was positive and that the cost of delivering services was minimised.

 

C2235                        FEASIBILITY STUDY INTO FUTURE EXPANSION OF WELSH MEDIUM SECONDARY EDUCATION (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING)

 

Approval was sought to carry out a feasibility study to investigate how the required future expansion of Welsh Medium secondary education could be accommodated.

In response to Welsh Governments  21st Century Schools initiative the Vale of Glamorgan Council submitted a 21st Century Schools Strategic Outline Programme (SOP) to the Welsh Government that set out the Councils plans for meeting the aims of the programme up to 2020/21.

The Vale of Glamorgan was served by a single Welsh medium secondary school, Ysgol Bro Morgannwg. The school educated boys and girls aged between 11 and 18 and was located off Colcot Road in Barry.

 

The Welsh Medium primary sector totalled seven forms of entry when Ysgol Bro Morgannwg opened in 2000 receiving pupils from 5 welsh-medium primary schools. An additional two forms were added to the primary sector in September 2011 with the opening of Ysgol Nant Talwg and Ysgol Gymraeg Dewi Sant.  In addition the statutory process to enlarge Ysgol Gwaun y Nant by 210 places was being undertaken.  If approved this would be implemented from September 2014. 

 

The 2011 reception classes would reach secondary school age in 2018 and Ysgol Bro Morgannwg was forecast to be at capacity by 2020. The growth of pupil numbers at Ysgol Bro Morgannwg was shown in Appendix A attached to the report.

 

Potentially this could result in up to 300 primary school pupils per annum requiring a Welsh Medium secondary school place which equated to a total of 1847 children compared with the current admission number of 189 and overall capacity of 1151 Welsh Medium secondary school places available within the Vale.

 

Ysgol Bro Morgannwg was forecast to be at capacity by 2020 and additional places would be required to accommodate those children to allow them to continue in Welsh Medium education.

 

Although additional places would not be required until 2020, due to time required to secure funding and carry out design work, a final decision on how the additional pupils would be accommodated would need to be made in 2015.

 

The feasibility study would consider all options available to accommodate the increased pupil numbers and would be reported to Cabinet to make the decision on the preferred way forward.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the request to carry out a feasibility study to investigate how the required expansion of Welsh Medium secondary education could be accommodated be approved.

 

Reason for decision

 

To ensure the full range of options for expanding Welsh Medium secondary education was fully evaluated and inform the Council's bid for 21st Century Schools funding under Band B of the programme.

 

C2236                        VISIBLE SERVICES – PROPOSED FEES AND CHARGES FOR 2014 / 2015 (EVS & LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT)

 

The Leader presented this item as the cabinet members has disclosed an interest and left the room

 

Approval was sought for the increases in service charges for functions managed by Visible Services for the financial year 2014 / 2015.

The Council delivered a number of chargeable services through the Directorate of Visible Services and Housing.  These charges were set on an annual basis.

The report proposed to uplift the majority of service fees by 3% with higher increases proposed for commercial residual waste collection and seasonal car park charging. The proposed charges for services were set out in the appendices attached to the report as follows:

 

·         Appendix 1      Waste Management and Cleansing

·         Appendix 2      Highways and Engineering

·         Appendix 3      Parks and Grounds Maintenance

·         Appendix 4      Parks and Grounds Maintenance - VoG Football League

·         Appendix 5      Parks and Grounds Maintenance and Porthkerry Cemetery

 

 

During consideration of this item the Cabinet Members for Adult Service’s, Housing, Building Maintenance, and Community Safety, The Environment and Visible Services, and Leisure, Parks, Culture and Sports Development left the room and took no part in any discussions that took place. The Leader presented the item.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the charging and fee proposals for Visible Services as set out in the report be agreed.

(2)          T H A T a further report be provided to Cabinet in 2014 / 2015 detailing the outcome of an income review within Visible Services.

Reasons for decisions

 

(1)          To approve the charge increases proposed for 2014 / 2015.

