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Agenda Item No.

 

CABINET

 

Minutes of a meeting held on 22 June, 2015.

 

Present: Councillor N. Moore (Chairman), Councillor S.C. Egan (Vice – Chairman); Councillors: B.E. Brooks, L. Burnett, C.P.J. Elmore and G. John.

 

Also Present: Councillor K. Mahoney.

                                                    

C2801                        MINUTES –

 

RESOLVED – T H A T the minutes of the meeting held on 15 June, 2015 be approved as a correct record.

 

C2802            DECLARATIONS OF INTEREST –

 

No declarations of interest were received.

 

C2803                        VALE OF GLAMORGAN LOCAL DEVELOPMENT PLAN: REPORT OF CONSULTATION AND SUBMISSION FOR INDEPENDENT EXAMINATION. (REF) -  

 

The Planning Committee on 4 June, 2015 considered the above report.

 

Prior to consideration of the reference from Cabinet, Members of the Committee received a presentation on the Deposit Local Development Plan (DLDP) from Emma Reed, Operational Manager (Planning and Transportation Policy) which provided details in terms of the current position in LDP process, the consultation process and results, the alternative sites consultation process and results, focused and minor changes made to the draft plan and the next steps for the process.

 

Cabinet, on 1st June, 2015, was provided with an overview of the representations made to the Deposit Local Development Plan (DLDP) and the Alternative Sites consultations and was presented with an outline of the responses and main issues raised including whether focused changes were considered necessary in order to ensure that the Local Development Plan (LDP) was 'sound'.  Cabinet subsequently referred the report to Planning Committee for consideration.

 

Approval was also sought for the submission of the DLDP and the required accompanying documentation to the Welsh Government for Independent Examination in accordance with the requirements of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005. Finally, delegated powers were sought for the Operational Manager, Planning and Transportation Policy in consultation with the Managing Director and the Cabinet Member for Regeneration to agree potential changes to the LDP as part of the independent examination process in accordance with Welsh Government guidance.

 

Subject to Cabinet approval, the report would then be considered by Community Liaison Committee on 2 June, 2015, Planning Committee on 4 June, 2015 and Scrutiny Committee (Economy and Environment) on 16 June, 2015. Comments from these committees would then be considered by Cabinet on 22 June, 2015 and then referred to Full Council for final approval on 24 June, 2015.

 

The Council had a statutory duty to prepare a Local Development Plan and the statutory duties in this regard were set out in Part 6 of the Planning and Compulsory Purchase Act 2004, which required that an LDP be made subject to independent examination to determine whether it was 'sound'. LDPs had to be sound in terms of their content and the process by which they were produced.  The relevant guidance, 'Local Development Plans Wales' set out the tests of soundness which an LDP must meet in terms of procedure, consistency, coherence and effectiveness.

 

Cabinet was presented with a previous report on 7 October, 2013 which sought the endorsement of the DLDP and approval for a six week public consultation to be undertaken on the DLDP in accordance with the requirements of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.  The six week formal public consultation on the DLDP took place between 8 November and 20 December, 2013 and a brief summary of consultation was set out in the report.  A more detailed outline was contained in Appendix 1 attached to the report in the Deposit Local Development Plan Consultation Summary Report.

 

As well as representations to policies, paragraphs and supporting evidence, the DLDP consultation generated representations from individuals, groups and organisations that sought the inclusion of new sites as well as the deletion or amendment of allocated sites.  Collectively, these site specific amendments were termed 'Alternative Sites' and the Council was again required to undertake public consultation on the Alternative Sites to ascertain people's views.  It was noted that whilst the Regulations required the Council to undertake a public consultation on the Alternative Sites, the Council was not promoting the sites in any way.

 

The six week consultation exercise on the Alternative Sites took place between 20 March and 1 May, 2014 and the summary details were set out in the report and a more detailed outline on the Council's response to these representations was set out in Appendix 3 as attached to the Report.

 

In total 3367 representations were received to the DLDP from 1328 organisations, bodies and individuals.  The majority of the representations received were site specific in that they either sought the inclusion of new sites not shown in the DLDP, objected to allocations in the DLDP or sought amendments to site boundaries or the uses of sites allocated in the DLDP.  Other representations sought a variety of changes to the DLDP including but not exclusively:

 

  • Amendments to policy wording or text to ensure compliance with Welsh Government guidance, to improve policy effectiveness or merely to reflect factual updates;
  • Mapping changes, in terms of accuracy and requests for amendments, deletions and additions; and
  • Clarification and requests for additional evidence in respect of supporting evidence and particular topic areas.

 

Of the 3367 representations raised, 2921 were objections, 291 were expressions of support and 155 provided general comments to the DLDP.  The responses resulted in the identification of 225 alternative sites of which 108 related to new alternative sites, 53 to the deletion of allocated sites, and 64 to amended sites.  Copies of the representations received could be found in the Alternative Sites Representations Register.  A summary of these together with the Council's response to individual representations could be found within the Deposit LDP Representations Summary and Responses Register attached at Appendix 2 to the report.

 

Consideration was given to the following main issues and were detailed in the report:

 

  • LDP Vision, Objectives and Strategy
  • Strategic Site:  Barry Waterfront
  • Strategic Site St Athan - Cardiff Airport Enterprise Zone
  • Housing Provision and Housing Sites
  • Gypsy and Travellers
  • Employment
  • Transport
  • Retail
  • Minerals
  • Waste Management
  • Community Infrastructure Levy (CIL) and other Infrastructure
  • Built and Natural Environment
  • Sustainability Appraisal/Strategic Environmental Assessment (SA/SEA) and Habitats Regulations Assessment (HRA)
  • Delivery, Implementation and Measuring Success
  • Alternative Sites Consultation
  • Proposed Focused and Minor Changes
  • Housing Requirement Figure
  • Affordable Housing Policy MG 4
  • Land West of Swanbridge Road, Sully Policy MG 2 (46)
  • Land to the north and west of Darren Close, Cowbridge Policy MG 2 (20)
  • Land South of Junction 34 M4 Hensol Policy MG 9 (2)

 

Appendix 5 attached to the report provided a list of the main documentation that was required to be submitted to the Welsh Government and the Planning Inspectorate for Independent Examination.  This was considered to represent a range of material and evidence that was necessary to meet the relevant LDP tests of soundness and further supported and clarified policies in the Plan.

 

Upon submission of the DLDP and all relevant documentation to the Planning Inspectorate, an Independent Inspector would be appointed on behalf of the Welsh Government to examine the Plan.  The examination process was likely to commence in Autumn 2015 with an Exploratory Meeting ahead of any hearing.  After considering all of the evidence, the Inspector would prepare and issue a binding report on the DLDP that would set out amendments which must be made to the Plan by the Council prior to its formal adoption.  It was noted that the Inspector, not the Council, would consider whether any changes were appropriate to the Plan as a result of the consultation. 

 

In accordance with Welsh Government guidance and in order to enable the efficient and timely running of the examination, it was advised that measures be put in place to permit effective dialogue between the Independent Inspector and Council representatives.  It was therefore proposed that delegated powers were vested with the Operational Manager, Planning and Transportation Policy in consultation with the Managing Director and Cabinet Member for Regeneration in order that they could negotiate issues, agree amendments and respond to requests for further information as required by the Inspector during the examination process.

