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SCRUTINY COMMITTEE (CORPORATE RESOURCES)

 

Minutes of a meeting held on 13th October, 2015.

 

Present:  Councillor M.R. Wilson (Chairman); Councillor Mrs. P. Drake (Vice-Chairman); Councillors H.C. Hamilton, H.J.W. James, P.G. King, R.A. Penrose, A.C. Williams and E. Williams.

 

 

501     APOLOGIES –

 

These were received from Councillors K. Hatton and G. Roberts.

 

 

502     MINUTES –

 

RECOMMENDED – T H A T the minutes of the meeting held on 9th September, 2015 be approved as a correct record.

 

 

503     DECLARATIONS OF INTEREST –  

 

No declarations were received.

 

 

504     REVENUE MONITORING FOR THE PERIOD 1ST APRIL TO 31ST AUGUST, 2015 (MD) –

 

The Head of Finance reported that significant pressures within the Inclusion Service in relation to inter Authority recoupment continued and it was not anticipated that the Learning and Skills Directorate could possibly outturn with an overspend of circa £175,000 at the year end.  The main reasons for the anticipated overspend within the School Improvement and Inclusion budget related to an adverse variance of circa £537,000 which could be offset by £70,000 funded from the Excluded Pupils reserve which could result in an adverse variance of £467,000 and was currently projected at the year end.  The adverse variance on alternative curriculum placements of £70,000 was projected due to increased demand for the service.  However, this would be funded from the Excluded Pupils reserve.  An adverse variance of £380,000 was anticipated on inter authority recoupment income.  Increased demand for Vale pupils requiring placements at Ysgol Y Deri had resulted in fewer placements available for other Authorities to purchase.  An adverse variance of £102,000 was projected on pupil placements in independent schools and other Authorities due to an increase in the number of pupils with significant needs that were unable to be met at Ysgol Y Deri.  These overspends would be offset by a favourable variance of £15,000 on staffing costs due to part year vacancies within teams.  The Directorate was seeking ways to mitigate this overspend as part of the longer term Reshaping Services agenda.

 

As for Service Strategy and Regulation, it was anticipated that this service would outturn with a £6,000 favourable variance due to efficiencies within the Business Support section.

 

In regard to Strategy and Resources, this service was anticipating a favourable variance of £270,000 at the year end.  There were favourable variances on the transport budget of £149,000, £62,000 on salaries due to part year vacancies; £49,000 due to payments to private nurseries as a result of a reduction in non-maintained nursery settings and £10,000 on other supplies and services.  There were however significant pressures in relation to Schools Long Term Supply scheme with an adverse variance of £270,000 anticipated and the Early Retirement and Voluntary Redundancy scheme also projecting an adverse variance of £163,000, both these overspends would be funded from the respective reserves.

 

Children and Young People’s Partnership budget was anticipated would outturn with a favourable variance of £16,000 due to a part year vacancy in the team.

 

The Libraries services, Youth service, Adult Community Learning service and Catering service were all projecting an adverse variance of £131,000, £52,000, £93,000, and £35,000 respectively. 

 

In addition to the above, provision had also been made within the budget to make unsupported borrowing debt repayments in relation to the Schools Investment Strategy of £698,000 per annum;  any favourable variance on debt repayment would be directed into Schools Investment Strategy.

 

All other services (Social Services, Visible Services and Housing Services, Development Services and Resources) were all predicting balanced budget by the year end, but with potential variances between service heads.  The predicted overspend in the Learning and Skills Directorate will be offset by an underspend in the Policy budget.

 

A Member of the Committee, in referring to the report, reiterated his concerns expressed at the previous evening’s meeting of the Scrutiny Committee (Lifelong Learning) regarding the apparent inability of officers to predict the number of placements at Ysgol Y Deri (either within or outside the County).  Whilst he acknowledged the points made by the Head of Finance as to how the overspend would be reduced, he suggested better financial planning was a necessity given the reducing Council reserves.  In response the Head of Finance assured the Member that pupil placements costs within this service area were identified in detail and monitored regularly.  Certain reserves were used where there was a business case however, these were required to be paid back into the reserve at a later time.  The support from the Policy budget should be viewed as “one off” funding. 

