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                                                                        Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 24 March, 2014.

 

Present: Councillor N. Moore (Chairman); Councillors: B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.

 

Apologies: Councillor S.C. Egan.

                                                    

C2247                        MINUTES –

                  

RESOLVED – T H A T the minutes of the meeting held on 10 March, 2014 be approved as a correct record.

 

C2248             DECLARATIONS OF INTEREST –

The following declarations were received;

 

Councillor L.Burnett.

Agenda Item 4 – Individual Schools Progress Meetings

 

Reason for Declaration –

Local Education Authority (LEA) Appointed Governor to St Cyres Comprehensive School. As an (LEA) Governor her personal interest did not equate to a prejudicial interest and therefore she was able to speak and vote on the matter.

 

Councillor N.Moore

Agenda Item 10 – School Admission Appointments 2015/2016

 

Reason for Declaration –

Local Education Authority (LEA) Appointed Governor to Palmerston Primary School. As an (LEA) Governor his personal interest did not equate to a prejudicial interest and therefore he was able to speak and vote on the matter.

 

Councillor R.Curtis

Agenda Item  10 - School Admission Appointments 2015/2016

 

Reason for Declaration –

Local Education Authority (LEA) Appointed Governor to Oakfield Primary School. As an (LEA) Governor his personal interest did not equate to a prejudicial interest and therefore he was able to speak and vote on the matter.

 

 

C2249                        INDIVIDUAL SCHOOLS PROGRESS MEETINGS (REF) –

 

The Scrutiny Committee (Lifelong Learning) on 17 February 2014 considered the above report of the Chief Learning and Skills Officer.

 

The Committee was provided with an update on the progress meeting at St. Cyres Comprehensive School that had been undertaken by a Panel of three Members of the Scrutiny Committee.  The Chairman presented the report by advising that following the establishment of School Progress Panels a number of meetings had been held which would be reported to the Scrutiny Committee as appropriate.

 

The current report provided an update on the relevant issues and options in relation to the School Progress Panel meeting that had taken place at St. Cyres Comprehensive School.  Following the GCSE results in 2013 concerns had been raised in relation to improvements for the future and minimum targets had been agreed between the school and Vale of Glamorgan Council officers.  The purpose of the Panel meeting had been to establish that there were up to date and authoritative plans in place to address the concerns, to establish that the school had arrangements in place to monitor the impact of the plans, to amend them as appropriate, to establish what progress had been made and what further progress was required.

 

The Estyn Report of the school had judged standards to be adequate but on two key measures the school had fallen since the inspection. 

 

At the Scrutiny Progress Panel  meeting Members were informed of the progress that had been made to date in relation to the Post Inspection Action Plan ( PIAP) and in particular that the Callio Model for school attendance was being used to assist with increasing pupil attendance.  The School's PIAP referred to 6 objectives as detailed below:

 

·                Objective 1 - To raise standards and improve performance to all key stages in line with the mean of similar schools

·                Objective 2 - To improve pupils attendance so that it meets the mean of the Family of Schools and is in the top half of schools with similar FSM entitlement i.e. to improve the school attendance to 94%.

·                Objective 3 - To ensure that there is consistent and systematic whole school approach to the improvement of pupils literacy and numerous skills

·                Objective 4 - To improve the quality of teaching and assessment

·                Objective 5 - To strengthen leadership at all levels to provide more rigour and challenge to secure improvements in standards and quality teaching

·                Objective 6 - To improve the rigour of self-evaluation and improvement planning particularly in analysing data.

 

The Headteacher was afforded the opportunity to provide a presentation to the Panel with specific reference to progress in relation to the above objectives.  In referring to non-attendance in schools the Chairman advised that the Scrutiny Committee would be looking to debate the subject at a future Scrutiny meeting with a view to making recommendations to the Council's Cabinet.  The Headteacher advised that he operated a zero tolerance approach for attendance which Members were aware was also operating in another school within the Vale.

 

Members noted that attendance had been taken seriously by the school with many initiatives being used to address non-attendance including the use of text messaging as a tool.  The school also operated a reward system, where following the donation of a number of portable IT tablets, pupils had been praised for their attendance together with a prize draw taking place during the school year where the pupil with the highest attendance could receive a pc tablet. Raising the profile within the school had also been evident with Members referring to the use of banners and graphical information to apprise pupils, parents and visitors throughout the school of its importance.

 

In order to monitor and track pupil progress in the curriculum it was noted that there was currently no pan-Wales or Central South Consortium tracking system in place and that schools developed their own systems. The Headteacher provided the Panel with details of the current tracking system used at St. Cyres which was, namely, the Pixl initiative.

 

The Chairman stated that the Panel had also been informed that short term actions had already been identified at the school in order to address the performance improvement situation together with a number of initiatives as contained within the report. 

 

Following the meeting the Panel had subsequently recommended that a Governor Task Group be established to monitor and evaluate the implementation of the Post Inspection Action Plan (PIAP) and to liaise with Heads of Faculty on initiatives for further improvement on Objective (1) this to be co-ordinated and managed by a named Deputy Headteacher.  Although the Panel was pleased with the progress in relation to pupil attendance they stated that the system should continue to be monitored and tested.  The Panel also acknowledged that work on Objective 3 was at an early stage with more work being required.  In relation to Objective 4 the quality of teaching assessments deemed good or better showed a marked improvement, however, the Panel have also requested to receive evidence of external moderation.

 

In noting that the school was at an early stage of implementation of its PIAP, notwithstanding all the information presented and the discussions at the meeting, the Panel have also requested to receive regular updates on progress from the System Leader and Head of School Improvement and Inclusion.

 

The Panel’s overall conclusion was that it had a measure of confidence at this stage in the process that the PIAP would be implemented and the agreed minimum expectations would be met. However, the Panel would be monitoring progress through officers as indicated above and had advised that a planned future return meeting to the school would take place in the Autumn following the examination results.

 

The Head of School of Improvement and Inclusion advised the Scrutiny Committee that it was important to reiterate that she had a measure of confidence with regard to performance and the forthcoming examination results and that the school’s progress would be kept under close scrutiny.  A full review of progress against the minimum expectations and implementation of the PIAP was key, as would be the work of the Governor Task Group, which would be monitored by officers from the Authority.  The school had engaged in the challenge process and had expressed the willingness to engage.  The process had also heightened accountability, but it was important to also note that actual evidence of improvements would be identified when the results were announced in August 2014. 

