Minutes of a meeting held on 8th February, 2012.


Present:  Councillor G.C. Kemp (Chairman); Councillor Mrs. D.M. Turner (Vice-Chairman); Councillors J. Clifford, R.F. Curtis, Mrs. P. Drake, C.P.J. Elmore, J.F. Fraser and Mrs. M. Kelly Owen.


Representatives of the Voluntary Sector and Health Board: 


Ms. T. Burris (Age Concern), Ms. K. Quinn (Atal y Fro), Ms. R. Connor (VCVS), Ms. A. Steere (VVB)) and Ms. L. Donovan (Cardiff & Vale UHB).





These were received from Councillors R.J. Bertin, Mrs. K.A. Kemp and C.J. Williams and Mr. P. Hollard (Cardiff & Vale UHB).



874     MINUTES -


AGREED - T H A T the minutes of the meeting held on 5th October, 2011 be accepted.





Councillor R.F. Curtis declared an interest in Agenda Item No. 8 as an employee of the UHB and vacated the room during the consideration of the matter.


Ms. T. Burris and Ms. R. Connor declared interests in respect of Agenda Item No. 4 in that their respective organisations had made applications for grant funding.





Members’ views were sought on the award of funding under the Council’s Voluntary Action Scheme 2012/13.


The various appendices to the report

  • summarised the applications received and Partnership Co-ordinators’ views and recommendations in respect of each
  • set out the Application Evaluation forms completed by the Partnership Co-ordinators
  • set out the 'Application Guidelines' supplied to all applicants
  • contained copies of the application forms as submitted
  • detailed grants already committed in respect of 2012/13 and 2013/14.

It was noted that the sum available for allocation, based on the necessary funding being approved by the Council, was £62k.


AGREED - T H A T the following applications for grant assistance, as highlighted below, be recommended to Cabinet for approval:


Reason for decision


To progress the award of grants in accordance with the approved scheme.


View Grants recommended for approval





The Action Plan 2010/12, as set out at Appendix A to the report, together with comments indicating progress to date thereon, was submitted for consideration.  Members noted that whilst some actions were still ongoing many had been completed.


AGREED - T H A T the report be endorsed.


Reason for decision


To be aware of the current position.





The Director of the VVB summarised the content of the above as appended to the report.  In brief, staff had responded to 1,974 website enquires about volunteering and an additional 2,451 other enquires through the Bureau, outreach and young persons service.  A total of 720 potential volunteers had been interviewed by staff.  The Bureau recruited for 288 organisations and had developed 116 new volunteering opportunities resulting in 770 volunteering opportunities being available to potential volunteers.  The Youth Volunteering Project aimed to engage young people aged 25 and under with particular emphasis on those not in education, employment or training into volunteering.  A youth led panel known as 'Dish Out Dosh' administered grants of £12.5k. which had led to 9 youth led projects being funded resulting in 115 people aged under 25 engaging in volunteering in their local community.  The Bureau was the local co-ordinating partner for the Millennium Volunteering Programme (MVP) which recognised the achievements of young people aged 16 - 25.  In addition to the MVP, the Bureau offered young people the Agored Cymru accreditation in Volunteering and Community Work.  A programme which mirrored the MVP was known as the Star Volunteer Programme (SVP) and recognised volunteering for those under 16.  The 2 newsletter volunteers produced a quarterly newspaper that went out to all young people registered as Millennium Volunteers and also appeared on the Bureau's website.  The Bureau’s bi-lingual website provided an array of information for both volunteers and recruiting organisations.  The 'V' Word was a quarterly newsletter that was sent to all recruiting organisations.  In addition, the Outreach Service took the VVB out to the wider communities in the Vale of Glamorgan.  In the current year the monetary value of volunteering in the Vale of Glamorgan had been calculated as £28,218,456 (an increase of £2,564,870 on the previous year).  As part of the Volunteers Week celebrations, the VVB had organised an event on King Square in partnership with the Vale Youth Service to raise the profile of volunteering.  Work had also been progressing with the Engagement Gateway Scheme, a scheme which was targeted at those furthest away from the labour market through investing in those organisations which worked with those economically inactive and unemployed. 


The Director reminded the Committee of the Memorandum of Understanding between the VVB and the VCVS which demonstrated a commitment by both organisations to identify where possible ways of working together more collaboratively and notified Members that the Vale Council’s Cabinet would be considering a 3 year deed of grant at its next meeting.