 

Having regard to the above and related issues, it was

 

RECOMMENDED – T H A T the position with regard to the Council’s 2015/16 Revenue Budget be noted.

 

Reason for recommendation

 

To monitor the projected revenue outturn for 2015/16.

 

 

505     CAPITAL MONITORING REPORT FOR THE PERIOD 1ST APRIL TO 31ST AUGUST 2015 (MD) –

 

Details of financial progress in respect of the Capital Programme were set out in Appendix 1 to the report. 

 

Appendix 2 provided non-financial information on capital construction schemes with a budget over £100,000.  Where a budget shown in Appendix 1 was more than £100,000 but was made up of several schemes that individually were less than £100,000, this scheme was not included in Appendix 2.

 

The following was noted in regard to the undermentioned schemes: 

  • Learning and Development – Ysgol Iolo Morganwg Demountable – Emergency Powers had been used for the inclusion of £50,000 into the Capital Programme for purchase of a demountable at the above school.  The scheme would be funded by a contribution from the Education revenue budget.
  • Social Services – Southways Fire Works – this scheme was now completed, however, further works had been identified within the Southway and Cartref residential homes.  It was therefore requested that £7,000 be vired into the Southway and Cartref residential home upgrade scheme.
  • Visible Services –
  •      Gibbonsdown 2 Project Arbed Funding – Emergency Powers had been used to approve the inclusion of £2.069m for the above scheme in the Capital Programme for external wall improvements and other fuel poverty measures.  The scheme would be funded by a grant from Welsh Government
    •      Jenner Park and Colcot Pitches – Emergency Powers had been sued to approve the inclusion of £853,000 for the above scheme in the Capital Programme.  The work would include the installation of  3G pitch at Jenner Park and five a side pitches at Colcot, Barry.  This scheme would be funded from the Jenner Park Reserve.
    •      Coast Protection and Land Drainage General - £150,000 had been allocated within this budget for works which were part of the Causeway Improvement Scheme.  In order to enable a more co-ordinated approach to the Scheme, it had been requested to vire £150,000 to the Causeway Improvement Scheme.
    •      Housing Improvement Programme – Delegated Authority had been used to amend the above Programme budget and consequently the 2015/16 budgets had been reassessed and were now reflected in Appendix 1 to the report.
    • Development Services -
    •      Penarth Heights Cycle Parking Project – Emergency Powers had been used to approve the inclusion of £25,000 in the Capital Programme for the above project.  This scheme would be funded from Section 106 monies.
  •      Llantwit Major Bedford Rise Play Area – a request had been received for the 2015/16 Capital Programme to be increased by £21,000 to undertake work on the above play area.  This scheme would be funded from Section 106 monies.

In terms of variances between actual spend to date and profiled spend, the Committee considered the following.

 

Cabinet had previously agreed that further information would be provided where schemes had a value over £500,000 and showed a variance of 20% or more between actual spend and the profile.  The following schemes met this criteria: 

  • Amendments to programming / sequencing of works to the undermentioned schemes had resulted in actual expenditure that was less than the initial spend profile.  However, this did not adversely affect the final cost of the project:
    •      Penarth Learning Community
    •      Llantwit Learning Community
    •      Modular Building Resiting at Ysgol Dewi Sant.

RECOMMENDED – T H A T the below virements be endorsed and be referred to Cabinet for approval: 

  • Southway Fire Works – a virement of £7,000 to the Southway and Cartref residential home upgrade scheme
  • Coast Protection and Land Drainage General – a virement of £150,000 to the Causeway Improvement Scheme
  • Llantwit Major Bedford Rise Play Area – an increase in the 2015/16 Capital Programme of £21,000 to be funded from Section 106 monies.

Reason for recommendation

 

To allow the above schemes to proceed in the current or future financial years.

