Top

Top

Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 1 December, 2014.

 

Present: Councillor N. Moore (Chairman); Councillors: B.E. Brooks, L. Burnett, R. Curtis, C.P.J. Elmore and G. John.

 

Apologies: Councillor S.C. Egan.

 

C2557          DECLARATIONS OF INTEREST –

 

No declarations of interest were received.

 

C2558          MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT

RESOLVED - T H A T the following matter, which the Chairman had decided was urgent for the reason given beneath the minute heading, be considered.

 

C2559          MINUTES OF MEETING HELD ON 28 NOVEMBER 2014 -

 

Matter for which the Chairman had decided was urgent by reason of the need to approve the minutes from the last meeting.

 

RESOLVED – T H A T the minutes of the meeting held on 28 November, 2014 be approved as a correct record.

 

C2560          CORPORATE SAFEGUARDING (CS) (SCRUTINY COMMITTEES – SOCIAL CARE AND HEALTH, LIFELONG LEARNING AND CORPORATE RESOURCES) -

 

Cabinet was updated on the work that had been undertaken to improve corporate arrangements for safeguarding and protecting children and adults that required specific Council services.

 

The Corporate Safeguarding Group continued to monitor the safeguarding arrangements within the local authority, including recruitment within the council and schools.  Monitoring the Safer Recruitment Policy in respect of new and existing employees was undertaken by Transact and Human Resources on a scheduled basis and by Internal Audit as part of their ongoing audit programme.

 

As requested by members, Human Resources conducted a further audit of new appointments to the council and schools during the period between March and June 2014. The focus of the audit was to identify any areas of non-compliance with the Safer Recruitment policy and to implement any measures to improve consistent application.

 

The audit showed an overall 18.6% of those posts subject to the Safer Recruitment policy had started work where documentation remained outstanding. This represented an average of 6.5 employees per month, compared to 6.3 per month as reported in the last audit report.  Over half of the posts had a signed risk assessment form in place prior to the employee starting employment as required under the policy.

 

The audit also showed an average of 5 new starters per month in schools with documentation still outstanding on commencement of employment over the four month period. This was an improvement on the previous audit report, where an average of 6 employees per month had started work with documentation outstanding over the three month period. Appendix B attached to the report identified the positions and the outstanding documentation as at 1 July, 2014 over the preceding four month audit period and the actions/changes that had taken place during and since the audit was conducted.

 

The report outlined that a greater percentage of new starters started work without full checks in place, in comparison to the last report.  However, this could be attributed in part to the changes that had occurred to the DBS administrative procedures, and in particular, recent delays in administering  disclosure applications by the DBS - alongside the need to rely  on the employee to produce their DBS disclosure for validation by the council.

 

The changes to the DBS arrangements had made necessary the proposed changes to the Safer Recruitment policy as set out below:

 

reference to the DBS Update Service process and procedure;

recent updated guidance from the Welsh Government in relation to the additional  pre-employment checks necessary to cover mid career changes and changes from permanent to temporary or supply/relief work;

note the withdrawal of the management advice legal matrix on DBS disclosure outcomes and actions as determined by the category of offence pending ongoing review (interim arrangements have been implemented to cover the review period);

a number of administrative changes, for example to reflect changes to Directorate Safeguarding representatives.

 

An internal consultation process in respect of revised Disclosure & Barring Service policy and supporting guidance was nearing completion. The revised document would be referred to the Cabinet for determination.  Recent changes to the DBS arrangements had been incorporated within the revised Safer Recruitment policy which was appended at Appendix A to the report.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the work that had been undertaken to improve corporate arrangements for safeguarding and protecting children and adults who, by accessing certain services, may be defined as vulnerable be noted.

 

(2)      T H A T the essential changes to the Safer Recruitment Policy as set out in Appendix A as attached to the report be approved.

 

(3)      T H A T Cabinet continue to receive six-monthly reports on work carried out to improve corporate safeguarding arrangements and the effectiveness of relevant policies.

 

(4)      T H A T the report and supporting attachments be referred to the Scrutiny Committees (Corporate Resources, Lifelong Learning and Social Care & Health) for information. 

 

Reasons for decisions

 

(1)      To note the recent developments in corporate arrangements for safeguarding.

