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SCRUTINY COMMITTEE (LIFELONG LEARNING)

 

Minutes of a meeting held on 18th April, 2016.

 

Present: Councillor N.P. Hodges (Chairman); Councillor R.A. Penrose (Vice-Chairman); Councillors Ms. R. Birch, Mrs. C.L. Curtis, Ms. K.E. Edmunds, C.P. Franks, T.H. Jarvie and A. Parker.

 

Co-Opted Member: Dr. C. Brown (Parent Governor – Secondary Sector), Mr. P. Burke (Roman Catholic Church) and Mr. L. Kellaway (Parent Governor – Primary Sector).

 

Non-Voting Observers: Mr. N. Want (Vale Youth Forum) and Ms. T. Young (Secondary Sector). 

 

Also present: Councillor C.P.J. Elmore.

 

 

1017            ANNOUNCEMENT –

 

Prior to commencing with the meeting, the Chairman paid tribute to Councillor Philip Clarke and the Committee stood for a minute’s silence in remembrance.

 

 

1018            APOLOGIES FOR ABSENCE –

 

These were received from Councillors Mrs. M.E.J. Birch and Mrs. A.J. Preston, Mr. M. Conway (Vale Youth Forum) and Mr. D. Treharne (Welsh Medium Education).

 

 

1019            MINUTES –

 

RECOMMENDED – T H A T the minutes of the meeting held on 14th March, 2016 be approved as a correct record.

 

 

1020            DECLARATIONS OF INTEREST –

 

In respect of Agenda Item No. 5 – Progress on Proposals to Transform Secondary Education in West Barry, the following declarations were received:

 

Councillor C.P.J. Elmore declared that he was a Vale of Glamorgan Governor at Barry Comprehensive School but could speak and vote on the matter;

 

Mr. L. Kellaway declared that he was a Parent Governor at Iolo Morganwg, but as the report referred to timescales for consultation, he would remain but leave the meeting if detailed discussions took place;

 

Ms. T. Young was a teacher at Bryn Hafren and advised that she would remain but leave the meeting if detailed discussions on Bryn Hafren took place.  

 

 

1021            INDIVIDUAL SCHOOL PERFORMANCE PROGRESS PANEL MEETING (DLS) –

 

The Chairman presented the report and commenced by advising Committee that the Panel had determined that progress at Barry Comprehensive School continued to be made.  The Panel had acknowledged that the school had achieved improved results in 2015 and that the school had an effective system for pupil tracking and the Panel had been reasonably confident that most targets would be met in 2016.

 

The School Progress Panel meeting for Barry Comprehensive School comprised Councillors N.P. Hodges (Chairman of the Panel), Councillor R.A. Penrose and Dr. C. Brown (Co-Opted Member of the Scrutiny Committee) with Councillor C.P.J. Elmore (Cabinet Member for Children's Services and Schools), Mr. G. McNamara (Headteacher), Mrs. K. Beaudette (Chairman of Governors), Mr. A. Thompson (Deputy Headteacher), Mrs. A. Forte (Vice-Chairman of the School Governing Body), Ms. J. Hill (Director of Learning and Skills), Mr. M. Glavin (Head of School Improvement and Inclusion) and Mr. G. Davies (Scrutiny Support Officer) in attendance.

 

The report highlighted that following the 2013 external examination results in each of the core subjects, the proportion of students achieving higher grades A*- C had fallen materially since the previous year including a fall from 59% to 42% in English and 52% to 43% in Mathematics.  The proportion of students gaining five A*- C grades including Maths and English fell from 45% to 30%.  A Panel meeting had therefore been convened on 31st January, 2014, in order to review the school's plans for improvement.  The Panel determined at that time that it was uncertain as to whether improvements in 2014 would be sufficient to meet the agreed targets and recommended that a standards committee of the Governing Body be established to assist with the challenges facing the school and to monitor and evaluate school performance.

 

In August 2014 an improved set of results was reported. However, as the school had not been able to achieve all of the agreed performance targets a further Panel was convened on 28th April, 2015.  The Chairman advised that at this meeting, the panel considered that the school had an improved level of confidence that it was working towards its targets and that the Governing Body and Senior Leadership Team had a clear view of the improvements needed and had put in place an effective plan of action.  Furthermore, the Panel considered that the appointment of a new Deputy Headteacher and senior leaders had made a positive impact and was confident that the school was using tracker systems to effectively target interventions.  The Panel recognised the improvements made to strengthen the governance arrangements on the working of the Senior Leadership Team and was pleased with the Governing Body's decision to appoint a School Improvement Working Group.