 

 

506     CORPORATE SAFEGUARDING UPDATE (REF) –

 

On 7th September, 2015, Cabinet was updated on the work that had been undertaken to improve corporate arrangements for safeguarding and protecting children and adults who required specific Council services and to ensure that these arrangements were effective.

 

The report outlined that in 2011, the Care and Social Services Inspectorate for Wales (CSSIW) and Estyn published a joint report following their investigation into the way Pembrokeshire County Council was managing allegations of professional abuse and its arrangements for safeguarding and protecting children in education services.  Significant concerns were expressed in the report about the quality of corporate working to safeguard and protect children by the Local Authority.

 

Following that report, a Corporate Safeguarding Working Group was established in this Authority to learn lessons from the Pembrokeshire investigation and to ensure robust arrangements for protecting children and young people in the Vale of Glamorgan area.  The Group produced an action plan to improve safeguarding across the Council and Cabinet had agreed a Safer Recruitment Policy for the Council and Schools in January 2013.  The Policy was implemented in April 2013.  This had been adopted by all the Vale schools and throughout the Council.  Since implementation, there had been a substantial number of changes in the Disclosure and Barring Service (DBS) eligibility and administrative arrangements.  These had been incorporated within a revised DBS Policy and Procedure, which Cabinet approved in March of this year.  A new action plan was being developed by the Corporate Safeguarding Working Group to address findings from experience, inspection and audit.

 

Attached at Appendix 1 to the report was the Corporate Safeguarding Update – June 2015 that outlined the safeguarding activity undertaken by the Resources, Learning and Skills and Social Services Directorates.

 

Within the appendix, the Head of Human Resources drew Members’ attention to and summarised some of the HR issues surrounding Corporate Safeguarding as set out in paragraphs 1 to 37 inclusive of the report. 

 

The Chairman, in referring to the data set out in paragraphs 36 and 37 (allegations against “professionals”) queried why there appeared to be in particular to the data contained in paragraph 37, a variance of 1 (12) as opposed to 11 as stated.  In response the Head of Human Resources indicated that some cases had more than one outcome e.g. HR processes with employer and referred to professional / regulatory body which was likely to account for the difference in the published data.

 

Another Member referred to recent equalities training which he had attended and referred to the production of Equality Impact Assessments and queried paragraph 14 of the original Cabinet report which appeared not to comment on the undertaking of the same.  He therefore asked the Head of Human Resources if such an assessment had been carried out in respect of the Corporate Safeguarding Policy.  In response the Head of Human Resources indicated that the policy had indeed been assessed. 

 

RECOMMENDED – T H A T the update report highlighting the work to improve corporate arrangements for safeguarding and protecting children and adults be noted.

 

Reason for recommendation

 

To ensure that Members were aware of recent developments in corporate arrangements relating to safeguarding.

 

 

507     SUSTAINABLE DEVELOPMENT PROGRESS REPORT (MD) –

 

The report sought to update Members on the progress in co-ordinating sustainable development within the Council since the last update reported to the Committee in January 2015.

 

The Head of Performance and Development indicated that the Council was undertaking a range of activities to promote sustainable development to ensure the principles of Sustainable Development were embedded across the Council.  This work included responding to the Wellbeing of Future Generations (Wales) Act, the Reshaping Services Strategy, external funding, asset management and risk management.  In addition to this, work was continuing to deliver commitments in the Corporate Plan which included a range of activities to promote economic, social and environmental wellbeing.  Work included the Town Centres Framework, improving energy efficiency, the Local Development Plan and improving community engagement.