 

(2)      To ensure that the Council and its schools adopt good practice in their arrangements for safeguarding and protecting children and adults, including maintaining policies and procedures for carrying out safeguarding checks on workers, volunteers, agency staff and contractors with unsupervised access to children and vulnerable people in accordance with Disclosure & Barring Service (DBS) and legal obligations.

 

(3)      To allow Cabinet to exercise effective oversight of this key area of corporate working.

 

(4)      To provide the Scrutiny Committees (Corporate Resources, Lifelong Learning and Social Care & Health) with update reports on the Safer Recruitment policy.

 

C2561          PROPOSAL TO CREATE A 420 PLACE PRIMARY SCHOOL THROUGH THE AMALGAMATION OF DINAS POWYS INFANT AND MURCH JUNIOR SCHOOLS BY CLOSING MURCH JUNIOR SCHOOL AND EXTENDING THE AGE RANGE OF DINAS POWYS INFANT SCHOOL (CS) (SCRUTINY COMMITTEE – LIFELONG LEARNING) -       

 

Cabinet was advised of the outcome of the Statutory Notice on the proposal and the subsequent process to be followed which would allow a determination to be made.

 

Cabinet met on 28 April, 2014 and approved consultation on a proposal to create a new 420 place primary school through the amalgamation of Dinas Powys Infant and Murch Junior Schools.

 

Consultation took place between 2 June, 2014 and 28 July, 2014 with prescribed consultees and a range of individuals. The consultation document was attached at Appendix A to the report.

 

Cabinet met on 22 September, 2014 and approved the publication of the consultation report and to proceed to the publication of a statutory notice on the proposal. The consultation report attached at Appendix B to the report was published and provided to prescribed organisations and bodies on 26 September, 2014. A statutory notice on the proposal was published on 30 September, 2014 for a 28 day period.

 

Under Section 49 of the 2013 Act, where objections were received, proposers must publish a summary of the statutory objections and the proposer's response to those objections ("the objection report").

 

At the end of the statutory notice period on 28 October, 2014, the Council received no objections to the proposal. There was therefore no requirement to publish an objection report as part of the proposal.

 

In accordance with the School Standards and Organisation (Wales) Act 2013 and subsequent School Organisation Code 2013, the Vale of Glamorgan Council was required to determine the proposal within 16 weeks of the end of the objection period.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T it be noted that no objections have been received to the published Statutory Notice to amalgamate Dinas Powys Infant and Murch Junior Schools.

 

(2)      T H A T the implementation of the proposal to amalgamate Dinas Powys Infant and Murch Junior Schools from 5 January, 2015 be approved.

 

Reasons for decisions

 

(1)      The Local Authority was required to determine its own proposals under the School Standards and Organisation (Wales) Act 2013 and subsequent School Organisation Code 2013.

 

(2)      To approve the implementation of the proposal to amalgamate Dinas Powys Infant and Murch Junior Schools from 5 January, 2015.

 

C2562          PLAY – INITIATIVES AND UPDATE (LPCSD) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMNENT) -

 

Cabinet was updated on the Play Sufficiency audit and the new statutory guidance issued to Local Authorities on Play Opportunities. 

 

The Council had a duty to undertake a Play Sufficiency Audit and to produce an action plan, which was submitted to Welsh Government in November 2012. Further statutory duties had since been placed on the Local Authority by Welsh Government the new duties were outlined in Appendix˜A’ attached to the report. A timetable for completion of the duties had already been set by Welsh Government and were attached at Appendix˜B’ to the report.

 

Playschemes and other play provision had operated during all school holidays (with the exception of Christmas) and sporadically at other times in the past year. These had been funded in a variety of ways including grants from the Disability Strand of the Families First funding, from the Out of School Care grant, from departmental budgets and with financial assistance from two Town and Community Councils.

 

Funding for Play Services had been particularly difficult to identify given the changes in funding formula over the past few years and the demand on the Councils own budgets.  

 

The main requirements placed upon the Local Authority by Welsh Government in terms of the new statutory play duties were to assess the sufficiency of play opportunities in the area and so far as reasonably practicable to secure sufficient play opportunities having regard to the assessments and to publish the opportunities available.

