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SCRUTINY COMMITTEE (SOCIAL CARE AND HEALTH)

 

Minutes of a meeting held on 7th October, 2013.

 

Present:  Councillor R.L. Traherne (Chairman); Councillor Mrs. M.E.J. Birch (Vice-Chairman); Councillors R.J. Bertin, Ms. R. Birch, Ms. K. Edmunds, E. Hacker, Dr. I.J. Johnson, Ms. R.F. Probert, J.W. Thomas and S.T. Wiliam.

 

Also present: Councillor S.C. Egan.

 

 

454     MINUTES –  

 

RECOMMENDED – T H A T the minutes of the meeting held on 2nd September, 2013 be approved as a correct record.

 

 

455     DECLARATIONS OF INTEREST –  

 

No declarations were received.

 

 

456     PRESENTATION ON FACT (FAMILIES ACHIEVING CHANGE TOGETHER) –  

 

Committee received a presentation from Mr. Gareth Powell and Mr. Robert Couchman on the work of the Families First Programme.  This was a new Welsh Government funded initiative established to target early intervention and prevention services to children, young people and families.  This minimised need for higher level support and intervention from statutory services.

 

The initiative recognised that some of the behaviours children and young people presented were as a result of factors affecting other members of the family.  To have the most positive impact on effecting change within a family, the project aimed to provide families with holistic, multi-agency support, tailored to the needs of individuals and the family as a whole.

 

The initiative established in the Vale of Glamorgan was delivered through a raft of supported programmes which were interlinked and tied to the FACT team. 

 

The FACT team had a crucial part of the project in that it managed the referrals, and provided a team of Project Workers and Social Care Officers who completed a 'Joint Assessment Family Framework' to ensure that they delivered family support through holistic, multi-agency service tailored to the identified needs of individuals and the family as a whole. 

 

The presentation was assisted with an example of an actual case study which illustrated the difficulties faced by a family, the approach taken by FACT in dealing with the difficulties and the outcomes of the intervention. 

 

Following the presentation, Members were offered an opportunity to ask questions. 

 

Members enquired as to the number of referrals dealt with by FACT and were advised that a year into the project, 376 referrals had been received.  Of the referrals received, over 100 cases had been taken on.  It was often the case that the service was able to signpost referrals to other services.

 

An extra member of staff had recently been taken on by FACT which may assist in dealing with up to 15 additional cases. 

 

In response to Members questions as to the future of funding for the service, Members were advised that funding came under the Families First umbrella and that the funding would last for five years.  The Welsh Government were currently developing a number of 'outcomes' for the work of FACT. 

 

There being no further questions, Mr. Powell and Mr. Couchman were thanked for their interesting and informative presentation.

 

 

457     SCRUTINY DECISION TRACKING OF RECOMMENDATIONS (DR) –  

 

Members were advised of progress in relation to recommendations made by the Scrutiny Committee for the 2nd Quarter, July to September 2013. 

 

Following discussions on the content of the report, it was

 

RECOMMENDED – T H A T the following recommendations be deemed completed and deleted from the decision tracking:

 

15 July 2013

 

Min. No. 228 – Revenue and Capital Monitoring for the Period 1st April 2013 to 31st May 2013 (DSS) – Recommended

(2)   That the progress made on the Social Services Budget Programme be noted and referred to Cabinet for information.

Cabinet, on 9th September 2013, noted the report.  (Min. No. C2007 refers)

Completed

Min. No. 230 – Vale of Glamorgan Council Fostering Service (DSS) – Recommended

(4)   That Committee receive a further report in January 2014 on the Foster Carer Recruitment Strategy in view of the importance of this issue and the difficulties to date in increasing the number of expressions of interest in fostering.

Added to work programme schedule.

Completed

Min. No. 231 – Community Mental Health Team for Older People (CMHTOP) (DSS) – Recommended

(3)   That a report be brought before Committee in six months time outlining progress on the promotion of public awareness of CMHTOP care.

Added to work programme schedule.

Completed

2 September 2013

 

Min. No. 326 – Regulatory Reports – Improvement Tracking (REF) – Recommended

(2)   That the Director of Social Services be authorised to speak to the Regulator about the precise wording of the ongoing actions.