 

In noting that the school was one of three schools that had received a formal warning letter from the Chief Learning and Skills Officer, and that there had been much focus on the August results, Members and officers had welcomed the level of seriousness the Headteacher and staff had given to the improvement agenda. 

 

In conclusion the Chairman advised that he would recommend that all schools engaged a Committee of Governors from their Governing Body to monitor / address performance to drive up standards.  Reference was then made to the current good work being undertaken at the Llantwit Major Comprehensive School with reports of the Governor Performance Group being reported back to the Governing Body.  The Chairman also referred to the opportunity to encourage good practice to be shared, and stressed the need for Scrutiny Committee Members to also visit schools with excellent practice, following which it was subsequently

 

RECOMMENDED –

 

(1)       T H A T the Scrutiny Panel findings as detailed in paragraphs 18 to 21 of the report be accepted.

 

(2)       T H A T further reports, if appropriate, following the progress updates of the System Leader and Head of School Improvement and Inclusion be presented to the Scrutiny Committee.

 

(3)       T H A T further reports be presented to Scrutiny Committee following the Panel’s revisit to the school in Autumn 2014.

 

(4)       T H A T this report and the views of the Scrutiny Committee be referred to Cabinet for consideration and approval.

 

Reasons for recommendations

 

(1)       To apprise Committee of the findings of the Scrutiny Panel.

 

(2)       In recognition of the Scrutiny Panel’s intention to monitor.

 

(3)       To monitor and follow up the recommendations of the Scrutiny Panel.

 

(4)       For Cabinet consideration.â€

 

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In consideration of this matter the Cabinet Member for the Regeneration, Innovation, Planning and Transportation, declared an interest in this item but remained in the room as she was able to speak and vote on the matter.

 

Cabinet having considered the recommendations of the Scrutiny Committee (Lifelong Learning)

 

RESOLVED – T H A T the contents of the report be noted and the Members of the Scrutiny Committee (Lifelong Learning) be thanked for their continuing work with the school.

 

Reason for decision

 

To note the report.

 

C2250                        NATIONAL MODEL FOR REGIONAL WORKING (REF) –

 

The Scrutiny Committee (Lifelong Learning) on 17 February 2014 considered the above report.

 

Cabinet had referred the report to the Committee to inform Members of the publication of the National Model and the anticipated impact on school improvement services.  It was noted that the National Model introduced a number of changes to the current working arrangements in schools, the Central South Consortium Joint Education Services (JES) and the Learning and Skills Directorate.  The National Model described key principles of school improvement emphasising the importance of schools taking responsibility for their own improvement with schools that are positioned to do so having greater levels of autonomy.  In this context the Model proposed a national school categorisation system and referred to a consortia staffing model comprising a core staff of “challenge advisors†rather than “system leaders†and drawing on the skills of the best headteachers.  The scope of the consortia services was to be consistent across the four consortia.  In addition to the functions currently undertaken by the JES on work to align the 14-19 strategy for Governor training, advice and for specialist HR advice, dealing with performance and capability issues would transfer from the Council.  Other functions referred to in the Robert Hill report including SEN provision, education welfare services and business support services would remain with the Council. 

 

The Future Delivery of Education in Wales review undertaken by Robert Hill included key short term options to fund regional consortia directly by top slicing the Revenue Support Grant.  A copy of the National Model for Regional Working constructed by schools, local authorities, regional consortia and Welsh Government was also attached as an appendix to the report.  Local authorities would consider the progress of schools within their areas through their Member led scrutiny arrangements.  The Model therefore included no reference to joint scrutiny arrangements.  The work of each consortium would be overseen by a joint committee comprising the Leader of each constituent local authority or a nominated named deputy, supported by a lead Executive.  This would require changes to the current arrangements.  The Model also set out its expectations that each constituent local authority designate a lead officer to undertake the “intelligent client role†and point of contact with the consortium.

 

The consortium was also required to submit an annual business plan to Welsh Government and a draft business plan for 2014/15 had been considered by the current joint committee at its meeting in December.  The Model further stipulated that the Council’s Scrutiny Committee for children’s and education services would meet at least once a year to consider performance and progress in local schools.  Of note was the fact that the Scrutiny Committee (Lifelong Learning) had itself instigated a meeting with representatives of the Consortia which had taken place in December 2013.  The Committee had also agreed that future meetings take place and that a programme for such be drawn up.  

 

With regard to resources the report further highlighted that larger financial contributions from all the local authorities within the consortium would be expected, with the intention that the functions be transferred by April 2015.  Accountability for the spend would rest with Leaders of the councils who would hold the consortium to account for how the money was spent.  The Rhondda Cynon Taff S151 Officer also had responsibility and accountability for the consortia and would work closely with the Managing Director.  The Consortium would also be accountable to the Wales Audit Office in relation to the use of public funds.

 

In response to a query as to when the consortium was likely to be inspected by Estyn, Members were advised by the Chief Learning and Skills Officer that Estyn would be carrying out a remit review and a survey in late 2014, with the intention that a review report was produced in Spring 2015.

 

During consideration of  the report reference was also made to the role of Governors in the performance process and the support and training that may be required.  The Chairman confirmed that he had requested that the Scrutiny Committee considers the role of Governors at a future meeting to include details of the level of training and support that would be required. 

 

Following consideration of the report it was subsequently

 

RECOMMENDED –

 

(1)       T H A T the report be noted.

 

(2)       T H A T Cabinet be advised that it was the intention of the Scrutiny Committee to consider the role of Governors and the training and level of support required at a future meeting.

 

Reasons for recommendations

 

(1)       In view of the contents of the report.

 

(2)       In recognising the increasing role of Governing Bodies.â€

 

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Cabinet having considered the recommendations of the Scrutiny Committee (Lifelong Learning)

 

RESOLVED – T H A T the contents of the report be noted.

 

Reason for decision

 

To note the report.

 

C2251                        PROGRESS REPORT ON THE DEVELOPMENT OF A YOUTH CABINET AND YOUTH MAYOR POSITION FOR THE VALE OF GLAMORGAN (REF) –

 

The Scrutiny Committee (Lifelong Learning) on 17 February 2014 considered the above report of the Chief Learning and Skills Officer.

 

The report provided Committee with an update on the progress on the development of the Youth Cabinet and Youth Mayor and the involvement of young people and Vale Youth Forum Members and Trustees in the process to date.

 

To date the report advised that the Vale of Glamorgan Council Youth Service had been working in tandem with the Vale Youth Forum (VYF) to recruit new members and inject new energy into the VYF.  Since September 2013, 55 new members had therefore been recruited.  The young people came from all areas of the Vale, via schools’ youth groups and also as self-referrals. 

