Minutes of a meeting held on 17th April, 2012.


Present:  Councillor C.J. Williams (Chairman); Councillor Mrs. M. Kelly Owen (Vice-Chairman); Councillors Ms. M.E. Alexander, J.C. Bird, R.F. Curtis, G. John, Mrs. A.J. Preston, Mrs. S.I. Sharpe, R.P. Thomas, M.R. Wilson and Ms. M. Wright.


Also present:  Councillors G.A. Cox, N.P. Hodges, G.C. Kemp, R.L. Traherne and S.T. Wiliam.



1100               DECLARATIONS OF INTEREST -


No declarations were received.



1101               MINUTES -


RECOMMENDED - T H A T the minutes of the meeting held on 13th March, 2012 be approved as a correct record.



1102               ALLOTMENT STRATEGY: 2012 - 2017 (REF) -


The Strategy had been produced to consider all sources of allotment provision within the Vale of Glamorgan. It was noted that demand for allotment spaces within the Vale was increasing with the purpose of the Strategy being to provide the necessary direction and guidance to enable the future supply of allotments to more accurately match demand.  Cabinet had referred the Strategy to the Scrutiny Committee for comment.


The Strategy utilised data from the “Open Space Background Paper” from the Vale of Glamorgan Local Development Plan 2011 - 2026.  The document had been produced in November 2011 and it was noted that some of the data may have changed.  However, due to the increasing demand for allotments it was suggested that the position as regards overall waiting list numbers could even be worse.  The report detailed 875 residents on various waiting lists. 


The Strategy linked to the Council's Corporate Plan and Community Strategy and shared the same vision as these documents.  The specific aims of the Strategy were:


·         to provide a cohesive framework for the actions necessary to increase and improve allotment provision over the next five years

·         to better engage and empower individual plot holders and other sectors in the future provision and management of allotments and to make a positive contribution towards sustainability and the wellbeing of communities. 


The Strategy also featured nine interrelated objectives as detailed below:


·         to ensure that all Vale of Glamorgan Council allotments were managed and maintained so as to achieve maximum plot occupancy and quality

·         to assess both the current and latent demands for allotments throughout the Vale area for the next five years

·         to work with Community and Town Councils in addition to the private and voluntary sectors in meeting future allotment demand

·         to facilitate and encourage improved local management and control arrangements for allotments

·         to hold a central database of all allotment provision and waiting lists for all sectors

·         to give consideration to the provision of allotments as amenity space on all new residential developments, where such a demand existed

·         to reduce the future revenue costs of Vale of Glamorgan Council allotments

·         to reduce the environmental impact of allotment sites by promoting sustainable growing methods and working practices

·         to promote a healthier lifestyle by utilising allotment gardening as a method of addressing certain forms of ill health.


Achievement of the above objectives was supported by an action plan featuring 19 distinct actions with most being aimed to be completed within 12 months.


The Strategy was being distributed for consultation and a further report would be provided to Cabinet on conclusion of the consultation process prior to the final Strategy being agreed.


All Members of the Committee welcomed the report and congratulated the Head of Service on the document. It was however, also suggested that the department considers in the future, the possibility of reducing the size of some allotment plots in order to create more, thereby allowing a greater number of people access and to assist those who may find it difficult to manage larger plots.


RECOMMENDED – T H AT the draft Allotment Strategy 2012-2017 be endorsed and congratulations on its production be extended to the officers involved.


Reason for recommendation


In support of the document for consultation and to recognise the work involved.