 

In referring specifically to the Wellbeing of Future Generations (Wales) Act, the Head of Performance and Development referred to the aims of the Act which were to come into force in April 2016 and to the guidance which set out the timetable by which public bodies must publish their Wellbeing Objectives and their Wellbeing Statements.  Both the objectives and statements relating to these matters may be published within the Local Authority’s Corporate Plan.  Under the Act, public bodies must also produce an annual report that detailed progress made against achieving the body’s wellbeing objectives.  He indicated that the Act also established Public Service Boards (PSBs) and although the PSB would be similar in many ways to the existing Local Service Boards and build on work already undertaken, there were some differences.  The Act would place a statutory duty upon the Local Authority, Local Health Board, the Welsh Fire and Rescue Authority and the Natural Resources Body for Wales to attend as members of the PSB.  In addition, the Board must invite as “invited participants”: Welsh Ministers, the Chief Constable of the police force in that area, the Police and Crime Commissioner, a person required to provide probation services in relation to the Local Authority area, and a body representing voluntary organisations in the area.  The guidance set out the different roles and responsibilities between “Members” and “participants” and other partners.  The guidance also set out specific requirements in terms of the local assessment of need and the subsequently publishing of a Wellbeing Plan. 

 

This Local Wellbeing Plan required to be published by the PSB must be informed by a local needs assessment.  The guidance set out the process by which PSBs must produce an assessment of the state of wellbeing in the PSB area, this assessment must be published 12 months before the publication of the PSB’s Local Wellbeing Plan.  In addition, the PSB must also publish a set of wellbeing objectives within the Wellbeing Plan and these must be designed in such a way as to maximise its contribution to the achievement of the wellbeing goals. 

 

The PSBs would also be required to produce an Annual Report setting out the steps taken to meet its objectives, details of which were set out in paragraph 15 of the report.

 

The Head of Performance and Development then turned his attention to the various strands of work being undertaken across the Council to embed sustainability in the work of the Council which was consistent with the duties under the legislation and reflected the Council’s commitment to promote sustainable development, details of which were set out in paragraphs 17 to 27 of the report. 

 

Finally, he reminded Members that a Members’ awareness briefing session on the subject would be held on 4th November, 2015. 

 

A Member, in referring to the report, reiterated his comments regarding the previous report considered and enquired the same if an equality impact assessment was required in respect of this matter.  In response , the Head of Performance and Development indicated that such an assessment was likely to be required.

 

RECOMMENDED –

 

(1)       T H A T the work being undertaken across the Council to promote sustainable development be noted.

 

(2)       T H A T the implications of the Wellbeing of Future Generations (Wales) Act and associated statutory guidance be noted.

 

Reasons for recommendations

 

(1)       In acknowledgement of progress with sustainable development.

 

(2)       In acknowledgement of the Wellbeing and Future Generations (Wales) Act and associated guidance.

 

 

508     QUARTER 1 RESOURCES PERFORMANCE REPORT 2015-16 (MD) –

 

Overall the Directorate was well on track to achieve the objectives contributing to its service outcomes, with 87% of actions currently either completed or on track.  Of the 45 actions, 2 had been completed, 37 were on track for completion, 2 had slipped and 4 were not due to have started.  80% of Corporate Plan actions were on track for completion (of the 20 Corporate Plan actions, 1 had been completed, 15 were on track, 2 had slipped and 2 were not due to have started in this quarter).  All 4 actions relating to the Improvement Objectives were on track for completion.  There were currently no actions relating to either Improvement Objectives measures or the Outcome Agreements.

 

Of the 20 performance indicators, 11 had met or exceeded their target, 3 were within 10% of their target, 4 had missed the target and for the remaining 2 indicators, performance could not be reported for Quarter 1.

 

In regard to the two actions where slippage had occurred related to the following: 