 

In September 2013 work began to create an election pack for distribution to as many youth provisions across the Vale as possible, including statutory and voluntary provisions.  A member of the Vale of Glamorgan Youth Service or a colleague from a partner organisation went through the details of the pack and delivered a presentation to engage young people and highlight the development of the Youth Cabinet and Youth Mayor. 

 

To date the VYF were working to an election deadline of 24th March 2014 and in the run up to that date the VYF members would receive training on raising awareness of learning difficulties / autism, Code of Conduct / Map of the Vale / Pros and cons, what it means to be a representative, a session the Youth Cabinet and Youth Mayor and everyone’s future-intergenerational work.  

 

The report proposed that the Vale Youth Cabinet would meet regularly with Council officers, Councillors and Cabinet Members of the Vale of Glamorgan Council to put forward young people’s issues.  These issues would be identified by the VYF which would have information from parent organisations.  It was also proposed that the Youth Mayor position be nominated from the VYF with the Youth Mayor initially serving for one year and having a Deputy Youth Mayor in place for the same term of office.  The report also noted that young people proposed that the main communication method within the VYF should be via social media platforms. 

 

The lead officer for youth and community learning who was present at the meeting further informed the Committee that representatives of the VYF would also be meeting with the Council’s Cabinet Portfolio Members and that with regard to resourcing initiatives, officers were currently working with the voluntary sector.

 

The Chairman stated that he was pleased to note the progress that was being made with the intention that the Scrutiny Committee itself consider appointing a youth representative to sit on the Scrutiny Committee in a non-voting capacity.  The Chairman also took the opportunity to congratulate the Youth Service for the work undertaken in increasing representation on the Vale Youth Forum from 7 to 55 members, following which it was subsequently

 

RECOMMENDED –

 

(1)       T H A T the Committee note the progress to date in the establishment of a constituted Youth Cabinet and the development of an election process for a Youth Mayor position.

 

(2)       T H A T a further report be presented to the Scrutiny Committee on the way forward for a member/s of the Vale Youth Forum to be represented on the Scrutiny Committee (Lifelong Learning) and that Cabinet be informed of this intention.

 

Reasons for recommendations

 

(1)       The establishment of a Youth Cabinet and Youth Mayor will provide a voice for young people in the Vale by which their views and ideas can be considered in Council decision making.

 

(2)       In order that a representative for young people in the Vale can be considered to be appointed to attend Scrutiny Committee meetings.â€

 

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In presenting this Item the Cabinet Member for Children’s Services commented that the Elections for Members of the Youth Cabinet were being held this evening in Barry and he and his colleagues were looking forward to meeting the Youth Cabinet next week and working together in the future.

 

Cabinet having considered the recommendations of the Scrutiny Committee (Lifelong Learning)

 

RESOLVED – T H A T the contents of the report be noted.

 

Reason for decision

 

To note the report.

 

C2252                        SPACE PROJECT – PROGRESS REPORT (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) –

 

Members were provided with an update on the progress of the Council's Space Project.

Cabinet had previously endorsed phase one of the Space Project on 25 February 2013, to relocate approximately 94 Children & Young People Services staff and associated facilities from Haydock House to the Docks Office and in so doing, vacate and dispose of Haydock House.

The remaining moves to be undertaken under phase one of the project were dependent on the completion of building works. Moves of staff within the Docks were currently planned to be completed in March, with Children & Young People Services move to take place in late March/early April prior to the Haydock House sale completion.

 

Costs were originally estimated at £353,898 for phase one of the Space Project, as reported and approved by Cabinet in February 2013. A sum of £362,000 was originally set aside as part of the 2013/14 capital programme. Cabinet on 10th February 2014 approved the merging of the Dock Office mechanical and electrical works and ground floor toilet and kitchen refurbishment scheme totalling £58k into the Space Project scheme, to allow for ease of delivery. The revised 2013/14 approved budget now stood at £420,000.

 

In February 2013, Cabinet approved for the Space project team to investigate the vacation and end of lease for Provincial House to generate savings, as part of phase two of the project.

The report outlined that further investigation would be undertaken as phase one of the Space Project came to a close in April 2014. This would look into the potential relocation of staff and facilities from Provincial House. Alternative locations for the Open Learning Centre currently based on the ground floor of the building are already being considered.

A further report would be presented to Cabinet on phase two of the Space Project in due course.

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the contents of the report and progress to date be noted.

(2)       T H A T the report be referred to Scrutiny Committee (Corporate Resources) for information.

 

Reasons for decisions

 

(1)       To ensure that Members were kept informed of progress of the Space Project.

(2)       For scrutiny to be kept informed of progress of the project.

 

C2253                        PUBLIC PROTECTION – PROPOSED FEES AND CHARGES 2014 (L) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION) –

 

Approval was sought for increases in fees and charges in respect of the functions that were managed by Public Protection

 

The report proposed that the fees set by the local authority for Public Protection Services set out in Appendix 1 as attached to the report be increased by 1.9% in line with the published Consumer Price Indices (CPI) in February 2014.  Increased costs had been rounded to the nearest pound or 50p to assist with administration.

 

Trading Standards charges came under the Weights and Measures Act 1985 and were set regionally. These had been increased by 2.7% in line with Retail Price Index (RPI) in September 2013 and were set out in Appendix 3 attached to the report.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the schedule of fees and charges outlined in Appendix 1 to 3 as attached to the report be approved to become effective from 1st April 2014.

(2)          T H A T the report be referred to the Scrutiny Committee (Housing and Public Protection) for information.

 

Reasons for decisions

 

(1)          To ensure that fees were increased in line with inflation, statutory requirements and reflect more accurately the actual cost of providing services.  

(2)          To allow the Scrutiny Committee (Housing and Public Protection) the opportunity to consider the increases.

 

C2254                        WHISTLE BLOWING POLICY AND PROCEDURES (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) –

 

Approval was sought for the proposed revision of the Council's Whistle blowing Policy and associated procedures to be adopted within the Council. 

 

The Council’s Whistle blowing Policy was intended to encourage and enable employees to raise concerns with the Council without fear of victimisation, subsequent discrimination or embarrassment.  The current version of the Whistle blowing Policy was attached at Appendix A to the report and the draft amended Whistle blowing Policy was attached at Appendix B to the report.

 

The, Whistle blowing Policy played an important part in meeting the Council’s commitment to openness, honesty and ethical propriety and complimented the objectives of a number of other Council's policies that supported the Council's Anti-Fraud and Bribery Policy and the Code of Conduct for Qualifying Employees of the Council.