Director met with CSSIW – asked for greater clarity.

Completed

Min. No. 327 – Disabled Facilities Grant Delivery Improvements (REF) – Recommended

(2)   That a report on the possibility of providing loans for DFG facilities be brought before a future meeting of the Committee.

Added to work programme.

Completed

Min. No. 329 – Scrutiny Committees’ Draft Annual Report May 2012 – April 2013 and Scrutiny Committee Work Programme (MD) – Recommended

(1)   That the contents of the Annual Report for the period May 2012 to April 2013 be approved subject to:

the Chairman preparing an additional paragraph to be included under the heading 'Key Issues Considered' on the subject of the Social Services Budget any further minor amendments being agreed in consultation with the Chairman

and that the Annual Report be submitted to Full Council in September 2013.

Reported to Council on 25th September 2013.

Completed

(2)   That this Scrutiny Committee’s Work Programme as attached at Appendix 2 to the report be confirmed subject to the addition of the Work Programme items identified above, it being noted that the schedule of approved list of items for consideration may be subject to change depending on prevailing circumstances.

Work programme updated and posted on the Council’s website.

Completed

Min. No. 330 – Revenue and Capital Monitoring for the Period 1st April, 2013 to 31st July, 2013 (DSS) – Recommended

(2)   That the progress made on the Social Services Budget Programme be noted and referred to Cabinet for information.

Referred to Cabinet meeting of 7th October 2013.

Completed

Min. No. 331 – Protection of Vulnerable Adults: Six Monthly Update (DSS) – Recommended

(2)   That information about the work undertaken to protect vulnerable adults continues to be reported to the Scrutiny Committee on a six monthly basis, including the actual number of POVAs proved, admitted or on balance disproved.

Added to work programme.

Completed

(3)   That a workshop be held for all Members of the Council on safeguarding matters.

Added to work programme.

Completed

  

Reason for recommendation

 

Actions have been completed.

 

 

458     REVENUE AND CAPITAL MONITORING FOR THE PERIOD 1ST APRIL, 2013 TO 31ST AUGUST, 2013 (DSS) –  

 

Committee received a report which advised of the position in respect of revenue and capital expenditure for the period 1st April, 2013 to 31st August, 2013 regarding those revenue and capital budgets which formed this Committee's remit.  The Committee also received an update on the progress made in delivering the Social Services Budget Programme.

 

The current forecast was for an overspend at year end of £876,000.  This was following the deduction of savings identified for the year of £2.04m. 

 

Children and Young People Services - the major issue was the need to manage continued pressure on the Children's Placements Budget.  The current projected outturn for the jointly funded Residential Placements Budget for Looked After Children was an overspend of £353,000.  This was an increase of £121,000 from July's position, mainly due to one young person moving into a residential placement due to an adoption breakdown.  It was currently anticipated that this level of overspend could be offset by underspends elsewhere within Children's Services and therefore, a break even position was anticipated. 

 

Adult Services - the major issue was the continuing pressure on Community Care packages, the Division's most volatile budget and the one most dependent upon levels of service demand which were not within the Council's direct control.  At present, the projected year end position was an overspend of £1.635m but this was after the reduction in budget to accommodate the savings target for the year of £685,000.  A decision on the allocation of additional funding identified by Welsh Government for the First Steps initiative, which resulted in the introduction of the £50 cap for non-residential services had not yet been received but any grant received would reduce the overspend.  Actions were being taken to review all processes and to address the shortfall.  There were potential underspends elsewhere in Adult Services of around £466,000 which could be used to offset this position, resulting in an overall projected overspend at year end of £1,169,000. 

 

Areas of savings had been identified this year which were £293,000 above the required target.  This could be used to offset the overspend on Adult Services, resulting in a projected overspend for Social Services at year end of £876,000.

 

Scrutiny Committee (Corporate Resources) had requested a report on the current financial position and the steps which could be taken to mitigate further expenditure.  Work was currently being undertaken to prepare this report and the final version would be brought to this Committee once complete. 

 

Appendix 2 to the report detailed financial progress on the Capital Programme as of 31st August, 2013.