  • RS/A038 (CP/CL6): Develop and introduce protocols to increase public engagement and participation in the Council's meetings. (CP/CL6).  A draft protocol was to be considered by the Scrutiny Committee Chairmen and Vice-Chairmen Group and the Democratic Services Committee, and subsequently to Council and cabinet.  Subject to approval it would then be incorporated in the Council Constitution in September 2015.
  • RS/A093: Expand the range of service available via mobile apps for promoting and increasing self-service transactions. (CP/CL2).  Promotional messages and materials had now been agreed and this work would commence.
  • The four measures that had missed target relate to:
  • RS/M013b: The average Site Morse position fluctuated through the year due to the evolving nature of website content, development and functionality.  This meant the Vale's position would fluctuate throughout the year.  However, it was anticipated that the annual average would be closer to the current target of 5th.
  • RS/M014: Whilst the target for audits completed within planned time was not achieved, this would be addressed during the year as the number of completed audits increased.
  • RS/M031 (percentage of incoming calls to the contact centre abandoned after 20 seconds) and RS/M030 (percentage of incoming calls to the contact centre not answered / abandoned).  Performance in relation to inbound telephony was affected by an increase in demand for services which resulted in reprioritising resources to adult services.  However this resulted in reduced inbound call handling capacity during May and June which was also affected by higher than average levels of short term sickness.

A detailed report of the Directorate’s overall performance was set out in Appendix 1 to the report.

 

In referring to Appendix 1 to the report, the Chairman referred to the undermentioned action references:

 

-         RS/A092 Extend roll out of Podiatry shared telephony service to the Cardiff and Vale locality. (CP/CL2) – The Chairman enquired of progress of this project and the Operational Manager Customer Relations indicated that the transfer of work for Cardiff localities agreed by Podiatry service and clinical board.  Work was ongoing to finalise resource plan for Contact One Vale (C1V) / Communications Hub before agreeing final cost of service and transfer plan.  He indicated that calls were currently handled by health staff, however call handling would be rolled out across all Customer Services Representatives.

-         RS/A094 Address issues of digital exclusion by promoting access to activities and opportunities to improve digital skills via the 'Get Vale Online' project. (CP/CL2) – The Chairman enquired of progress of this project and the Operational Manager Customer Relations indicated that an Internal Digital Inclusion working group had been established in April 2015 consisting of e.g. older people group representatives, socially inactive, disabled and sheltered housing accommodation.  One of the priorities of the Group would be to identify individuals who would benefit the most from the project and would assist in the monitoring / reviewing arrangements.  The Digital Inclusion Strategy and Action Plan agreed by the Group and was awaiting approval by the Customer Relations Project Board during July 2015 prior to implementation.  Attendance at Get The Vale Online had been maintained, however this Group’s progress had been hindered due to changes in funding arrangements for dedicated officers.  Agreement had been reached to cross promote partners’ digital inclusion initiatives.

-         RS/A093 Expand the range of services available via mobile apps for promoting and increasing self-service transactions. (CP/CL2) – The Chairman enquired of progress of this project and the Operational Manager Customer Relations indicated that the Promotion of Council mobile App (Contact1Vale) has been delayed due to competing priorities which have meant that take up of service has not been as quick as expected to date.  However, promotional messages and materials have now been agreed and marketing activities would be commenced during Quarter 2.  The App had been configured on known areas of public interest and whilst the App could deal with demand-based “static” requests it could also deal with “on the go” demand.   It would allow the public to report e.g. potholes and dependent upon take up look to roll out the initiative on a permanent basis.  The Committee welcomed the initiative with some Members advising that they were using the App and it was user friendly.  The Chairman enquired of the self-service transactional capability of the App.  The Operational Manager indicated that any transaction could be completed by the use of the App that did not require an intermediary e.g. request for a bulky item collection, the booking of Beach Huts at Barry Island.  Once a request had been placed a confirmation e-mail would be sent to the customer.  The Chairman congratulated officers involved in the initiative.

-         RS/M031 Percentage of incoming calls to the Contact Centre abandoned after 20 seconds – The Chairman enquired if there should be grounds for concern given the falling performance in call handling.  The Operational Manager Customer Relations indicated that the inbound telephony performance was impacted by a need to devote increased resources to Adult Services.  Increasing demand for services resulted in the development of a backlog of work in April and additional resources were required to address the situation.  This resulted in reduced inbound call handling capacity during May and June in particular. Performance during April and May was also affected by higher than average levels of short term sickness.  However, he indicated that no complaints have been received and a customer satisfaction survey revealed high levels of customer satisfaction overall. 