 

On 12th October, 2015, the Scrutiny Committee (Lifelong Learning) received a report which outlined school performance at Key Stage 4, following the publication of the GCSE results in August 2015.  The Committee subsequently agreed that a Progress Panel should be reconvened.  This took place on 24th February, 2016,  and offered further opportunity for the school to demonstrate through the democratic process its ambition and commitment to rapid and sustained progress and to identify any barriers that the school may be facing which could be resolved by the actions of the Council.

 

The report highlighted that as part of the commitment to ensuring improvements at Barry Comprehensive School, the school had been supported by the Schools Challenge Cymru Pathways to Success programme.  This involved the following: 

  • a Challenge Cymru Advisor working with the school in partnership with the local authority and the Central South Consortium
  • partnership working with Treorchy Comprehensive School on key improvement activities linked to priority areas
  • additional funding provided to support key initiatives to bring about rapid and sustained improvement
  • the appointment of an Accelerated Improvement Board (AIB) that meets on a monthly basis to monitor the progress being made in respect of the key issues for improvement recommended by Estyn.  Board Membership has included representation from the local authority, the primary sector and Governors.

In 2015 the school had also achieved a 93.7% attendance rate which was a 1.7% increase on the previous year’s attendance.  However, for the current academic year, attendance was projected to reach 94.1% which was set against a target of 94.2%. 

 

In terms of initiatives to improve the teaching and learning at the school, this had included the development of a new coaching programme for teachers.  The school’s plan had also been produced to specifically support classroom practice and leadership of departments.  The school had brought in a teaching and learning consultant who had been trained by Estyn which, along with peer observations and learning walks, had been used to assess teaching within the school.  An important element around teacher self-evaluation was the introduction of IRIS Connect.  This was a system that allowed teachers to review their lessons so that they could observe and reflect on their teaching methods.  The school was working to improve and ensure senior leaders impacted on key performance indicators. 

 

In referring to governance arrangements, the Chairman of Governors had advised the Panel of the improvements that had been made and that a review of the makeup and structure of the Governing Body had taken place.  A number of committees had been formed with delegated responsibilities that separated out areas such as finance, school buildings and pupil attainment.  The School Improvement Working Group was seen as an important development and had been established as a result of a recommendation following a previous Panel visit.  The school had also appointed a wellbeing sub-group that offered a lot of support to staff and pupils and was tasked with looking at safeguarding issues within the school.

 

A number of new Governors had also been appointed which included two new Parent Governors, two additional Local Authority appointed Governors and one new Teacher Representative. 

 

In terms of the challenges around finances, the school had used voluntary redundancies to reduce the school’s budget deficits and in 2014/15 the school had also made some compulsory redundancies. 

 

In referring to the school’s Challenge Cymru funding, the Director of Learning and Skills stated that approximately £140,000 had been provided for improvement priorities together with a focus on sustainability.  

 

Estyn had also indicated that they would not return to the school until the results of the teacher assessments and the external examinations had taken place.  In response to a query the Director further advised that good progress was currently being made in the area of pupils in receipt of Free School Meals.

 

In referring to staff turnover and changes, a query was raised as to how the school would cope with these changes, and in particular referred to the recent appointment of the Head of School Inclusion to the Consortium in June.  The Director stated that the department was currently going through a handover process and a management review was also being undertaken.  She however confirmed that she would ensure that close input was maintained with the school during this period and that regular contact between internal officers from the Vale and the Consortium continued. 

 

The Cabinet Member for Children’s Services and Schools, with permission to speak, stated that although there was a considerable way to go with the school the school had never the less been robustly challenged and that there had been rapid improvement which could be evidenced.  Both the Headteacher and Deputy Headteacher had steered the new changes and there were improved outcomes for pupils.  In his view, the school had certainly felt a very different place today than it had been three years previous and the Welsh Government programme for the school had also worked in their favour. 

 

In summing up, the Chairman stated that there had been a number of changes at the school and the Panel was keen to ensure that the useful links with Treorchy Comprehensive and Cardiff High Schools continued to be maintained.  The Panel also recognised the input and support provided by Schools Challenge Cymru and again was keen for this to be maintained.

