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VOLUNTARY SECTOR JOINT LIAISON COMMITTEE

 

Minutes of a meeting held on 10th July, 2013.

 

Present: Councillors Ms. R. Birch, G.A. Cox, Ms. K. Edmunds, C.P.J. Elmore, Dr. I.J. Johnson, Mrs. M. Kelly Owen, N. Moore, R.A. Penrose and E. Williams

 

Representatives from the Voluntary Sector: Ms. Kay Quinn (Atal y Fro);

Ms. Rachel Connor (Vale Centre for Voluntary Services), Ms. N. Sargent (Vale Volunteer Bureau), Mr. Paul Hollard (Cardiff and Vale University Health Board).

 

 

197     APOLOGIES FOR ABSENCE –

 

These were received from Ms. Teresa Burris (Age Concern), Ms. L. Donovan (Cardiff and Vale University Health Board) and Ms. A. Steere (Vale Volunteer Bureau).

 

 

198     APPOINTMENT OF CHAIRMAN –

 

AGREED – T H A T Councillor N. Moore be appointed Chairman for the current municipal year.

 

 

199     APPOINTMENT OF HONORARY VICE-CHAIRMAN –

 

AGREED – T H A T Ms. K. Quinn (Atal y Fro) be appointed Honorary Vice-current Chairman for the municipal year.

 

 

200     MINUTES – 

 

AGREED - T H A T the minutes of the meeting held on 27th February, 2013 be approved as a correct record.

 

           

201     DECLARATIONS OF INTEREST – 

 

No declarations of interest were received.

 

 

202     PRESENTATION BY MR. P. HOLLARD – "THE SOUTH WALES PROGRAMME" –

 

The South Wales Programme was a public consultation about the future of some hospital services for people living in South Wales and South Powys.  Mr. Hollard advised that it was an eight week consultation on four options, the purpose being that all people living in South Wales and South Powys would have access to the best possible care whenever they needed it, giving them the best possible chances of surviving their injuries or illnesses and leading  full and independent lives 

 

The services that were being consulted on related to:

 

·         consultant-led maternity and neonatal care

·         inpatient children’s services

·         emergency medicine (A&E) care for the sickest and most seriously injured patients.

 

The programme had been developed in response to the fact that the Health Boards could not carry on as they were, it being noted that patients were not currently getting access to the best care and services and that they did not meet clinical standards.  Senior doctors were not available at night or weekends and there were not enough doctors to provide the services in all hospitals and although the shortage of doctors was a UK problem Mr Hollard reported that it was worse in Wales.  Some services were also at risk of collapsing because of the shortage of doctors.

 

The options for consultation were reported as follows:

 

·         Option 1

          UHW, Morriston Hospital, SCCC and Prince Charles Hospital

 

·         Option 2

          UHW, Morriston Hospital, SCCC and Royal Glamorgan Hospital

 

·         Option 3

          UHW, Morriston Hospital, SCCC, Prince Charles and Princess of Wales Hospitals

 

·         Option 4

          UHW, Morriston Hospital, SCCC, Prince Charles and Royal Glamorgan Hospitals.

 

All the options had been assessed against the benefit criteria – safety, quality, sustainability, access, equity and strategic fit.  They had also looked at the impact on patients, the Welsh Ambulance Service, NHS workforce and finance.

 

The option which had emerged from the process as the best fit was the five site model Option 3 - UHW, Morriston Hospital, SCCC, Prince Charles and Princess of Wales Hospitals.  All the options had been assessed for their impact on a range of factors including the impact on patients, the Welsh Ambulance Service, NHS workforce and finance and, again, Option 3 had emerged as the best fit.

 

Mr. Hollard had highlighted that as much care locally as possible would be provided where it was safe to do so.  Four or five hospitals would provide consultant-led maternity and neonatal care, inpatient children’s services and emergency medicine.  Other hospitals would provide other clinical services.  The consultation was to end on Friday, 19th July 2013.  The responses would then be analysed and shared with Community Health Councils in September and Health Boards would meet in October to make a decision about the future of consultant-led maternity and neonatal care, inpatient children’s services and emergency medicine.  Responses could be made either by questionnaire at www.wales.nhs.uk/swp or could be forwarded to South Wales Programme Feedback, P O Box 4368, Cardiff, CF14 8JN, or to the Community Health Council as well as e-mailing any comments to swpresponse@wales.nhs.uk.  Full details about the consultation, including dates of public meetings across South Wales and South Powys were also available on the following websites:

 

www.wales.nhs.uk/swp

www.wales.nhs.uk/swp/hafan

www.facebook.com/SouthWalesProgramme

 

 or by telephone 0300 083 0020 which was a 24 hour answer phone. 

 

Following the presentation the following questions were raised:

 

Question

Response

How sustainable was a five hospital option?

The Programme Board had debated the issue with the end result being that fewer hospitals were more likely to have a considerable number of doctors.  Although the Authority was aware that it would have to work differently, they had recognised the risks involved.

 

What about the affect on capacity?