-         RS/A105 Undertake training needs analysis to inform the production of a Member Development Programme – The Chairman enquired of progress of this action and the Head of Democratic Services indicated that his Annual Report to the Democratic Services Committee in July 2015 incorporated reference to this matter and to the undertaking of Personal Development Interviews for Elected Members.  A Training Needs Analysis would now be finalised and circulated, in conjunction with the interview process, which it was intended would take place by the end of 2015 (i.e. later than the original intended timescale of late Summer / early Autumn 2015).

-         RS/A103 Implement and integrate a new IT system (with the Vale acting as host authority) to support the role of regional adoption service across five Local Authorities.  (CP/CL4) – The Chairman enquired of progress of this project and as to whether it was proceeding satisfactorily.  The Head of ICT indicated that there had been a slow start due to necessary work to link all staff from all four Authorities (Vale of Glamorgan, Rhondda Cynon Taff, Cardiff, and Merthyr Tydfil) set up at RCT offices in Pontypridd with communications links to the Vale, laptops, phones, Aruba devices and a printer to allow mobile working.  The data transfer from RCT, Cardiff and Merthyr has been completed and the service was running successfully.  The Swift Consortium planned to finalise the Swift Adoption database and, during Quarter 2, Vale ICT would set up links to the three other Authorities for historical data.

-         RS/A114 Co-ordinate a review of income generation opportunities corporately –  The Head of Finance indicated that arrangements for tracking the existing projects to increase income had been put in place.  Scoping work (to include research and analysis) on a range of other options had commenced.  Once developed, a report would be presented to the Reshaping Services Programme Board for consideration.  Work was expected to be completed by the end of the current financial year.

-         RS/M017 Time taken to process Housing Benefit (HB) and Council Tax Benefit (CTB) new claims and change events – The Head of Finance indicated the target had been exceeded during Quarter 1.  Performance would be monitored to ensure that the target was achieved.

-         RS/M002 Percentage of service availability of the top 20 ICT systems during core working hours – The Chairman enquired of progress and as to the reason why performance was off target.  The Head of ICT indicated that this related to ICT servers and to data migration where difficulties had ben experienced i.e. the transition from Windows 2003 to 2008 was currently impacting on performance.  Options in relation to Windows 10 Desktop upgrade were also being considered.

-         RS/M013b Average Site Morse position (ranking of quality websites) in England and Wales – The Chairman enquired as to why the Authority’s ranking had dropped.  The Head of ICT responded by indicating there were 428 Local Authority websites nationally who were included in this ranking and due to the evolving nature of website content, development, and functionality the Vale’s position could change both up and down in the rankings.  However, it was anticipated that the annual average would be closer to the current target of 5th.  The Council had been the top ranking Welsh Authority for the previous six years and additional resources would be allocated to ensure the target was met by the year end.  The Chairman requested the Head of Service to circulate to Members of the Committee the website information which hosted the UK rankings.

 

RECOMMENDED –

 

(1)       T H A T the service performance results and remedial actions to be taken to address service underperformance be noted.

 

(2)       T H A T the progress made to date in achieving key outcomes as outlined in the Corporate Plan 2013-17, the Outcome Agreement 2013-16 and the Improvement Plan Part 1 2015/16 be noted.

 

Reasons for recommendations

 

(1)       To ensure the Council was effectively assessing its performance in line with the requirement to secure continuous improvement outlined in the Local Government Measure (Wales) 2009.

 

(2)       In acknowledgement of progress made to date in regard to Quarter 1 Resources performance results as at 30th June, 2015.

 

 

509     2ND QUARTER SCRUTINY DECISION TRACKING OF RECOMMENDATIONS AND WORK PROGRAMME SCHEDULE 2015/16 (MD) –

 

The report updated Members on progress in relation to the Scrutiny Committee recommendations and to confirm the updated / amended work programme schedule for the Scrutiny Committee for 2015/16.

 

RECOMMENDED –

 

(1)       T H A T the recommendations deemed completed and set out in Appendices A to C to the report be agreed.