 

In meeting these new duties a report had been forwarded to Welsh Government detailing progress on the current two year Play Action Plan. A timetable was also being established for future annual Play Action Plans that would be a statutory requirement for all Local Authorities to produce. The contents of these future action plans would obviously be dictated by the amount of resources available to deliver play opportunities in the Vale of Glamorgan.

 

A variety of funding sources had been used to fund play development opportunities this financial year. The majority of these were time limited funding streams. They included:

 

£50,000        Disability Strand of Families First funding (disability element of

                      playschemes)

£25,000        Council revenue funding (for playschemes, events and play provision)

£10,000        Out of School Childcare Grant (Cadoxton Afterschool Club &

                      Alexandra Gardens project)

£3500           Putting Families First (Pick N Mix project)

£780             Bristol Scrapstore (Outdoor Play & Learning Project)

£300             Communities First (training for volunteers)

£275             Monmouthshire Council (Inclusive Play workshop)

£550             Ashgrove School (2 play events)

£275             Housing Department (Tenants Family Fun Day)

 

Funding had also been secured this year via the Events team for delivery of play opportunities at numerous Council events including the Barry Islander Sports & Play Weekenders and the Winter Wonderland.

 

At the meeting, the Cabinet Member for Leisure, Parks, Culture and Sports Development highlighted paragraphs 8-12 of the Cabinet report which set out the work carried out by the Play Team. He informed the Cabinet that the Play Development Team were recently presented with an award by the Understanding Disability Group and were highly commended for the Holiday Play Schemes delivered in the Vale of Glamorgan, recognising the work carried out in providing a positive understanding of people with a learning disability. The Cabinet Member expressed his thanks to the Play Development Officer and her team for their hard work carried out in achieving this success.

 

The Cabinet Member also stated that cut backs by the Westminster Government meant that there was now reduced funding available for play schemes in the Vale of Glamorgan and summer schemes would now need to be supported in order to continue. He stated that Town and Community Councils were being asked to contribute to the schemes.

 

The Leader commented that, due to the limited funding available, it would be advantageous for Town and Community Councils to work together in order to deliver play schemes for children during the summer holidays, as was the case last year when Barry Town Council and Dinas Powys Community Council supported the play schemes within their respective areas.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the progress of the Play Sufficiency audit be noted.  

 

(2)      T H A T the Director of Development Services be authorised to write to all Town and Community Councils detailing opportunities for play provision in their communities and the costs involved.

 

(3)      T H A T the Director of Development Services be authorised to recharge other council departments in circumstances where children were referred to play schemes and their additional needs place extra demands on play provision.

 

(4)      T H A T the report be referred to the Community Liaison Committee and Scrutiny Committee (Economy and Environment) for information.

 

(5)      T H A T the proposals outlined in the report for future play provision be reviewed after one year.

 

Reasons for decisions

 

(1)      To note the progress made to date. 

 

(2)      To enable play opportunities to continue to be delivered.

 

(3)      To ensure that the capacity and resources existed for children and young people in all situations.

 

(4)      To advise both Committees of the proposal in relation to future play scheme provision.

 

(5)      To assess the impact of changes proposed for future play provision.

 

C2563          BUS SERVICE 320 AND NEW BUS SERVICE 321 (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Agreement was sought to introduce a new Bus Service 321 that would link with existing Supported Bus Service 320.

 

The Village Bus Group of Services which operated in the rural Vale of Glamorgan ceased operating in July 2013 following termination of the contract by the Operator.  In addition, commercial Bus Service E11 which operated between Talbot Green and Cowbridge via Ystradowen was terminated by the Operator at the end of August 2013.

 

Since that time, Officers had been successful in securing some replacement bus services for the rural Vale.

 

The flexible demand-led Greenlinks Community Transport Service, G1, operating Monday to Friday had, since January 2014, offered a fully accessible bus facility between Llantwit Major, Cowbridge and surrounding villages to Bridgend.  However, Bus Service G1, although an extremely successful service operated by the Council with a mix of paid and volunteer drivers had a limited seating capacity, had to be booked in advance, and offered only a few journeys a day. Also, due to resourcing and timetabling issues, the service did not operate north of Cowbridge.