 

Finally, it was noted that a follow up visit would be considered some time during the Autumn term 2016 following the publication of the GCSE results in August.  These results would be the subject of further reports to Cabinet and the Scrutiny Committee following which it would be determined whether a follow up visit would be required.  It was subsequently

 

RECOMMENDED –

 

(1)       T H A T the Scrutiny School Progress Panel findings as detailed in paragraphs 34 to 39 of the report be accepted.

 

(2)       T H A T an update report be presented to the Scrutiny Committee in the Autumn following the GCSE results in August 2016.

 

(3)       T H A T the report be referred to Cabinet for consideration and / or approval.

 

Reasons for recommendations

 

(1)       To apprise Committee of the findings of the Progress Panel.

 

(2)       To monitor progress.

 

(3)       For Cabinet’s consideration.

 

 

1022            PROGRESS ON PROPOSALS TO TRANSFORM SECONDARY EDUCATION IN WEST BARRY (DLS) –

 

The report provided Members with details of progress to date and the next steps for the development of revised proposals to expand Welsh medium secondary school places and replace Barry and Bryn Hafren Comprehensive schools with mixed sex secondary schools on the same sites.  Councillor C.P. Franks had requested the matter be considered by the Scrutiny Committee and a copy of the Request for Consideration detailing the reasons for the request had been circulated prior to the meeting.  Further copies were also available at the meeting.  Councillor Franks stated that with the reorganisation of secondary education in Barry once again under review, it would be timely for a report to be presented for consideration.

 

In referring to the background to the report, Members were informed that Cabinet had considered a report on 5th October, 2015 on the outcome of consultation on a proposal to transform secondary education in Barry, with Cabinet resolving at that time not to publish a statutory public notice on the proposal but to referral the proposal back to a West Barry Secondary Schools Advisory Board with the aim of considering further proposals.  The new Advisory Board included the Headteachers and Chairs of Governors of the three secondary schools, two Headteacher Representatives from feeder primary schools, representation from further and higher education, the Cabinet Member for Children’s Services and Schools, the Managing Director and officers of the Learning and Skills Directorate.  This Board had been established in January 2016 with it being agreed at the first meeting of the Board that the development of a new proposal should be accelerated to minimise uncertainty and consequential impact on the schools affected by the proposal. 

 

At its meeting on 22nd March, 2016, the Advisory Board considered feedback from recent workshops involving pupils and staff about their ideas for the future development of the three schools.  The benefits of mixed sex education, the importance of better buildings, the value of community involvement and the need to preserve aspects of the schools’ heritage were all emphasised.  The Board also reviewed the main points from the first replies from a survey of parents.  The first 125 responses had highlighted the importance of having mixed sex English medium schooling, of raising standards at Barry and Bryn Hafren schools, of the use of ICT in the classroom and the need for improved facilities.

 

Having considered the feedback from the engagement activity, the Board then considered options for the future of the three schools and agreed in principle that the preferred option was to:

 

i)          Expand Ysgol Bro Morgannwg on its current site with a new entrance from Port Road

ii)         Build a brand new 11-18 mixed sex school on the site of Barry Comprehensive School

iii)        Create a modern, 11-18 mixed sex school by refurbishing and modernising the Bryn Hafren buildings.

 

Collaboration with Cardiff and the Vale College and Cardiff Metropolitan University would be strengthened to deliver high quality vocational education at the College and a joint sixth form providing academic courses at the English medium schools.

 

The next stage would be to continue with the workshop and survey work and to include the three governing bodies and the trade unions in these engagement activities. The Advisory Board would meet again to consider the further feedback from the workshops, survey and meetings. They would also discuss an indicative timetable and transition arrangements for implementing the preferred option.  It was anticipated that a report on the revised proposals would be presented to Cabinet in June at which time Cabinet would decide whether or not to go ahead with further, formal consultation.

 

It was important to note that Statutory consultation was required to be carried out for at least 42 days (six weeks), with at least 20 of these being school days.  This being the case, the 6th June was the latest date for reporting to Cabinet, to seek approval to consult on a proposal if the consultation was to be completed during summer 2016 as a later date would necessitate starting consultation in September.