 

 

A Programme Officer had recently been appointed to manage the day to day arrangements and running of the examination process.  A Service Level Agreement with the Planning Inspectorate would be put in place which would come into effect once the LDP was submitted.  This would set out the steps each party will take to ensure an efficient examination and reporting process.

 

At the meeting the Cabinet Member for Regeneration commented that this plan was about building communities, not just about houses and that was why it focused on the jobs and infrastructure that sustained communities and the affordable housing that allowed local people to set up home in them. She stated that the Local Development Plan included proposals for job creation, maintaining community services and providing new transport infrastructure. This was the blueprint by which the Council would continue to regenerate all areas of the Vale of Glamorgan.

 

The Cabinet Member further commented that this was not a case for brevity, as we needed all the evidence to underpin our plan for examination. The Council aimed for comprehensive communication and engagement and as a result the two-stage consultation process reviewed just under 12,000 responses. Amendments had been made to the Deposit Local Development Plan and planning officers had undertaken significant further research and gathered additional supporting evidence for the Authority’s land use strategy.

 

The Cabinet Member for Regeneration concluded by giving thanks to the Operational Manager, Planning and Transportation Policy and her team, commenting that they had to cope with huge resource issues in completing this report but had managed to deliver at every point. She continued that they fully committed to the task with the aim of community engagement.

 

Cabinet had resolved -

 

(1)       T H A T the responses to the Deposit Local Development Plan (DLDP) and Alternative Site representations as contained at Appendices 2 and 3 as referred to in the report, be approved.

 

(2)       T H A T the Focused and Minor Changes detailed at Appendix 4 as referred to in the report be approved for public consultation purposes, the results of which will be considered by the Inspector in due course.

 

(3)       T H A T the Deposit Local Development Plan (DLDP) together with the accompanying documentation be approved for submission to the Welsh Government and the Planning Inspectorate in accordance with the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(4)       T H A T delegated powers be granted to the Operational Manager, Planning and Transportation Policy in consultation with the Managing Director and Cabinet Member for Regeneration to negotiate issues, agree amendments and respond to requests for further information as required by the Inspector during the examination process.

 

(5)       T H A T the report be referred to Community Liaison Committee, Planning Committee and Scrutiny Committee (Economy and Environment) for consideration.

 

(6)       T H A T thanks be given to the Operational Manager, Planning and Transportation Policy and her team for all their hard work on producing this detailed report.

 

Reasons for decisions

 

(1)       To enable the Council to submit the DLDP and accompanying documentation including responses to the alternative sites consultation to the Welsh Government and the Planning Inspectorate in accordance with Regulation 22 of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(2)       To enable the Council to undertake public consultation on the proposed Focused Changes concurrent with the submission of the DLDP to the Welsh Government and the Planning Inspectorate.

 

(3)       To enable the Council to submit the DLDP and accompanying documentation to the Welsh Government and to the Planning Inspectorate in accordance with Regulation 22 of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(4)       To facilitate the efficient operation of the examination process, to avoid undue delay to the examination process and to ensure effective dialogue between the independent Inspector and the Council's representatives in accordance with Welsh Government guidance.

 

(5)       To obtain the views of these committees on the content of the report prior to further consideration by Cabinet and final approval by Council on 24 June, 2015.

 

(6)       To thank staff for all their hard work.

 

Following the presentation  and consideration of the reference questions and comments were raised as detailed below:

 

Question

Response

A Member of the Committee expressed concern in relation to the projected housing figures within the DLDP and was of the view that they were incorrect, ignored the representations made in relation to the figures during the consultation period and was unconvinced that the number of houses within the Plan would be built in the Vale of Glamorgan during the period of the Plan. 

 

The Member also commended the officers for their work on a complex project. 

 

The Member also expressed concern in relation to the projected figures contained within the Plan in relation to new jobs.

The Operational Manager (Planning and Transportation Policy) thanked the Member for the recognition of the work carried out by the team and advised that the dwelling requirement figure of 7,399 was the 2011 household projection figures for the Vale of Glamorgan for 2011 - 2026 and this represented a starting point for housing projection figures in the Council. 

 

Furthermore, additional work had been carried out in relation to Economic Development to assess the impact of employment land allocations on the dwelling requirements and this work indicated that a significant number of dwellings, over the 7,399, would be required.  The figures also needed to take into account the need for affordable housing as currently the Vale of Glamorgan had a backlog.

 

Following the consultation process a higher flexibility allowance of 10% was factored into the projected figures.

Another Member also expressed concern in relation to housing figures contained within the DLDP and expressed the view that residents had raised objections yet the report only detailed the focused and minor changes and queried why the Land West of Swanbridge Road, Sully had now been included within the Plan’s housing supply rather than as a reserve site within the amended Plan.

 

 

 

 

 

 

 

 

 

The Member also expressed the view that Welsh Government did not acknowledge the land supply figures contained within the Plan as the Authority did not currently have an adopted Local Development Plan in place and expressed the view that the responses to the representations contained within Appendix 1 to the report was a broad brush approach. 

 

The Operational Manager (Planning and Transportation Policy) advised that of the 10,450 dwellings within the Plan, there were approximately 2,500 units for which no action had been taken and was of the view that the authority could deliver these units within the timescale of the Plan.  Appendix A to the report provided the details of the representations and responses for the consultation and confirmed that officers had considered every representation put forward and responded to all of them. 

 

The Operational Manager (Planning and Transportation Policy)advised that the Sully site had now been included within the housing supply, rather than being a reserve site, in order to provide certainty to the Plan. 

 

The Operational Manager for Development Control stated that although Welsh Government had introduced the TAN 1 the Authority needed to prove that it had a nominal housing availability study in order to have the DLDP adopted. 

 

 

 

A Member expressed the view that the DLDP should have high aspirations for the road transport infrastructure in the Vale and queried how sustainable the figures for affordable housing were and that Section 106 contributions were dependent on the viability of housing developments. 

 

 

The Operational Manager (Planning and Transportation Policy) advised that the DLDP was one of two significant Plans for the Authority, the other being the Local Transport Plan; and expressed the view that the DLDP included high aspirations for road and public transport schemes and the whole spectrum of transport development.  The Authority was restricted by regulations and at present it had neither the information nor finance to be able to prove that certain road transportation projects were deliverable within the life of the Plan, therefore was unable to include these projects in the DLDP. 

 

The levels for affordable housing had been increased in all areas of the Vale other than Barry, as a result of an additional viability study which indicated that there was enough monies within the developments to deliver the increased targets.  However, she stated that, if the market changed there was a clause in the policy which would enable the new viability information to be to submitted which could lead to levels of affordable housing being reduced; yet the aspiration and need was to achieve these levels of affordable housing.

 

A Member expressed the view that having reviewed the calculations and numerous factors on which the housing supply figures were based; they were reasonably satisfied with the figures contained within the DLDP.

 

 

A Member expressed the view that the results of the consultation exercise were disappointing and was of the view that people may feel that their representations had been ignored, and furthermore they did not accept the projected housing figures contained within the DLDP and felt that it failed to address certain transportation infrastructure concerns such as by-pass issues and traffic ˜pinch points’ in the county.  They were also disappointed that the DLDP made so little reference to allotments.

The Operational Manager (Planning and Transportation Policy) advised that there was still an opportunity for further comment on the Plan later in the year and she felt that the Plan was comprehensive in terms of infrastructure and that some of the allocated sites would also provide infrastructure as part of the developments. 

