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VOLUNTARY SECTOR JOINT LIAISON COMMITTEE

 

Minutes of a meeting held on 27th February, 2013.

 

Present:  Councillor N. Moore (Chairman); Councillors Ms. R. Birch, G.A. Cox, Dr. I.J. Johnson, R.A. Penrose and E. Williams.

 

Representatives from the Voluntary Sector: Ms. T. Burris (Age Concern); Mr. C. Curtis (Vale Council for Voluntary Services); Ms. K. Quinn (Atal y Fro);   and Ms. A. Steere (VVB). 

 

 

901     APOLOGIES FOR ABSENCE –

 

These were received from Councillors C.P.J. Elmore (Vice-Chairman); Ms. K. Edmunds, C.P. Franks and Mrs. M. Kelly Owen; and Mrs. R. Connor (VCVS) and Ms. L. Donovan (C&V UHB).

 

 

902     MINUTES – 

 

AGREED - T H A T the minutes of the meeting held on 17th October, 2012 be approved as a correct record.

 

           

903     DECLARATIONS OF INTEREST –  

 

Ms. K. Quinn and Ms. A. Steere declared an interest in Agenda Item No. 4 in that they were applicants for funding under the Voluntary Action Scheme 2013/14 and vacated the room during consideration of that item.

 

 

904     ALLOCATION OF FUNDING UNDER THE VOLUNTARY ACTION SCHEME 2013/14 (DR) –

 

Members’ views were sought on the award of funding under the Council’s Voluntary Action Scheme 2013/14.

 

The various appendices to the report

 

·               summarised the applications received and the Partnership Co-ordinators’ views and recommendations in respect of each

·               set out the Application Evaluation forms completed by the Partnership Co-ordinators

·               set out the Application Guidelines applied to all applicants

·               provided details of grants already committed in respect of 2013/14 and 2014/15.

 

Members were informed that the individual application forms were available for inspection should they wish to do so.

 

The total sum available for allocation in 2013/14 was £121,000.  Due to the limited resources available, those applications recommended for approval had been allocated funding less than requested and, as a consequence, it was recognised that projects might need to be scaled down.  Were that to be the case, suitable output indicators would be agreed by the Chairman of the Committee prior to the projects being allowed to proceed and reported back to this Committee for information.  Members were reminded that should they wish to amend the allocations as contained within Appendix A to the report, the amount of funding available would remain at £121,000.

 

Further clarification was sought in respect of certain of the applications.  Discussion ensued in particular on the merits of supporting the application relating to Pen yr Enfys, a view being expressed that it could be said that the Council was already providing that service and that, were the application to be supported, another would lose funding.  Discussion also focussed on the application from Barry Elim Church, the relevant Partnership Coordinator explaining the rationale behind the project and its potential value in addressing the issue of secondary school age young people in danger of being not in education, employment or training (NEET).  Members agreed that a progress report on the Elim Church project should be submitted to this Committee.

 

AGREED –

 

(1)      T H A T the following applications for grant assistance, as highlighted below, be recommended to Cabinet for approval:

  

 

 

 

 

Draft Allocation

 

 

 

 

 

2013/14

2013/14

2014/15

2015/16

 

Ref

Applicant

Project

Grant

Single Yr

Multi Yr

 

 

 

 

Requested

Funding

Funding

Funding

Funding

Comments

 

 

 

Per annum*

 

 

 

 

 

 

£’000

£’000

£’000

£’000

£’000

 

FORWARD COMMITMENTS ALREADY GRANTED

 

0

82

37

0

 

Grants now recommended under 2013/14 scheme:

 

 

 

 

 

 

 

Applicants seeking one year funding:

 

 

 

 

 

 

1

Avian Community Business Ltd

Belvedere Cr., Barry, garden operative – Employee costs f/t

14

0

0

0

0

Low priority

 

Applicants seeking two year funding:

 

 

 

 

 

 

2

The Castaways

(Largely previous clients of Rondell Hse.)

Development of older peoples’ luncheon club – Accommodation rental costs (7 hrs / wk @ £9.50 / hr) plus other running costs

5

0

5

5

0

New organisation commenced operation in October 2011.

High priority

 

3

Drop In Centre Development Trust

Castleland Community Centre – Employee costs f/t 2 posts IT officer and park co-ordinator

51

0

0

0

0

Low priority

 

4

Bro Radio

Sales and fundraising manager – Employee costs f/t

15

0

0

0

0

Ongoing core funding £24k pa agreed to 31.03.14

Low priority

 

Applicants seeking three year funding:

 

 

 

 

 

 

5

ABCD Cymru

Outreach service across the Vale aimed at the

21

0

14

14

0

Medium priority

 

 (Minority ethnic children / young people with disabilities)

(Cardiff based)

needs of the BME in the community – Employee costs p/t £14k + central admin

Towards direct employee costs only

Review in respect of third year funding

 

6

Alzheimer’s Society, Cardiff &

Signposting service in the western Vale –

14

0

10

10

10

High priority

 

VoG

Employee costs p/t £10k + central admin

Towards direct employee costs only

 

 

7

Atal Y Fro

EPIC early intervention programme to prevent

31

0

23

23

23

VAS funding £30k pa to end 31.03.13 (Early

 

(Previously Vale Women’s Aid)

domestic abuse based at Cadoxton House – employee costs p/t £23k + central admin

Towards direct employee costs only

intervention in ongoing domestic abuse.

