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SCRUTINY COMMITTEE (LIFELONG LEARNING)

 

Minutes of a meeting held on 13th October, 2014.

 

Present:  Councillor N.P. Hodges (Chairman); Councillor Ms. R. Birch (Vice-Chairman); Councillors Mrs. M.E.J. Birch, Mrs. C.L. Curtis, Ms. K.E. Edmunds, T.H. Jarvie, A. Parker, R.A. Penrose and E. Williams.

 

Co-opted Members:  Mr. P. Burke (Roman Catholic Church) and Dr. C. Brown (Parent Governor - Secondary Sector).

 

Non-voting Observers: Mr. D. Treharne (Welsh Medium Education), Ms. T. Young (Secondary).

 

Also present: Councillor C.P.J. Elmore.

 

 

512            APOLOGIES FOR ABSENCE -

 

These were received from Councillor F.T. Johnson and Mr. L. Kellaway (Parent Governor - Primary Sector).

 

 

513            MINUTES -

 

RECOMMENDED - T H A T the minutes of the meetings held on 8th September, 2014 and 22nd September, 2014 be approved as a correct record.

 

 

514            DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

515            IMPROVEMENT PLAN PART 2: ANNUAL REVIEW OF PERFORMANCE 2013/14 (REF) -

 

At its meeting on 16th September, 2014 the Scrutiny Committee (Corporate Resources) was requested to endorse the Improvement Plan for 2013/14 and refer any recommendations to Cabinet and Council.  The report had been presented to the Scrutiny Committee (Corporate Resources) as the lead Scrutiny Committee due to the fact that the publication of comparative information had been embargoed by the Wales Audit Office until 3rd September, 2014.  Officers had therefore been unable to report to some of the Scrutiny Committees in time and the decision had therefore been made to refer the report to Scrutiny Committee (Corporate Resources) as lead Scrutiny Committee, then to Cabinet and subsequently to Full Council for its meeting on 29th September, 2014. 

 

Scrutiny Committee (Corporate Resources) although endorsing the contents of the report for submission to Cabinet also recommended that issues identified in relation to DFGs, NEETS, Adult and Children’s Services be referred to the relevant Scrutiny Committees for consideration and officers for the service areas also be invited to a future meeting of Corporate Resources.

 

For the Scrutiny Committee (Lifelong Learning) the concern raised was in relation to Objective 8 "to reduce the number of young people aged 14 to 19 who were not in employment, education or training (NEET)".  The report highlighted that the intended outcomes for the year had been partially achieved and work would continue in the long term to improve via the Welsh Government Youth Engagement and Progression Framework.  Officers had come to this conclusion because significant work had been undertaken to improve identification, monitoring and engagement of young people most at risk of and those who were NEET.  However, despite making progress against the challenging targets the Council had set itself to reduce the number of leavers in Years 11, 12 and 13 not all targeted performance had been achieved in relation to reducing known NEET levels.  The recently agreed Wales Accord on the Sharing of Personal Information (WASPI) would improve the sharing of information about young people who were NEET which was enabling better tracking and improved understanding of performance in this area.  In addition mobile youth support services had been developed which were targeting NEET young people, including those in more rural areas, and officers had closely worked with Job Centre Plus to develop job surgeries.  The Council had also increased the use of social media and 1 to 1 support in schools in order to better engage hard to reach young people. 

 

Further increases had been made in respect of the number of alternative education programmes in secondary and special schools and early intervention.  Youth workers had been directed at the primary and secondary transitional period with a view to intervention to combat the risk of NEET at the earliest possible point.  The annual NEET statistical release had shown that the Vale of Glamorgan consistently sustained a reduction in its NEET percentage rate over the last five years. 

 

The recommendation from the Scrutiny Committee Corporate Resources was therefore considered in conjunction with the Improvement Plan which had been recently circulated to Members with the Council Summons for the meeting on 29th September, 2014.  The Lead Officer for Youth and Community Learning provided the Committee with a presentation which detailed an overview of service performance and the progress on work being undertaken to date.

