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VOLUNTARY SECTOR JOINT LIAISON COMMITTEE

 

Minutes of a meeting held on 11th July, 2012.

 

Present:  Councillors G.A. Cox, Ms. K. Edmunds, C.P.J. Elmore, Mrs. M. Kelly Owen, N. Moore, R.A. Penrose and E. Williams.

 

Representatives of the Voluntary Sector and Health Board:  Ms. T. Burris (Age Concern), Ms. K. Quinn (Atal y Fro), Ms. S. Harrop-Griffiths (Cardiff and Vale UHB), and Ms. L. Donovan (Cardiff and Vale UHB).

 

 

120     APPOINTMENT OF CHAIRMAN -

 

AGREED - T H A T Councillor N. Moore be appointed Chairman for the ensuing municipal year.

 

 

121     APPOINTMENT OF VICE-CHAIRMAN -

 

AGREED - T H A T Councillor C.P.J. Elmore be appointed Vice-Chairman for the ensuing municipal year.

 

 

122     APPOINTMENT OF HONORARY VICE-CHAIRMAN -

 

AGREED - T H A T Ms. Kay Quinn be appointed Honorary Vice-Chairman for the ensuing municipal year.

 

 

123     APOLOGIES FOR ABSENCE -

 

These were received from Councillor L. Burnett, Ms. A. Steere (Vale Volunteer Bureau) and Mr. P. Hollard (Cardiff and Vale University Health Board).

 

 

124     MINUTES -

 

AGREED - T H A T the minutes of the meeting held on 8th February, 2012 be accepted, subject as follows:

  • It being recorded that Ms. K. Quinn had declared an interest in Agenda Item No. 4;
  • That the word “public” as contained in the third line of page 11 of the minute being replaced with the word “Improving”.

 

125     DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

126     VOLUNTARY SECTOR PARTNERSHIP AGREEMENTS AND ACTION PLAN – ACTION PLAN PROGRESS REPORT (DFICTP) –

 

The Action Plan 2012 indicating progress thereon was set out at Appendix A to the report, which included additional items introduced since last reported. 

 

AGREED – T H A T the contents of the report be endorsed.

 

Reason for decision

 

To be aware of the current position.

 

 

127     VOLUNTARY ACTION SCHEME PRIORITIES FOR FUNDING 2013/14 (DFICTP) –

 

The arrangements and priorities for funding that were agreed in respect of the current year’s schemes were set out at Appendix A to the report. 

 

Committee was asked to consider the arrangements and priorities for funding in respect of the scheme for 2013/14.

 

Relevant Council partnerships had been requested to review their priorities for funding, and their revisions, if any, were incorporated in that set out at Appendix B to the report.  The report highlighted that the sum available for grants from this scheme for 2013/14, subject to the necessary budget being approved, and net of the forward commitments already given, would be £121,000 (£203,000 total funding less £82,000 forward commitments). 

 

AGREED – T H A T the arrangements and priorities for funding in respect of the Council’s Voluntary Action Scheme 2013/14 as detailed within the report and its appendices be recommended to Cabinet for approval.

 

Reason for decision

 

To progress the Voluntary Action Scheme 2013/14.

 

 

128     STRATEGIC FRAMEWORK FOR WORKING WITH THE THIRD SECTOR –

 

The Committee were informed of the UHB Strategic Framework for working with the Third Sector (the Framework). 

 

In June 2010 the UHB had hosted a Masterclass for Board members, Third Sector and Local Authority partners to establish shared expectations about working together and to explore opportunities for strategic and operational collaboration to inform the development of a UHB Third Sector Strategic Alliance and Investment Strategy. 

 

A proactive and inclusive approach had been taken to the development of the Framework with involvement of the Third Sector Steering Group (Executive level multi-agency Group with representation from the UHB, Cardiff and Vale Local Authorities and Cardiff and Vale County Voluntary Councils), Third Sector Task Group, members of UHB Patient Experience Team and the UHB Independent Board Third (Voluntary) Sector members.  Initial scoping and the process for development were undertaken by a small group, led by Margaret McLaughlin, YHB Board Independent Member (Third Sector).  Two facilitated workshops had been held to develop the Framework and formulate the key actions to deliver it and ultimately achieve the embedding of the Third Sector into core UHB business. 

 

The Framework was designed to support the delivery of the UHB’s 5 Year Strategic Framework and to align with the work being progressed at a strategic partnership level via the Local Service Boards and Compacts. 

 

The final draft Framework, action plan and approach to delivering the key actions via four existing UHB groups was approved by the Third Sector Steering Group at its meeting on 14th June 2012.  It was subsequently approved by the UHB Strategic Planning and Performance Committee on 26th June 2012 and presented to UHB Board on 3rd July 2012. 

 

A copy of the Strategic Framework was provided at Appendix 1 to the report with a supporting Action Plan included at Appendix 2.