A Member stated that allotments were important and requested that a comment be made to Cabinet about how the authority could improve the availability of allotments.

The Operational Manager for Development Control stated that Policy MG7 within the DLDP included future proposals for allotments.

 

 

The Cabinet Member for Regeneration spoke with the permission of the Committee and stated that when the Plan was revisited it was in order to strengthen the evidence base in terms of the infrastructure, transport and education in order to make the Plan better fit with the LDP Strategy.  The level of consultation had been increased and approximately 12,000 responses had been received and there was an opportunity for further representations to be made to the Inspector.  The Cabinet Member advised that, if once the DLDP had been submitted to the Inspector, and they felt that anything had not been dealt with correctly, the Inspector could ask for further information from the Authority. It was her view that the DLDP was underpinned by a strong evidence base, however, if the Inspector considered that this evidence was not strong enough the Plan would be found not to be sound.  She expressed the view that she was happy with regards to the higher targets for affordable housing and stated that affordable housing was housing for local people. 

 

The Cabinet Member thanked the team for the work that they had put into developing the Plan particularly in terms of responding to the increased level of consultation.  It had been a huge task with massive resource issues, and she was very thankful for their hard work. 

 

With no further comments, it was

 

RESOLVED - T H A T the above comments be referred to Cabinet.

 

Reason for decision

 

To apprise Cabinet of Members comments on this matter, prior to its further consideration of the draft LDP and final approval by Council on 24th June, 2015.

 

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Cabinet, having considered the recommendation of the Planning Committee

 

RESOLVED – T H A T the comments from the Planning Committee be noted.

 

Reason for decision

 

To note the comments from the Planning Committee. 

 

At the meeting the Leader brought forward Urgent Item no 11A, a reference from the Scrutiny Committee (Economy and Environment), titled The Vale of Glamorgan Local Development Plan Deposit Draft Plan 2011-2026 – Report of Consultation and Submission for Independent Examinations, as it was to be considered alongside the previous reference from the Planning Committee concerning the same matter.

 

The Leader also commented that the report had been previously referred to the Community Liaison Committee who simply noted the report.

 

C2804                        MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT

 

RESOLVED - T H A T the following matter, which the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

C2805                        THE VALE OF GLAMORGAN LOCAL DEVELOPMENT PLAN: DEPOSIT DRAFT PLAN 2011-2026 – REPORT OF CONSULTATION AND SUBMISSION FOR INDEPENDENT EXAMINATION (REF) –

 

Matter which the Chairman had decided was urgent by reason of the need to inform Cabinet prior to consideration of the Local Development Plan by Council on 24 June, 2015

 

The Scrutiny Committee (Economy and Environment) on 16 June, 2015 considered the above report.

 

Following introductions, the Chairman commenced by advising all present that the opportunity to make representations on the report had been afforded to Members of the public.  Four requests to speak had been received to date and thus the order of proceedings would be a presentation on the report by the Operational Manager for Planning and Transportation Policy, followed by comments from the Cabinet Member for Regeneration, representations from the four members of the public, elected members (not members of the Committee) and finally Members of the Committee.

 

The Operational Manager in presenting the report advised the Committee of the LDP process to date and stated that the Council had a statutory duty to prepare a Local Development Plan.  The duties for which as being as set out in Part 6 of the Planning and Compulsory Purchase Act 2004 which required that an LDP be made subject to independent examination to determine whether it was sound.

 

In setting the context the Operational Manager further advised that in October 2013 Cabinet endorsement had been agreed for the approval of the draft Local Development Plan to be part of a six week consultation in accordance with the Town and Country Planning Regulations 2005.  The six week formal public consultation had taken place between 8th November, 2013 and 20th December, 2013.  A brief summary of the consultation was set out in the report.  A more detailed outline was contained at Appendix 1 which was attached to the report in the Deposit Local Development Plan Consultation Summary Report. As well as representations to policies, paragraphs and supporting evidence, the DLDP consultation had generated representations from individuals, groups and organisations that sought the inclusion of new sites as well as the deletion or amendment of allocated sites.   Collectively, these site specific amendments were termed œAlternative sites†and the Council was again required to undertake public consultation on the alternative sites to ascertain people’s views.   This six week consultation took place between 20th March 2014 and 1st May 2014.

 

 

Cabinet had subsequently considered the report of the consultation and submission for independent examination at its meeting on 1st June, 2015 and had referred that report to the Scrutiny Committee for consideration.  As a result of the Deposit Plan consultation over 3,000 representations had been received with the main issues being highlighted as strategy, housing provision and sites, gypsy and travellers, employment, transport, built and natural environment.  Following the Alternative Sites consultation over 8,000 representations were received with 4286 representations objecting to the alternative site proposals and 3691 in support of the alternative sites and 245 representations received of general comments.   A copy of all the representations were available for inspection at the meeting and could be found in the Appendix 3 register. The documents were also available on the Council’s website and available for inspection at the Council’s Civic and Docks offices.

 

In considering the need for changes to the DLDP, the responses to the consultation received and the issues raised the Council had to give due regard to the relevant Welsh Government and Planning Inspectorate Guidance contained within the Local Development Plan Manual and Preparing for Submission Guidance for Local Planning Authorities July 2014 which aimed to assist Local Planning Authorities preparing to submit LDPs for examination. 

 

In submitting the DLDP to the Welsh Government and the Planning Inspectorate, it was recognised that if a Local Authority had undertaken the plan preparation process in an appropriate manner and in accordance with the relevant guidance, there should be no need to change the DLDP.  Furthermore, any Focused Changes should only be made if they were considered necessary to ensure that the LDP was sound.  The guidance clearly stated that changes should be avoided, and if they were necessary to ensure the Plan was sound, should be kept to a minimum.  If Focused Changes were to be proposed they would also need to be formally advertised in the relevant local press and be subject to Sustainability Appraisal and Strategic Environment Assessment.

 

The Focused Changes that had been prepared could be found in the Appendix 4 document with the major changes (although not exhaustive) contained within the document being noted as housing requirement figure and flexibility, reserve site, changes to housing and employment allocations, additional economic study, affordable housing provision and minerals paper. 

 

In referring to the housing requirement figure the Operational Manager advised that the use of official Population and Household projections had been further clarified by Welsh Government in a letter dated 10th April, 2014 where the Minister for Housing and Regeneration stated at the end of her letter ˜For the avoidance of any future doubt, local planning authorities must seek to provide for the level of housing required as the result of the analysis of all relevant sources of evidence rather than relying solely on the Welsh Government’s household projections.’

 

Additionally, representations were made that the Housing Requirement figure for the Vale of Glamorgan should take account of a number of other factors such as the effect of the employment Strategy of the LDP as well as other objectives in order to deliver the Plan's Strategy and Vision.

 

As a result of these representations and the need for more evidence, further economic work (Appendix 6) was commissioned to provide greater information on the impacts of employment land allocations on the dwelling requirement. This work provided additional information on the likely number of jobs to be created during the Plan period. Combining both local and strategic employment the land allocations could yield some 7,610 to 10,610 new jobs. The local jobs element and associated dwelling requirement was assumed to be contained within the local Population and Household Projections. However, the new jobs generated as a result of the Strategic employment land allocation and the resulting additional households would not be included within the local Population and Household Projections. Therefore the economic impact of the Council's Strategic Employment land allocations need to be considered and these could generate a need for some 1082 to 1602 additional dwellings.