 

In commencing the presentation, the Lead Officer advised that the Annual Destination Data published by Careers Wales showed that in 2013/14 the proportion of Year 11 leavers who were NEET was 3.8% and the Council’s target was 3.25%.  Whilst performance had not met the target, there had been a slight improvement on the Council’s performance of 3.9% in 2012/13.  The proportion of Year 12 leavers who were NEET was 2% compared to the target of 1.95% which mirrored the Council’s performance in 2012/13.  The proportion of Year 13 leavers since 2013/14 who were NEET was 4.8% compared to the target of 3.9% and the Council’s 2012/13 performance of 4.4%.  It was highlighted that the Annual Destination Data was a snapshot of student destinations in October.  Analysis of the data provided through Welsh Government 5 Tier Model of which tiers 1-3 were NEET showed good progress had been made in engaging young people between April 2013 and March 2014. 

 

A copy of the presentation was also tabled at the meeting for Members’ information which covered the first two quarters of 2014.

 

In advising Committee of work to date, reference was made to the number of young people referred to EET in the current year being 323.  The number of young people who had progressed into EET from all training providers was 120 and the number of young people dropping out of EET was reported as 67%.  The percentage of NEET young people achieving accredited outcomes was 206.  From this 34 young people had completed courses and gained qualifications/accreditations.  There had been a total of 321 pre/post 16 referrals, of which 229 young people had been engaged and of these 67 young people had dropped out.  However, 43 had been re-referrals.  18 young people had been referred to other agencies and 12 had been counted as known but difficult to reach.  In conclusion, 206 young people had positively been engaged. 

 

Further statistics were provided as detailed below:

 

·         Tier 1 (unknown) in April 2013 was 2.1% of 16-17 year olds and 3.7% of 18 year olds. In March 2014 unknowns had reduced to 1.12% and 1.3% respectively.

·         Tier 2 (known but not able to be engaged) in April 2013 was 0.82% of 16 -17 year olds and 0.63% of 18 year olds. In March 2014 this stood at 0.67% and 1.23% respectively.

·         Tier 3 (known and ready to engage) in April 2013 was 6.1% of 16-17 year olds and 5.93% of 18 year olds. In March 2014 this has reduced to 4.2% and 5.85% respectively.

·         Tier 4 (engaged in 16 hours or less EET) in April 2013 was 1.6% of 16-17 year olds and 2.39% of 18 year olds. In March 2014 this had increased to 6.9% and 4.46% respectively.

·         Tier 5 (fully engaged) in April 2013 was 89% of 16-17 year olds and 87% of 18 year olds. In March this stood at 87% for both age categories.

·         The sample population data indicated that a total of 206 young people were positively engaged. 103 (50%) were post 16 young people, enrolled on courses and or are working towards gaining accreditation. Half of these young people had been on their courses less than 3 months, and the other half between 6-12+ months.

·         34 (17%) of post 16 have completed their courses gaining qualifications/accreditations

·         31 (15%) of pre 16 are on prevocational courses/working towards gaining accreditation within the first quarter.

·         38 (18%) indicate Careers Wales tier 3 young people had positively progressed into tier 4 or 5 between April - June.

·         45 of the young people from the Vale were part of the ACT traineeship courses and working towards gaining qualification/accreditation.

 

The Lead Officer further advised that as a result 120 young people were 'better off’ as a result of a collaborative approach by training providers, 38 young people from Tier 3 had moved to Tier 4 and 5, 17 had  progressed into volunteering and 14 to apprenticeships, 13 had gained employment, 10 had gained work experience and 3 had succeeded for TR&T. 

 

The Lead Officer also pointed that discussions also took place on a regular basis with providers and they were regularly challenged in relation to the support and the work that had been undertaken for young people.  The service was constantly trying to consider other ways to encourage young people and seeking advice and guidance in relation to good practice which could be used throughout the Vale.  Schools were being supported to assist in identifying young people and it was anticipated by the end of December 2014 the Council would be able to see the impact the service was having in schools.  Both Bryn Hafren Comprehensive and St. Richard Gwyn had endorsed the work currently being undertaken and that this was also being applied at Barry Comprehensive to support targeted groups of individuals. 