 

The Key Areas for Action associated with each of the four specific priority themes within the Framework would be embedded into the ongoing business of four existing strands of work within the UHB.  In this way it would become part of the work of the groups already driving forward the UHB agenda.  These groups would be required to evidence progress against the action plan, supported by an annual audit of activity to test the status of the relationship between the UHB and its Third Sector partners.  In addition, key elements of the work would be included in the work programmes of the Health and Social Care Facilitators based in the County Voluntary Councils, to ensure that mechanisms for delivering the vision set out in the Framework were equally embedded in approaches being developed in the Third Sector.

 

AGREED – T H A T the Framework, approved by the UHB Strategic Planning and Performance Committee on 26th June 2012 and presented to the UHB Board on 3rd July 2012 be noted.

 

Reason for decision

 

To ensure the Voluntary Sector Joint Liaison Committee is kept abreast of the ongoing work in the Third Sector, the development of the Framework and how the Framework and actions would be embedded within the core business of the UHB.

 

 

129     INTRODUCTION OF NEW CHAIR AND CHIEF EXECUTIVE AND THE UHB OPERATIONAL PLAN 2012/13 –

 

Committee were advised of the appointment of the new Chair and Chief Executive Officer of Cardiff and Vale UHB, and also the publication of the UHB Operational Plan for 2012/13.

 

AGREED –

 

(1)       T H A T the appointment of Ms. M. Battle as the new Chair of the Cardiff and Vale UHB be noted.

 

(2)       T H A T the appointment of Mr. A. Cairns as the Chief Executive Officer of Cardiff and Vale UHB be noted.

 

(3)       T H A T the University Health Board Operational Plan, which set out priorities for  2012 – 2013 be noted.

 

Reason for decisions

 

Having regard to the contents of the report.

 

 

130     VALE CENTRE FOR VOLUNTARY SERVICES – C-CARD PROJECT –

 

Committee were provided with information on the work of the C-Card Project, hosted by the Vale Centre for Voluntary Services throughout the year April 2011 – March 2012.

 

The Vale of Glamorgan C-Card Scheme aimed to bring about a reduction in sexually transmitted infections, increase sexual health information, reduce pregnancy rates for young people aged between 14 and 25 years and allowed young people to access condoms in their leisure time. 

 

The Scheme offered friendly, non-judgemental advice regarding relationship and sexual health matters.  The C-Card Co-ordinator was specially trained to give advice and, if circumstances permitted, give contraception in the form of free condoms.  The scheme was supported and guided by a steering group made up of sexual health advisors, Cardiff and the Vale PHS professionals, Vale Centre for Voluntary Services and the Vale of Glamorgan Youth Service.  The C-Card Project was hosted by the Vale Centre for Voluntary Services. 

 

The Project had already continued to grow and now had over 464 members.  A grand total of 10,402 condoms had been issued to young people.  The Project also signposted young people, as appropriate, to other agencies and provided an issue based information service.

 

The C-Card Co-ordinator had been trained to deliver, specifically, Sex and Relationships Education in the classroom, Train the Trainer in Sexual Health, Contraception, STIs and Young People and Liberating Life Choices.  As a result of this specialised training, the Co-ordinator had been able to train any advisors in-house from within the partnership and ensure that the standard of the quality of advice was meeting the required standards as detailed within the Fraser Guidelines.

 

Along with the 464 members, the Scheme recruited 36 operating advisors.  During the course of the year, the Scheme distributed from 25 outlets in accordance with the guidelines set out in the Sexual Health and Wellbeing Action Plan for Wales.

 

Five schools within the Vale of Glamorgan and Barry College had taken advantage of the expertise and skills of the C-Card Co-ordinator to help support their delivery of Sex and Relationships Education, Relationship Days, Healthy Living Days and other associated classroom activities.

 

In addition to supporting Sex and Relationships Education within schools, many Third Sector organisations had been assisted and others had expressed an interest in the scheme to support ongoing projects such as the Gibbonsdown and Court Communities First “Urban Art Project” where bespoke training sessions were planned to be delivered.

 

The Scheme held an evaluation day to take stock of progress to date.  The evaluation day also enabled the Scheme to critique itself with all current advisors participating in what was a lively, informative and useful session.

 

AGREED – T H A T the information provided be noted.

 

Reason for decision

 

Having regard to the contents of the report.

 

 

131     VALE CENTRE FOR VOLUNTARY SERVICES ANNUAL REPORT –

 

Committee were provided with information on the work of the Vale Centre for Voluntary Services (VCVS) throughout the year April 2011 – March 2012. 

 

AGREED – T H A T the information on the work of the VCVS throughout the year April 2011 – March 2012 be noted.

 

Reason for decision

 

As required by the terms of the VOGC / VCVS Deed of Grant.

 

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