The net work model would allow consultants to address all levels of need and the University Health Board Wales in Cardiff was better placed to attract consultants.

 

In relation to transport issues, Mr. Hollard also advised Members that the Emergency Ambulance Service had to be seen as a medical service and not just a community transport facility.

 

In order to arrive at the best fit option, what estimates had been used?

The Information that had been used could be found on the NHS website.

 

Are other clinical services sustainable?

The Ambulance Service would take people to the nearest place which provided the relevant service.

 

With regard to individual personal records, will these follow the patient?

If admission is planned records will follow the patient. The NHS was currently looking at a clinical portal which would make communication simpler and allow records to be accessed  more freely.

 

 

In response to a concern that some consultants had advised that they had not been consulted on the document, Mr. Hollard stated that in his view all consultants had been afforded the opportunity to be involved in the process and he requested that the Elected Member convey the comments to him via e-mail in order that he could address the issue further.

 

Following consideration of the report it was

 

AGREED – T H A T all organisations be urged to make responses on the document in their individual capacities by 19th July 2013.

 

Reason for recommendation

 

To ensure that appropriate responses are conveyed in the relevant timescale.

 

 

203     IMPROVEMENT PLAN 2013/14 – PART 1 (MD) –

 

The Operational Manager for Corporate Policy and Communications presented the report advising that the Plan contained information that was looking forward.  In order to implement the Wales Programme for Improvement , Welsh Government had issued guidance following the Local Government (Wales) Measure 2009 with the Council being required to publish two Improvements Plans each year.  The first part of the Plan (attached at Appendix A to the report) was a looking forward document which set out the Council’s improvement objectives and plans to achieve these objectives during the forthcoming year 2013/14.  The Plan had to be published as soon as practicable after 1st April each year.  It was noted that the second Improvement Plan would incorporate looking back information, primarily on the performance and actions that had taken place in 2012/13 and would be published by 31st October 2013. 

 

Performance information in Part 1 of the plan was based on information that was currently available (i.e. performance for 2011/12 and targets for 2012/13). It being noted that performance information for services for 2012/13 would not be available until July 2013 targets for 2013/14 would also be set at that time.

 

Having considered the report, it was

 

RECOMMENDED – T H A T Part 1 of the Improvement Plan for 2013/14 be endorsed.

 

Reason for recommendation

 

To ensure that actions are taken to improve services.

 

 

204     UNIFIED NEEDS ASSESSMENT AND COMMUNITY STRATEGY DELIVERY PLAN (MD) –

 

The purpose of the report was to advise the Committee of the timetable for developing a new delivery plan to support the Community Strategy and for refreshing the unified needs assessment.

 

The timetable for undertaking the needs assessment was as detailed below

 

Action

Date

Commence work on the new UNA

April 2013

Draft UNA produced

July 2013

UNA revised 

July-August 2013

UNA approved

September 2013

Drafting of the Delivery Plan including

Workshops and Local Service Forum

October – December 2013

Draft plan approved for consultation

January 2014

Twelve week consultation

February – April 2014

Delivery Plan amended and considered by key partnerships and partners

May - June 2014

LSB adopts the Delivery Plan

June / July 2014

 

Members were advised that an annual review and report on the delivery plan 2011-14 would still be produced and monitoring arrangements would be put in place for the new delivery plan.

 

Having considered the report, it was

 

AGREED – T H A T the timetable and process for undertaking the refresh of the unified needs assessment and the development of a new delivery plan be noted.

 

Reason for recommendation

 

To apprise Members of the work being undertaken by partners to ensure that priorities were identified and addressed through joint working.

 

 

205     VALE OF GLAMORGAN LOCAL SERVICE BOARD INFORMATION AND ENGAGEMENT STRATEGY (MD) –

 

Committee was presented with the Vale of Glamorgan Local Service Board Information and Engagement Strategy, attached at Appendix A and the accompanying action plan attached at Appendix B to the report.

 

The Information and Engagement Strategy had been approved by the Vale of Glamorgan Local Service Board (LSB) at its meeting on 27th June 2013 and the Strategy set out how LSB partners would work together within the Vale to improve the co-ordination and sharing of business intelligence between LSB partners.  This was being undertaken to enhance the quality of information available to decision makers in the Vale and the awareness of and level of participation in public engagement activity conducted by partners.  Due to the integral role both played in providing robust business intelligence data for decision makers, the two had been combined into a single document.

 

AGREED – T H A T the introduction of the Strategy and ongoing work to improve the co-ordination of business intelligence and engagement across the LSB be noted.

 

Reason for recommendation

 

To advise Committee on how the Vale of Glamorgan Local Service Board and its key partners were collaborating to provide the right information to inform decision making and engage with residents of the Vale of Glamorgan.

 

 

206     IMPLEMENTATION OF THE RECOMMENDATIONS OF THE VALE VIEWPOINT REPORT (MD) –

 

The Committee had received a report which had summarised the results of the Vale Viewpoint Survey at its meeting on 27th February 2013.  At that time the overwhelming view of respondents was that volunteering made a positive contribution to the quality of life locally and that they would be encouraged to volunteer if they were aware of the opportunities available to them to do so.  As a result of the survey officers from the Vale Volunteer Bureau (VVB) and the Council agreed to discuss the Survey further with a view to providing proposals to increase volunteering and raise the profile of the VVB.