 

Having considered all of these factors, the evidence base and matters raised within the representations, it had been considered that the overall housing land bank should remain as contained in the DLDP at 10,450. It was however, proposed to lower the actual Housing Requirement Figure to 9500 from 9950 in the DLDP to take account of the latest evidence in respect of the Population and Housing Projections together with the latest economic and affordable housing data. Therefore, a 10% rather than 5% flexibility allowance was added to the 9500 making a total (unchanged) provision of land for 10450 dwellings to 2026.

 

This change ensured that the Housing Requirement Figure took account of the latest Population and Household Projections as well as the latest economic forecasts with an allowance to assist the affordable housing backlog and recognised the role the Council to play in the wider region. In addition a 10% flexibility allowance had been added to the figure giving a total housing supply of 10450.

 

In conclusion, the Operational Manager informed Committee of the next steps in the process advising that any comments received from the Community Liaison Committee, Planning Committee and the Scrutiny Committee (Economy and Environment) would be reported to Cabinet on 22nd June, 2015 in order that Cabinet could then refer the matter to Full Council by 24th June, 2015. 

 

If approved the DLDP would then be submitted for independent examination and an independent inspector would be appointed on behalf of the Welsh Government to examine the Plan.  The examination process was likely to commence in Autumn 2015 with an exploratory meeting ahead of any hearings.  After considering all of the evidence the Inspector would then prepare and issue a binding report on the DLDP that would set out amendments which would be required to be made to the Plan by the Council prior to its formal adoption. 

 

Members were further informed that it would be the Inspector not the Council who would consider whether any changes were appropriate to the Plan as a result of the consultation that had been undertaken.  However, it was important to note that having considered the issues raised from the current consultation process a number of focused changes that had been proposed would also require further consultation which subject to Council approval would commence in July 2015 for six weeks. 

 

In summing up the Operational Manager stated that one of the main aims of the DLDP was to develop a sustainable land use planning and transportation framework for the Vale of Glamorgan and as such the adoption of the LDP for the Vale of Glamorgan would be one of the main service targets for the Planning and Transportation Division over the next few years. 

 

Following the above the Chairman sought clarification from the Operational Manager as to the position with regard to current planning applications that were already in the system and to the reference in paragraph 53 to the percentages of affordable properties and the use of the term upper target. 

 

The Operational Manager advised that of the housing sites allocated in Policy MG 2 that 3794 units were approved or subject to a section 106 legal agreement; 1499 units were at pre application stage or an outline planning application was under consideration leaving only some 2500 units with no formal applications or enquiries on them.  As there were still some 11 years left of the Plan period the Operational Manager advised that these units still had plenty of time to be delivered by 2026.

 

In respect of the use of the word œUpper†in paragraph 53, the Operational Manager suggested to the Chairman that the word be removed as it could mislead the true intention of the Affordable Housing Policy which was that Affordable Housing was a requirement on every residential scheme. The Operational Manager confirmed that the Affordable Housing Policy as attached at Appendix 4 was clear and that the targets as outlined in the Report were there to be met rather than be an upper target.

 

Having considered the response the Chairman sought the Committees agreement to request that Cabinet ensure that paragraph 53 be clarified in line with the officers response, which was duly accepted.

 

The Cabinet Member with the portfolio for Regeneration stated that the current Administration had requested that the evidence base for the DLDP be strengthened to make it a better fit with the Strategy and to include infrastructure requirements as well as enhancements to the consultation and engagement process.  Affordable housing was also about housing for local people and the evidence had informed the LDP in that there was a huge backlog for demand.  The Cabinet Member also took the opportunity to record her thanks to the Planning and Transportation Department Team advising that they had undertaken considerable work as a result of the current Administration’s requests and they were completed under a backdrop of resource challenges.  In total over 12,000 representations had been received and handled by the section. 

 

The Chairman then asked in turn that the members come forward to make their representations to the Committee it being noted that the meeting was not a public meeting but a meeting held in public.  Councillor S.T. Thomas, representing Dinas Powys Community Council that Dinas Powys Community Council had undertaken their own consultation with local citizens expressing their concerns about the proposed developments for the area and the current lack of infrastructure within the area.  He stated that the figures for the number of housing proposed were inaccurate and although housing was necessary other community facilities were also important.  He was concerned as to whether the houses referred to in the report were actually needed and that their location was considered inappropriate. In particular Cllr Thomas referred to the proposed developments at Cross Common and Ardwyn and that the sites had no infrastructure for such proposals.  There was also not enough reference in his view to public transport in the draft Local Development Plan.

 

Mr. D. Lewis, a local resident of the area around cross common road expressed his concerns although being in the main of a personal nature he was concerned as to the impact of the proposed developments and their effects on the local community.  He too concurred with Cllr Thomas about the current lack of infrastructure and in his view the Vale was generally considered a green site area.  Dinas Powys was a semi-rural village and as such the personality of the community would be lost as a result of the number of developments proposed.  On a personal note he stated that one of the very reasons he had purchased his property was due to the green field’s area in the area where he lived and in his view the draft LDP was more focussed on new developments as opposed to providing facilities for existing residents. 

 

Mr. R. Harrod, constituent of the Dinas Powys area stated that his concerns related to the 300 extra houses proposed and the impact on the level of traffic.  There had also recently been an issue in relation to the main sewer at Cog Moors that had affected the Barry Road area which had been an ongoing issue for some time.  Currently, significant amounts of traffic were regularly delayed from one end of Dinas Powys to the other due to continuing tail backs into Cardiff and with the increase in the developments proposed were likely to be more substantial.  The need for a by-pass he stated was paramount and he urged the authority to rethink their decision.

 

Councillor C.P. Franks, an Elected Member of the Vale of Glamorgan Council was present and advised that he was representing the Dinas Powys Community Council.  He stated that the Community Council had taken the matter seriously by employing its own consultant and referred to the amount of delays, the increase in population numbers and the congestion currently in the area irrespective of the proposed developments which would see significant increases.  Although the Community Council was not opposed to the provision of affordable housing, the amount being reported in their view was ˜simply guesswork’ and he urged that the authority seriously reconsidered the plan and the impact on Dinas Powys.  He requested that a review of the allocation of housing be undertaken in light of the resident’s concerns. 

 

In referring to the infrastructure the Operational Manager advised that the Scrutiny Committee itself through its Traffic Management Task and Finish Group which had recognised some of the issues in relation to Dinas Powys and had made a number of recommendations and consideration was to be given to looking at bus priority routes as well as having identified through the plan that a number of junctions were either at or near capacity. 

 

With regard to the development proposed at Cross Common Road specific mention was made to a current planning application with the Operational Manager advising that Mr Lewis could make representations to the application which would be considered by the Planning Committee.

 

In referring to the issue of green fields and brown fields, it was noted that the Council did not have an endless supply of brown field sites and with regard to the proposed new junction in the area this had been recognised in the plan and would be dealt with through the LDP and the planning application process. 

 

In response to the query regarding the Dinas Powys by-pass it was noted that the Council did not have an up to date design or all the permissions or land at this stage that would be required.  The Council was however, making progress considering  the list of traffic junctions that needed improvements. With regard to public transport the Operational Manager believed in her view that this had been sufficiently dealt and covered within the report and the LDP.