With regard to the Social Services Budget Programme Update, the Directorate was currently required to find savings totalling £6.0m by the end of 2016/17.  Savings totalling £6.189m had currently been identified and the surplus would be used to mitigate any additional savings to be found in future years. 

 

The Social Services Directorate was committed to achieving a balanced budget.  The Corporate Programme Board and Project Teams overseeing the plan would continue to develop it further and ensure delivery and progress.  Progress updates would be reported as part of the overall financial monitoring report for the Directorate.

 

In referring to the reference to the Hen Goleg Boiler Replacement and Heating works as itemised on Appendix 3 to the report, Members asked for an explanation for the delay in commencing the scheme and were advised that there had been issues with the boiler replacement in that asbestos had been found.  A solution to the funding issue was being considered. 

 

Member referred to references within the report to areas of savings having been identified this year which were £293,000 above the required target and felt that Committee should be given details of where these savings originated.

 

Members noted that Scrutiny Committee (Corporate Resources) had requested a report on the current financial position and the steps which could be taken to mitigate further expenditure and requested that a copy of the report be brought before this Committee also.

 

In referring to the Medium Term Financial Plan, Members enquired as to the extent that discussions had taken place to achieve the requirements of the Plan and were advised that the Medium Term Financial Plan required a total of some £40m savings to be made across the Council's budget over the ensuing years.  The Directorate was making every effort to achieve the required level of savings and the Medium Term Financial Plan required additional savings over and above those that had already been identified to date.

 

Achieving a balanced budget had been a managed process to date and efforts would have to be made to ensure that it continued that way. 

 

RECOMMENDED –  

 

(1)       T H A T the position with regard to the 2013/14 Revenue and Capital Monitoring be noted.

 

(2)       T H A T the progress made on the Social Services Budget Programme be noted and referred to Cabinet for information.

 

(3)       T H A T future reports before this Committee provide details of underspends against the approved budget.

 

Reasons for recommendations

 

(1)       That Members are aware of the position with regard to the 2013/14 Revenue and Capital Monitoring relevant to the Scrutiny Committee.

 

(2)       That Scrutiny and Cabinet Members are aware of the progress made to date on the Social Services Budget Programme.

 

(3)       For the information of the Members of the Scrutiny Committee.

 

 

459     COMMUNITY OPPORTUNITIES FOR ADULTS WITH MENTAL HEALTH PROBLEMS (DSS) –  

 

Committee were informed of plans for developing a more responsive range of services providing community opportunities for adults with mental health problems. 

 

During September and October 2011, the Cardiff and Vale Mental Health Partnership had reviewed adult mental health day, vocational and occupational services across the statutory and Third Sector.

 

The review had recommended that day services should:

 

·               promote social inclusion and reduce social exclusion

·               be recovery focussed and promote mental wellbeing

·               help people to avoid hospital admission

·               address the needs of minority groups

·               increase quality of lifestyle

·               be service-user led

·               be locally based and part of the community

·               build social, leisure, training and employment opportunities.

 

Since the review, a multi-agency group had set about developing a model describing how day time vocational and occupational community opportunities should be delivered. 

 

Tier 4

Predominantly health led services offering high intensity therapeutic interventions for adults experiencing acute ill health and unresolved social crises. Tier 4 services include, interventions for people living with eating disorders, severe personality disorders and acute mental health crisis that might otherwise require hospital admission.

Tier 3

Health and local authority facilitated services that provide focussed reablement through one to one outreach and group work for people as part of their secondary mental health Care and Treatment Plan. These services should be short term (6 to 12 weeks) and aim to help people to regain their social roles, contacts, confidence and skills.

Tier 2

Locally based drop in resource centres or Community Cafes offering social opportunities, information, activities and health and social care in-reach utilising existing community facilities. Tier 2 services should be led and organised by Third Sector organisations in partnership with service users and carers, and supported by the UHB and local authorities through contract and RBA performance monitoring.

Tier 1

Community groups and local supportive networks. The local authority has a wider responsibility to support and coordinate the development of service user and care led groups that aim to create supportive communities and breakdown stereotypes and stigma of mental illness.