 

24 June 2014

Min. No. 115 – Space   Project – Progress Report (REF) – Recommended

(1)   That the Head of   Human Resources submit a further report in respect of car parking   arrangements for staff at the Civic Offices and the Dock Offices buildings.

 

 

This matter has been overtaken by the commencement of a   staff Pool Car Scheme introduced on 1st April 2015 as part of the   Councils’ Transport Savings Programme (Cabinet Min. No. C2623) – Pool Car   priority parking spaces allocated at Civic offices, Dock Offices and Alps   Depot.  A progress report on the   project will be reported to Cabinet in the near future and will provide a   recap of work undertaken in Phase 1 and proposals for Phase 2 (Provincial   House disposal).

Completed

09 December 2014

Min. No. 685 – Half   Year Turnover Report – April 2014 to September 2014 (MD) – Recommended

(2)   That the Head of   Human Resources be requested to ensure that future reports be focused on an   analysis of voluntary resignations. 

 

 

 

Please refer to the Committee minute no. 273 (July   2015).  Future annual reports will be   added to the Committee’s work programme.

Completed

20 January 2015

Min. No. 816 –   Corporate Safeguarding (REF) – Recommended

(2)   That the next   six monthly report include enhanced information regarding children and adult   safeguarding matters. 

 

 

Next six monthly update report due September 2015.  The above update report was considered by   Cabinet on 9th September 2015.  The Cabinet has referred the matter to   Corporate Resources and it will be considered at the October meeting.

Completed

10 February 2015

Min. No. 870 – Reshaping   Services – A New Change Programme for the Council (REF) – Recommended

(2)   That Cabinet   consider the possibility of the Town and Community Councils appointing a   representative to sit on the Challenge Group and if appropriate for this to   be referred onto the Community Liaison Committee.

 

 

 

Cabinet,   on 23rd February 2015, noted the request but considered it would   be preferable for the current arrangements to continue at this time and   resolved

(2)   That the Council was committed to consult   with Town and Community Councils where appropriate and that the report would   be referred to the Challenge Group for consideration, and that the Challenge   Group present a further report back to Cabinet if necessary.

(Min. No. C2462 refers)

Completed

23 June 2015 

Min. No. 139 –   Revenue Monitoring for the Period 1st April to 30th   April, 2015 (MD) – Recommended

(2)   That the following virements be noted and   referred to Cabinet for approval:

  •   £1.355m from Learning and Skills to Planning and   Transportation for education related transport services, following the   establishment of an Integrated Transport Unit within Development Services.
  •   £22k from Public Protection to General Policy for Port   Health.
  • £210k from Public Protection to a new heading for the Coroners Service.
  • £385k from Private Housing to Economic Development, following the transfer of the Disabled Facility Grants and Renewal Area teams, as a result of an internal        reorganisation.

 

 

 

Cabinet,   on 27th July 2015, noted the contents of the report and resolved   that the virements be approved.

(Min. No. C2859 refers)

Completed

Min. No. 140 –   Capital Monitoring Report for the Period 1st April to 30th April,   2015 (MD) – Recommended

(2)   That the   Committee notes the virement of £100,000 from the 2015/16 Castleland Renewal   Area Scheme to the Penarth Renewal Area Scheme and for this change to be   referred to Cabinet for approval.

(3)   That Committee   notes the additional funding of £195,000 for the Llandough Sustainable   Transport Scheme, funded from Section 106 months and for this increase to be   referred to Cabinet for approval and inclusion in the 2015/16 Capital   Programme.

 

 

 

(2)   Cabinet, on 27th July 2015,   noted the report and approved the virement.

(Min. No. C2858 refers)

Completed

 

(3)   Cabinet, on 27th July 2015,   noted that there was a mistake in the recommendation and confirmed with the   HoF / S151 Officer that the £195k should read £175k.  Cabinet subsequently resolved

[3]   That the £175,000 for the Llandough Sustainable Transport Scheme be included   in the 2015/16 Capital Programme and be funded by Section 106 contributions.