1103               CORPORATE IMPROVEMENT OBJECTIVES 2012/13 (REF) -


The Council’s current Corporate Plan had been produced in 2010 which set out a four year vision for the Council and a revised plan had been approved in December 2011.  The Plan included a mixture of improvement objectives (defined as those areas where improvements were needed because of existing deficiencies) and other Council priorities.  Members were advised that the objectives would not be amended for 2012/13 but a full review of the Corporate Plan was planned during 2012 post Local Government elections in May.  However, as an interim measure to address the issues raised by the Auditor General in his Annual Improvement Report, an analysis of the Corporate Plan had been undertaken to identify the Council’s key improvement objectives for 2012/13 along with relevant actions and measures that contribute towards achieving these.  Eight improvement objectives had consequently been proposed for 2012/13 which were detailed at Appendix 1 to the report and Appendix 2 provided a rationale for the proposed improvement objectives. Cabinet had on 28th March 2012 referred the report to all Scrutiny Committees for comment. In considering the report Members requested that an addition to the eight objectives be made and it was subsequently




(1)       T H A T  an additional key objective be included “ to develop Communities First schemes to raise relevant areas out of deprivation in line with Welsh Government standards (index of deprivation) “.


(2)       T H A T Cabinet be requested to endorse Recommendation (1) above and refer same to Full Council.


Reasons for recommendations


(1)       To raise standards.


(2)       For approval.





In March 2010 the Scrutiny Committee had considered the issues relating to the establishment of a Vale of Glamorgan museum following which Cabinet had considered the conclusions and resolved on 14th April 2010 that an options appraisal study be funded to examine the issues associated with establishing and locating a Heritage Project in the Vale of Glamorgan.  A company called DBA Consulting had subsequently been appointed to look at the following issues:


·         setting up a new museum

·         developing a Heritage Museum that did not physically collect and display objectives

·         supporting other local Heritage organisations

·         an assessment of the broad capital and revenue implications of each option along with advice on potential sources of funding / grants.


DBA Consulting appointed in April 2011 had carried out an assessment which involved a number of local organisations together with the Council and other stakeholders with the following conclusions being reached:


There was a strong stakeholder desire to:


·         Improve stewardship of and care for the heritage including collections, objects and buildings.

·         Develop an understanding and community awareness of more intangible heritage such as local stories, culture and identity.

·         Create and provide public access to the heritage - to build peoples understanding of the heritage and the cultural identity of the local area amongst local people


Stakeholders and the Council wanted to:


·         Involve local communities in both experiencing and also operating a Centre

·         To create volunteering opportunities and develop the participation in heritage that already exists around the local area


Additional factors from the Council included:


·         Creating a sustainable service with minimal revenue costs

·         Exploring the potential to provide a tourist attraction to increase the tourist offer of the local area, especially during poor weather

·         A need to attract investment for the capital development

·         An exploration of the operational model of any new development, and whether that should be community / volunteer led or professionally operated.


A number of options were identified as shown in paragraph 5 of the report, which were then examined against a cost benefit analysis.  The options appraisal and cost benefit analysis suggested that the option of a local history museum (volunteer operated with dedicated support) and that of a local history museum professionally operated could provide the most appropriate models to pursue since they offered significant heritage and sustainability benefits for relatively low cost.  The report also suggested that it might be appropriate, initially, to fund a dedicated post to support and develop any proposals.  Funding for that post could come from the Heritage Lottery Fund. 


It was noted that the progression of either of the above options would require the identification of a suitable space / building and, at present, no single location had been found although various locations had been considered by the space and operations analysis as indicated in paragraph 6 of the report.  It was noted that no specific funding was available.  Discussions were already taking place within the context of the Barry Regeneration Area to develop a culture based project which would include potential heritage facilities.  The DBA Consulting report also identified potential areas of funding and consideration would need to be given as to whether a project could be developed which would enable access to funding from bodies such as the Heritage Lottery Fund, Welsh Government Heritage Grants, CADW and a number of foundations which were available in Wales and the United Kingdom.


At its meeting on 28th March Cabinet resolved that discussions be held with the relevant Heritage Groups to progress the recommendations, that further work be undertaken on the capital and revenue costs involved and that the report be referred to the Scrutiny Committee (Economy and Environment) for consideration.  The Director of Economic and Environmental Regeneration advised Members that the next steps would be to discuss the report and its conclusions with relevant groups following which it was subsequently


RECOMMENDED – T H A T a progress report in respect of the above be presented to the Scrutiny Committee in six months.