 

As a consequence of the need for a more regular south / north Vale rural service, Officers tendered for a new Supported Bus Service to operate between Llantwit Major via Llandow Business Park (Llantwit Major Road B4270), Cowbridge, Aberthin, Ystradowen and Pontyclun to Talbot Green.  The results of the tender process were attached at Appendix 1 to the report.

 

The most economically advantageous tender was from New Adventure Travel at a cost of £140 per operational day.  Their proposal for a new Supported Bus Service 321 would operate hourly Monday to Fridays and two hourly on a Saturday from Llantwit Major via Llandow Business Park, Cowbridge, Aberthin, Ystradowen and Pontyclun to Talbot Green. A map route was  attached at Appendix 2 to the report and Appendix 3 attached to the report detailed the 320/321 timetable. Appendix 4 attached to the report outlined all the fares. 

 

The new Service would link with existing supported Bus Service 320 which currently operated from Cardiff-Talbot Green via Llandaff Fields, Fairwater, St Fagans, St Georges (certain journeys only), St Bride's-super-Ely, Peterston-super-Ely, Pendoylan, Clawdd Coch, Hensol and Pontyclun.  As a result of the proposal, Bus Service 320 would be enhanced, with passengers being able to travel to more destinations such as from Peterston-super-Ely / Pendoylan to Cowbridge and serve St George's on all journeys.  These links did not currently exist. 

 

The new Bus Service 321 would also offer passengers opportunities to link to Bus Service 303/304 (Bridgend to Cardiff Bay via St Athan, Rhoose, Barry, Dinas Powys and Cardiff) at Llantwit Major, Bus Service X2 (Porthcawl to Cardiff via A48) at Cowbridge and Bus Service 404 (Pontypridd to Bridgend) at Talbot Green.  This would be the first time these links and potential connections would be timetabled and available to passengers in a clear and regular format.  It also offered an opportunity at a future date for Bus Service 321 to link with the proposed new development at Renishaw M4 just off Junction 34.  The timing and implementation of this link would be dependent on the development proceeding and the cost of diversion being fully funded through S106 obligations.

 

In terms of the Greenlinks Community Transport Service G1, it was proposed to amend its registration so as to complement New Bus Service 321.  From 2 March, 2015 it was proposed that Greenlinks Community Transport Service G1 would continue to operate flexibly, on demand, when booked in advance from Cowbridge (rather than Llantwit Major which would be served by the New Bus Service 321) and the surrounding villages to Bridgend. 

 

As part of the Welsh Government funded Integrated Pilot Project, Officers had been asked to look at possible reduced travel costs for young people. New Adventure Travel had agreed to trial a scheme on Bus Services 320 and 321 whereby those aged between 16 and 21 years old, on production of a Vale Young Persons (VYP) card, would be charged child fares. Currently, those aged 16 and over were charged adult fares.

 

At the meeting, the Cabinet Member for Regeneration, Innovation, Planning and Transportation commented that she was delighted that the Council was able to provide this new Bus Service 321 which allowed for greater flexibility with the Greenlinks Community Transport Service G1 in order to deliver services to the wider rural areas within the Vale of Glamorgan.

 

The Cabinet Member for Leisure, Parks, Culture and Sports Development also gave his support to this service as he felt links between Llantwit Major and Cowbridge had previously been difficult and he was now pleased to see a regular bus service back.

 

The Director of Development Services highlighted that the new Bus Service 321 offered a link with the Bus Service 320, Bus Service 303/304 and also the Greenlinks Community Transport Service G1, providing for a network between the Western and Northern Vale areas.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the timetable and award of a new Supported Bus Service 321 contract to New Adventure Travel, commencing 5 January, 2015 and initially until 31 March, 2016 be agreed.

 

(2)      T H A T the enhancements to the timetable for Supported Bus Service 320 commencing 5 January, 2015, initially until 31 March, 2016 be agreed.

 

(3)      T H A T the Greenlinks Community Transport Service G1 flexible timetable be amended to operate from Cowbridge and surrounding villages to Bridgend, with effect from 2 March, 2015.