(Min. No. C2858 refers)

Completed

21 July 2015

Min. No. 271 –   Capital Monitoring Report for the Period 1st April to 31st May,   2015 (MD) – Recommended that   the following changes to the 2015/16 Capital Programme be endorsed and   forwarded to Cabinet for approval:

  •   Modular Building Resiting - Amalgamate the following   schemes relating to the re-location of demountables, with an amended budget   of £817,000, which will be called Modular Building Resiting Ysgol Dewi Sant

-       Ysgol Dewi Sant Demountable Re-location £200,000

-       Modular Building Resiting £500,000

-       Llangan Classroom Base £117,000.

  •   Hen Goleg Works - Amalgamate the following schemes   relating to Hen Goleg with an amended budget of £246,000

-       Hen Goleg Damp Proofing £97,000

-       Hen Goleg Car Park Redesign £46,000

-       Hen Goleg Clock Tower £103,000.

  • Culverhouse Cross to St. Athan Bus Priority Scheme –   Increase the Capital Programme by £76,000, funded by a grant from Welsh   Government.

 

 

Cabinet,   on 21st September 2015, approved the changes to the Capital   Programme.

(Min. No. C2902 refers)

Completed

Min. No. 272 –   2014-15 Annual Progress Report on the Corporate Plan 2013-17 (MD) –   Recommended that the progress made and areas of slippage identified within   the report be noted and the remedial action required be referred to Cabinet   for approval.

 

 

Referred   to Cabinet meeting on 7th September 2015, which noted the   contents of the report.

(Min. No. C2883 refers)

Completed

Min. No. 273 – Annual   Turnover Report – April 2014 – March 2015 (MD) – Recommended that the   position in regard to employee turnover within the Council be noted and that   the report be referred to the Cabinet for consideration.

 

 

Cabinet,   on 21st September 2015, noted the contents of the report and   resolved that the information be utilised for workforce planning purposes as   alluded to in the report.

(Min.   No. C2903 refers)

Future Annual Turnover reports will be added to the   Committee’s work programme.

Completed

Min. No. 274 – 1st   Quarter Scrutiny Decision Tracking of Recommendations and Work Programme   Schedule 2015/16 (MD) – Recommended

(2)   That the   Scrutiny Committee Work Programme as set out in Appendix D to the report be   approved and be made available on the Council’s website.

 

 

 

 

Uploaded to Council’s website on 27th August   2015.

Completed

Min. No. 275 –   Scrutiny Committees’ Draft Annual Report – May 2014 to April 2015 (MD) –   Recommended that the draft Annual Report for the period May 2014 to April   2015 be approved, subject to any further minor amendments being agreed in   consultation with the Chairman, and it be submitted to Full Council in   September 2015.

 

 

Referred to Full Council on 28th September   2015

Completed

09 September 2015

Min. No. 375 –   Sickness Absence Report - April 2014 to March 2015 (REF) – Recommended

(1)    That a further   report be presented at a future meeting detailing reasons behind the high   levels of sickness absences attributed to stress, a cost breakdown of the   impact of sickness and the preventative measures being considered.

 

 

 

Added to work programme schedule.

Completed

Min. No. 379 –   Improvement Plan Part 2: Annual Review of Performance 2014/15 (MD) –   Recommended

(1)   That the   Improvement Plan for 2014/15 be endorsed, and referred to Cabinet and Full   Council for consideration and approval.

 

 

 

Cabinet,   on 21st September 2015, endorsed the report and resolved that   Officers and staff be congratulated for the exceptional performance in being   ranked as wales’ top performing Local Authority.

(Min. No. C2912 refers)

Completed

 

(2)       T H A T the Scrutiny Committee Work Programme as set out in Appendix D to the report be approved and be made available on the Council’s website.

 

Reasons for recommendations

 

(1)       To maintain effective tracking of Committee recommendations.

 

(2)       To agree the Scrutiny Work Programme for 2015/16 and make available the information to the public.

 

 

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