Reason for recommendation


To apprise Members.





Cabinet, had on 28th March 2012, been provided with a status report on a study that had been undertaken by consultants Powell Dobson Urbanists.  Building on the public realm works already undertaken at King Square and Holton Road the consultants were also asked to prepare a context document focused on developing proposals for three other areas in the town centre, namely Holton Road (central), Thompson Street and Gladstone Road. 


During the course of the study the brief had been extended to take into account a number of key issues.  Firstly, to consider the work of the Renewal Area team in the run up to the declaration of Castleland Renewal Area in April 2010.  Secondly, to consider the wider regeneration benefits for the town centre which could accrue from the defence training proposals at St Athan and the Barry waterfront regeneration development, and thirdly to have regard to the review of regeneration policy in Wales and the resultant concentration of Welsh Government investment in Regeneration Areas.   


The main conclusions were that there was significant support for works to improve the appearance of the key areas but that an ongoing programme of consultation should be established once funding had been secured.  The total package of works was in the order of £7.7m.  To date, it was noted that the final report had unlocked £1.1m (Welsh Government Barry Regeneration Area Programme) for the Thompson Street Public Realm Improvement Project and £1.2m (Welsh Government Private Sector Housing Renewal Programme) for the Castleland Renewal Area Housing Facelift Programme.  The final costs of the report produced by Powell Dobson Urbanists were reported as £68,218 which was under budget to the allocation of £70,000. 


Cabinet had referred the report to the Scrutiny Committee in order that they could be kept informed of the progress to date. 


Councillor Hodges had requested that the matter be considered by the Scrutiny Committee


·         in order that the consultants’ report could be presented for consideration

·         to consider the costs of the report to the Council,

·         the actions the Vale of Glamorgan Council intended to take following the report

·         to ascertain if the communities of Castleland and Buttrills had been disadvantaged by the delay in the implementation of the report

·         and whether it reflected value for money. 


Councillor Hodges also advised Members of his concerns in relation to the fact that significant parts of the report seemed to have been acted upon without any regard to Councillors or local Members.  In his opinion, in particular with regard to Thompson Street, he considered that the work that had been undertaken to date did not reflect the conclusions of the report and that the report itself had not been presented to the Barry Regeneration Board for consideration.


The Director advised that the purpose of the report was as a context document and that to implement all the proposals in one scheme would cost am estimated £7.7 million.  It had been clearly indicated that the Welsh Government would not agree to such a scale of funding and therefore proposals would need to be developed over the years through separate schemes. This had happened in the case of Thompson Street improvements.  Schemes funded under the Barry Regeneration Area funding had to be a mix of community led schemes and not just Council schemes. Consultation on the document had been undertaken in 2009 (in line with good practice guidelines) with a cross section of stakeholders and the local Ward Members of Castleland and Buttrills.   However, some Members considered that the report should have been available at an earlier stage for all, including Elected Members to consider.


Following discussion on the issue it was subsequently




(1)       T H A T Cabinet be informed of the concerns of the Scrutiny Committee that it took two years for a report of this magnitude and importance to the future of Barry to come to the knowledge of the majority of Councillors of the Vale of Glamorgan Council.


(2)       T H A T the Scrutiny Committee notes the good work that has been undertaken in recent years in the Barry area. 


Reasons for recommendations


(1)       To advise Cabinet of the Committee’s concerns


(2)       In acknowledgment of the work undertaken to date.





Councillor M.R. Wilson had submitted a Request for Consideration in respect of the Medieval Village at Cosmeston in order that the Scrutiny Committee could consider the justification for the cuts made to date, a management plan for the Village and partnership working with other bodies. 