 

Reasons for decisions

 

(1)      To agree the commencement of new bus service 321 running hourly between Llantwit Major, Cowbridge and Pontyclun, Monday to Friday.

 

(2)      To agree the proposed amended timetable for existing bus service 320 which ran between Cardiff-Talbot Green via Llandaff Fields, Fairwater, St Fagans, Peterston-super-Ely, Pendoylan, Clawdd Coch, Hensol and Pontyclun. This would link New Bus Service 321 with existing Bus Service 320 without the need to change vehicles and offer more journey options.

 

(3)      To ensure that the rural villages around Cowbridge not served by New Bus Service 321 still had a public transport option to travel and to direct passengers wishing to travel from Llantwit Major to Cowbridge to new bus service 321.

 

C2564          DRAFT LOCAL TRANSPORT PLAN 2015 (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Approval was sought to agree a Local Transport Plan (LTP) for the Vale of Glamorgan.

 

The Transport Act 2000, as amended by the Transport (Wales) Act 2006, made it statutory for local transport authorities to produce a Local Transport Plan (LTP) every five years.

 

The guidance for producing a LTP was released in July 2014 and was attached at Appendix 1 to the report.  It set out how the Welsh Government expected local transport authorities to comply with the requirement. It also described the process that must be followed to obtain approval for LTPs.

 

The Welsh Government expected LTPs to focus on targeting investment in transport that would:

 

  • Support economic growth and safeguard jobs across Wales, but with a particular focus on the City Regions, Enterprise Zones and local growth zones;
  • Reduce economic inactivity by delivering safe and affordable access to employment sites across Wales;
  • Maximise the contribution that effective and affordable transport services could make to tackling poverty and target investment to support improvements in accessibility for the most disadvantaged communities;
  • Encourage safer, healthier and sustainable travel.

 

The Draft LTP for the Vale of Glamorgan as attached at Appendix 2 to the report covered all of the issues requested by the Welsh Government and would be submitted for their consideration by 31 January, 2015. It provided a priority list of transport schemes with the priorities for the Council including sustainable transport measures such as the delivery of cycling routes on key corridors, the provision of new road improvements, safe routes in communities as well as improvements to the bus network and infrastructure.

 

The Cabinet Member for Regeneration, Innovation, Planning and Transportation highlighted Appendix 3 of the report which contained a list of those who would be consulted on the Draft Local Transport Plan.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the contents of the Draft Vale of Glamorgan Council Local Transport Plan 2015 be approved for consultation purposes with the groups, individuals and organisations as listed in Appendix 3 as  attached to the report.

 

(2)      T H A T the report be referred to Scrutiny Committee (Economy and Environment) for consideration as part of the Draft Local Transport Plan consultation process.

 

(3)      T H A T  the Director of Development Services, in consultation with the Cabinet Member for Regeneration, Innovation, Planning and Transportation be authorised to consider the responses to consultation and make any necessary and appropriate amendments to the Draft Local Transport Plan.

 

(4)      T H A T the Director of Development Services, in consultation with the Cabinet Member for Regeneration, Innovation, Planning and Transportation, be authorised to ensure the Local Transport Plan was submitted to the Welsh Government for approval by the closing date of 31 January, 2015.

 

(5)      T H A T a further report outlining the results of the Draft Local Transport Plan consultation process, the feedback of Welsh Government and the final Local Transport Plan be presented to Cabinet, Scrutiny Committee (Economy and Environment) and Council, during February and March 2015.

 

(6)      T H A T the report be referred to Council for consideration on 17 December, 2014.

 

Reasons for decisions

 

(1)      To enable the Council to consult on a draft Local Transport Plan for the Council.

 

(2)      To seek the views of Scrutiny Committee (Economy and Environment) as part of the Local Transport Plan Consultation process.

 

(3)      To facilitate the amendments to the Draft Local Transport Plan as a result of consultation and ensure the approval of the final document.

 

(4)      To meet the deadline of 31 January, 2015 for submission of the Council's final Local Transport Plan to the Welsh Government.

 

(5)      To seek adoption of the Local Transport Plan as submitted to and subsequently considered by the Welsh Government.

 

(6)      To seek Council approval.