 

As part of their Care and Treatment Plan, adults with severe and enduring mental health problems can receive a specialist outreach service from the Directorate.  The team consisted of one team leader and five FTE outreach support workers and supported 30 to 40 people at any one time to engage with community facilities, to improve confidence and regain their social roles. 

 

Over the past two years, the service had changed from providing long-term support services, social activities and monitoring with minimal move-on from the service to much more dynamic, short-term focussed interventions that aimed to build social networks and promote recovery. 

 

The model of community opportunities outlined above placed this outreach service within Tier 3 and suggested further steps to consolidate the new approach.  With the support of key stakeholders, it was planned that the Vale Mental Health Outreach Service would amend its operations to:

 

·               provide outreach for people as part of Care and Treatment Plan only

·               offer time-limited reablement services with clear deliverable outcomes

·               work with the University Health Board's day treatment services to prevent hospital admission

·               link to Tier 2 services such as the Vale Mind projects to provide move-on opportunities

·               provide support to assist residents using supported accommodation to move-on to more independent housing at an appropriate time

·               support adults with co-occurring substance misuse and mental health problems

·               collaborate with the mental health Occupational Therapy service to inform interventions and lead group-based activities/therapies

·               monitor progress toward outcomes using validated outcome measurement tools such as the Recovery Start

·               develop links with local providers of education, training or employment.

 

An indication of a more recovery-focussed Tier 3 service was that links to Tier 2 and Tier 1 provision would need to be strengthened, enabling people to move through the different levels of support.

 

It was accepted that some service users may not be eligible or suitable for the revised Tier 3 service because of the nature of their health and social care needs arising from their enduring mental health problems.  Such individuals should not be excluded from the recovery focussed service at Tier 3, but they may also require other services as identified by their Care Co-ordinator under their Care and Treatment Plan.  Such services were likely to be provided by the Authority under S2 Chronically Sick and Disabled Persons Act 1970 or S29 National Assistance Act 1948.  Such services may include the arrangements identified above (i.e. Tier 1 and Tier 2 services) but may also include other services (e.g. domiciliary care at home).

 

Similar considerations applied to those service users who may receive these services under the Tier 3 provision but who may remain eligible for longer term support because of their enduring mental health problems.  Such individuals may be eligible for other services as identified by the Care Co-ordinator under their Care and Treatment Plan.  Such services were likely to be provided by the Authority under S2 Chronically Sick and Disabled Persons Act 1970 or S29 National Assistance Act 1948.  Such services may include the arrangements identified above (i.e. Tier 1 and Tier 2 services) but may also include other services (e.g. domiciliary care at home).

 

Community opportunities provided as part of Tier 1 and Tier 2 offered preventative support that aimed to promote mental wellbeing in the wider community, encourage positive images of mental health problems thus reducing stigma and providing informal and accessible support options for individuals that otherwise may require secondary mental health services.  In other words, the Tier 1 and Tier 2 should be seen as part of the range of services that the Authority provided to meet its obligations under Section 2 of the Chronically Sick and Disabled Persons Act 1970 and should be identified as part of a Care and Treatment Plan.

 

The Chairman observed that three Health Boards covered the area of the Vale of Glamorgan, and enquired if officers were confident that they could deal with all of them, and was advised that yes this would be possible. 

 

A Member enquired about the need for links between (say) Tier 1 and Tier 4 and asked as to the criteria that would be used. 

 

In response, Members were advised that, through the offer of short term intervention, clients would still be able to access the whole range of Health Services.

 

RECOMMENDED -

 

(1)       T H A T the contents of the report be noted.

 

(2)       T H A T a further report on the plans for developing a more responsive range of services providing community opportunities for adults with mental health problems be brought before the Committee in one years time.

 

Reasons for recommendations

 

(1)       To inform Scrutiny Committee of opportunities for collaboratively developing services that will deliver better vocational and occupational activities for and with adults who have mental health problems.

 

(2)       To update Committee on progress.

 

 

460     QUARTER 1 SOCIAL SERVICES PERFORMANCE REPORT 2013/14 (DSS) –  

 

Committee received performance results for Quarter 1 1st April to 30th June, 2013/14.