The report noted that in February 2011 the Council had agreed a range of cost cutting measures with one of the measures being to change the operational model for the Medieval Village at Cosmeston Lakes Country Park with the change realising an annual saving of £60,000.  The Cosmeston Medieval Village provided a tourism and educational facility attached to the Country Park, however, unlike most privately run tourist attractions it had operated at a substantial loss for many years.  The annual loss amounted to circa £140,000 prior to review with a cash loss of £100,000.  Whilst operating at such a loss it had also taken potential business from commercial tourism operators in the area.  The events at the Village had been delivered directly by the Council organised by a small team of staff. 


As a result of the above it had been considered that the most effective way of saving money and enhancing visits for the majority of visitors would be to remodel.  The remodelling had involved removing some of the major financial costs and risks to the Council, including some staff and events delivery, with the savings being estimated to be at least £50,000 to £60,000 per year.


The new management regime that had been developed was based on the following:


·         free entry

·         loss of the two full time posts managing the site and organising events

·         integration of the management into the Country Park Ranger Service to streamline management, reduce costs and focus on the Country Park as a whole as a tourism and visitor attraction

·         retention of 7 casual workers

·         3 new posts dedicated to the maintenance and servicing of the Village (4 existing staff covering on a part time basis)

·         continued costumed tours for schools at a charge

·         no animals on site

·         no costumed tours for the general public

·         audio wand tours available at a charge

·         events to be delivered by third parties instead of the Council; the Council to take a fixed fee and no financial risk.


The museum area had already been enhanced using a grant from Creative Rural Communities, the Council's Rural Regeneration Partnership and audio wands had been introduced some time ago using another Creative Rural Communities grant (Rural Development Plan for Wales).  Since then demand from visitors has been around 80% in favour of audio wands and the remaining 20% guided tours, suggested that visitors very much preferred the audio wand option.  Dialogue on wands was in several languages, targeted at the tourism sector.  The loss of guided tours it was reported would therefore, hardly result in any reduction of such tours.


The long term plan was to see the Country Park and Village operated as a single entity in an efficient way.  It was hoped that further investment in the Park, including educational facilities and visitor interpretation, could materialise in the medium term and discussions were ongoing in respect of grants etc. 


A member of the public, namely Ms. Tracey Alexander, with the permission of the Chairman spoke on the issue advising that she represented a campaign group that wished to set up a friends group for Cosmeston.  They had held  discussions with the Leader and the Operational Manager for Countryside and Economic Projects and sought information to prepare a business plan as to the financial history of Cosmeston and had made requests for profit and loss accounts as they considered that there were opportunities to develop the village.  They also sought clarification as to whether the Council would consider a Friends Group for the village only and the possibility of another for the park. The Operational Manager advised that the long term plan as detailed in the report was to see the Country Park and the Village operate as a single entity in an efficient way. It was hoped that further investment in the park including educational facilities and visitor interpretation could materialise in the medium term with discussions ongoing in respect of grants.


The Leader, with the consent of the Committee, advised that from his perspective he had no particular views and would welcome future business proposals and expressions of interest.  The Operational Manager also advised that he was more than happy to supply the information requested but that the Council did not operate the accounts in the format of profit and loss accounts and that any proposal by a group would have to be properly constituted, is able to identify the resources needed, and have public liability insurance etc.  Councillor Wilson referred to the archaeology on the site and was advised that there was no change proposed to this facility as the work was undertaken by Cardiff University who resourced the site themselves.


Following consideration of the report it was subsequently


RECOMMENDED to Cabinet -


T H A T a feasibility study be undertaken of the future of the Medieval Village to include various scenarios such as partnership working and that the study also be reported to the Scrutiny Committee in due course.


Reason for recommendation


To consider further options and report findings to Members.





At its meeting on 6th December 2011, the Committee had requested an update on the Council’s recent new recycling arrangements, options for recycling initiatives and that further consideration be given to how recycling facilities could be provided at premises of multiple occupancy with both Housing and Planning Departments being reminded of the need to address waste issues when considering applications / issues in their service areas.