 

Subject to Cabinet approval, the proposed statutory timetables for both the proposals were shown at Appendix A to the report.  The Director confirmed that the timetable was a plan rather than a certain timetable with the intention that the consultation for Bro Morgannwg take place over the summer months with the Scrutiny Committee being asked to express its views on the proposals.  A report was to be presented to Cabinet on 6th June with the Chairman advising that he had recently agreed to arrange a special meeting for the Scrutiny Committee to consider the proposals and   referred to a potential date of 8th June, 2016. 

 

Following a query regarding admission arrangements to the schools, the Director of Learning and Skills advised that catchment areas was an item to be considered at the next meeting of the Advisory Board, with the proposal that a balanced planned intake for the two schools be proposed.  Details of any transition arrangements would also be provided together with details of the closure of the current English-medium schools and the opening of the new schools and how the proposals would impact on the current pupils of both schools.  The Cabinet Member confirmed that proposed catchment areas would be based on where the primary schools were.  Additional vehicular access to Bro Morgannwg was also to be proposed off Port Road to avoid Colcot Road becoming more congested.  Both the Cabinet Member and the Director confirmed that a considerable amount of work was required to be undertaken in relation to the detail of the proposals in order to be presented for consultation. 

 

In response to a query relating to the first 125 responses that had been received as referred to in paragraph 6 of the report, Members requested that the information in relation to how many responses had been received be provided to the Committee.

 

Following a further question as to why St. Richard Gwyn School had not been involved in the discussions, as 35% of the children from the school attended local colleges, the Committee was advised that the school would be in involved in any sixth form discussions. In relation to the provision for 14-19 year olds the Council would wish to involve all the schools in the Vale in the discussions on the various developments expected, however at present, as the proposals related to the development of proposals to replace Barry and Bryn Hafren schools and did not involve St. Richard Gwyn at this stage, they had not been invited as part of that process.

 

In referring to the cost of consultation that was being undertaken, the Director of Learning and Skills reassured Committee Members that the cost of the consultation process was taken from the Directorate’s budget and not schools’ budgets.  A considerable amount of the consultation work would also be completed online, which would be cost effective.

 

In referring to the figure of £900,000 being spent currently to improve the learning environment at Barry School, this was considered acceptable in view of the current issues at the site.  However, having regard to the 21st Century investment programme, the Department was working on proposals for a vision for the future for English medium co-education as well as proposals for expanding the Welsh medium, which it was hoped that Welsh Government would support under the programme.

 

Following a further query in relation to the provision of A level teaching, it was proposed that the schools would work together and provide a joint sixth form albeit some specialist subject accommodation would need to be accommodated on one of the sites, whereas other subject areas could be dealt with at the other.  Although the particular budget information was not available at this stage, a full detailed report on the financial investment which would be discussed with the Section 151 Officer, would be included in future proposal discussions. 

 

The Youth Forum Representative queried proposed building work would impact on learners on the Barry Comprehensive site, with the Cabinet Member responding that this was a similar scenario to the Penarth Learning Community and Llantwit Major Learning Community developments.  The new school would be built to the rear and slightly to the side of the existing school with the purpose being to minimise disruption.  The Cabinet Member also suggested the Youth Cabinet may wish to undertake a site visit to Llantwit Major Comprehensive to witness the project first hand.

 

In referring to a contingency plan should Welsh Government funding be unobtainable, the Cabinet Member advised that bids have to be made for the funding and a detailed business case provided.  He stated that the Council had a good track record in relation to obtaining funding for the 21st Century building programme and he envisaged sound business cases to be put forward. 

 

The Chairman, in welcoming the report and timetable attached at Appendix A, acknowledged the situation in relation to financial investment and concurred that the best application that could be put forward should be done in order to ensure that the provision of co-education and the Welsh language could be addressed in Barry. 

 

Having considered the report, it was subsequently

 

RECOMMENDED –

 

(1)       T H A T the progress made with the development of revised proposals to expand Welsh medium secondary school places and establish mixed sex English medium secondary schools in Barry be noted.

 

(2)       T H A T the timescale for reporting proposals to Cabinet and the Scrutiny Committee as detailed at Appendix A be agreed and that further reports be received for consideration.

 

(3)       T H A T an extraordinary meeting of the Scrutiny Committee meeting takes place on 8th June, 2016, to consider the proposals to Cabinet of 6th June 2016 in respect of Ysgol Bro Morgannwg.

 

(4)       T H A T Cabinet be advised that the Scrutiny Committee supports the timetable as outlined at Appendix A to the report and that the expansion of Bro Morgannwg as a standalone proposal is welcomed.