 

Service Plans for 2013/14 had been revised in accordance with the proposals for improvement and were now designed to focus on the achievement of key objectives within each Directorate which would in turn contribute towards the achievement of identified outcomes.  Service Plans reflected the revised Corporate Plan 2013/17. 

 

The Social Services Directorate was well on track to achieve the objectives contributing to its service outcomes, with 92% of actions currently either completed or on track.  Of 19 Corporate Plan actions, 95% (18) were on track to be completed, and one had slipped.  There were three actions relating to the improvement of objectives, two of which were completed.  The other was on track. 

 

Of 57 performance indicators, 36 had met or exceeded target, 10 were within 10% of target, five had missed target by more than 10%, five were new indicators so did not have a target set.  One did not have RAG status as it was an Education related indicator which was academic. 

 

In terms of exceptional performance, CSSIW had reported on a site visit to the Community Mental Health Team Older People praising the commitment, level of knowledge and skills shown by staff from both health and social services and noting a significant reduction in waiting times for assessment.  The percentage of adult protection referrals where the risk had been managed improved from 96% to 100%. 

 

The CSSIW also published its annual inspection of the Council's Fostering Service, which reported considerable improvements and only one area needing further attention.  The Foster Care Recruitment Strategy had been completed.

 

A Carers Day was held on 11th June, 2013 at St. Fagan's National History Museum.  Nearly 100 carers attended this joint event between the Vale of Glamorgan and Cardiff Councils.  The feedback provided by carers and stall holders was exceptionally positive. 

 

In relation to slippage reported, work continued towards a long term goal to reshape the services to ensure they provided best value and support customers to realise the best outcomes for them.  The Council was working with the Cardiff and Vale University Health Board to increase the range of community based health and social care services and so far the Barry Hospital reception area had been developed to support this aim. 

 

A review of all existing spot purchase agreements would commence during Quarter 2, in consultation with existing providers and would consider options on moving away from spot purchase agreements where relevant.

 

Work to implement a brokerage hub for care home placements with Cardiff and Vale UHB and Cardiff Council would commence in September 2013.

 

In referring to recent child abuse cases which had been reported nationally, officers were asked if Members could be assured that such instances would not happen here.  In response, Members were advised that there were processes in place within the Vale of Glamorgan which meant that Members could be reasonably re-assured.

 

A Member enquired as to the safeguarding training which the Authority gave to its teachers and the Committee were advised that Estyn had conducted an inspection of this Authority regarding education and child protection issues and had awarded the Authority a high assessment. 

 

Members enquired if other safeguarding reports could be referred regularly to this Committee.

 

Finally, Members enquired if a Glossary of Terms could be included with future such reports. 

 

RECOMMENDED -

 

(1)       T H A T the service performance results be noted together with the remedial actions to be taken to address service underperformance.

 

(2)       T H A T progress to date in achieving key outcomes as outlined in the Corporate Plan 2013-17 be noted together with the Improvement Plan Part 1 2013/14.

 

(3)       T H A T all future safeguarding reports be reported to the Scrutiny Committee (Social Care and Health).

 

Reasons for recommendations

 

(1)       To ensure the Council is effectively assessing its performance in line with the requirements to secure continuous improvement outlined in the Local Government Measure (Wales) 2009.

 

(2)       To consider the Quarter 1 Social Services performance results as at 30th June, 2013 in order to identify service areas for improvement work.

 

(3)       To meet the Auditor General, Wales improvement proposal to ensure that:

 

·               intentions are expressed in a way which allows progress to be measured, and that

·               reporting arrangements consistently provide Members with an evaluation of performance in the context of the objectives the Council is aiming to achieve.

 

(4)       To enable the Council to demonstrate achievement of its objectives and identified outcomes.

 

(5)       To inform the Committee of the contents of any safeguarding reports.

 

 

461     ARRANGEMENT FOR TRANSFERRING THE INDEPENDENT LIVING FUND IN APRIL 2015 (DSS) –  

 

Committee received an update on the actions being taken to support users of the Independent Living Fund (ILF) in the Vale of Glamorgan, when responsibility for the scheme transferred from the UK Government to the Welsh Government in April 2015. 