In February 2011 the Scrutiny Committee had considered a report regarding the use of incentive schemes to encourage recycling, following which various incentives schemes were considered with Elected Members favouring a combination of a recycling lottery and awards based on the performance of individual communities / wards.  Officers had undertaken preparatory work for both types of schemes but neither had been introduced to date as a result of the significant service changes to co-mingling in September 2011.  The Head of Service advised that it would not have been appropriate to introduce an incentive scheme at the same time as the change to co-mingling as it would have been impossible to establish whether any improvement was as a result of the service change or the incentive scheme.  Officers would however now consider the introduction of any relevant incentive schemes during 2012/13 and to assist in this had commissioned a study by a University Graduate to investigate ways of incentivising recycling in a particular geographic area.  The study would form the dissertation for a Masters degree and would involve a case study of the Gibbonsdown area, this area being chosen as there were low levels of recycling collected compared to the proportion of the residual waste placed out for collection.  Also many properties did not front the highway, which made the successful use of personal recycling receptacles more difficult.  The study was due to be completed by the end of October 2012.


With regard to the recycling arrangements for multiple occupancy dwellings, one of the problems that weekly co-mingled recycling sought to address was that of insufficient storage.  The problem was actually a mixture of storage capacity and on occasions a refusal to use the services available.  Officers had had some success at Penarth and Barry in addressing the problems experienced by individual multiple occupancy dwellings, and had been able to introduce a range of bespoke measures aimed at ensuring that all residents benefited form the full range of waste and recycling services. An audit was currently being undertaken for the majority of multiple occupancy dwellings, of all the problems and a range of suggested solutions was to be identified.  Details of the audit would be reported to the Scrutiny Committee in the form of a matrix later in the year.  Welsh Government had also recognised that social and demographic conditions, including communities with communal waste collection arrangements, can have a direct relationship to poor recycling performance and as such, they are presently trialling a bespoke recycling service to specific areas in Merthyr Tydfil with additional grant support to improve recycling performance in these communities. 


It was also accepted that if improvements in recycling for new build and existing multiple occupancy dwellings were to be achieved it was essential that liaison between owners, developers, planning, housing and visible services took place early in the design process to agree methods of managing waste arising from the development.  Waste Management officers would therefore continue to work closely with colleagues to improve new build arrangements and to modify existing buildings / arrangements where necessary.  Members welcomed the report and having considered its contents subsequently




(1)       T H A T the report be referred to the Scrutiny Committee (Housing and Public Protection) and to the Planning Committee for consideration.


(2)       T H A T Committee receives reports on recycling rates for each Ward at six monthly intervals.


(3)       T H A T the significant improvement in recycling performance since the full roll out of weekly kitchen waste collections and the co-mingled collection of dry recyclables be noted.


(4)       T H A T the success achieved to date in improving recycling collection and storage arrangements for multiple occupancy dwellings and the further bespoke arrangements planned for the future be noted.


(5)       T H A T the Scrutiny Committee be presented with a further report following the conclusion of the audit of waste and recycling issues for multiple occupancy dwellings.


(6)       T H A T the work planned to commence in May 2012 to assist in informing initiatives and incentive schemes aimed at further encouraging kerbside recycling during 2012/13 be noted.


Reasons for recommendations


(1)       For consideration.


(2)      To apprise Members.


(3&4)  To note the successes achieved to date and those planned for the future.


(5)       To inform Members and propose appropriate bespoke solutions where necessary.


(6)       To ensure that the barriers to recycling in specific geographic areas are known so that any initiatives or incentive schemes can be properly designed and targeted.





The Scrutiny Committee had, on 5th October 2011, requested a report on “the maintenance cycle for cleaning and repairing signs throughout the Vale” and that “a full review of signage, including Brown signs, be undertaken”.  Cabinet had, on 29th February 2012, agreed a new policy on tourism which had included a review on brown signs.  The Head of Service stated that the request for a full review of signage was noted and that due to the current budget pressures on the department coupled with very low levels of public interest in signage, suggested that committing funds to such would not be appropriate at this time.  Individual signage maintenance and cleaning issues would however continue to be addressed on a specific location / incident basis. 