(2)          To take a decision on future charging strategies for functions provided by Visible Services.  

 

C2237                        ADOPTION OF THE PRIVATE SECTOR HOUSING RENEWAL POLICY 2014 (HBMCS) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION)

 

Approval was sought to adopt the Housing Renewal Policy 2014 attached at Appendix A to the report and agree a Commercial Improvement Grant for Upper Holton Road, Barry.

The Regulatory Reform (Housing Assistance) (England and Wales) Order 2002 required the Council to have a Housing Renewal Policy in place in order that it could provide grants and other forms of assistance for private owners. 

During 2013-14 Welsh Government provided the Council with indicative funding for area renewal for the next three years.  Through this funding opportunity, officers had been able to identify £1.5 million funding to support the renewal of the fabric of buildings in Upper Holton Road, and so meeting the Cabinet's resolution 2 made on the 18th March 2013 (C1268). Appendix 2 attached to the report showed the indicative boundary for the target area of investment in Upper Holton Road.

 

 As reported to Cabinet on 18th March 2013 (C1268), consultation was undertaken with owners, residents and business inupper Holton Road seeking opinion on what assistance they would support in the street.  The results showed 98% of respondents wanted financial help in the street to improve their property, with 88% wanting a grant and the majority wanted work to improve the whole of the front elevation of the property and not just the ground floor.  In acknowledgement to this response, the programmes of works and assistance to be offered had been developed accordingly.

 

It was proposed that a number of grant and loan products be offered to support the regeneration of the Upper Holton Road in addition to existing policy tools.  At present, the Upper Holton Road Supplementary Planning Guidance supported the transition of commercial properties to residential outside an identified core area (As agreed by Cabinet on 11th June 2012, C1739), while the Castleland Renewal Area additional HMO licensing scheme sought to improve the quality of the HMOs (Agreed by Cabinet on 18th March 2013, C1269).  The Housing Renewal Policy 2014 detailed two grants and one loan product to further facilitate and support change in the area. 

 

The policy details; a Conversion Grant that would help owners to convert the front of commercial properties to residential properties; a Town Centre Living Grant that would help property owners to provide independent access from the front elevation to the 1st and 2nd floors where there was a commercial use on the ground floor; and a Houses into Homes loan that would support the internal reconfiguration and refurbishment of empty properties.

 

It was further proposed to offer a Commercial Improvement Grant in Upper Holton Road to support the replacement of shop fronts and improve the front elevation of the property at 1st and 2nd floor level.  This would be an 85% grant with a 5 year grant condition period requiring the property to be let or occupied.  If the grant conditions were breached, repayment would be required at a reducing amount as the time expired.

 

It was proposed that the programme of works in Upper Holton Road would be carried out over the next three years, with the programme completed on a block by block basis.  For each block the commercial and residential work would be completed together to support the aim of renewing the fabric of the front elevation of the buildings and improving the visual impact of the street.

Through the above proposals the Council would take the lead in generating an opportunity to bring positive benefits to the shopping area and improve the availability of affordable accommodation.  In taking this lead and creating this opportunity, the regeneration of the area would also help to meet housing need and demand in the area through facilitating access to and the use of empty space.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the Housing Renewal Policy 2014 referred to as Appendix 1 in the report and made available on the Councils Website and in the Members room be approved.

(2)          T H A T a Commercial Improvement Grant be offered to businesses in Upper Holton Road, Barry.

Reasons for decisions

 

(1)          To provide clear policy on what financial assistance the Council would offer private sector owners to help repair, maintain and adapt their properties.

 

(2)          To offer a grant to commercial business in Upper Holton Road, Barry for 2014/15 to 2016/17 inclusive, to replace the shop front and repair the front elevation of the property and assist the regeneration of the area.

 

C2238                        SUPPORTING PEOPLE CONTRACTS (HBMCS) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION)

 

Approval was sought to renew contracts with existing support providers for the continuing provision of specialist and complex needs housing related support services for selected schemes and to obtain authority to waive the Council's Contract Standing Orders because of the nature of the services.