 

Work had begun in developing options for the new arrangements for supporting ILF users in Wales from April 2015.  The Deputy Minister for Social Services had agreed that the following broad options should be developed further, in consultation with stakeholders:

 

·               Option 1 – set up a successor body to support ILF users in Wales

·               Option 2 – transferring funding and responsibility to local authorities via the Revenue Support Grant

·               Option 3 – transferring funding and responsibility to local authorities via a special grant with terms and conditions set by the Welsh Government.

 

A national ILF Stakeholder Group would be established shortly to examine each option further and to consider whether there were any other options which may have merit.  The Association of Directors of Social Services Cymru would be invited to join in the group, along with the Welsh Local Government Association, representatives from Third Sector Disability Organisations, service users and local authority contact officers. 

 

Welsh Government intended to develop a consultation document setting out the range of options for the new arrangements, with details on how each would work in practice.  It would also include plans for the transitional arrangements which would need to be put in place to ensure the smooth transfer of support for users.  It was intended that a public consultation would be launched during the summer and that a decision on the new arrangements announced by the end of 2013.

 

On 7th May, the ILF, the Association of Adult Social Services in England and the Local Government Association published a Joint Code of Practice to support the effective delivery of the transfer review programme.  It set out 10 key principles which supported partnership working between the ILF and local authorities in England.  Although there had been no decision as yet about the future arrangements in Wales for supporting current ILF users, consideration would be given to the development of a Code of Practice for Wales.

 

In the Vale of Glamorgan, a project group had been developed in Adult Services to ensure that key stakeholders were kept informed about the changes and that measures were in place to enable a smooth transfer of the fund. 

 

A Member enquired if the WLGA had offered advice on this matter and he was advised that its preferred option was a combination of Option 2 and Option 3 as itemised above. 

 

Having considered the contents of the report, it was

 

RECOMMENDED – T H A T the contents of the report be noted.

 

Reason for recommendation

 

To ensure effective oversight of proposed arrangements for transferring responsibility for the Independent Living Fund.

 

 

462     ANNUAL REPORT OF THE DIRECTOR OF SOCIAL SERVICES 2012/2013 – CHALLENGE VERSION (DSS) –  

 

Committee received a copy of the Director's Annual Report in order to contribute to the challenge process, and agree the future priorities for the service. 

 

As part of his statutory duties, the Director of Social Services was required by the Welsh Government to produce an annual report on the effectiveness of social care services in the Vale of Glamorgan and on the Council's plans for improvement.  This provided an opportunity for the Director to provide people in the Vale with a rounded picture of Social Services, based on evidence such as what users and carers said, key performance indicators and measurements of progress against the overall goals of the Council. 

 

This was an important report for the people of the Vale of Glamorgan, Members of the Council and for the Council's partners, both statutory and in other sectors.  It outlined the current context within which Social Services were operating and detailed proposed priorities for improvement.

 

As part of the challenge process, the report was presented to Scrutiny Committee at an early stage to provide Members with an opportunity to contribute their views.  This was regarded as a key milestone in finalising the report because of the role which the Committee had in providing consistent oversight and monitoring of Social Services.

 

The final report would be presented to Cabinet and circulated widely.  It would be made available via the Council's website.

 

The view was expressed that although the achievements of the Directorate were impressive, the report failed to demonstrate the serious extent of the budget reductions which were exacerbated by the requirements to make additional savings.

 

The measures to reduce cost pressures regarding Looked After Children residential placements would take a few years to bed-in and it was difficult to see how the required savings in Adult Services could be made when some 40% of the entire Directorate budget related to Community Care Packages. 

 

In response, the Director stated that the contents of the report related to 2012/13 and had been written at a time when, despite the financial challenge, there was a budget process in place and the Directorate was on-track.

 

The Director spoke of the Bill currently being considered by the Senedd which suggested that the answer to the financial challenge was not to increase the budget at the expense of other services but to place greater emphasis on intervention, thereby diverting demand. 

 

In the Director's view, the Directorate had been putting in place the building blocks, and up to this point maintained that the Directorate was on-track, a view shared by CSSIW.

 

However, a turning point had now been reached and the question now was 'can we sustain the way we have worked up to now'. 

 

Members enquired if the views of service users had been taken into account and Committee were advised that, once the report had progressed through the Scrutiny Committee, it would be shared with other groups.