The report also highlighted that all signage used on the highway network must comply with the requirements of the Traffic Signs Regulations and General Directions 2002 and Chapter 7 of the Traffic Signs Manual.


The report noted that very few complaints had been received from the public concerning the maintenance of signage and there had been no successful claims against the Council for failure to comply with its legal duty in this regard.  It was accepted however that there was an aesthetic and reputation principle with highway signage as dirty or partially obscured signage could give road users and visitors a poor impression of an area.  Currently all sign maintenance was undertaken reactively, either on receipt of a compliant from a member of the public or a report from the highways inspector.  Whilst this satisfied the Council’s legal duty it did not consistently address issues of cleanliness or issues such as signage partially obscured by foliage.  The resources however required to routinely clean every Highway sign within the Vale on a regular basis would be excessive and therefore the report suggested that a targeted short duration annual cleaning programme for signage at main junctions and entry points into the Vale reported by the current reactive arrangements could provide a more cost effective solution.  The Cabinet Member for Visible and Building Services had often raised concerns about signage obscured by foliage and, as such, highway inspectors were now equipped with the necessary tools to clear this foliage as part of their routine highway inspections.  It had also been agreed that the “report a problem” section of the Council’s website would be changed to feature a specific heading of “highway signage” which would make it easier for specific complaints to be reported.  The costs associated with the website change and the new duties of the highway inspectors through provision of a scheduled sign cleaning service for a six week period to supplement the existing reactive arrangements was reported to be as follows:


            Operatives x 2                                    £8,300

            Transport                                            £1,700

            Sundry Cleansing Supplies                 £1,000


resulting in a total annual cost of £11,000 which, the report stated, would be met from existing Highway Maintenance Revenue budget.


Members of the Scrutiny Committee welcomed the report and




(1)       T H A T the proposed arrangements for the maintenance of highway directional and information signage for 2012/13 be noted.


(2)       T H A T the recent introduction of a policy for brown tourism signage be noted.


(3)       T H A T in recognising the many competing demands on the Highway Maintenance Budget, no further reviews of highway directional and information signage be appropriate at this time.


Reasons for recommendations


(1)       To advise Committee.


(2)       To highlight the work undertaken to date on certain forms of highway directional signage.


(3)       In recognition of the Highway Maintenance Budget and the priorities of any further signage review work at this time.





The Scrutiny Committee was advised of progress in respect of its recommendations for the following:


·        municipal year April 2010 - March 2011 (Appendix A to the report)

·        1st Quarter April - June 2011 (Appendix B to the report)

·        2nd Quarter July - September 2011 (Appendix C to the report)

·        3rd Quarter October - December 2011 (Appendix D to the report)

·        4th Quarter January - March 2012 (Appendix E to the report.


Having considered the report and its appendices, it was




(1)       T H A T the following recommendations be accepted as completed:


20 July 2010

Min. No. 224 - End of Year Performance Monitoring (DEER) - Recommended

(iv)   Visible Services -

(2)   That the Head of Service be requested to discuss the problems of road access to Llandow site with the landowners and report the outcome to Members.




The road is privately owned and whilst every effort has been and will be made to secure improvements, the ultimate responsibility does lie with the owner.


30 November 2010

Min. No. 692 - Play Strategy (DEER) - Recommended

(2)   That the Vale of Glamorgan Play Strategy 2010 - 2013 be recommended to Cabinet for formal adoption subject to a paragraph on safe places to play being emphasised within the Strategy.


Progress can only be made when funding issues are resolved and if resolved.  If and when such issues are resolved the matter can be further considered by Scrutiny Committee.