 

The Cabinet Member with permission to speak in response advised that the plan itself was a plan to guide policy up to the year 2026 and made particular reference to public transport by referring to the 303/304 service from Bridgend to Cardiff which also went via Cardiff Bay and Llandough Hospital and had been a newly created service.   With regard to the consultation exercises that had been undertaken the Cabinet Member referred to the issue in relation to the Lower St. Cyres School site where a mixed site development had been put forward, where previously it had been allocated solely as housing development.  However, following community consultation it had been rejected in favour of a mixed development site. Being aware that congestion was an issue facing all Local Authorities, the Cabinet Member stated that the plan was not only about housing but also about employment and transport opportunities with specific reference to the strategic needs of the community.

 

A number of Members of the Committee considered that the market tended to control the situation and that the Council’s Planning Committee was trying to manage the issue as best as it could.  It was apparent that many areas within the Vale had been subject to extra developments and their outlooks had consequently changed.  Congestion was also a factor that was determined by economic and social solutions.  In the main it was suggested that limiting the use of the car although difficult would be the way forward.  A member stated that some members of the public may consider that their  comments are not always taken into account but that it is the role of the politician to balance the conflicting views and in particular to deliver a Local Development Plan that meets the needs of the communities. 

 

One of the main priorities of the plan it was stated was to ensure sustainable measures were in place.  In referring to the housing numbers as detailed in the report, a couple of Members suggested that these figures were too high. The Operational Manager in response advised that the latest household projection  numbers referred to in the report had been published by Welsh Government in 2014 and had been the starting point for the latest plan figures. A considerable amount of work had been undertaken in order to agree a target figure of 9,500 plus 10%, however, it was important to note that as previously advised 3,794 houses had already been approved and another 1,499 were in the system with the total being 5,293 that already had or were being considered for planning permission.   In discussing the housing figures reference was made to paragraph 53 of the cabinet report which referred to the target being up to a figure. Members considered that this should be more specific and the word upper be removed. It was further noted that the housing figures had taken into account the economic assessment that had been carried out, with a 10% flexibility added to the figure as requested by Welsh Government.

 

Some members raised concerns with regard to the rural villages and that community facilities were not available to support sustainable development in such areas.  A Member queried the amount of building to be undertaken in the rural areas in view of the fact that the job opportunities were more closely aligned to the Cardiff area.  The Operational Manager stated that the aim of the strategy was to also provide opportunities for developments to happen outside the south east  zone to encourage villages to develop services to be protected and to provide local affordable housing in those areas.

 

The Green links bus service was also available to assist rural villages. The 320/321 bus service Llantwit Major, Cowbridge and Pontyclun had recently received a runner up transport partnership award for its sustainable development and support to the community.  The Operational Manager urged all local villages to communicate with the Council and to discuss their travel requirements and needs.. 

 

The Operational Manager advised that in undertaking the development of the Plan all of the towns and villages in the Vale of Glamorgan had been assessed and then  ranked for how sustainable they were. Consideration was given in the Sustainable Settlements Paper which was a background paper to the LDP about whether the areas had a village shop, village pub or a village hall and what transport and employment opportunities were close by.  

 

A Member made specific reference to the area known as Darren Farm which  had not been part of the original plan at the time for 145 houses for the reasons that were now being portrayed for a development of 300 houses on the site. The Cabinet Member advised that the allocation included  a school, open spaces and a road for future sustainability purposes. 

 

Following a query as to the number of homeless people in the Vale statistical information was requested to be forwarded to all Members of the Committee for their information.

 

Having considered the report, the representations made and the views of the Committee, a recommendation was put forward to reject the plan with a view to a significant reduction in the number of houses. However, this was not carried and it was subsequently

 

RECOMMENDED - T H A T the resolutions of Cabinet be accepted but with a request from the Committee that the word œupper†in referring to the affordable housing target in paragraph 53 be removed from the Cabinet report, in order to better reflect the fact that affordable housing was an expected requirement of all new housing developments, unless viability issues could be clearly established.

 

Reasons for recommendation

 

To ensure that the Council could submit a Deposit LDP to the independent Planning Inspector for consideration bearing in mind the evidence base that currently existed and the risk of not having an LDP, which would be an issue for the Council and to ensure that the affordable housing target was not referenced as an upper target. 

 

----------------------------------------------

 

At the meeting the Cabinet Member for Regeneration welcomed the reference from the Scrutiny Committee (Economy and Environment) and commented that the committee’s recommendation to amend paragraph 53 of the Local Development Plan report had already been considered and amended for clarity so that it accurately reflected the background documentation.

 

Cabinet, having considered the recommendation of the Scrutiny Committee (Economy and Environment)

 

RESOLVED – T H A T the contents of the report be noted.

 

Reason for Decision

 

To note the contents of the report.

 

C2806                        GENERAL PLANNING MATTERS (REF) -

 

The Planning Committee on 4 June, 2015 considered the above report of the Director of Development Services.

 

(i)         Welsh Government Consultation - Proposed Changes to the Environmental Impact Assessment Regulations and Local Development Orders -

 

The Committee was presented with a report to update Members on the Welsh Government (WG) consultation on proposed changes to the Environmental Impact Assessment Regulations and Local Development Orders and to recommend an appropriate response to this consultation.

 

The consultation sought the Councils views on proposed changes to the Environmental Impact Assessment Regulations (EIA) 1999.  It also proposed changes to the (Development Management Procedure) (Wales) Order 2012 in order to facilitate Local Development Orders that grant permission for EIA development.

 

The consultation papers attached to the report at Appendix A included a set of specific questions to which the Welsh Government was requesting views.  The closing date for replies is 18 June 2015.

 

The consultation paper sets out the Welsh Government’s (WG) proposals for consolidating and amending the EIA Regulations.  It also proposed changes to the Town and Country Planning (Development Management Procedure) (Wales) Order 2012 in order to facilitate Local Development Orders (LDOs) that grant permission for EIA development.

 

EIA was required for all development projects that are listed in Schedule 1 of the EIA Regulations. Development listed in Schedule 2 of the EIA Regulations needs to be screened if it exceeds certain thresholds or is in a sensitive area.

 

Schedule 2 of the EIA Regulations establishes the screening thresholds for certain types of development projects.  Welsh Government had analysed requests for screening decisions that were submitted to the Welsh Ministers and the evidence suggests that some of the existing screening thresholds are too low, leading to many developments being screened unnecessarily. This delays the planning application process and places an administrative burden on the planning system. To address this issue, the consultation paper proposes raising the screening thresholds for certain development projects. These proposed changes are the same as those which will be implemented in England.

 

The consultation paper also proposed amendments to regulations associated with LDOs in order to allow LPAs to make LDOs for development schemes that comprise Schedule 2 EIA development. This could encourage LPAs to make LDOs for larger development proposals, supporting economic growth and regeneration.

 

Welsh Government intends to consolidate the regulations, which have been subject to many amendments since 1999, and use the opportunity to incorporate a number of changes that take account of case law. These included:

 

  •  Proposals to change or extend existing development – it is proposed to apply the thresholds in Schedule 2 to the development as a whole once modified, and not just to the change or extension. WG are also proposing a new provision that requires all changes or extensions to Schedule 1 projects, where these are not Schedule 1 developments in their own right, must be screened as to the need for EIA.