 

Reasons for recommendations

 

(1)       In recognition of the alternative proposals timetable being developed for the expansion of Welsh medium secondary schools in the Vale of Glamorgan and the establishment of mixed sex English medium secondary schools in Barry on their current sites.

 

(2)       That the timescales attached at Appendix A to the report are supported in order that further reports for consideration / consultation can be presented.

 

(3)       In order that the Scrutiny Committee can consider any proposals.

 

(4)       To advise Cabinet.

 

 

1023            SERVICE PLANS 2016-20: SCHOOL IMPROVEMENT AND INCLUSION AND STRATEGY, COMMUNITY LEARNING AND RESOURCES (DLS) –

 

The report outlined that Service Plans were the primary planning document of the Council and a key building block in its Performance Management Framework.  In response to proposals for improvement as referred to in the Council’s most recent Annual Improvement Report by the Wales Audit Office, the Council had reviewed its Performance Management Framework to enable better demonstration of the contribution made at all levels of the organisation to priority outcomes. 

 

The Service Plans for 2016-20 specifically identified how each Head of Service would contribute towards achievement of Corporate Plan wellbeing outcomes by asking two questions: 

  • “Which wellbeing objectives does the service contribute to and what actions will we be taking this year to achieve these?”
  • “How will we manage our resources to achieve these actions and support our service?”

Informed by the self-assessment, the Service Plans also comprised a brief overview of the issues facing the service against each of the corporate health perspectives (Risk, Customer Focus, Resources – workforce, finance, assets, ICT).  The Plans included an action plan for how resources would be used to support the delivery of well-being outcome actions as well as managing risks, collaboration and engagement activities.

 

The Council was currently consulting widely on proposed Improvement Objectives for 2016/17 and these would be reflected within relevant Service Plans once approved by Council in April 2016.  The proposed Improvement Objectives and associated actions for 2016/17 reflected the four wellbeing outcomes in the Corporate Plan, ensuring that the Council was focusing on the areas in need of most improvement. 

 

The Director of Learning and Skills, in presenting the report, raised a number of key priorities for the service as itemised below: 

  • Preparation for 21st Century Schools Investment Programme
  • Co-location of the Adult Community Learning work to Barry Library with Arts Development
  • The Council’s Reshaping Agenda – considering various service areas and the way the Council currently provides services e.g. reshaping the Catering Service and Additional Learning Needs
  • Development work relating to the Strategy and Resources Section
  • Pupil attainment  priorities
  • Increased focus on progress of pupils entitled to Free School Meals
  • Provision for pupils taught outside the school setting
  • Post 16 development and the Collaboration Agenda
  • Work to implement the ALN Bill where additional responsibilities will be assumed by the Council for Post 16 age group.

The Department was also considering reviewing and strengthening the performance management arrangements in relation to sickness absence for the service.  As explained earlier in the meeting, the Director was also currently involved in a management review of the Directorate in order to ensure that the services are best placed for the future.  In response to a query regarding the expiration of the lease at Provincial House, Members were informed that it was the Director’s understanding that the contractual term would expire towards the end of the year. 

 

Appendices A and B to the Service Plans contained the Service Improvement Action Plan 2016/17 which included identified planned service actions, the intended outcomes, key milestones, relevant performance measures to demonstrate progress, timescales for completion and the anticipated resources required of planned actions.  It was noted that some of the targets had been set and with others to be set when all the relevant data and information was received at the closure of the end of the financial year.  It was acknowledged that the new format appeared more compact and a simpler way of reporting.  The Director confirmed that officers found the Plan to be more straightforward and that it covered the key areas required.  The Department and Members would continue to monitor the development of the Plans over the forthcoming months.  Aware that the new documents were a different style than previously reported, Members sought reassurance as to whether the plans in the future could continue to be kept at an acceptable level of complexity, with it being

 

RECOMMENDED –

 

(1)       T H A T the School Improvement and Inclusion and Strategy and Community Learning Resources Service Plans for 2016-20 be endorsed.

 

(2)       T H A T Cabinet ensure that the Plans are kept at an acceptable level of complexity in the future as outlined within the report.

 

Reasons for recommendations

 

(1)       To confirm the Service Plans as the primary document against which performance for the two service areas within Learning and Skills will be measured.

 

(2)       In order that the approved Service Plans can appropriately reflect improvement priorities in a simpler format.