08 February 2011

Min. No. 879 - Cemetery Approach, Barry - Request for Additional Allotments (DEER) - Recommended

(2)   That the Allotment Strategy report be presented to the Committee in due course.



On agenda for 17th April 2012.


08 March 2011

Min. No. 998 - Draft Service Plans and 3rd Quarter Performance Monitoring (DEER) - Recommended

(ii)   Planning and Transportation 2011/12

(2)   That information be forwarded to all Members of the Committee on the progress of the feasibility study for the museum / heritage centre for the Vale of Glamorgan.




Report on agenda for 17th April 2012. 


05 April 2011

Min. No. 1092 - Barry Docks Link Road - Highway Safety Proposals (Ref - Cabinet Min: C1256) - Recommended

(2)   That the application to WAG and SEWTA for capital funds to undertake the detailed design and construction phases of the scheme be approved and pursued as a matter of urgency following the Welsh Assembly elections.



An application for £600k was submitted to the SEWTA in November 2011.  The outcome of this application was positive with £600k. being offered as a grant for 2012/13.


06 September 2011

Min. No. 320 - Improvement Plan (CX) - Recommended

(2)   That the Scrutiny Committee (Economy and Environment) receives a report on the maintenance cycle for cleaning and repairing signs throughout the Vale.

(3)   That a full review of signage including 'Brown' signs be undertaken and reported to the Scrutiny Committee.


(2)   To be reported to Committee on 17th April 2012.


(3)   Reported to and endorsed by Cabinet on 29th February 2012 (Min. No. C1640 refers).


04 October 2011

Min. No. 478 - Watch House Bay Water Quality (DLPPHS) - Recommended

(5)   That in future all Councillors within the Vale of Glamorgan Council be informed immediately any failures of any of its beaches occur within the County.



Sampling to commence April 2012.  Officers have been advised to notify all Councillors of a failure at beaches once the Cabinet Member has been consulted.


01 November 2011

Min. No. 558 - Traffic Issues A48 St. Nicholas to Bonvilston (DEER) - Recommended

(1)   That the Department considers the use of flashing speed signs in Bonvilston , a re-design of Sycamore Cross and the feasibility of a cycling route to be established on the A48.

(2)   That a report incorporating 1 above be presented to the Scrutiny Committee following a feasibility study/review of the area.



(1)   To be reported when available.  Added to work programme schedule.


(2)   To be reported when available.  Added to work programme schedule.


Min. No. 559 - Vale of Glamorgan Retailers Forum and Town Centre Loyalty Card Schemes (DEER) - Recommended

(2)   That the minutes of the Retailers Forum be made available on the Vale of Glamorgan website in order to inform the public.



Action agreed at Retailers Forum in February 2012.


06 December 2011

Min. No. 673 - Initial Capital Programme Proposals 2012/13 (DEER) - Recommended that the Scrutiny Committee (Corporate Resources) and Cabinet be requested to consider :

(1)   That a pedestrian and cycle path route be provided on the stretch of road from Barry to Dinas Powys i.e. on the A4055 from Biglis roundabout to Southra Park Estate.

(2)   That a full options appraisal be undertaken on the A4055 from the Biglis roundabout through Dinas Powys to the Merrie Harrier junction.





(1&2)   Referred to Scrutiny Committee (Corporate Resources) meeting of 20th December 2011 who recommended to Cabinet and the Budget Working Group that they “would support a full options appraisal being undertaken on the A4055 from the Biglis roundabout to Southra Park Estate, Dinas Powys”.  (Min. No. 748 refers)


Min. No. 676 - Prosiect Gwyrdd Minutes: 22nd July and 7th October 2011 - Recommended that the minutes of the Prosiect Gwyrdd Joint Scrutiny Panel be noted and that further reports as detailed above be presented to the Scrutiny Committee in due course.  [See below.]

[Members reiterated their request for an update on the recent new recycling arrangements that had been put in place and also for an update on recycling initiatives. A number of Members also requested that consideration be given as to how recycling facilities can be addressed at premises of multiple occupancy e.g. blocks of flats and that both the Housing and Planning departments be reminded of the need to address waste management issues when considering applications / issues in their service areas.]