 

  • Reasons for negative decisions – WG are proposing a new provision that will make it clear that when the Welsh Ministers or a Planning Authority issue a negative screening decision, they shall make available their reasons for that decision (note: Vale of Glamorgan Council already does this).
  •  Multi-stage consents – Amending Regulations in 2008 required public consultation on the environmental statement at each stage of a multi-stage consent, even in cases where the environmental statement produced at outline stage satisfies the requirements of the EIA Regulations at the later stage. WG intend to remove this requirement to reduce the burden on applicants and Local Planning Authorities.
  • Geological Storage Directive – European Directive 2009/31/EC (˜the Geological Storage Directive’) amends annexes I and II of the EIA Directive. The consultation paper sets out the proposed approach to implement the requirements of the Geological Storage Directive.

 

Welsh Government was also asking whether specific provision should be made in the EIA Regulations to address discontinuance and modification orders.

 

Following consideration of the report, Committee

 

RESOLVED -

 

(1)       T H A T the content of the report be noted and the response to the consultation be agreed.

 

(2)       T H A T the matter be referred to Cabinet for information.

 

Reasons for decisions

 

(1)       To allow the Council to respond to the consultation.

 

(2)       To inform Cabinet of the view of Planning Committee when responding to the consultation.

 

----------------------------------------------

 

Cabinet, having considered the recommendations of the Planning Committee

 

RESOLVED –

 

(1)          T H A T it be noted that the Planning Committee agreed the consultation response, which had been submitted to meet the Welsh Government deadline.

 

(2)          T H A T the consultation response be endorsed without any further amendments.

 

Reasons for decisions

 

(1)          To note the contents of the report.

 

(2)          To endorse the response the Welsh Government.

 

 

C2807                        CHANGES TO REPRESENTATION ON OUTSIDE BODIES (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) -          

 

Cabinet was asked to consider a number of changes to the Council's existing representation on outside bodies.

 

Historically, the Council had appointed and nominated representatives to sit on a large number of outside bodies and joint committees.  The majority of existing appointments were approved by Cabinet on 30 May, 2012 with appointments and nominations generally running until the Council elections in 2017. 

 

This was a matter for Executive decision

 

RESOLVED –

 

(1)          T H A T the following changes to representation on outside bodies, as set out below be approved.

 

Outside Body

Current Representative(s)

New / Proposed Representative(s)

Arts Council of Wales: South Wales Regional Committee

Cabinet Member (Leisure, Parks, Culture and Sport Development)

Cabinet Member (Regeneration)

Arts and Regeneration Agency

Cabinet Member (Leisure, Parks, Culture and Sport Development)

Cabinet Member (Regeneration)

Association of Public Service Excellence

Cabinet Member (Environment and Visible Services)

Cabinet Member (Visible and Leisure Services)

Cardiff and Vale Community Health Council

3 vacancies

3 representatives to be appointed, at least one of whom must be an elected Member. 

Cardiff Institute for the Blind

Cabinet Member (Housing, Building Maintenance and Community Safety) plus 1 vacancy

Cabinet Member (Housing, Building Maintenance and Community Safety) plus 1 representative to be appointed

Coychurch Crematorium Joint Committee

Cabinet Member (Visible and Leisure Services), Cllr. E. Hacker plus 1 vacancy

Cabinet Member (Visible and Leisure Services), Cllr. E. Hacker plus 1 representative to be appointed.

(Former) Environment Agency) Flood Risk Management Wales Committee

Cabinet Member (Environment and Visible Services)

Natural Resources Wales (NRW) have referred to a proposal under the Environment Bill to abolish the Committee as its primary function is to oversee NRW’s Capital Programme and this is now undertaken by NRW’s Board. As such, NRW have decided that there is no point inviting a nomination from the Council for the time being.

 

(Former) Environment Agency Wales : South East Wales Environment Group

Cabinet Member (Environment and Visible Services)

Natural Resources Wales have confirmed that this Group no longer exists.

Environmental Protection UK

Leader, Cabinet Member (Environment and Visible Services) and Chairman, Scrutiny Committee (Housing and Public Protection)

Leader and Cabinet Member (Visible and Leisure Services) and Chairman, Scrutiny Committee (Housing and Public Protection)

Prosiect Gwyrdd Joint Committee

Leader and Cabinet Member (Environment and Visible Services)

Leader and Cabinet Member (Visible and Leisure Services)

South East Wales Regional Waste Group

Leader and Cabinet Member (Environment and Visible Services)

Leader and Cabinet Member (Visible and Leisure Services) + Substitutes

South Wales Sea Fisheries Committee

Cabinet Member (Environment and Visible Services)

Cabinet Member (Visible and Leisure Services)

St. Donat’s Art Centre, Board of Management

Cabinet Member (Leisure, Parks, Culture and Sport Development) and Cllr. E. Hacker

Cabinet Member (Regeneration) and Cllr. E. Hacker

Vale, Valleys and Cardiff Regional Adoption Collaborative

The Collaborative Working Agreement provides for 1 Member (plus a substitute) from each of the 4 Authorities represented to sit on the Joint Committee. 

Cabinet Member (Children’s Services and Schools) (plus a substitute).

Wales Council for the Blind: Executive Committee

1 vacancy

1 representative to be appointed.

Wales Council for the Deaf

1 vacancy

1 representative to be appointed.

Welsh Purchasing Consortium

Cabinet Member (Environment and Visible Services) and Cllr. P. Drake

Leader and Cllr. P. Drake

 

(2)          T H A T the process for appointing the Council’s representatives on the Cardiff and Vale Community Health Council, as set out in paragraph 6 of the report, be approved.

 

(3)          T H A T in the event of external appointments to the Cardiff and Vale Community Health Council being required, the Managing Director be granted delegated powers, in consultation with the Leader and the Head of Democratic Services, to consider and determine the applications and to forward the approved applications to the Board of Community Health Councils.

 

(4)          T H A T if any further vacancies or substitutes to outside bodies be considered necessary, the Managing Director, in consultation with the Leader, be granted delegated authority to appoint those positions and that these appointments be reported to Cabinet for information. 

 

Reasons for decisions

 

(1)          To ensure continuity of representation by the Council on the outside bodies concerned.

 

(2&3)  To facilitate the Council’s representation of three Members on the Cardiff and Vale Community Health Council.

 

(4)       To ensure that adequate arrangements were in place for the Council to retain representation on those bodies.

 

 

C2808                        SENIOR MANAGEMENT RESTRUCTURE – RESOURCES DIRECTORATE (L) (SCRUTINY COMMITTEE – CORPORATE RESOURCES) -          

 

During consideration of this matter the Managing Director, the Head of Legal Services and the Head of Finance left the room and took no part in any discussion that took place.

 

Approval was sought to implement revised senior management proposals and supporting actions within the Resources Directorate.

 

The focus of the report was to progress consideration of Option 3 of the Hay Group Report – Review of Senior Management arrangements and to determine the recommendations as set out within the Hay report which was approved by the Council on the 17 December, 2014. 

 

The above option within the report recommended the reduction of the span of control of the Managing Director to enable the role to be more freestanding and œdoable†by the Managing Director undertaking a broader, guiding role for the Resources functions.  To accommodate this arrangement, the report identified the opportunity to reduce the number of Heads of Service who directly reported to the Managing Director from five to three.  The report identified that such an arrangement would also realise the deletion of the Director of Resources position, but recognised the need to retain the existing number of five Heads of Service roles with changes to the reporting lines to enable the more senior Heads of Service to extend their range of responsibilities and to operate with greater autonomy.