 

 

C2565          LOCAL DEVELOPMENT PLAN PROCESS REVIEW CONSULTATION (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Approval was sought for the Council's response to the Welsh Government's (WG) consultation concerning a review of the Local Development Plan (LDP) process.

 

The WG had consulted the Council on changes it proposed to make to the LDP system in Wales.  Full details of the changes could be found at: http://wales.gov.uk/consultations/planning/local-development-plans-process-review/?lang=en

 

The Council was now at an advanced stage of preparing its own LDP and a report outlining responses made to the Council's Deposit LDP and to the Alternative Site process would be presented to Cabinet for consideration in spring 2015.  The LDP would then be submitted to the WG in early summer 2015 to enable an Examination in Public to be held in which an Inspector would ascertain whether the Plan was "Sound".  Currently the Plan was due to be formally adopted in late 2016.  Full details of the Council's LDP could be found at: http://www.valeofglamorgan.gov.uk/ldp.

 

The main matters proposed for review by the Consultation were as follows:

 

(a)  to increase and improve front-loading of the LDP process, with a more integrated approach to incorporating sustainability appraisal / strategic environmental assessment fully into LDP preparation, a more informative Preferred Strategy and a requirement for sites being brought forward at the early stages of the process negating the need for the resource intensive and extremely confusing˜Alternative Site’ stage;

 

(b)  to reduce the required stages for LDP plan revision, by introducing a shorter procedure for making partial revisions to an adopted LDP where the issues involved are not of sufficient significance to warrant the full procedure;

 

(c)  to amend the LDP soundness tests to make them clearer and simpler and

 

 (d)  to provide greater clarity in relation to the LDP's evidence base, deliverability, monitoring and review.

 

The Council's proposed response to the WG's Consultation on the LDP Process Review was attached at Appendix 1 to the Report.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the response to the Local Development Plan Process Review Consultation as attached at Appendix 1 to the report be forwarded to  Welsh Government before the 2 January, 2015 deadline.

 

(2)      T H A T Cabinet receive a further report when the changes to the Local Development Plan System were implemented.

 

(3)      T H A T the report be referred to Planning Committee for information.

 

Reasons for decisions

 

(1)      To enable the Council's response to the Welsh Government's Local Development Plan Process Review Consultation to be submitted by the closing date of 2 January, 2015.

 

(2)      To be advised of any changes that were made to the Local Development Plan System in Wales.

 

(3)      To advise Planning Committee of the proposed changes to the Local Development System in Wales.

 

C2566           VALE OF GLAMORGAN AGRICULTURAL SHOW – BUSINESS BREAKFAST – FEEDBACK REPORT AND DESTINATION MANAGEMENT PLANNING (RIPT) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Cabinet was presented with the feedback obtained following the Business Breakfast and workshop session held during the Vale of Glamorgan Agricultural Show on 13 August, 2014.        

 

Local businesses and organisations attended the breakfast to discuss the plan, which sought to build the reputation of the Vale of Glamorgan with tourists and visitors.  The Business Breakfast event formed a key part of consultation on the plan and guests in attendance were encouraged to have their say on the draft plan.

 

A number of suggestions were made during the session on how the Council could continue to make progress in securing the Vale's position as a popular tourist visitor destination. Steve Webb, a specialist in destination and tourism management provided a short presentation at the event.

 

The feedback from the event was in the process of being presented into a delegate feedback report which would be circulated to all delegates and used to inform the finalisation of the Destination Management Plan.  In outline, delegates were asked:

 

Whether the five priorities in the Destination Management Plan were correct and

Whether the actions to deliver the priorities were relevant?

 

In summary and in terms of the priorities in the Destination Management Plan the following reflected a summary of the comments received on the day:

 

The product needed developing in advance of promotion.

Resourcing the priorities was fundamental if the Vale of Glamorgan was to progress.

Raising the profile of the Vale of Glamorgan was essential and enhancing the sense of place (Place promotion) was also vital.

There was a need for development of the product to give people a reason to visit the area.

Brand identity was vital - the brand "Coast, Countryside, Culture" was ideal.

 

With reference to the actions to deliver the five priorities contained in the Destination Management Plan the following was a summary of the relevant issues raised and discussed:

 

Signage - strategic and local was seen as essential.