To be reported to meeting on 17th April 2012. 


17 January 2012

Min. No. 789 - Council Support For Young People Seeking Employment (Request For Consideration - Councillor R.F. Curtis) - Recommended

(3)   That the Chairman of the Committee writes to the Welsh Government and Westminster urging them to make it simpler for employers to take on apprentices within their organisations.




Response received and circulated to all Members on 8th March 2012.


Min. No. 790 - St. Paul's Church, Penarth (DEER) - Recommended that the contents of the report be noted and the further report as detailed above be presented to the Scrutiny Committee in due course.


Report presented to Cabinet re funding for refurbishment: 29th February 2012.


Min. No. 793 - 2nd Quarter Performance Monitoring Reports - Recommended

(2)   That the information requested in relation to WMT009Q be e-mailed to Members.

[(The percentage of municipal waste collected by local authorities and prepared for reuse and/or recycled, including source segregated bio wastes that are composted or treated biologically in another way).  what the Council was doing proactively in relation to this PI]



Report presented to Committee on 27th March 2012.


07 February 2012

Min. No. 869 - Welsh Government Consultation - Shared Purpose - Shared Delivery (CX) - Recommended

(1)   That the consultation document be noted and Members be informed of the comments made by other partners in due course.

(2)   That the guidance in respect of the Measure be presented to Members as soon as it was available.



(1)   Added to work programme schedule.



(2) Added to work programme schedule.


13 March 2012

Min. No. 972 - Cardiff Airport - Request for Consideration of Matter - Recommended

(1)   That the Committee receives a presentation from Gateway Wales at a future meeting.

(3)   That the Scrutiny Committee writes to the Welsh Government expressing concern about access into the Vale to Cardiff Airport and that they consider a reduction of air passenger duty to assist in the airports sustainability and encouragement of its use.

(4)   That the Welsh Government develop a five to ten year plan in conjunction with the Vale of Glamorgan Council for the sustainability of Cardiff Airport.

(5)   That following the Local Government Elections further enquiries be made with Cardiff Council regarding the possible suggestion of a Joint Scrutiny Review in respect of Cardiff Airport.



(1)   Added to work programme schedule.


(3)   Letter issued.





(4)   Addressed in letter under (3) above.



(5)   Added to work programme schedule.




Min. No. 974 - Town Centre - Shop Local Campaigns (Deer) - Request for Consideration - Recommended

(1)   That the business community be consulted on the benefits of setting up a Shop Local Campaign.

(2)   That following the Cabinet Member's agreement, copies of the report be circulated to the Retailers Forum for information and consideration.



(1)   To be conveyed via the Retailers Forum.


(2)   Cabinet Member has agreed to circulate.



Min. No. 975 - Waste Minimisation and Bio-Degradable Packaging (DEER) - Request for Consideration - Recommended

(1)   That the Council's website details be amended to feature advice on waste minimisation and the use of bio-degradable packaging for retail food outlets.

(2)   That the Council's Catering Service continues to increase the range of bio-degradable products used subject to the budgetary constraints of this service.

(3)   That all fast food outlets within the Vale of Glamorgan are advised of the website information and access arrangements as part of the current contact and correspondence processes operated by the Council's Regulatory Services Division.




(1)   Implemented in March 2012.



(2)   Principle agreed.



(3)   Principle agreed.


Min. No. 976 - Visible Services Proposed Fees and Charges for 21012/13 (DEER) - Recommended

(2)   That the proposed fees and charges for 2012/13 be forwarded to Cabinet for approval.



Cabinet, on 14th March, approved the Committee’s recommendations (Min. No. C1667 refers).



(2)       T H A T the progress to date in respect of the ongoing actions be noted.


Reason for recommendations


(1&2)  In recognition of the Committee’s monitoring role.