 

 

1024            IMPROVEMENT PLAN PART 1 (IMPROVEMENT OBJECTIVES 2016/17) (DLS) –

 

The report sought Member endorsement of the proposed Improvement Objectives for 2016/17.  The Corporate Plan 2016-20 had been approved by Cabinet on 22nd February, 2016 and by Full Council on 2nd March, 2016 following extensive consultation with key stakeholders and partners. 

 

The Corporate Plan set out the Council’s priorities for the next four years as well as its vision, values and wellbeing objectives.  Work had also been undertaken to ensure the Plan was aligned and reflected the priorities for the Vale of Glamorgan, the key outcomes also being reflected in Service Plans for 2016/17. 

 

The proposed Improvement Objectives and associated actions for 2016/17 reflected the four wellbeing outcomes in the Corporate Plan ensuring that the Council was focusing on the areas in need of most improvement. 

 

Five Improvement Objectives were proposed for 2016/17 as follows: 

  • Objective 1 (Reducing poverty and social exclusion)
  • Objective 2 (Promoting regeneration, economic growth and employment)
  • Objective 3 (Raising overall standards of achievement)
  • Objective 4 (Encouraging and promoting active and healthy lifestyles).
  • Objective 5 (Deliver the Council’s transformational programme, ‘Reshaping Services’ to meet the future needs of citizens of the Vale of Glamorgan, within the context of unprecedented financial challenges.)

The five objectives comprised: 

  • Proposals for two new objectives which related to Objective 1 (Reducing poverty and social exclusion) and Objective 4 (Encouraging and promoting active and healthy lifestyles);
  • Two amendments to existing objectives were proposed which related to Objective 2 (Promoting regeneration, economic growth and employment) and Objective 3 (Raising overall standards of achievement).  Extending the area of focus for the Council in 2016/17 bringing these in line with the broader objectives outlined in the Corporate Plan 2016-20;
  • It was also proposed that one current objective be carried forward into 2016/17 to reflect the continued focus on Reshaping Services to meet future needs of all Vale citizens (Objective 5).

Objective 3 applied specifically to this Committee; however, the work of this Committee would also contribute towards Objectives 1, 2, 4 and 5.

 

Appendix 1 to the report outlined the proposed objectives and provided a rationale for each objective.  As the Council was required to consult on its Improvement Objectives, the proposals had been published on the Council’s website from March 2016 inviting comments from the public. 

 

In referring specifically to Objective 3, raising overall standards of achievement, page 11 of the Appendix identified what actions were being taken to make a difference together with details of how the Council would measure progress. 

 

In recognising that the final document would be considered by Full Council on 25th April 2016, it was subsequently

 

RECOMMENDED – T H A T the proposed Improvement Objectives for 2016/17 be endorsed.

 

Reason for recommendation

 

Having identified the key annual improvement priorities for 2016/17 in line with the requirements of the Local Government (Wales) Measure 2009.

 

 

1025          4TH QUARTER SCRUTINY DECISION TRACKING OF RECOMMENDATIONS (MD) –

 

The Democratic and Scrutiny Services Officer advised Members of progress in relation to the Scrutiny Committee’s recommendations for the third and fourth quarters, which were detailed at Appendices A and B to the report.  Members were requested to review the progress against each recommendation, to assess whether further action may be required, ensure the required action had been taken and to confirm which recommendations were to be agreed as completed.

 

In referring to the actions detailed as ongoing, the Democratic and Scrutiny Services Officer made reference to Minute No. 820, 8th February 2016, where information in relation to Ysgol Y Deri had been requested.  The progress action could now detail that this information had recently been circulated via e-mail to all Members of the Committee for their information.  Under Minute No. 824, 8th February 2016, National Categorisation of Outcomes for Vale Schools, the report had been forwarded to Cabinet, and Cabinet had requested that a further report in relation to the establishment of further Progress Panels be submitted in due course.  The Director of Learning and Skills stated that a report had been prepared and was to be placed on the agenda for the next Cabinet meeting to be held on 25th April, 2016 with a recommendation that it be referred to the Scrutiny Committee for consideration.  In light of the above comments, it was subsequently

 

RECOMMENDED – T H A T the following recommendations be deemed completed:

 

07 December 2015

Min. No. 655 – Welsh   Public Library Standards Assessment 2014-2015 (DLS) – Recommended

(3)   That the comments of the Scrutiny   Committee and the report be referred to Cabinet for consideration.