 

This was a matter for Executive and Council decision

 

RESOLVED –

 

(1)       T H A T the restructuring proposals as set out in paragraphs 16 to 24 of the report and the changes to the Resources Directorate as illustrated in Appendix B attached to the report, to reflect Option 3 of the Hay Group report as presented to and approved by Council on the 17 December, 2014, be approved.

 

(2)       T H A T the retention of the existing reporting line/responsibilities of the Operational Manager Democratic Services who will continue to report to the Managing Director be approved. 

 

(3)       T H A T the Operational Manager Accountancy be designated to undertake the statutory position of Deputy Section 151 Officer as a permanent role of the post holder and the appropriate allowance be applied in recognition of this responsibility. 

 

(4)       T H A T the grade of the Senior Head of Service post - Head of Human Resources or Head of Performance and Development include the Senior Head of Service allowance as set out in paragraph 41 of the report and be referred to Council for approval on 24 June, 2015.

 

(5)          T H A T a post of Operational Manager Performance and Policy at a grade of OM 1 within the Resources Directorate be established.

 

(6)          T H A T the appointment/assimilation arrangements as set out in paragraphs 30 to 39 of the report be approved.

 

(7)          T H A T consideration of any consequential changes to the Council's Constitution be referred to the next appropriate meeting of Council.

 

(8)          T H A T resolutions 1 to 7 above be dealt with under Article 13.09 of the Council's Constitution (Urgent Decision Procedure).

 

Reasons for decisions

 

(1)       To ensure the substantive management arrangements for the Resources Directorate and to reduce the number of reporting lines to the Managing Director and to progress implementation of the arrangements as determined by the Council (Council Minute 715 refers).  To improve the resilience of the Resources Directorate to respond to future challenges as illustrated in the Hay Group report.

 

(2)       To reflect the independence and the ability of the post holder to undertake their statutory role as "Head of Democratic Services" as set out in the Local Government (Wales) Measure 2011.

 

(3)       To enable the Council to identify the statutory responsibility as Deputy Section 151 Officer and thereby maintain compliance with the statutory provisions of the Local Government & Housing Act. 

 

(4)       To ensure compliance with the requirements of the Local Authorities (Standing Orders) (Wales) Regulations 2014. 

 

(5)       To provide additional capacity and leadership to promote and progress the Council's Reshaping Services initiative to assist the Council to respond to increasing budgetary pressures, Change Management and future challenges.

 

(6)       As 1. and 2. above and to ensure compliance with the Council's policy and procedural requirements.

 

(7)       As 1. above and to ensure provision of appropriate delegations as a consequence of the proposals within the report and to realise projected establishment savings.

 

(8)       To ensure the grading decision can be approved by Council on the 24th June 2015 and that the assimilation arrangements and new sustainable management arrangements can be put in place as soon as possible.

 

 

C2809                        SENIOR MANAGEMENT RESTRUCTURE – DEVELOPMENT SERVICES AND VISIBLE SERVICES AND HOUSING DIRECTORATES (L) (SCRUTINY COMMITTEES – CORPORATE RESOURCES, ECONOMY AND ENVIRONMENT, HOUSING AND PUBLIC PROTECTION) –

 

During consideration of this matter the Managing Director, the Director of Visible Services and Housing, and the Operational Manager, Planning and Transportation Policy left the room and took no part in any discussion that took place.

 

Cabinet was asked to consider and approve revised senior management arrangements for services within the Development Services and the Visible Services and Housing Directorates and to refer relevant matters to Council for approval.

The appointment of the Director of Development Services as Managing Director from 1 May, 2015 presented an opportunity to review the structure of that Directorate and the management of the associated services. As an interim measure, the Director of Visible Services and Housing was asked to manage the Directorate of Development Services alongside his current duties with effect from 1 May, 2015. A copy of the existing management structure across the two Directorates was given at Appendix A attached to the report. This was approved by Cabinet on 27 April, 2015 pending a review and the consideration of longer term and more substantive proposals. The 6 week review had finished and proposals had been framed in consultation with all affected staff, the recognised trade unions, the Corporate Management Team and all Group Leaders.

 

The report identified the following issues and principals:

 

The need to build resilience and capacity in areas within Development Services which had been subject to reduced employee numbers and increased workloads.

 

The particular need to build strategic capacity and increase focus in relation to the Council's regeneration priorities.

 

The need to build in greater capacity at Head of Service level within the Visible Services and Housing Directorate to support the Director on both operational and strategic issues and priorities.

 

The need to exploit operational and strategic synergies across the Development Services and Visible Services and Housing Directorates and improve service efficiency.

 

The need to provide management oversight of the newly created Shared Regulatory Services function from 1 May, 2015 and as part of the Council's "host" employment responsibilities.

 

The continued need to respond to current financial challenges and contribute to savings targets for 2015/16.

A number of options were considered as part of the review and had regard to the issues and principles as set out above. A summary of the options was detailed in the report and listed below:

  • Option 1: Retention of the post of Director of Development Services
  • Option 2: Merging of two Directorates
  • Option 3: Expanding the Directorate of Visible Services and Housing

The report recommended option 3, as it allowed for a reduction in the number of Director posts (from two to one) and the rationalisation of management arrangements to exploit the service synergies, added additional management capacity and built resilience, provided a better balance of management across the range of functions, a logical differentiation between services and helped to retain the focus on regeneration and planning priorities and other corporate initiatives.

 

The report detailed the main senior management implications of the portfolio, as well as the feedback received from the consultation a summary of all feedback received together with the responses to such feedback was set out in Appendix G attached to the report) and the implementation process.

 

An organisational chart setting out option 3 and the revised management structure was given in Appendix C attached to the report. The list of current posts affected under option 3 was set out in Appendix D attached to the report and the list of new posts was set out in Appendix E attached to the report. A copy of the proposed job descriptions and person specifications for all the relevant posts was given in Appendix F attached to the report. If approved, the restructuring process would see the reduction of affected Chief Officer posts from eight to seven.

 

This was a matter for Executive and Council decision

 

RESOLVED –

 

(1)       T H A T the revised senior management arrangements as set out in paragraphs 16 to 25 of the report, and including the deletion of posts as referred to in Appendix D attached to the report, and the creation of posts as set out in Appendix E attached to the report, be approved.

 

(2)       T H A T the grading of all posts as set out in Appendix E attached to the report, with the exception of posts referred to in resolution 3 below, be approved.

 

(3)       T H A T the grades of posts for the new post of Director of Environment and Housing Services and Head of Regeneration and Planning as set out in Appendix E attached to the report be referred to Council for approval on 24 June, 2015.

 

(4)       T H A T arrangements for the progression of the appointment and assimilation arrangements as set out in paragraphs 28 to 36 of the report be approved.

 

(5)       T H A T any consequential changes to the Council’s Constitution be referred for approval at the Council meeting in June.

 

(6)       T H A T resolutions 1 to 5 above be dealt with under Article 13.09 of the Council's Constitution (Urgent Decision Procedure).

 

Reasons for decisions

 

(1)          To ensure sustainable senior management arrangements for services within the Development Services and the Visible Services and Housing Directorates following the appointment of the former Director as Managing Director from 1 May, 2015.

 

(2)          As 1 above.