 

Members requested that an update report be presented to the Scrutiny Committee in January 2015 but expressed the view that it should be an aspiration to provide a youth worker in every school although further resources would be required.  Discussion then ensued regarding preventative work with it being considered that the triggers for bad behaviour should be further explored.  The process was also about offering different types of learning as opposed to just in the classroom.  Schools timetables also provided obstacles on occasions as it was not always practical for youth workers to fit into the school timetable.

 

Members were keen to ensure that any tracking system was standardised across all schools in the Vale with the Director of Learning and Skills, in response, advising that she would use her meetings with Headteachers to reiterate the priority as it was   critical work that needed to be undertaken.  A Member referred to the work of VIBE in the Llandough area and considered that this was an excellent initiative that needed to be further developed.  The Lead Officer stated that the VIBE experience had been extremely positive but that funding had run out which would mean that the Council would have to intervene to ensure the project continued.

 

In referring to how young people were being identified the Chairman asked what work was being undertaken to assist in this process. The Youth Engagement and Progression Officer, who was also present at the meeting, advised that one of her main roles was to work with providers in order to seek the information and engage with young people.  This was undertaken by the use of the framework and a multi-agency approach.  On a regular basis the Department met with Careers Wales and also received lists of young people on a monthly basis.  This information was then developed and updated on a regular basis although it was accepted that if young people did not want to engage, there was only so much that could be done to encourage them. The Council could and would make every effort to encourage engagement but it was individual choice as to whether they took part.

 

Following consideration of the reference and the presentation, it was subsequently,

 

RECOMMENDED -

 

(1)       T H A T the issues affecting performance in relation to NEETS be noted.

 

(2)       T H A T Cabinet and Scrutiny Committee (Corporate Resources) be informed that the Scrutiny Committee would, as identified in its work programme, continue to monitor the provision of NEETS but would request that Cabinet give consideration to further resources being provided to support work in schools as outlined above.

 

Reasons for recommendations

 

(1)       In view of the contents of the report and the information provided at the meeting.

 

(2)       That it be noted that the Committee will continue to monitor the provision of NEETS and to request Cabinet consideration regarding future resources.

 

 

516            SCHOOL PERFORMANCE REPORT 2013/14 FOR END OF FOUNDATION PHASE, KEY STAGE 2 AND KEY STAGE 3 AND AN OVERVIEW OF THE LITERACY AND NUMERACY ASSESSMENTS (REF) -

 

Cabinet had been informed of pupil attainment and school performance outcomes at its meeting on 6th October, 2014 and had referred the same to Scrutiny Committee (Lifelong Learning) for information.

 

When considering the Local Authority performance, the report outlined that the key Performance Indicators (PIs) for consideration were as follows:

 

·         Local Authority (LA) performance compared with the all Wales means and the LA performance compared to the top six highest performing LAs in Wales;

·         LA performance trends over time, when compared with the all Wales means and prior performance;

·         the relative gap in performance between LA means and the all Wales means;

·         the spot rank position of the performance of the LA when compared with LAs across Wales; the spot rank, preferentially, should be in first position or, as a minimum, within the top six highest performing LAs in Wales;

·         for each indicator in each Phase, the proportion of schools performing in the high or highest benchmarking positions when compared with similar schools and ranked against LAs across Wales.

 

The proportion of schools performing in a high or highest benchmarking quartile for Language Communication Welsh (LCW) and Foundation Phase Outcome Indicator (FPOI) had increased.  However, the proportion of schools performing in the highest benchmarking quartiles had marginally decreased and mathematical development to 50%. 

 

Performance had exceeded targets at all PIs at Outcome 5 and the Council’s rank position for Foundation Phase compared to the rest of Wales was fourth for the FPOI, second for PSD, fourth for LLCE, first for LCW and third for MD.  Attainment at the higher Outcome 6 had increased for all PIs with the exception of Welsh and PSD and for Outcome 6 targets had been exceeded for LCE, MD and PSD.