 

8

Pen yr Enfys

(Previously S Glam Cl on Alcohol) (In collaboration with Atal Y Fro)

Cadoxton House administrator – employee costs f/t £17k

21

0

0

0

0

(Pen yr Enfys VAS ongoing funding – Outreach from Barry centre – development officer p/t £10k pa to end 31.03.14) No valid exit strategy

High priority but concerns regarding methodology of funding.

 

 

 

 

 

 

 

 

 

9

Barry Elim Church

"Can Do" project aimed at those in danger of

35

0

20

20

20

Medium Priority

 

 

becoming NEET – Employee costs p/t 1.5 fte £35k

Towards direct employee costs only

 

 


 

 

10

The Intersensory Club

Wheelchair / Bicycle tandem scheme for the disabled – volunteers expenses

3

0

0

0

0

Similar applications received in each of the last three years and declined.

Refer to smaller grants scheme for further consideration as and when scheme operational in Vale Council’s area.

 

11

Major Music

"Musical creative and participation – the

16

0

12

12

12

VAS previously funded 03/4 £7k, 04/5 £7.5k,

 

(Llantwit Major leisure centre)

soundtrack to young people’s lives" – Employee costs tutors / co-ordinators p/t £12k + equipment and admin costs £4k

(VoG Youth Service will contribute to shortfall)

Towards direct employee costs only

05/06 £3k, 08/09 £24k, 10/11 £20k

No valid exit strategy

Medium priority

 

12

Penarth Arts & Crafts Ltd.

Gallery additional funding towards admin / education / exhibition staff

25

0

0

0

0

Ongoing core funding £13.5k pa / £20k pa towards pier redevelopment

Low priority

 

13

The Prince’s Trust

The Fairbridge Programme supporting disengaged young people – Employee costs p/t £9k + admin costs

19

0

0

0

0

Low priority

 

14

Urdd Gobiath Cymru

Welsh language youth development course

17

0

10

10

10

High priority

 

 

based at Bro Morganwg – Employee costs f/t £20k + £7k admin costs anticipating £10k contribution from Vale

Towards direct employee costs only

 

 

15

Vale People First

(in collaboration with Cardiff & Vale Parents Federation)

"Respite Matters" – facilitation of short breaks for carers with learning difficulties – Employee costs p/t £18k + admin costs

28

0

0

0

0

No valid exit strategy

Low priority

 

16

Vale Volunteer Bureau

Supported volunteering project for those

37

0

27

27

27

Ongoing core funding from Policy £32.5k pa

 

 

25+yoa economically inactive, to complement existing scheme for younger age group included in ongoing core funding – Employee costs f/t £27k + admin costs

Towards direct employee costs only

agreed to 31.03.15

Medium priority

 

 

TOTAL NOW RECOMMENDED

 

121

121

102

TOTAL NOW RECOMMENDED

 

OVERALL TOTAL APPROVED

 

203

158

102

 

 

 

 

 

 

 

 

 

 

 

BUDGET (ASSUMED)

£203,000

* approximate

 

 

 

 

 


 

(2)        T H A T a progress report in respect of the Elim Church project be submitted to this Committee in 12 months from the commencement of the project.

 

Reasons for recommendations

 

(1)       To progress the award of grants in accordance with the approved scheme.

 

(2)        To monitor the position.

 

 

905     VALE VIEWPOINT SURVEY SEPTEMBER 2012 – VOLUNTEERING (MD) –

 

The Committee was notified of the results of the survey questions covering volunteering in the Vale.  The Operational Manager (Corporate Policy and Communications) explained that the body formerly known as the Citizens’ Panel had been disbanded and that the Vale Viewpoint Panel now constituted the joint LSB citizens’ panel.  There had been 297 responses to what was the first survey of this panel which had taken place in September 2012.  One of the findings of the survey had shown that a significant minority of respondents had stated that they would consider volunteering if they were made aware of the opportunities which existed.  53% of respondents said that someone in their household undertook some form of informal or formal volunteering.  92% of all respondents felt that volunteers had a positive impact on their community and the same number felt that more should be done to encourage volunteering.  Ms. Steere commented that she would welcome any opportunity to work with the Council to investigate ways to increase the awareness of volunteering opportunities.

 

Following further discussion on the above findings, it was

 

AGREED – T H A T the methods for promoting voluntary services and volunteering opportunities in the Vale be reviewed and improved methods for promoting volunteering developed.