 

(3)       To ensure compliance with the requirements of the Local Authorities (Standing Orders) (Wales) Regulations 2014.

 

(4)       As 1 above.

 

(5)       To ensure provision of appropriate delegations as a consequence of the proposals within the report.

 

(6)       To ensure the grading decisions can be approved by Council on the 24 June, 2015, the progression of the

assimilation arrangements and ultimately the putting in place of sustainable management arrangements (as set out in 1 above) as soon as possible.

 

 

C2810                        ADOPTION OF THE VALE OF GLAMORGAN LOCAL TRANSPORT PLAN 2015 (R) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Cabinet approval was sought to adopt the Local Transport Plan (LTP).

 

Welsh Government (WG) provided a template to assist local transport authorities to submit and produce their LTPs in a consistent format, and the Council's LTP was subsequently submitted by the deadline of 31 January, 2015. In producing the LTP, the Council undertook consultation and the responses to the consultation were considered in advance of submission to the WG. It was clarified by WG that LTPs were to be assessed to ensure that they:

 

           Included identification of issues, opportunities and intervention;

 

Provided an updated programme of schemes for the period 2015 – 2020, and which were within the remit of the local transport authority;

 

Provided medium and longer term aspirations to 2030, which were within the remit of the local transport authority;

 

Demonstrated the necessary statutory checks had been undertaken, if required;

 

Demonstrated that consultation had been undertaken with the relevant City Region board, where applicable;

 

Included a monitoring and evaluation plan;

 

Were submitted in the format required, and by the deadline.

 

The Council received comments from 17 organisations or individuals in response to the consultation exercise.   Appendix 2 as attached to the report contained details of the main issues raised through the consultation process as well as the Officers responses to the matters raised.

 

The consultation responses received were carefully considered and typographical errors had been corrected where appropriate, as well as changes being made where necessary and appropriate prior to submission for approval to WG.  This was in line with the Council approval of 17 December, 2014.  The reasons for any changes and the reasons for not making additional changes were outlined in the Council's responses at Appendix 2 attached to the report. 

 

The Council also received a response from the Cardiff City Region Board on 8 April, 2015 a copy of which was attached at Appendix 4 to the report.

 

On 25 May, 2015 the Council received a response from Edwina Hart, The Minister for Economy, Science and Transport approving the Vale of Glamorgan Draft Local Transport Plan 2015, which was attached at Appendix 1 to the report. A copy of the final proposed Plan was attached at Appendix 3 to the report.

 

This was a matter for Executive and Council decision

 

RESOLVED –

 

(1)          T H A T the contents of the proposed Vale of Glamorgan Council Local Transport Plan 2015 as attached at Appendix 3 to the report be approved and the matter be referred to a special meeting of Council before the recess to enable its adoption.

 

(2)          T H A T the received consultation comments attached at Appendix 2 to the report be noted, and the responses to those comments be agreed.

 

(3)          T H A T the report be referred to Scrutiny Committee (Economy and Environment) for information.

 

(4)          T H A T resolutions 1 to 3 above be dealt with under Article 13.09 of the Council's Constitution (Urgent Decision Procedure) in order to present the Local Transport Plan 2015 to a special meeting of Council before the recess.

 

Reasons for decisions

 

(1)          To enable the Council to have an adopted Local Transport Plan from 1 April, 2015 as required by statute.

 

(2)          To ensure that all comments received as part of the consultation process had been properly considered.

 

(3)          To inform Members of Welsh Government approval for the adoption of the Vale of Glamorgan Local Transport Plan 2015.

 

(4)          To implement the plan as soon as possible.

 

C2811                        VALE OF GLAMORGAN LOCAL DEVELOPMENT PLAN: REPORT OF CONSULTATION AND SUBMISSION FOR INDEPENDENT EXAMINATION (R) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) -

 

Cabinet was provided with an overview of the representations made to the Deposit Local Development Plan (DLDP) and the Alternative Sites consultations and was presented with an outline of the responses and main issues raised including whether focused changes were considered necessary in order to ensure that the Local Development Plan (LDP) was 'sound'.

 

Approval was also sought for the submission of the DLDP and the required accompanying documentation to the Welsh Government for Independent Examination in accordance with the requirements of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005. Finally, delegated powers were sought for the Operational Manager, Planning and Transportation Policy in consultation with the Managing Director and the Cabinet Member for Regeneration to agree potential changes to the LDP as part of the independent examination process in accordance with Welsh Government guidance.

 

The report was first considered by Cabinet on 1 June, 2015 (Minute number C2790 refers) and was referred to Community Liaison Committee on 2 June, 2015, Planning Committee on 4 June, 2015 and Scrutiny Committee (Economy and Environment) on 16 June, 2015. Subject to Cabinet approval and consideration of the comments by other committees, the report would be considered by Full Council for final approval on 24 June, 2015.

 

This was a matter for Executive and Council decision

 

RESOLVED –

 

(1)          T H A T the responses to the Deposit Local Development Plan (DLDP) and Alternative Site representations as contained at Appendices 2 and 3 as referred to in the report, be approved.

 

(2)          T H A T the Focused and Minor Changes detailed at Appendix 4 as referred to in the report be approved for public consultation purposes, the results of which would be considered by the Inspector in due course.

 

(3)          T H A T the Deposit Local Development Plan (DLDP) together with the accompanying documentation be approved for submission to the Welsh Government and the Planning Inspectorate in accordance with the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(4)          T H A T delegated authority be granted to the Operational Manager, Planning and Transportation Policy in consultation with the Managing Director and Cabinet Member for Regeneration to negotiate issues, agree amendments and respond to requests for further information as required by the Inspector during the examination process.

 

(5)          T H A T the Operational Manager, Planning and Transportation Policy, in consultation with the Managing Director and the Cabinet Member for Regeneration, be authorised to make any necessary typographical and minor changes and associated amendments to the Deposit Local Development Plan (DLDP) consultation report, proposed focused changes and associated submission documents.

 

(6)          T H A T thanks be given to the Operational Manager, Planning and Transportation Policy and her team for all their hard work on producing the detailed report.

 

(7)          T H A T the report be referred to Council on 24 June, 2015 for final approval.

 

(8)          T H A T resolutions 1 to 7 above be dealt with under Article 13.09 of the Council's Constitution (Urgent Decision Procedure). 

 

Reasons for decisions

 

(1)          To enable the Council to submit the DLDP and accompanying documentation including responses to the alternative sites consultation to the Welsh Government and the Planning Inspectorate in accordance with Regulation 22 of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(2)          To enable the Council to undertake public consultation on the proposed Focused Changes concurrent with the submission of the DLDP to the Welsh Government and the Planning Inspectorate.

 

(3)          To enable the Council to submit the DLDP and accompanying documentation to the Welsh Government and to the Planning Inspectorate in accordance with Regulation 22 of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005.

 

(4)          To facilitate the efficient operation of the examination process, to avoid undue delay to the examination process and to ensure effective dialogue between the independent Inspector and the Council's representatives in accordance with Welsh Government guidance.

 

(5)          To facilitate effective public consultation on the proposed focused changes and the preparation and accuracy of the Vale of Glamorgan DLDP.

 

(6)          To thank staff for all their hard work.

 

(7)          To enable the report to be considered by Council.

 

(8)          To ensure that the LDP and accompanying documents are submitted to Welsh Government in July 2015.

 

 

 

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