 

Committee was further informed that to secure greater improvement there was a need to increase the proportion of schools performing in the high or highest benchmarking quartiles at Outcome 5 to above 53% and for Outcome 6 for all PIs to above 50%.

Progress in relation to Key Stage 2 was reported as follows:-

 

·         Standards had continued to improve at Level 4+, for all PIs and reading writing and mathematics in combination (RWM).

·         The proportion of schools, at L4+, performing in the high or highest benchmarking quarters, had increased from 56.8% to 61.3% for English and Science, 60% to 80% for Welsh, 50% to 65.9% for Mathematics and 61.3% to 68.1% for the Core Subject Indicator.

·         The Council's rank position for L4+ compared to the other 22 local authorities was 2nd for all PIs

·         Standards had marginally increased, at L5+, in KS2 for all PIs.

·         The proportion of schools, at L5+, performing in the high or highest benchmarking quarters, had increased from 63.6% to 70.5% for English and from 61.4% to 70.5% for Science. The proportion for mathematics had marginally decreased from 68% to 66%.

 

To secure greater improvement in standards in Key Stage 2 the following was proposed – 

 

·         Increase the proportion of schools performing in the high or highest benchmarking quarters, at Level 4+ year on year.

·         Increase the proportion of schools performing in the high or highest benchmarking quarters, at Level 5+ year on year particularly in maths.

 

Progress in KS 3:

 

·         Standards had improved significantly at L5+ in all core subjects with the exception of Welsh.

·         Performance targets for L5+ were met for English, Welsh, science and the CSI. The performance for mathematics 89% was slightly under the target set 89.83%.

·         The LA rank positions for core subjects with the exception of maths were all below the minimum expectation of sixth.

·         The proportion of schools performing in the high or highest benchmarking quarters, at L5+, for mathematics and Core Subject Indicator (CSI) has improved to 75% (compared with 62.5% in 2013) of schools were placed in the high or highest benchmarking quarters. For Science 62.5% of schools (compared with 50% in 2013) were placed in the high or highest benchmarking quarters. However, for English and Welsh the proportion had fallen from 75% to 62.5% for English and for Welsh (one school fallen from quarter 2 to quarter 4).

·         Standards had improved in KS 3 at L6+ in all PIs.

·         The proportion of schools, performing in the high or highest benchmarking quarters, at L6+ had improved for Maths from 50% to 75% and stayed at the same level for English at 37.5%, Welsh 100% and Science at 75%.

·         Standards at L7+ have improved for mathematics and Science from 50% - 62.5%, remained the same for English and decreased for Welsh.

·         The proportion of schools at L7+ performing in the high or highest benchmarking quarters has improved for maths to 62.5% and science to 62.5%, but remained static for English at 37.5%. Welsh remains below the median in the benchmarking quarters.

 

To secure greater improvement in Key Stage 3 there was a need to:

 

·         Increase the proportion of schools performing in the high or highest benchmarking quarters, at L5+, L6+ and L7+ for all PIs with focus on English and Welsh.

 

All secondary schools also needed to perform well above their Free School Meals (FSM) predicted performance estimates, exceed Welsh Government Model estimates and the most challenging FFT estimates of predicted performance based on prior attainment.

 

Data comparing the performance of children in receipt of FSM with all other pupils showed that the gap had reduced in 2014 but that more remained to be done to close the gap.  The Lead Officer for the School Improvement Service, in presenting the report, further highlighted the tests in relation to literacy and numeracy assessments which indicated that for English and Welsh for the Vale the proportion of pupils with a score less than 85 was the lowest in Wales for English and the lowest for Welsh whilst the proportion of pupils scoring above 115 was the second highest in Wales for English and Welsh.

The Chairman queried why the Authority did not appear to be seeing positive results, as a result of all the work outlined above, filtering through to the GCSE results.  The Officer advised that improved GCSE results would be reported to the next meeting of the Committee.  It was considered essential by all Members, in view of its performance role and in view of the work being undertaken via individual school progress meetings, that further scrutiny be undertaken particularly in relation to under performing schools. 