 

At the meeting of full Council on the 26th  day of June  2013 it was agreed to undertake a full review of the Council's Constitution.  The Council had set up a cross party member's working party who meet regularly to discuss the review of the Council's Constitution.  The amended draft policy had been referred to the relevant Heads of Service and the recognised Trade Unions for consultation with a view to the policy being adopted as part of the Council's Constitution. 

 

A review of the Council's existing Whistle blowing Policy was considered necessary to ensure that it reflected the recent legislative changes, to update the contact details and to respond to the recommendations made following the completion of an internal Audit report that was carried out in August 2013.

 

The new draft Policy included additional provisions including guidance for workers and their line managers to assist them in reporting the concern under the Whistle blowing Policy and progressing this within the Council.  In addition revision be included in the new draft Policy which affords protection for the "Whistle Blower" which can be achieved subject to the disclosure meeting the public interest test along with guidance for the "Whistle Blower" to raise their concerns externally, if appropriate and where to obtain free confidential and independent legal advice. 

In presenting this item the Leader highlighted a change that needed to be made to appendix B attached to the report. Under the heading additional standards at paragraph 2 on page 3 of Appendix B it read,

 

˜It is important for staff to be made aware that they can only make a public disclosure in certain circumstances’

 

The Leader commented that the word ‘public’ above should be amended to read ‘protected’.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)       T H A T the amended Whistle blowing Policy (including the Leaders change above) as attached at Appendix B to the report, its administration and the reporting procedures be approved. 

(2)       T H A T the draft Whistle blowing Policy be referred to a meeting of full Council for inclusion in the Council's Constitution. 

(3)       T H A T the additional information appended to the draft Policy to assist workers and their line managers who may be working under a collaborative agreement to raise Whistle blowing concerns with the appropriate organisation when the employment or the service responsibility falls outside of that of the Council be noted.

 

Reasons for decisions

 

(1)       To facilitate the implementation of a new Whistle blowing Policy to ensure that the Council had an effective framework for managing confidential reporting.

(2)       In order for Council to approve and adopt an up to date Whistle blowing Policy and revised procedures in its constitution.

(3)       For information purposes.

 

C2255                        SCHOOL ADMISSION ARRANGEMENTS 2015/2016 (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING) –

 

Members were advised of the conclusion of the Council’s statutory consultation exercise on school admission arrangements for Community Schools in accordance with the Education (Determination of Admission arrangements) (Wales) Regulations 2006.

 

A local authority had a statutory duty to consult on school admission arrangements annually. The School Admission Arrangements must be determined by 15 April 2014 for implementation for the academic year 2015/ 2016.

 

The report outlined that the Local Authority had consulted on minor changes to the existing admissions policy which were based on the requirements of the School Admissions Code July 2013. These changes are as follows:

 

A requirement that admission authorities’ oversubscription criteria included alongside “looked after childrenâ€, œpreviously looked after children†as the first criterion in all instances.

 

The setting of common offer dates on which decision letters must be issued on a phased basis. (Refer to table in Appendix A)

 

 A requirement that waiting lists were maintained until 30th September where schools were oversubscribed.

 Additional exceptions to the class size legislation.

 

 More opportunities to vary existing admission arrangements without reference to Welsh Ministers.

 

The LA received seven written responses to the consultation exercise of which one respondent was in favour of the change in admission arrangements, five were opposed or had serious concerns with regard to the proposed catchment changes and one sought clarification. Four of the respondents were parents, one was a Chair of Governors, one was an AM and one was a parent governor.

 

The main themes emanating from the consultation exercise in terms of the proposed change to catchment areas and the councils response to each issue was attached at Appendix C to the report.

 

The Council was committed to ensuring that the views of residents are considered in any consultation and had carefully considered respondents views.

 

The admission arrangements detailed in the School Admissions Policy 2015/2016 attached at Appendix A to the report, if approved would be operational for the 2015/16 academic year.

 

In consideration of this matter the Leader and the Cabinet Member for the Environment and Visible Services declared an interest in this item but remained in the room as they were able to speak and vote on the matter.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the Schools Admissions Policy for 2015/2016 attached at Appendix A to the report, be approved so that the requirement to determine the policy by 15 April 2014 was met and the admission arrangements would be implemented for the academic year 2015/2016.

(2)          T H A T the outcome of the recent consultation exercise on proposed changes to catchment areas be approved.

(3)          T H A T the report be referred to the Scrutiny Committee (Lifelong Learning) for information.

 

Reasons for decisions

 

(1)          The Council was required to review school admission arrangements annually and to determine the arrangements for 2015/16 following appropriate consultation by 15 April 2014.

(2)          The Council was required to review catchment areas in order to ensure that they reflect the needs of the schools they serve whilst recognising that parental preference is also important.

(3)          To inform the Scrutiny Committee (Lifelong Learning) of the changes to the admission arrangements and catchment areas

 

C2256                        ST PAULS CHURCH PENARTH – WAY FORWARD (LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Approval was sought to market an opportunity for the use of St Paul's Church, Penarth for community/recreational uses or as a mixed use scheme including community/recreational uses and other appropriate uses.

 

As reported previously to Cabinet St Pauls Church in Penarth had been vacant since early 2011, when the condition of the building was deemed to be dangerous for use by the Council's Building Control unit.  It was resolved in 2012 (Cabinet Minute C1646) that £250,000 funding be included in the Capital Programme to allow occupation of the premises by Penarth Gymnastics Club and Penarth Boxing Club.  The £250,000 was to be sourced from the Penarth Heights Section 106.

 

A letter was issued to the Penarth Gymnastics Club and Penarth Boxing Club in accordance with the Cabinet approval C1646(1) making a conditional offer of the £250,000 to allow occupation of the premises by Penarth Gymnastics Club and Penarth Boxing Club.  A deadline of 14th February 2014 was set for the clubs to formally respond to the conditional offer.  Within the deadline the clubs were asked to provide various written evidence to demonstrate the financial viability of the clubs' proposals.  This information was not forthcoming.

 

In the meantime St Paul's Church remained empty and vulnerable to further deterioration.  It was therefore intended to market an opportunity for the use of the property for community/recreational uses or as a mixed use scheme including community/recreational uses along with other appropriate uses (subject to planning processes). 

 

This would provide the opportunity for third parties to come forward with proposals to secure the future use of the premises including the two clubs, Penarth Gymnastics Club and Penarth Boxing Club, and any other third parties.  Ideally this opportunity would also allow the two clubs to come forward with their proposals, or a potential developer may well be able to work with the two clubs or other community groups to bring forward proposals for the use of the premises. 