The programme contributed to meeting the aims of 'Improving Lives and Communities - Homes in Wales' the National Housing Strategy and the ten year Homelessness Plan, with a strong emphasis on the prevention of homelessness.

 

At a local level the programme took forward a number of strategic aims, reflecting Community Safety and Health and Social Care and Wellbeing objectives. It aimed to deliver high quality and strategically planned housing-related support services that were cost effective, complemented existing services and provided service users with the best possible outcomes.

 

In order to ensure overall compliance with the Council's Contract Standing Orders, the Financial Regulations and other procurement requirements, the Housing department undertook a formal tendering process for the provision of most housing related support services. In addition, a joint tendering exercise took place in partnership with the Social Services Department for jointly funded services.

 

However three of these services were of such a specialist nature that it would be inappropriate to follow a formal tendering process because of the adverse effect this would have had on the services provided.

 

These contracts were now due for renewal and therefore authority was being sought to again award the contracts to the existing providers for a period of three years.The services were as follows:-

 

  • One external contract between the Council and a single support provider who has one vulnerable service user that they had taken into their own home.
  • Two external contracts between the Council and Newydd and Wales and West Housing Associations respectively for warden and alarm services provided in sheltered properties owned and run by these housing associations.

 This was a matter for Executive decision.

 

RESOLVED –

 

(1)        T H A T the contracts for a small number of services identified in the report for a three year period be awarded.

 

(2)        T H A T the Council's Contract Standing Orders be waived to allow the specialist contracts detailed in the report to be put in place.

 

Reasons for decisions

 

(1)          To ensure the stability of services provided to very vulnerable people in the Vale of Glamorgan.

(2)          To comply with the Council's Contract Standing Orders and Financial Regulations.

 

C2239                        HOLTON ROAD COMMERCIAL RENEWAL AREA GRANT SCHEME – REVIEW AND OPTIONS APPRAISAL (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT)

 

Members were asked to review the Grant Scheme and to consider options for moving the Grant Scheme forward.

The Local Government Act 2000 (Part 1 Section 2 Promotion of well-being) included powers for local authorities, having regard to their Community Strategy; to do anything which they considered was likely to achieve the promotion or improvement of the economic, social and environmental well-being of their area.  Having regard to the Local Government Act 2000, Cabinet (25th July 2007, Minute no C3155) approved the designation of a Commercial Renewal Area on Holton Road. 

 

The Commercial Renewal Area offered grants on a discretionary basis for small scale high quality works such as the removal of unsightly solid roller shutters and the provision of new signage. The grants had been offered up to a maximum of 50% of the total costs of the eligible external works.

 

The Grant Scheme had been funded from 2007/08 by a Capital Programme allocation of £50,000 entitled 'Holton Road Shopfront Improvements'. The grants were administered by the Vale of Glamorgan Council and were available for commercial premises within a defined area.  An indicative boundary of the grant eligible area was outlined  at Appendix A attached to the report.

 

As a result of the review the following options were available for the Grant Scheme:

 

Option 1: stop the Grant Scheme due to diminishing budgets; the low take up rate; and, the limited overall impact on the street scene.

 

Option 2: Subject to funding, extend the Grant Scheme and continue to offer grants up to a maximum of 50% of the total costs of the eligible works.

 

Option 3: Subject to funding, expand the Grant Scheme to offer two distinct grant products.  The first grant product, Commercial Improvement Grant, would continue to support the eligible works supported by the current Grant Scheme but at a higher grant intervention rate of up to a maximum of 65% of eligible costs.  The second grant product, Town Centre Living Grant, would provide assistance for external works to create separate entrances to access vacant and redundant space above shop frontages to assist owners to bring that space into use for residential purposes (subject to any necessary planning permission). 