 

Another Member raised the issue of performance for the Foundation Phase as being slow and the need to identify the reasons why this was happening.  The Officer advised that she would be reviewing teacher assessment procedures to ascertain the issues although she could advise that no National baseline was yet to be established on which to base current performance and value add.   The figures showed that pace had slowed down by 1% the Department needs to ensure current performance is improved upon.

 

In response to the Cabinet Member’s request that the Panel revisit Eagleswell, the Chairman advised that this was also a recommendation of the Panel for the school. The Scrutiny Committee was also due to consider a report at its November meeting in relation to scheduling return visits to the secondary schools where Performance Panel Meetings had already been undertaken.

 

Members welcomed the performance figures in relation to pupils entitled to Free School Meals, with the Director responding that the Department was pleased that the gap between Free School Meals pupils and their peers was narrowing, although more remained to be done to further narrow the performance gap. 

 

Having fully considered the report, it was

 

RECOMMENDED -

 

(1)       T H A T the position with regard to pupil attainment and school performance and the commitment to continuing improvement be noted.

 

(2)       T H A T the date for a return visit to Eagleswell Primary School by the Individual School Progress Panel be agreed. 

 

(3)       T H A T the individual school data, as outlined above, once analysed be reported to the Scrutiny Committee in due course.

 

Reasons for recommendations

 

(1)       In recognition of pupil attainment and school performance for 2013/14.

 

(2)       In order that scrutiny monitoring of performance is undertaken.

 

(3)       To further explore areas for improvement and underperformance.

 

 

517            REVENUE AND CAPITAL MONITORING FOR THE PERIOD 1ST APRIL TO 31ST AUGUST, 2014 (DLS) -

 

The report outlined that overall the education budget was projected to balance as at end of March 2015 and that any savings identified between now and the end of the year would be available to be redirected into the School Investment Strategy or other reserves.  Delegated budgets to schools was also expected to balance as any under or overspends would be carried forward by schools.  The Education Service was itself projecting a transfer of £145,000 to reserves as part of the voluntary early retirement and redundancy scheme.  This income related to reimbursements from schools relating to redundancies and retirements that had been made in previous years and would be used to assist schools with timing payments for future retirements and redundancies.  For all other services, it was anticipated that these would outturn on budget.

 

Appendix 2 to the report detailed the financial progress on the Capital Programme as at 31st August, 2014. 

 

For all schemes where it was evident that the full year’s budget would not be spent during the year, the relevant officers were requireSubmit & Approved to provide an explanation for the short fall, the details of which would be taken to the earliest available Cabinet.

 

Although accepting that the budget position was early in the financial year, reference was made to an additional amount of funding of £600,000 which had been agreed by Cabinet for Victorian buildings within the Vale of Glamorgan whether they were part or fully Victorian.  It was however, noted, that there were 22 such schools and a programme was being developed by the Council’s Property Manager after the October term based on priority of need.

 

Following a request from Members that any contractors commissioned to undertake the work be mindful of the Victorian stone that they would be working with, it was subsequently

 

RECOMMENDED - T H A T the report be noted and the £600,000 agreed by Cabinet be welcomed.

 

Reason for recommendation

 

Committee having been advised of the current position and the additional £600,000 that had been provided for Victorian school buildings.

 

 

518           SUMMARY OF SCHOOL INSPECTION REPORTS FOR THE SUMMER TERM 2014 (DLS) -

 

The report updated Members on the outcomes of school inspections for the summer term 2014 that had been undertaken by Estyn at Llanfair, Barry Island and Wick and Marcross Primary Schools. 

 

During the summer of 2014 the overall judgements achieved by Vale of Glamorgan schools which were inspected were reported as follows:

 

School

                             Overall Judgements

 

Current Performance

Prospects for Improvement

Llanfair primary

Good

Adequate

Wick and Marcross primary

Good

Good

Barry Island primary

Excellent

Excellent

 

The report noted that Estyn would also monitor the progress of Llanfair Primary School.  The Director advised Committee that Barry Island Primary School had been the first school in the Vale to achieve two excellent overall judgements from Estyn.  In response the Chairman stated that a strong governing body existed at the school which was, in his opinion, essential and which had also been raised by Members undertaking individual school progress meetings throughout the year.  The appointment of Local Authority Governors had also been seen as a priority for the Cabinet who had recently requested that a new procedure be adopted for such future appointments.