Cabinet,   on 11th January, 2016 resolved

[1]   That the contents of the report be noted.

[2]   That officers and staff be thanked for   their achievements as outlined throughout the period of the report.

[3]   That the Council’s reshaping services team   investigate and report on whether the Town and Community Councils could adopt   the Libraries within their areas as suggested by one of the members of the   Scrutiny Committee (Lifelong Learning).

(Min.   No. C3036 refers)

Completed

11 January 2016

Min. No. 740 – Feedback from   Estyn Monitoring Visit 2015 (DLS) – Recommended

(3)   That Estyn’s feedback letter and the   comments of the Committee be referred to Cabinet in order to report the   findings from the Estyn Monitoring visit.

  Cabinet,   on 8th February, 2016 noted the contents of the report and   resolved

[2]   That thanks be given to all officers for   their hard work and the improvements made in addressing the recommendations   of Estyn.

(Min.   No. C3064 refers)

Completed

Min. No. 741 – Draft   Corporate Plan 2016-20 (REF) and Performance Management Framework (REF) – Recommended

Corporate Plan

(2)   That the views of the Committee, as   outlined in the minutes, be forwarded to Cabinet.

On   9th February, 2016 Scrutiny Committee (Corporate Resources) noted   the changes to the Plan.

(Min.   No. 832 refers)

Cabinet, on 22nd   February 2016 Resolved - that the changes to the Corporate Plan 2016-20 be   noted and, following any further required amendments, the Plan be submitted   to Council for consideration on 2 March, 2016.

(Min.   No. C3084 refers)

Council, on 2nd March   2016, Resolved – that the proposals of the Cabinet, as set out in Cabinet   Minute No. C3084, 22nd February, 2016, be approved and the   Corporate Plan 2016-20 approved accordingly.

(Min.   No. 886 refers)

Completed

Performance Management Framework

(2)   That the views of the Committee, as   outlined in the minutes, be forwarded to Cabinet.

On   9th February, 2016 Scrutiny Committee (Corporate Resources) noted   the changes to the Plan.

(Min.   No. 832 refers)

Cabinet, on 22nd   February, 2016 Resolved

[1]   That the   proposals for changes to the Council’s Performance Management Framework as   described in the report be approved.

[2]   That the   proposed review of the Council's Scrutiny Committees' names and terms of   reference be agreed and the matter be referred for further consideration by   the proposed working group as set out in resolution 5 below.

[3]   That the report   be referred to the Democratic Services Committee for consideration.

[4]   That subject to   resolutions 1-3 above, the proposal to establish a working group of Elected   Members and Officers to develop further the arrangements that would support   the revised Performance Management Framework, including consideration of the   review of the Council's Scrutiny Committees, be approved.

[5]   That a further report be brought to   Cabinet following conclusion of the review by the working group on matters   relating to the naming and terms of reference of the Council's Scrutiny   Committees.

(Min.   No. C3085 refers)

Council, on 2nd March   2016, Resolved – that the proposals of the Cabinet, as set out in Cabinet   Minute No. C3084, 22nd February, 2016, be approved and the   Corporate Plan 2016-20 approved accordingly.

(Min.   No. 886 refers)

Completed

Min. No. 744 – Summary of   School Inspection Reports for Autumn Term 2015 (DLS) – Recommended

(4)   That a letter of congratulations be   forwarded on behalf of the Scrutiny Committee by the Chairman to Albert   Primary School.

(5)   That the report be referred to Cabinet for   its consideration, highlighting the overall judgements for the schools   visited in the autumn term.

 

 

 

(4)   Letter sent on 22nd January,   2016.

Completed

 

(5)   Cabinet, on 8th February, 2016,   noted the report.

(Min.   No. C3063 refers)

Completed

Min. No. 745 – 3rd Quarter   Scrutiny Decision Tracking of Recommendations and Work Programme Schedule   2015/16 (MD) – Recommended

(2)   That the Work Programme Schedule be   uploaded onto the Council’s website.

 

 

 

 

Uploaded   to the Council’s website.

Completed

08 February 2016

Min. No. 820 – Revenue   and Capital Monitoring for the Period 1st April to 31st   December 2015 (DLS) – Recommended

(2)   That the information as requested via   e-mail, as outlined above, is forwarded to all Members of the Committee.