 

Councillor S.C. Egan, with the permission of the Committee, stated that he thought that much had been achieved in the past.  Things were being done differently, new systems were entering the market all the time.  The bottom line was that officers had a duty before the Committee to inform Members of the situation.  It was acknowledged that sometimes there was a better way of doing things. 

 

A Member acknowledged that this was a historical report and voiced the opinion that the Committee should thank the staff of the Directorate for all the work that they had done.

 

It was observed that we are now six months into the current year which clouded our impression of what had happened during the previous year.

 

It was also observed that the report had been written in plain English and as such, was easy to understand. 

 

In terms of its historical timeframe, it was observed that the targets within the Director's Annual Report for the year 2013/14 now seemed to be ambitious and contained no flavour of achievement in the current timeframe.

 

The Director advised that Committee was not receiving the Director's report late.  Its production had been on time in that there was much information to be collated which was time consuming.  It was possible that the 2013/14 Director's Annual Report could be brought before Members prior to the next August recess.

 

The Directorate was trying to develop the way in which services were changed.  Intervention would save money in the long term, and it was the Director's view that the Welsh Government should double fund this process in view of the long-term savings that would be achieved. 

 

In referring to the view of Unified Assessment, Councillor S.C. Egan advised that an outcome would be achieved soon which should free-up much Social Worker time. 

 

There was also a view that, in order to carry out the scrutiny function properly, Members should also meet with the Director and Senior Management 'out of Committee' in order to identify the key issues.  This is suggested as a potential course of action in the SSIA 'Tips for Challengers' at Appendix 2 to the report.

 

Having heard the debate, the Chairman suggested that a marker could be put down for the next Director's Annual Report that the Committee would require:

 

·               consistency of data

·               the inclusion of outcomes

·               the report to be brought if possible to Members prior to the August recess

·               the option of meeting with the Director and Senior Management 'out of Committee' to better identify key issues

·               projected dates when the measures would come on-stream.

 

RECOMMENDED –  

 

(1)       T H A T the Director's Annual Report for 2012/13 – Challenge Version be noted.

 

(2)       T H A T the version of the Director's Annual Report for 2012/13 – Challenge Version that is presented to Cabinet be also reported to this Committee.

 

Reasons for recommendations

 

(1)       To provide Elected Members with an opportunity to contribute to the challenge process for the Director's Annual Report 2012/13.

 

(2)       For the information of the Committee.

 

 

463     MATTER WHICH THE CHAIRMAN HAD DECIDED WAS URGENT –  

 

RESOLVED – T H A T the following matter which the Chairman had decided was urgent for the reason given beneath the minute heading be considered.

 

464     BRYNEITHIN UPDATE –

(Urgent by reason of the need to ensure timely information was provided regarding the development of the Bryneithin Site)

 

Committee were advised that:

 

·               The demolition contract was awarded on 24th July and possession of the site passed to the contractor on the 29th. The security arrangements have been handed over to the contractor as part of the demolition process. "Soft" demolition commenced on 23rd September.

·               Following the bat survey a licence has been applied for in respect to the welfare and conservation of bats. This will need to be obtained prior to substantial demolition.  The licence had now been granted and the electricity supply will be turned off to allow demolition to commence on 4th November.

·               The consultation phase with key stakeholders and the local community on the initial options has been completed. The consultation included an event with the 50+ Forum and an event in Dinas Powys. In total 129 residents of the Vale of Glamorgan and other key stakeholders participated. There is broad support for the site to be used to meet the care and support needs of older people.

·               Following this exercise the Cabinet Working Group considered a list of options which will need to be developed further and reported for consideration by Cabinet at the end of October / beginning of November to ensure proper consideration is given to the emerging themes and future marketing of the site. The options for consideration provide varying levels of accommodation with care.

·               It is intended that future marketing of the site would then commence following the consideration by Cabinet at the beginning of 2014 as interest in development projects improves at the beginning of a calendar year and so it is hoped that this will maximise the marketing potential of the site.

 

Note: Timescales are indicative and may be subject to change

 

Having considered the contents of the report it was

 

RECOMMENDED - T H A T the contents of the report be noted.

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