 

Following a question from a Member as to whether the Department had foreseen the possibility of Llanfair Primary receiving an adequate prospect for improvement, the officer advised that the plans for the school had been looked at by the Challenge Advisor, the Headteacher was also a Peer Inspector and as such the report had been unforeseen.  The reporting inspector from Estyn had considered that the plans in place for the school were not impact driven enough and a PIAP was currently being developed which would be monitored by both the Department and the Central South Consortium.  The Department had also requested that the existing Challenge Advisor for the school remain also remained in position post inspection for continuity purposes. 

 

In response to a query from a Member regarding the sharing of best practise and the mechanisms for such, the Director advised that formal mechanisms would be devised as a result of the Inspection and indeed some already had.  She referred to the Central South Wales Challenge involving School Improvement Groups and the Pathfinder Initiative which had been rolled out across the Vale.  Excellent practice would be written up and published by Estyn and be available on the Estyn website.  The Department had also recently approached the Headteacher of Barry Island Primary to invite him to be a member of the Accelerated Improvement Board for Barry Comprehensive as the primary school was a feeder school for Barry Comprehensive School. 

 

Having considered the report it was subsequently

 

RECOMMENDED -

 

(1)       T H A T letters of congratulations be sent to Wick and Marcross and Barry Island Primary Schools in respect of their inspection reports, by the Chairman, on behalf of the Committee.

 

(2)       T H A T the Scrutiny Committee considers developing an opportunity to meet with representatives from Barry Island School to not only congratulate them on their success but to highlight good practice in performance.

 

(3)       T H A T Cabinet be informed of the overall judgements for the three schools following the inspections and advised that the Scrutiny Committee would continue to ensure ways of developing good practice throughout schools in the Vale of Glamorgan are considered and encouraged.

 

Reasons for recommendations

 

(1)       In view of the results of recent inspections of the school.

 

(2)       To offer congratulations and promote good practice.

 

(3)       For Cabinet consideration and to advise on the Scrutiny Committees continued commitment to develop and promote good practice in schools in the Vale of Glamorgan.

 

 

519            QUARTER 1 - LEARNING AND SKILLS PERFORMANCE REPORT 2014/15 (DLS) -

 

Committee was apprised of the performance results for Quarter 1 for 1st April to 30th June, 2014.

 

Overall, it was noted that the Learning and Skills service was on track to achieve the objectives contributing to its service outcomes, with 69% of actions currently either completed or on track during the quarter. Of the 40 Corporate Plan actions within the Service Plan, 31 were either completed or on track, only 1 action had slipped and a further 8 were not due to start until later on in the year. Of the 21 actions relating to the Improvement Objectives, 52% (11) were either completed or on track for completion. Of the remaining actions 38% (8) were not due to start until later in the year, 5% (1) action slipped and a further 5% (1) had not started but were due to have. 100% (8) of Outcome Agreement actions were either completed or on track.

 

Of the 57 performance indicators, 1 met or exceeded target, 10 are within 10% of target and 4 have missed target by more than 10%. No results were obtainable for the 36 indicators, which will be reported in later quarters. For two indicators that related to exclusions (EDU009a and EDU009b) there was no data available, as no exclusions had been reported during the quarter. There was also no RAG status applicable for 4 indicators, since no target had been set.

 

In terms of exceptional performance, the mobile library service had run a trial across 6 residential areas. The service had successfully secured a grant with identified match funding to refurbish Llantwit Major Library. The building plans had been finalised with work scheduled to start in September 2014. The service had also been promoting the digital inclusion agenda through extending the literacy activities that were available via libraries, such as one to one IT sessions delivered by Library staff, the promotion of e-books, eAudio books and ezines.