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T authority be granted to market an opportunity for the use of St Paul's Church, Penarth (delineated on a plan attached at Appendix A to the report) for community/recreational uses or as a mixed use scheme including community/recreational uses and other appropriate uses, subject to the relevant planning processes and the approval of the Director of Development Services in consultation with the Leader; Cabinet Member for Leisure, Parks, Culture and Sport Development, and Managing Director.

(2)          T H A T authority be granted to the Director of Development Services to appoint property agents and other consultants as required to assist with the delivery of the project. in consultation with the Leader; Cabinet Member for Leisure, Parks, Culture and Sport Development, and Managing Director.

 

Reasons for decisions

 

(1)          To market the property as an opportunity for community/recreational uses or as a mixed use scheme including the latter uses along with other appropriate uses (subject to planning processes);

(2)          To appoint property agents and other consultants as may be required to assist with the project.

 

C2257                        FEES AND CHARGES: COUNTRYSIDE SERVICE (LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT)

 

Endorsement was sought for changes to charges levied at Cosmeston Lakes and Porthkerry Country Parks, the Glamorgan Heritage Coast Centre, and in respect of the making of specific Public Path Orders. The charges were detailed in the report and in Appendices A, B, C and D attached to the report and were for implementation in April 2014.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the charges detailed in the report and in Appendices A, B, C and D as attached to the report be agreed for implementation in April 2014.

(2)          T H A T charges set out in Appendices A, B, C and D as attached to the report be the maximum with the Director of Development Services having delegated authority to vary for promotions.

(3)          T H A T the Director of Development Services be delegated powers to waive charges for Public Path Orders where a substantive public interest exists.

(4)          T H A T the report be referred to the next meeting of the Scrutiny Committee (Economy & Environment) for information.

 

Reasons for decisions

 

(1)          To reflect costs, opportunities and market conditions.

(2)          To allow prices to be used as a marketing tool.

(3)          To facilitate appropriate improvements to the Footpath network.

(4)          For information.

 

C2258                        JENNER PARK – HIGHER WELSH LEAGUE FOOTBALL USERS – RENEWAL OF LICENCES, 2014 /2015) (LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Approval was sought for the renewal of user licences for the playing of football at Jenner Park for the 2014 / 2015 season.

 

In previous years there had been an annual bidding process for primary users for the playing of football at Jenner Park with local football clubs invited to submit bids on a season by season basis with a value in excess of £270.00.   There had been various problems with the process, not least that on occasions, the primary user had failed to pay the requisite fees running up considerable debts.

 

For the 2012 / 2013 season there were no acceptable bids received and as a consequence it was necessary for delegated powers to be obtained to allow negotiations to take place with a supporters group who were, at the time, covering some of the financial obligations of Barry Town AFC.  The Barry Town FC Supporters Club were granted primary user status in 2012 / 2013 and paid a fee of £275.00 per match, incurring no debts during this time.  Also, later in this season, Rhoose FC were agreed as an additional user also paying £275.00 per match, again no debts were incurred by this arrangement.

 

The report outlined that there had been a number of developments in respect to both the clubhouse at Jenner Park and the status of Barry Town AFC.  Firstly, Barry Town AFC were pulled out of the 1st Division of the Welsh League by their owner with the playing side of the Club later being given permission through the High Court to start a new team, Barry Town United, in the 3rd Division of the Welsh League.  This Club was still linked to the Barry Town FC Supporters Club, and was still permitted to play at Jenner Park under the terms of the current licence.

 

In September 2013 the lease appertaining to the Clubhouse was returned to the Vale of Glamorgan Council and whilst at the time there were some problems with the facilities, in particular the changing rooms, the problems were now well on their way to being resolved.

 

On 18th November 2013 Cabinet received a report that detailed the position with the Clubhouse at that time and options for the future use of the Clubhouse are currently under consideration.  This would be subject to a further report to Cabinet prior to the start of the 2014 / 2015 football season.  (Minute C2091 referred)

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the renewal of licences for the playing of football at Jenner Park for the 2014 / 2015 season for Barry Town United and Rhoose FC, at a minimum rate of £288.00 per match be agreed.

(2)          T H A T delegated authority be granted to the Director of Visible Services and Housing and the Head of Legal Services, in consultation with the Cabinet Member for Leisure, Parks, Culture and Sport Development to agree the terms and conditions of the user agreements.

(3)          T H A T Cabinet be provided with a further report during 2014 / 2015 detailing the various options available for the future operation and management of the Jenner Park Clubhouse, football pitch and other sporting facilities.

 

Reasons for decisions

 

(1)          To ensure that appropriate arrangements were in place to secure the continuation of higher league football at Jenner Park for the 2014 / 2015 season. 

(2)           To ensure that the terms of the licence agreements were appropriate.

(3)          To permit Cabinet the opportunity to consider a range of options for the future management and use of Jenner Park Stadium and its facilities.

 

C2259                        EWENNY BRIDGE STRENGTHENING / REPLACEMENT (EVS) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were informed of the current position with regard to the management of the Network Rail (NR) owned Ewenny Bridge which carried the B4265 at St. Brides Road, and approval was sought  for the amendment of the bridge design and of paragraph 10.2 in the Bridgeguard Agreement with NR for the provision of future maintenance.

The management strategy for the Ewenny Bridge required that the structure be strengthened or replaced.  It had been agreed that the structure be placed on a high priority list and that action be taken due to its poor condition and its importance on the highway network.

 

The report outlined that Network Rail had commissioned WSP Consultants to prepare a feasibility report identifying the strengthening / replacement options for the structure. 

 

Two reports were presented to Cabinet on 9/7/2008 (Minute No. C62 refers), and 14/4/2010 (Minute No. C836 refers), together with a Capital Monitoring Report on 23/9/2013 (Minute No. C2027 refers), had confirmed the Councils commitment to the scheme and also identified the Council's £1m financial contribution towards the works.

 

The report outlined that the bridge design proposed was now option 6 from the 2008 report, a plan of which was attached at Appendix A to the report.  The option was not limited to 40 tonnes and would allow the bridge alignment to be much improved and for a 1.5m walkway to be introduced to the east.  The Councils contribution to the structure had been negotiated and was now at 53%/47% Vale of Glamorgan / Network Rail as opposed to the previous 86%/14% Vale of Glamorgan / Network Rail split reported in 2008.