The need to promote the Vale of Glamorgan beyond the Vale.

Accessibility and proximity to Cardiff was a strong selling point.

Gateways needed enhancing.

Use of key messages when branding, such as the Heritage Cost, activities, food and drink.

Use proximity to the Capital City as a positive message.

Provide more overnight accommodation to retain visitors within the area and reduce reliance on day visitors.

Barry Island is a strong brand.

Need to develop all weather attractions.

Need to focus on tourism throughout the year, not just summer.

Activity tourism and leisure to be promoted and seek to work with parties to avoid negative perceptions.

 

In terms of taking the work and feedback forward, as stated above, the views of the delegates would inform the finalisation of the Destination Management Plan.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the success of the Council's Business Breakfast event held at the Agricultural Show on 13 August, 2014 be noted.

 

(2)      T H A T a delegate feedback report on the Business Breakfast held on 13 August, 2014 be issued to all delegates for information.

 

(3)      T H A T the feedback received from the Business Breakfast event informs the finalisation of the Vale of Glamorgan Draft Destination Management Plan.

 

(4)      T H A T a copy of the report be referred to Scrutiny Committee (Economy and Environment) and Community Liaison Committee for information.

 

Reasons for decisions

 

(1)      To note the report.

 

(2)      To inform delegates of the outcome of the event held on 13 August, 2014.

 

(3)      To enable a meaningful review of the Destination Management Plan as part of the current consultation.

 

(4)      To keep Scrutiny Committee (Economy and Environment) apprised of the situation.

 

C2567          SUPPORTING PEOPLE CONTRACT (HBMCS) (SCRUTINY COMMITTEE – HOUSING AND PUBLIC PROTECTION) –  

 

Cabinet was updated on the outcome of the re-tendering process undertaken for four existing support services funded by the Supporting People Programme Grant and approval was sought to enter into a new Contract for the continued provision of the Services.

 

The Supporting People Programme contributed to meeting the aims of 'Improving Lives and Communities - Homes in Wales' the National Housing Strategy and the ten year Homelessness Plan, with a strong emphasis on the prevention of homelessness. Its importance was also recognised in the Housing (Wales) Act 2014 due for implementation in April 2015.

 

At a local level the Programme took forward a number of strategic aims, reflecting Homelessness Prevention, Community Safety and Health, Social Care and Wellbeing objectives. It aimed to deliver high quality strategically planned housing related support services that were cost effective, complemented existing services and provided service users with the best possible outcomes.

 

Following a review of Supporting People commissioned by Welsh Government, new guidance was published in July 2012, that set down a new delivery structure for the Supporting People Programme by recommending the transfer of all Supporting People funding to local authorities to administer.

 

The transfer of funding took place on 1 November, 2012 in the Vale of Glamorgan and from that date the Council was required to put in place interim contracts with all support services previously paid by Welsh Government.

 

The first of these interim contracts held between the Council and Gwalia Care and Support expired on 31 October, 2014 and in line with the Council's financial regulations a retendering exercise was carried.

 

The retendering exercise was undertaken in accordance with the Supporting People Commissioning Framework Agreement approved by Cabinet on 6 July, 2011 (Minute No. C1364). This required the Council to issue an invitation to tender to the top three scoring support providers and the existing support provider for these service user groups. One support provider declined the invitation, leaving the remaining three providers Gwalia Care and Support, Solas Cymru and the Wallich to tender.

 

As the three support providers had already met the Council's service and organisational requirements and were part of the Commissioning Framework, the scoring was set at 60% for price and 40% for quality.

 

Gwalia Care and Support scored the highest tender score, it meant that there were no Transfer of Undertakings (Protection of Employment) Regulations 1981 (TUPE) implications for these services and current service users were able to continue to receive the service without any disruption.

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)      T H A T the outcome of the Supporting People re-tender be noted.

 

(2)      T H A T permission be granted for the Council to enter into a new three year contract, with the option to extend for a further two years with Gwalia Care and Support.

 

Reasons for decisions

 

(1)      For information.

 

(2)      To enable the continuation of much needed housing related support services to vulnerable services users.

 

 

Share on facebook Like us on Facebook