 

In relation to slippage, the implementation of the Library Review (LS/A136) would be considered by Cabinet before any decisions could be made. If approved the implementation timescale would extend beyond 2015. Action LS/A056 (IO7) (CP/LS5) regarding working with Sussex University to improve the attainment of pupils on free school meals has also slipped. Some progress had been made through conversations and data sharing. Action, LS/A141 to develop proposals for the Penarth cluster of schools has also not been started. The service would also be recruiting to the vacant School Organisation Manager post, so that this action could be progressed. With regard to the role of the School Organisation Manager, Members were informed that the officer’s responsibility was to consider demand and ensure that the right supply and demand was available for the Council.

 

The Democratic and Scrutiny Services Officer informed Members that in relation to Performance Indicator EDU006i and EDU006ii the actual performance for 2013/14 should have read 8.80 and 9.60 respectfully. 

 

In noting that performance related to the first quarter and that the data was early on in the process, Members

 

RECOMMENDED -

 

(1)       T H A T the service performance results and remedial actions to be taken to address service underperformance be noted.

 

(2)       T H A T the progress to date in achieving key outcomes as outlined in the Corporate Plan 2013-2017, the Outcome Agreement 2013-2016 and the Improvement Plan Part 1 2014-2015 be noted.

 

Reasons for recommendations

 

(1)       In recognition of the information presented at the meeting and in recognition of the requirement to secure continuous improvement outlined in the Local Government Measure (Wales) 2009.

 

(2)       In considering the performance results in order to identify service areas for improvement.

 

 

520            SCRUTINY DECISION TRACKING OF RECOMMENDATIONS AND WORK PROGRAMME SCHEDULE 2014/15 (DR) -

 

Members were apprised of progress to date in relation to the Scrutiny Committee’s recommendations which were detailed at Appendices A, B and C to the report.  Attached at Appendix D was the Scrutiny Committee’s Work Programme Schedule which provided a list of items to be considered at future meetings of the Scrutiny Committee, it also being noted that these may be subject to change depending on prevailing circumstances.  The Work Programme currently detailed reports that had been requested by the Scrutiny Committee together with items that required regular monitoring and scrutiny.  Other reports would be added to the schedule as and when necessity arose. 

 

The Democratic and Scrutiny Services Officer stated that any reports that had been requested by Members earlier in the agenda would also be included on the schedule and uploaded to the Council’s website.

 

Members in noting that a further report detailing proposals for return visits to schools that had received Individual School Progress meetings, details of all GCSE results for the Vale of Glamorgan in August 2014 and that representatives from the Central South Consortium would be in attendance at the next meeting subsequently,

  

RECOMMENDED -

 

(1)       T H A T the recommendations deemed as completed as outlined below be accepted ;

 

19th May, 2014

Min. No. 16 - Review of Library and Information Services in the Vale of Glamorgan (REF) - Recommended

(2)   That the views of the Scrutiny Committee be forwarded to Cabinet for consideration, with Cabinet being recommended to progress recommendation (3) as detailed below, as soon as possible:

        "That charges for library services are increased with immediate effect in line with the schedule set out in Appendix A  of the report and that further work is undertaken on the development of other income generation and grant funding opportunities."

Cabinet, on 11th August, 2014, noted the views of the Scrutiny Committee and resolved

[2]   That recommendation (3) as outlined in the report be noted and considered with Agenda Item No 6 Review of Library and Information Services in the Vale of Glamorgan.

(Min. No. C2429 refers)

Completed

 

17th July, 2014

Min. No. 247 – Presentation: Adult Community Learning (ACL) – Recommended

That Ms. Campbell be thanked for her informative presentation, the current position be noted and that a further progress update report be presented in 12 months.

Added to work programme schedule.

Completed

 

Min. No. 250 – The Strategic Appointment of Local Education Authority School Governors in the Vale of Glamorgan Schools (REF) – Recommended

(2)   That the comments of the Scrutiny Committee be referred to Cabinet for consideration as part of the consultation process.