The report was acknowledged as being very detailed.  Having regard to the above, it was


AGREED - T H A T the Annual Report of the Vale Volunteer Bureau be noted.


Reason for recommendation


As required by the terms of the VoGC and VVB Deed of Grant.





The report by the Executive Director of the Vale Centre for Voluntary Services (VCVS) informed Members of the outside funding brought into the Vale by local Third Sector organisations.  The database operated by the Wales Council for Voluntary Action (WCVA) indicated that 29,000 Third Sector organisations operated at a local level with approximately 1,200 within the Vale of Glamorgan.  As indicated in the Vale Volunteer Bureau Annual Report, the economic value of volunteering within the Vale currently stood at over £28m.  The Third Sector was not just a significant employer both nationally and locally, contributing to GDP, economic development and renewal but it brought wider benefits filling the space between public and private sector, often reaching the parts and understanding the needs of citizens and customers in a way that the public sector and private enterprise found challenging.  The Third Sector recognised the pressures on public finance and had already experienced cut backs with many organisations themselves taking action to achieve savings.  It was noted that the Welsh Government's direct funding for the Sector amounted to less than 2% of its annual expenditure. 


Each year VCVS undertook surveys of its membership to ascertain the amount of funding which had been brought into the Vale of Glamorgan by local groups from external grant aid.  Between 2008 and 2011 groups reported back to VCVS that they had brought in an additional income to the Vale of Glamorgan of over £1.3m.  Attention was drawn to the fact, however, that less than 25% of the questionnaires were returned from which it could be extrapolated that the full figure might be in excess of over £3m. over the period.  Examples of the sort of organisation and the amount of funding achieved were contained within the report as outlined below:

  • Barry Vale Community Aid - an organisation arranging short break holidays for elderly persons - awarded £2.6k.
  • WRVS Colcot Darby and Joan Club - day trips and entertainment at weekly meetings - awarded £680.
  • Cowbridge United Free Church - refurbishment of the church to provide community facilities- awarded £100k.
  • Holy Trinity Presbyterian Church - to complete the demolition of the church hall and to construct a new church/community hall - awarded £97k.
  • Cardiff and Vale Rescue Association (CAVRA) - four funders attracted to forward their work
  • Penarth Arts and Crafts - funding towards their educational programme - £20k.

The Executive Director referred to the efforts made by Third Sector bodies to attract external funding and stressed the importance of Partners “pump-priming” such bodies.




(1)       T H A T the report and the amount of funding from outside sources brought into the Vale by the local Third Sector be noted.


(2)       T H A T Partners take into consideration the impact that cuts to their Third Sector grants / financial support would have on the ability of the Sector to bringing in additional funding to support vital services for the area.


(3)       T H A T the report be referred to Cabinet for information.


Reasons for recommendations


(1-3)    To demonstrate the important role that the Third Sector has in generating Wales GDP and its ability to bring in additional finances to the local economy.





As indicated at the last meeting of the Committee, a multi-agency Third Sector Strategy Alliance Steering Group and a supported Task Group had been established to take forward a strategic review of the current UHB spend in the Third Sector and agree an investment strategy that would support delivery of UHB priorities and service models.  The majority of existing SLA holders had now been informed that their SLAs were being extended to March 2013 whilst the UHB continued to progress the review and implement a Commissioning Strategy.  As the review had progressed, it had become evident that there was a need to align this work to other work-streams such as Families First, and the Delivery Plans within the Integrated Health and Social Care Programme Board to ensure all aspects relating to service areas were brought together and to avoid the duplication of efforts.  In addition, the UHB had committed to introducing a new, transparent commissioning system across the organisation and a Commissioning Framework had therefore been developed which encapsulated the Commissioning Cycle and allowed for strategic planning, local planning and delivery, and performance management.  A similar approach to that of both the Vale of Glamorgan and Cardiff Councils had been adopted and work was now taking place to join up UHB thinking with that of partners.  At a strategic level, the Steering Group would oversee the development of a Third Sector Strategy which would embed the following key themes in UHB core business: public health and wellbeing; engagement of the Third Sector as stakeholders; service delivery and redesign (including commissioning); and volunteering.  A further progress report would be provided at the next meeting of the Committee.


AGREED - T H A T the updated position be noted.


Reason for recommendation


To ensure the Committee is kept abreast of the work being undertaken within the UHB and how it is linking with local authority and Third Sector partners in the Vale of Glamorgan.