 

Option 1 was not favoured as it would be contrary to the Welsh Government's regeneration framework, 'Vibrant and Viable Places' and the policy emphasis on supporting the regeneration of town centres; and, the Council's Town Centre Framework in relation to this part of Holton Road.  Option 2 was not favoured as the grant intervention rate of 50% was unlikely to improve the take up rate.  It was also considered that Option 2 would be a missed opportunity for the Council to take the lead and bring benefits not just to the main shopping area on Holton Road in terms of additional footfall but to the general housing needs of the area.  Option 3 was therefore favoured and recommended for approval.  That said Options 3 was subject to budget decisions to ensure that there was funding available during 2014/15 for the Grant Scheme to operate.  The remaining element of the 2013/14 'Holton Road Shopfront Improvements' budget £5,065 would have to be slipped.  There was also scope for further funding of £76,797, which was the remaining element of the Valegate Retail Park s106/ planning obligation contribution (Application No. 2008/00481/FUL).  This sum was identified for public realm works in Barry Town Centre (Cabinet 3rd February 2010, Minute C757 refers) and could therefore be included in the Capital Programme 2014/15 for the Grant Scheme as described in Option 3.

This was a matter for Executive and Council decision.

 

RESOLVED –

 

(1)          T H A T the findings of the review of the Holton Road Commercial Renewal Area Grant Scheme be noted.

 

(2)          T H A T the proposal outlined in paragraph 12 (Option 3) of the report be approved.

 

(3)          T H A T it be recommended to Council that the remaining element of the 2013/14 budget £5,065 be slipped and be included in the 2014/15 Capital Programme. 

 

(4)          T H A T it be recommended to Council that the remaining element of the Valegate Retail Park planning obligation contribution £76,797 (Application No. 2008/00481/FUL) be included in the 2014/15 Capital Programme. 

 

(5)          T H A T the Director of Development Services in consultation with the Director of Resources and the Cabinet Member for Regeneration, Innovation, Planning and Transportation be given delegated authority to approve grants as part of the Commercial Renewal Area Grant Scheme.

 

(6)          T H A T the report be referred to Planning Committee for their information.

 

Reasons for decisions

 

(1)          To note the progress being made on this matter.

 

(2)          To enable the continuation of the Grant Scheme in part of Holton Road, as part of a package of incentives to assist owners to bring redundant empty space back into use for residential purposes.

 

(3)          To ensure that there was funding available during 2014/15 for the Grant Scheme to operate.

 

(4)          To ensure that there was funding available during 2014/15 for the Grant Scheme to operate.

 

(5)          To provide a flexible and responsive means of determining grant applications.

 

(6)          To advise Planning Committee of the report.

 

C2240                        COMMUNITIES FIRST – TRANSFER OF SERVICES FROM AN EXTERNAL CONTRACTOR (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT)

 

Member were asked to consider the way forward for the continued delivery of a project within Communities First which was currently delivered in partnership with a contractor, and set out the employment implications of doing so. A separate report to this meeting under Part 2 provided considerably more detail, which would potentially identify the individuals involved in this small team.

The Council delivered, as lead body, the Communities First programme in parts of Barry.  This formed part of the Welsh Government Communities First Programme across Wales, aimed at tackling poverty.  It was managed within the Economic Development Unit, and steered by a Cluster Board made up of community, voluntary and business representatives.  It delivered against three themes; Prosperous Communities, Learning Communities and Healthy Communities.  The Council received 100% grant from the Welsh Government, plus a contribution to management costs. The current programme was funded until March 2016, although an indication had been given by Welsh Government that this would be extended in due course.

This was a matter for Executive decision.

 

RESOLVED – T H A T the Council commence in house delivery of the specific project as part of the Communities First programme, as set out in the report.

 

Reason for decision

 

In order to continue to deliver the Communities First Delivery plan as agreed with Welsh Government, in view of the contractor's termination of its delivery contract.