Cabinet, on 8th September 2014, noted the contents of the report and resolved

[2]   That the results of the consultation with Vale School Governors be reported to future meetings of the Cabinet and Scrutiny Committee (Lifelong Learning).

(Min. No. C2452 refers).

Completed

(3)   That following the consultation a further report be presented to the Scrutiny Committee in due course.

Added to work programme schedule.  To be presented to the Committee when available.

Completed

Min. No. 251 – School Educational Needs (SEN) Funding for Mainstream Schools (REF) – Recommended

(2)   That an update review report be presented to the Scrutiny Committee in 12 months.

Added to work programme schedule.

Completed

 

Min. No. 252 – Youth Engagement and Progression (NEET) (DLS) – Recommended

(2)   That the Scrutiny Committee receives a further progress update report in six months.

Added to work programme schedule.

Completed

 

Min. No. 253 – Learning and Skills End of Year Performance Report 2013/14 and Target Setting 2014/15 / Summary of School Inspection Reports for the Spring Term 2014 / Mid-Year School Attendance Report (DLS) – Recommended

That the three agenda items identified in the above minute heading be deferred to a meeting of the Committee in September 2014.

Considered by the Scrutiny Committee at its meeting on 8th September 2014.

Completed

 

Min. No. 254 – Scrutiny Decision Tracking of Recommendations and Work Programme Schedule 2014/15 (DR) – Recommended

(2)   That the work programme schedule, including the deferred items that had been identified earlier in the meeting, be accepted and published on the Council’s website.

Added to work programme schedule and uploaded to the Council’s website September 2014.

Completed

8th September, 2014

Min. No. 358 – Scrutiny Committees’ Draft Annual Report – May 2013 to April 2014 (DR) – Recommended

That the draft Annual Report for the period May 2013 to April 2014 be approved and be submitted to Full Council in September 2014.

Submitted to Full Council meeting on 29th September 2014.

Completed

Min. No. 361 – Adult Community Learning Service Restructure (REF) – Recommended

That the current situation be noted, it being accepted that the Committee will continue to monitor the service area through its normal reporting mechanisms.

Will be considered under regular quarterly monitoring to Committee.

Completed

 

22nd September, 2014

Min. No. 409 – Children and Young People Services – Annual Placement Review (DSS) – Recommended

(2)   That a further Annual Placement Review report be presented to the Scrutiny Committee in July 2015.

Added to work programme schedule.

Completed

 

Min. No. 410 – Update On Young Carer Services (REF) – Recommended

(1)   That the Scrutiny Committee receives an update report on an annual basis.

Added to work programme schedule.

Completed

Min. No. 411 – Children and Young People Services – Commissioning Strategy and Action Plan 2013 – 2018 (REF) – Recommended

(2)   That the Scrutiny Committee continues to receive six monthly progress updates on the Children and Young People Services Commissioning Strategy and Action Plan 2013 – 18.

Added to work programme schedule.

Completed

 

Min. No. 414 – Summary of School Inspection Reports for the Spring Term 2014 (DLS) – Recommended

That letters of congratulation be sent to the schools on behalf of the Committee in recognition of the work undertaken to date.

The Democratic and Scrutiny Services Officer confirmed to the Committee that letters had been sent to the schools on 9th October 2014.

Completed

Min. No. 416 – School and Community Based Counselling Service for Young People (DLS) – Recommended

(2)   That regular reports be referred to the Scrutiny Committee in order to continue to monitor progress in the development of the service.

Added to work programme schedule.

Completed

 

Min. No. 419 – Individual School Progress Meeting – Eagleswell (DLS) – Recommended

(3)   That the report be referred to Cabinet for consideration and approval.

Referred to Cabinet meeting on 20th October 2014.

Completed

 

(2)       T H A T the Work Programme Schedule attached at Appendix D to the report, be amended to include the reports as agreed at the meeting and be uploaded to the Council’s website.

 

Reasons for recommendations

 

(1)       Having regard to the Committee’s views.

 

(2)       To ensure that the Work Programme schedule is updated and uploaded to the Council’s website.

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