[Out of County placements   for Ysgol Y Deri; Sandstone Repair Scheme budget variation; report to Cabinet   re the judicial review]

Ysgol   Y Deri – As advised at the meeting, this   information had recently been circulated to all Members of the Committee for   their information

Completed

Sandstone   Repair Scheme – provided at March 2016 meeting

Completed

Judicial   Review – report forwarded to all Members via email on 18th March   2016 Completed

Min. No. 821 – Update   Report on Barry Elim Church “Can Do” Project (REF) – Recommended

(3)   That the report, the appendices and the   Committee’s comments be referred to Cabinet for consideration, to highlight   the Committee’s concern that such a valuable project could cease as at 1st   April, 2016 due to lack of funding with the request that Cabinet consider   whether there were further options to sustain the service.

Cabinet,   on 7th March, 2016, noted the contents of the report and resolved

(2)   That a further report be brought to   Cabinet on this matter to provide further information on this project and   consider possible sources of future funding before the end of the financial   year.

(Min.   No. C3098 refers)

Completed

Min. No. 822 – Annual   Report on Schools 2014/15 (REF) – Recommended

(1)   That a further report in relation to   school balances and the detail of the Governor training programme provided be   presented to the Scrutiny Committee in September 2016.

(2)   That a further report in relation to the   school balances of St. Cyres and a proposed recovery plan be presented to the   Committee for Members’ consideration prior to the summer recess.

 

 

(1)   Added to work programme schedule.

Completed

 

 

(2)   Added to work programme schedule.

Completed

Min. No. 823 – Youth   Engagement and Progression (DLS) – Recommended

(3)   That the Scrutiny Committee receives a   further progress update report in six months’ time.

(4)   That a copy of the report be forwarded to   all Members of the Council for their information, highlighting the good   progress being made to date.

 

 

(3)   Added to work programme schedule.

Completed

 

(4)   E-mailed to all Members of the Council on   23rd February, 2016.

Completed

Min. No. 824 – National   Categorisation – Outcomes For Vale Schools (DLS) – Recommended

(2)   That Progress Panel meetings at the   identified primary schools be conducted.

 

 

 

 

(3)   That the excellence identified in Vale   schools be presented to future Scrutiny Committee meetings.

(4)   That a programme of work in respect of   recommendations 2 and 3 above be presented for consideration by the   Committee.

(5)   That a copy of the report and the   Committee’s recommendations be referred to Cabinet advising of the   Committee’s intentions to continue to monitor Barry Comprehensive School,   (recognising that the position at Barry Comprehensive is starting to improve   but that further monitoring will be undertaken) and the programme of work to   be prepared as outlined in 2 and 3 above.

 

 

 

(2)   Report   to be placed on the agenda for the next Cabinet meeting to be held on 25th   April, 2016 and thereafter referred to the Scrutiny Committee for   consideration.

Completed

(3)   Added to work programme schedule.

Completed

 

(4)   Added to work programme schedule.

Completed

 

(5)   Cabinet, on 7th March, 2016,   resolved

[1]   That the   contents of the report be noted and thanks be given to schools for the hard   work of pupils in achieving the good categorisation results.

[2]   That a further report be brought back to   Cabinet that provides a review of the High Street and Fairfield Primary   Schools, detailing the current issues and the involvement of the Scrutiny   Working Panels, and establishes a protocol for future visits to schools, to   thereafter be referred to Scrutiny Committee (Lifelong learning) if   necessary.

(Min.   No. C3097 refers)

Completed

14 March 2016

Min. No. 938 – Cardiff   and Vale Community Learning Partnership – Recommended

(2)   That an annual update on the work of the   Cardiff and Vale Community Learning Partnership be added to the Committees   work programme to be presented to the Scrutiny Committee on an annual basis   for consideration.

 

 

Added   to work programme schedule.

Completed

Min. No. 940 – Young   Carer Services: Update Report (REF) – Recommended

(2)   That the Scrutiny Committee (Social Care   and Health) be thanked for referring the report for consideration and be   advised that Scrutiny Committee (Lifelong Learning) would request that the   update reports continue to be forwarded on an annual basis. 

 

 

Recommendation   referred to scrutiny Committee (Social Care and health) via decision tracking   and update reports added to work programme.

Completed

 

Reason for recommendation

 

In recognition of the progress made to date.

 

 

 

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