 

Reason for recommendation

 

To assess the current position and to consider ways in which to improve the promotion of volunteering

 

 

906     VALE LOCAL SERVICE BOARD (LSB) LOCAL SERVICE FORUM 2012 (MD) –

 

The report and accompanying appendix informed Members of the outcome of the above event which had been held on 5th October, 2012.  The event had been entitled "Planning and Working Together" and had attracted more than 90 representatives from the public, private, voluntary and commercial sectors, and from Town and Community Councils.  Workshops had been held which focussed on areas of work within the Community Strategy and it was noted that the LSB would monitor progress across all those projects and ensure that the views expressed at the Forum would be taken into account in the planning of new services and service improvements.  Members requested that such progress be reported to a subsequent meeting.

 

Several of the Voluntary Sector representatives confirmed that the event had been very productive and Members requested that, were there to be a similar event in the future, all Members of the Council and relevant Officers be invited to attend.

 

AGREED –

 

(1)       T H A T the overall success of the day be noted.

 

(2)       T H A T it be noted that one of the key themes from the day was that more can be achieved by working together and that the right people need to be involved.

 

(3)       T H A T it be noted that the discussion on engagement highlighted that to be a vital area where partners needed to work together to make the necessary improvements.

 

(4)       T H A T, as indicated on page 19 of the appendix to the report under the head of "Next Steps", a progress report in relation thereto be submitted to a subsequent meeting.

 

(5)      T H A T attention be drawn to the request from Members, as indicated above, that all Members of the Council and relevant officers be invited to attend any future LSB Forum or similar event.

 

Reasons for recommendations

 

(1&2)  The positive feed back received

 

(3)       The organisations in attendance highlighted the opportunity to network and build new contacts as one of the greatest benefits of the day and there was a strong current of opinion that the Local Service Forum should be an annual event.

 

(4)       To monitor the progress achieved.

 

(5)       To facilitate attendance.

 

 

907     CORPORATE PARTNERSHIP TEAM NEWSLETTER (MD) –

 

The Chairman of the Committee who was also Chairman of the Vale of Glamorgan Local Service Board introduced the item and asked for comments.  A comment was made that, whilst it was a useful document to have, its contents focussed primarily on issues that had already transpired and the question asked whether it could be more forward looking.  Whilst accepting that, where possible, advance publicity could be given to forthcoming events, the response indicated that the original remit had been to collate the information coming from the various partnerships and that it took approximately 4 months to publish the newsletter

 

AGREED –  T H A T the newsletter be accepted.

 

Reason for recommendation

 

To have regard to the contents of the newsletter.

 

 

908     TOGETHER FOR HEALTH: SOUTH WALES PROGRAMME (C&V UHB) –

 

No representative from Cardiff and Vale University Health Board was in attendance to present the report which provided an update on the engagement process on the South Wales Programme.  Members indicated that they would have wished for further information, particularly in relation in relation to the launch of the public consultation process.

 

AGREED – T H A T any Member having a specific query other than that relating to the timescale notify the Democratic and Scrutiny Officer by the end of the week following which that Officer would contact the UHB for a further update.

 

Reason for recommendation

 

To ascertain the most up-to-date position and pass that information on to Members.

 

 

909     VALE VOLUNTEER BUREAU (VVB) ANNUAL REPORT (VS) –

 

Ms. Steere took Members through the Annual Report which contained the achievements of the Vale Volunteer Bureau for the period April 2011 to March 2012.  The main aims of VVB included continuing to raise the profile of volunteering improving quality standards in volunteering and taking the services of the bureau out into the wider Vale.  The Bureau enjoyed an excellent working relationship with Penarth Job Centre Plus with staff promoting volunteering to its customers.  The details shown within the report pertaining to the number of young people attracted into volunteering were most encouraging as was the fact that within the Vale the Bureau was able to offer to offer young people who had completed 50 hours of volunteering the opportunity to gain a qualification in volunteering and community engagement.  Reference was also made within the report to the benefits of running the Engagement Gateway Scheme in the Vale.  Ms. Steere concluded her presentation by emphasising the importance of volunteers to the work of the Bureau, quoting the monetary value of volunteering within the Vale as currently being almost £30m.

 

In response to a subsequent question as to the implications of the reduction in funding from the Council, Ms. Steere confirmed that it would have a knock on affect on the some of the work VVB would have liked to have undertaken with the Council in developing a voluntary work scheme.  She was also able to confirm that, in addition to being the local coordinating partner for the Millennium Volunteering Programme (MMV) and being involved with Agored Cymru accreditation, VVB ran the Star Volunteer Programme (SVP) – all of which recognised and built upon the achievements of volunteering.

 

AGREED – T H A T Ms. Steere be thanked for her informative report.

 

Reason for recommendation

 

To have regard to the content of the report.

 

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