 

C2241                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT

RESOLVED - T H A T the following matter, that the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

Matter Which The Chairman Had Decided Was Urgent By Reason Of The Need To Ensure A New Contract  Was In Place By The 1ST  April, 2014

 

C2242                       WASTE MANAGEMENT AND CLEANSING TENDERS FOR THE REPROCESSING OF CO MINGLED RECYCLABLE MATERAIALS 1ST APRIL 2014 - 31ST MARCH 2017 (OPTION TO EXTEND TO 31ST MARCH 2018 (EVS) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY COMMITTEE - ECONOMY AND ENVIRONMENT)

 

Matter That The Chairman Had Decided Was Urgent By Reason Of The Need To Ensure A New Contract Was In Place By The 1ST April, 2014

 

Approval was sought to the award of a contract to treat the Council's co-mingled municipal recyclable materials from 2014 to 2018.

This was a matter for Executive decision.

 

RESOLVED –  

 

(1)        T H A T, after full consideration of the financial details contained within a further report on this agenda at Part II,  the appointment of G A E Smith (Holdings) Ltd t.a. Casepak Ltd Feldspar Close Enderby Leicester LE19 4SD as 'Preferred Bidder' for co-mingled municipal dry recycling material reprocessing from 2014 - 2018; including the optional 1 year extension be approved.

 

(2)        T H A T the Council's Head of Legal Services be authorised to agree the terms and enter into a contract with the Preferred Bidder.

 

(3)        T H A T the urgent decision procedure as set out in article 13.09 of the Council's Constitution be used in view of the need to permit a contract start date of 1st April 2014.

 

Reasons for decisions

 

(1)          To enable the Vale of Glamorgan Council to enter into a formal contract with the Preferred Bidder  G A E Smith (Holdings) Ltd t.a. Casepak Ltd Feldspar Close Enderby Leicester LE19 4SD; for the processing of its dry recyclable materials, including the haulage of the material, for the period 2014 to 2018.

 

(2)          To ensure that all financial and contract regulations were met.

 

(3)          To allow the new contract to start on the termination date of the current temporary arrangement with SiteServ.

 

C2243            EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

C2244                        COMMUNITIES FIRST – TRANSFER OF SERVICES FROM AN EXTERNAL CONTRACTOR (RIPT) (EXEMPT INFORMATION – PARAGRAPH 14) (Scrutiny COMMITTEE – ECONOMY AND ENVIRONMENT)

 

Members were asked to consider the way forward for the continued delivery of the Community Wellbeing Coach Project within Communities First, and set out the employment implications of doing so.

This was a matter for Executive decision.

 

RESOLVED – T H A T the Council commence in house delivery of the specific project as part of the Communities First programme, as set out in the report.

 

Reason for decision

 

In order to continue to deliver the Communities First Delivery plan as agreed with Welsh Government, in view of the contractor's termination of its delivery contract.

 

C2245                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT (Part II)

RESOLVED - T H A T the following Part II matter, that the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

C2246                        WASTE MANAGEMENT AND CLEANSING TENDERS FOR THE REPROCESSING OF CO MINGLED RECYCLABLE MATERAIALS 1ST APRIL 2014 - 31ST MARCH 2017 (OPTION TO EXTEND TO 31ST MARCH 2018 (EVS) (EXEMPT INFORMATION - PARAGRAPH 14) (SCRUTINY COMMITTEE - ECONOMY AND ENVIRONMENT)

 

Matter That The Chairman Had Decided Was Urgent By Reason Of The Need To Ensure A New Contract Was In Place By The 1ST April, 2014

 

Members were provided with the commercially sensitive financial information necessary to take a decision on a recommendation contained within the previous Part I report concerning the future reprocessing of the Council's municipal dry recyclate.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the contract for recycling reprocessing be awarded to G A E Smith (Holdings) Ltd t.a. Casepak Limited, Feldspar Close Enderby Leicester LE19 4SD.

 

Reason for decision

 

To ensure that Cabinet had the benefit of the financial information necessary to make a suitably informed decision on the most appropriate future service provider.

 

 

 

 

 

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