 

In addition, to remove any risk to the Council of the new design exceeding the current £1.89m construction estimate it was proposed that the Council's £1m contribution (5.3%) would be fixed at that value.  This offered sufficient benefit to the Council by eliminating the pain / gain contractual relationship and providing protection against any future cost and price rises during the construction phase of this project.

 

The whole life cost of the bridge was estimated to be in the region of £2.2m.  This included the replacement of bearings and re-waterproofing at 30, 60 and 90 year intervals at £300k to £350k each time and the full reconstruction of the bridge deck of £1m to £1.2m once during the 120 years.  32% of the total cost was £700k to £720k over the 120 year life (at today’s prices) which equates to a maintenance liability of up to £6k per annum over the life of the bridge.

At the meeting the Cabinet member for the Environment and Visible Services highlighted a mistake in paragraph 14 on page 3 of the report,

 

The figure of (5.3%) should read (53%).

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the current position with regard to the management of Ewenny Bridge be noted.

(2)          T H A T the Council's contribution to the Ewenny Bridge deck replacement  based on option 6 as described within the report, and that this contribution was fixed at £1m be approved.

(3)          T H A T the changes to paragraph 10.2 in the Agreement with Network Rail for the provision of a 32% contribution for future major maintenance of the new structure be approved.

 

Reasons for decisions

 

(1)          To note the current position.

(2)          To agree the relevant bridge replacement option to enable Network Rail to include the strengthening scheme in their Capital Works Programme for 2014 / 2015, whilst removing any risk in respect to the Council's capital contribution.

(3)          To agree the Council's share of any major maintenance of the new structure.

 

C2260                        ASSISTED AREAS CONSULTATION (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were apprised of the on going review of the Assisted Areas Map for 2014-2020.

The U.K. Government was reviewing the Assisted Areas Order that came into force in 2007.  This was in response to the 2014 -2020 Regional Aid Guidelines (R.A.G.) issued on 20th June 2013 by the European Commission (E.C.).  The R.A.G. set out the rules for how, why, where and to whom regional aid could be granted.  Essentially this was the framework allowing member states to provide aid to businesses and some other organisations in order to promote economic development. 

 

There were two stages to the consultation.  On 16th December 2013 Cabinet endorsed the submissions made in respect of Stage 1 (Minute C2127 refers) as a result, the Council submitted two responses to the Stage 1 Consultation.  

 

Response 1 suggested the  inclusion of Castleland, Buttrills, Sully, Rhoose, St Athan, Llantwit Major, Llandow/Ewenny and Peterston Super Ely.  The submission was based on the economic opportunities in these Wards, and their potential to stimulate regional growth.  Peterston Super Ely for instance, included the Deposit Draft Local Development Plan Employment Site at Junction 34 of the M4 motorway, its inclusion provided a physical link to, and employment opportunities for, the current Convergence Area, to the north of the M4 motorway at the location.

 

Response 2 was a collaborative response.  The consultation documents encouraged collaboration in this way, and working with neighbouring non Convergence Areas allowed a case to be made around the emerging City Region approach, again in the Vale's area focussing on the Enterprise Zone and potential for Cardiff Airport to drive regional growth.  The response suggested inclusion in the AA of parts of Newport, East, South and Central Cardiff, and similar wards in the Vale to Response 1. 

 

On 18th December 2013 the Department of Business, Innovation and Skills of the U.K. Government moved to Stage 2 of the consultation.  In doing so it published a Draft Map of Assisted Areas.   The Draft Map included the introduction of the Wards of St Athan, Rhoose and Peterston-Super-Ely as new proposed Assisted Areas. 

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the responses to the Draft Assisted Areas Map as attached at Appendix A and B to the report be endorsed.

 

Reason for decision

 

In order to inform the next stage of consultation.

 

C2261                        FORMER TOURIST INFORMATION CENTRE, BARRY ISLAND AND FORMER LIFEGUARD BUILDING, THE PROMENADE, BARRY ISLAND (RIPT) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) –

 

Members were asked to consider the future use of the former Tourist Information Centre Building (TIC), Barry Island and to propose the premises be put to shared use in part, by the Council and in part by another user.  The report also considered the potential future use of the former lifeguard building located on the Promenade currently used by Cleansing staff as a base for their operations on Barry Island.

 

Over recent months, consideration had been given to the potential future use of the TIC building.  To assist in the consideration a property condition survey had been undertaken that had assessed the condition of the building both internally and externally.  The survey had revealed that certain works would be required in terms of general upkeep and modernisation, although  the degree of work was minimal.

Leading on from the above, the following facts were also of relevance when considering future use of the building and the former lifeguard building on the promenade.

  • The Council had invested considerable regeneration funding in Barry Island over the last 12 months with work focussing on the promenade and Eastern Shelter in order to improve the environment to the benefit of visitors and businesses;
  • This investment in Barry Island over recent years in respect of management of the beach and the surrounding environment;
  • The future aspirations relating to the Nell's Point site and the need to continue to seek a way forward in respect of the Funfair site;
  • The need to ensure that good working arrangements with traders continue into the future;
  • The focus on Barry Island for ongoing future regeneration activity, investment and events;

In terms of the way forward, it was considered that the former Lifeguard premises on the promenade was situated in a prime position and its re-use for visitor related commercial also provided an effective link between the existing commercial and visitor facilities at the Western shelter and the Western end of the promenade with the regeneration and investment at the Eastern promenade.

 

Such a proposal required the relocation of the cleansing staff to another location within the Island and it was proposed to provide a base for this small team within the TIC building.  This building would also provide accommodation for the Council's Tourism, Marketing and Events Unit.  Such a use would provide an 'on site' link with traders and visitors and would demonstrate the Council's ongoing commitment to Barry Island as a visitor and tourist destination within the Vale of Glamorgan and the wider region.  This approach would also allow a 'joined up' and proactive approach to resort issues, including links with traders and issues relating to traffic and car parking management.

 

At the meeting the Cabinet member for Leisure Parks, Culture and Sports Development commented that the Councils Events Officer would also be based at the Tourist Information Centre as a lot of her work was based at Barry Island.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the former Tourist Information Centre, Barry Island be utilised in part for the purposes of Council office accommodation

(2)          T H A T the ground floor of the former Tourist Information Centre building and the former Lifeguard building on the promenade be declared surplus to the requirements of the Development Services and Visible Services and Housing Directorates respectively.

(3)          T H A T the Director of Resources be authorised to negotiate terms and conditions for the disposal by lease of the ground floor of the  Tourist Information Centre building and the former Lifeguard building at the appropriate time in consultation with the Leader and Head of Legal Services.

(4)          T H A T the Head of Legal Services be authorised to prepare, complete and execute the required legal documentation.

 

Reasons for decisions

 

(1)          To ensure that the building was used for office accommodation purposes related to the visitor and tourist destination of Barry Island.

(2)          To declare the accommodation surplus to requirements prior to its disposal.

(3)          To ensure that the Council's Statutory and Fiduciary obligations were met in the terms and conditions it grants for any lease or disposal.

(4)          To legally formalise the disposal of the units.

 

C2262                        WELSH GOVERNMENT CONSULTATION DOCUMENT: THE STATEMENT OF PUBLIC PARTICIPATION FOR THE WELSH NATIONAL MARINE PLAN (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Approval was sought to respond to the Welsh Government (WG) Consultation document relating to the Statement of public participation for the Welsh National Marine Plan.

 

The Consultation document was published on 3rd February with responses sought by 28th March.  The foreward by the Minister for National Resources and Food referred to the Marine and Coastal Access Act 2009 which provided for a 'stronger joined-up and plan-led approach' to marine planning.

 

The Consultation document on public participation was seen as the first step in establishing a proactive and inclusion system for marine planning, and the Consultation paper explained how and when WG would be seeking stakeholder views on the marine planning process.  The document, together with the proposed response from the Council was attached Appendix A to the report. 

 

This was a matter for Executive decision.

 

RESOLVED – T H A T the Consultation response attached at Appendix A to the report be endorsed as a response to the Consultation on the Statement of Public Participation for the Welsh National Marine Plan.

 

Reason for decision

 

To ensure that response was issued by the deadline date of 28th March 2014.

 

C2263                        PROPOSED GUIDANCE ON LEARNER TRAVEL STATUTORY PROVISION AND OPERATIONAL GUIDANCE CONSULTATION (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were advised that the Council had received a consultation document from the Welsh Government (WG) presenting draft proposals for guidance on learner travel statutory provision and also operational guidance which would replace both the Learner Travel Wales Measure 2008 and the Learner Travel Operational Guidance 2009 (see http://wales.gov.uk/consultations/transport/140113-learner-travel-consultation/?status=open&lang=en). The report also provided a response to the Welsh Assembly Government’s Consultation questions as detailed in the Appendix 1 to the report.

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the contents of the Proposed Guidance on Learner Travel Statutory Provision and Operational Guidance Consultation be noted

(2)          T H A T the Council's response to the Consultation Questions as outlined at Appendix 1 attached to the report be sent to the Welsh Government by the closing date of 13th April 2014.

 

Reasons for decisions

 

(1)          To advise Members of the Consultation.

(2)          To allow the Council to issue a Consultation response and to ensure the responses were received by the closing date of 13th April 2014.

 

C2264                        THE VALE OF GLAMORGAN LOCAL DEVELOPMENT PLAN 2011 – 2026 REVIEW OF DELIVERY AGREEMENT TIMETABLE (JUNE 2013) (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were advised of the need to revise the Vale of Glamorgan Local Development Plan 2011 - 2026 (LDP) indicative timetable contained within the Delivery Agreement (June 2013) and approval was sought for the changes from the Welsh Government (WG) in accordance with the Town and Country (Local Development Plan) (Wales) Regulations 2005.

 

Part 6 of the Planning and Compulsory Purchase Act 2004 placed a duty on each local authority in Wales to prepare a Local Development Plan (LDP). The Town and Country Planning (Local Development Plan) (Wales) Regulations 2005 prescribed the form and content of the LDP and made provision for the procedure to be followed in its preparation. The LDP would provide a sustainable land use framework to guide future growth within the Vale of Glamorgan between 2011 and 2026.

 

The Vale of Glamorgan Deposit LDP was approved for public consultation at Council on 23rd October 2013 and subsequently underwent a formal 6 week public consultation ending at 5pm on Friday 20th December 2013.

Following public consultation the Deposit LDP Representations Register was made available view on the Council's website in early March 2014 and on request at other deposit locations in mid March 2014. A further public consultation was now required on the site allocation representations that had been received that suggested Alternative Sites to those in the Deposit LDP.

 

The Alternative Sites public consultation was anticipated to take place between Thursday 20th March 2014 and Thursday 1st May 2014, some two months earlier than previously indicated in the June 2013 DA timetable.  To assist the public with this process, consultation events would be held in Cowbridge (26th March), St Athan (1st April), Penarth (2nd April), Llantwit Major (7th April) and Barry (8th April) between 2pm and 6pm.  Further details on these events can be found at www.valeofglamorgan.gov.uk/ldp.

 

Welsh Government guidance under paragraph 4.11 of LDP Wales and paragraph 4.6.2 of the LDP Manual required local authorities to define the indicative timetable contained within the DA within 3 months of the close of the formal 6-week deposit period. Accordingly, a revised DA timetable had been prepared by officers setting out the timescales for the remaining stages. A copy of the revised DA timetable was attached at Appendix 1 to the report.

 

The revised DA timetable indicated that submission of the LDP and associated documents to the Welsh Government for Examination in April / May 2015 with an Adoption date of September / October 2016 assuming there were no unforeseen delays to the programme. This was earlier than the previous indicative Adoption Date of January 2017.

Subject to approval by Cabinet and Council the revised DA including the amended timetable would be forwarded to the Welsh Government to seek their approval to the amendments and to comply with Regulation 9 of the Town and Country Planning (Local development Plan) (Wales) Regulations 2005, paragraph 4.11 of LDP Wales and paragraph 4.6.2 of the LDP Manual.

 

This was a matter for Executive and Council decision.

 

RESOLVED –

 

(1)          T H A T the contents of the report and the implications for the Local Development Plan timetable attached at     Appendix 1 to the report be noted.

(2)          T H A T the revisions to the Local Development Plan indicative timetable contained within the Council's Delivery Agreement (June 2013) as proposed in the report be approved.

(3)          T H A T approval be sought from the Welsh Government to formally amend the Local Development Plan timetable contained within the Council's Delivery Agreement (June 2013).

(4)          T H A T those individuals and organisations previously consulted on the drafting of the  Local Development Plan Delivery Agreement be advised of the revisions detailed within the report.

(5)          T H A T the report be referred to Council to seek approval for the revisions to the indicative Local Development Plan timetable contained within the Council's Delivery Agreement (June 2013).

(6)          T H A T a copy of the report be referred to Planning Committee for information purposes.

Reasons for decisions

 

(1)          To note the progress made on the  Local Development Plan and of the need to define the reaming stages of the Local Development Plan Delivery Agreement timetable.

(2)          To approve the revisions to the Council's Delivery Timetable.

(3)          To comply with Regulation 9 of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

(4)          To advise stakeholders and organisations previously consulted on the Delivery Agreement of the proposed revisions to the Local Development Plan timetable.

(5)          To gain full Council agreement on the proposed revisions to the indicative Local Development Plan timetable contained within the Council's Delivery Agreement (June 2013).

(6)          In order to apprise Planning Committee of the matters contained within the report.

 

 

C2265                        FUTURE REGENERATION PARTNERSHIP WORKING ARRANGEMENTS IN BARRY – REVIEW AND OPTIONS APPRAISAL (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were asked to consider options for future regeneration partnership working arrangements in Barry following the conclusion of the Welsh Government's Barry Regeneration Area Programme.

 

The Barry Regeneration Area Programme was launched by the Welsh Government in March 2010.  A total of £9.8m of Welsh Government investment was allocated to the Programme, which was initially intended to run for three years (April 2010 - March 2013 inclusive).  However, following the spending review by the United Kingdom Government, this allocation was re-profiled over four years and the programme would therefore close at the end of March 2014.  

 

Cabinet on 16th December 2013 were presented with a report on the work being undertaken on the Council's bid under the Vibrant and Viable Places programme in light of the decision by the Welsh Government in September 2013 that the Council's Stage 1 bid had not been successful, and resolved (Minute C2132 Resolution 4):

 

˜T H A T a further report be presented to Cabinet prior to the end of March 2014 to consider options for future partnership working arrangements on regeneration in Barry following the conclusion of the current Welsh Government Regeneration Area in March 2014’.

 

Given that regeneration schemes could take a decade or more to implement, the regeneration agenda in Barry had been the focus of programme management and governance change over many years. Paragraphs 6 – 9 of the report provided an inclusive a summary of the key programme management and governance arrangements that were;

 

  • Barry Joint Initiative 1992-2007
  • Barry Joint Venture (Barry Action) 1994-2005
  • Barry Regeneration Partnership 2005-2010
  • Barry Regeneration Area 2010-2014

 

The following options are identified for consideration.

  • Option 1: BRAPB be disbanded at the end of March 2014.  Beyond the end of March 2014 formal decision making is by Council Members and/or the Council’s Management Team as the Vale of Glamorgan Council is lead partner for Barry
  • Option 2: BRAPB continued unchanged in terms of membership beyond the end of March 2014 with the Vale of Glamorgan Council providing a secretariat
  • Option 3: BRAPB be disbanded at the end of March 2014.  Beyond the end of March 2014 a new cross-party, cross-sector partnership is formed for information sharing and advisory purposes. 
  • Option 4: BRAPB be disbanded at the end of March 2014.  Beyond the end of March 2014 a Programme Board is formed by the two lead partners namely the Vale of Glamorgan Council and the Welsh Government. 
  • Option 5 a line diagram as attached at Appendix 1 to the report: addressed the limitations of Option 4 in terms of stakeholder engagement.  In Option 5 the effectiveness of the Programme Board is strengthened by links with an Expert Panel/Advisory Group to promote good practice, equality and innovation and a Cross Party Group, which could include Barry Town Council, to support effective communication and joint working.  This Cross Party Group had met on two separate occasions since the Council meeting on 25th September 2013 and was established following the debate that was held at that meeting of Council.  It was envisaged that the group would continue to meet regularly as the new method and structure of working was progressed.  

The report proposed that Option 5 above be approved

 

This was a matter for Executive decision.

 

RESOLVED –

 

(1)          T H A T the proposal outlined in paragraph11 (Option 5) of the report be approved.

(2)          T H A T the Director of Development Services in consultation with the Cabinet Member for Regeneration,      Innovation, Planning and Transportation be given delegated authority to implement Recommendation 1.

(3)          T H A T a progress report be presented to Cabinet in no more than twelve months time.

(4)          T H A T the report be forwarded to Scrutiny Committee (Economy and Environment) for information.

 

Reasons for decisions

 

(1)          To ensure that future engagement and partnership working was proportionate and would serve to assist progress.

(2)          To enable the continuation of regeneration partnership working arrangements in Barry.

(3)          To monitor progress.

(4)          To keep Scrutiny Committee (Economy and Environment) apprised.

 

C2266                        NELLS POINT AND FORMER CONVENIENCES BARRY ISLAND (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were updated on the bids received following the marketing of the sites at Nell's Point and the former Conveniences building at Barry Island, and to recommend a way forward.

Following a procurement exercise agents Knight Frank were appointed to market the two parcels and following a series of briefing meetings they began marketing the sites in September 2013. The deadline for submissions was set at the 17th January 2014.

 

Three Tender bids were received. Two related to the former conveniences block and one to the joint site of the Nell's point land and the former conveniences block. Given the confidential nature of the bids the detailed information relating to them was considered under the Part 2 report later on the agenda.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T none of the current bids for the sites at Nell's Point and the former Conveniences building at Barry Island be accepted and that the parcels be remarketed at a later date, if no other alternative and acceptable options were available.

 

Reason for decision

 

In order that the bidders can be notified of the outcome of the marketing assessment that none of the current bids are acceptable.

 

At this stage of meeting the Leader explained that there was a part 2 item on the agenda that had to be heard in private. Therefore rather that asking members of the public to leave for Cabinet to deal with this item, he temporarily adjourned the meeting to allow members of the public the opportunity to ask questions to Cabinet Members explaining that he would reconvene the meeting to hear the last item after the public question and answer session.

 

After the question and answer session was completed the Leader and Cabinet Members and officers reconvened the meeting to hear the last Part 2 item on the agenda.

 

C2267            EXCLUSION OF PRESS AND PUBLIC -

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

C2268                        NELL’S POINT AND FORMER CONVENIENCES BARRY ISLAND (RIPT) (EXEMPT INFORMATION – PARAGAGRAPH 14) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Members were updated on the bids received following the marketing of the sites at Nell's Point and the former Conveniences building at Barry Island, and to recommend a way forward.

 

This was a matter for Executive decision.

 

RESOLVED – T H A T none of the current bids for the sites at Nell's Point and the former Conveniences building at Barry Island be accepted and that the parcels be remarketed at a later date, if no other alternative and acceptable options were available.

 

Reason for decision

 

In order that the bidders could be notified of the outcome of the marketing assessment that none of the current bids were acceptable.