 

It had subsequently been agreed that the following actions would be taken:

 

·         The Corporate Consultation Officer would be asked to break down the results of the survey for further analysis, into age, gender and geographical area.

·         The VVB website would be altered to highlight the top ten volunteering opportunities of the week, to cover a range of areas and interests.

·         The top ten opportunities would be highlighted on the Vale of Glamorgan Council's website front page.

·         The VVB website would be altered to make more of an impact of the opportunities available to achieve qualifications as a result of volunteering. This opportunity would be highlighted on the Council's website and Staffnet from time to time.

·         The availability of a pre-retirement course for retiring Council staff would be investigated, with a view to promoting volunteering (the UHB currently provide a successful course, and they might be prepared to share the programme).

·         VVB would produce a generic advert about its services, and the Council would use this in any appropriate literature being produced.

·         Volunteering in the Council should be promoted through the VVB, thus increasing working links and promoting the VVB locally:

          -     VVB to be invited to provide a stand in any event being organised;

          -     Volunteering opportunities to be promoted via the Staffnet;

          -     Promotion of volunteering week to Council staff (1-7 June);

          -     Volunteering opportunities within Council departments to be promoted using the VVB.

·         VVB to provide an outreach service for the western Vale as a pilot for a three month period.

·         VVB and the Council to produce pop-up stands and leaflets to travel throughout the Vale at all available outlets (libraries, community centres, arts venues, etc.).

 

Having considered the report, the Committee subsequently

 

AGREED – T H A T the proposed above actions be endorsed.

 

Reason for recommendation

 

To increase volunteering in the Vale.

 

 

207     VOLUNTARY SECTOR PARTNERSHIP AGREEMENT AND ACTION PLAN – PROGRESS REPORT (MD) –

 

The Action Plan and its monitoring report had been developed in accordance with the provisions of the Compact with the Voluntary Sector.  Progress on the Action Plan was attached at Appendix A to the report with additional items that had been introduced since the last report had been made shown in bold type.  It was noted that the Action Plan reflected the Council’s corporate priorities. 

 

AGREED – T H A T the progress made against the current Action Plan attached as an Appendix to the report be endorsed.

  

Reason for recommendation

 

To apprise Members.

 

 

208     VOLUNTARY ACTION SCHEME PRIORITIES FOR FUNDING 2014/15 (MD) –

 

The views of the Committee were sought on the priorities for funding and other arrangements in respect of the Council’s Voluntary Action Scheme 2014/15.  The relevant Council partnerships had been requested to review the arrangements and their priorities and these had been incorporated into the document attached at Appendix A to the report. 

 

The sum available for grants for the scheme, subject to the necessary budget being approved, would be £45,000 (£203,000 total funding less £158,000 forward commitments).  The financial provision, if approved, would be held within the general policy revenue budget.

 

AGREED – T H A T the arrangements and priorities for funding in respect of the Council’s Voluntary Action Scheme 2014/15 attached at Appendix A to the report be endorsed and referred to Cabinet for consideration.

 

Reason for recommendation

 

To progress the Voluntary Action Scheme 2014/15.

 

 

209     CONTINUITY AND CHANGE – WELSH GOVERNMENT CONSULTATION (VS) –

 

The Executive Director for the Vale Centre for Voluntary Services presented the report which informed the Committee of the current Welsh Government consultation entitled "Continuity and Change – Refreshing the Relationship between Welsh Government and the Third Sector in Wales".  As background Members were advised that in January 2013 the Welsh Government had announced a process to refresh its relationship with the Third Sector in Wales in order to "make this crucial relationship as strong and effective as possible".  As part of the process key policy documents that underpinned the relationship would be reviewed and revised to bring them up to date, which included the following:

 

·         The Voluntary Sector Scheme (last revised 2004)

·         The Code of Practice for Funding the Third Sector in Wales (last revised 2009)

·         The Third Sector Partnership Agreement.

 

The formal consultation would be used to inform Welsh Government’s thinking on a range of related issues.  The Executive Director stated that it was important that partners took the time to respond to the consultation, the outcomes of which would have an impact across the whole of Welsh Government and the way in which the Third Sector was resourced and involved in service delivery. 

 

In referring to the document which was attached as an Appendix to the report  the Executive Director drew Members' attention to the chapter on Compacts at chapter 6 which posed two questions namely:

 

·         "Do you consider that local Compacts have a continuing role in shaping the relationship between the Third and Public Sectors in Wales?

·         Do you agree with the proposal to develop existing frameworks to impose greater control or influence over local Compacts and only introduce new statutory obligations if this approach fails over time?"

 

It was noted that responses and comments needed to be submitted by 8th August 2013 in either online format, e-mailed to WGthirdsectorconsultation@wales.gsi.gov.uk  or by post to the Third Sector and Community Policy Team, Welsh Government, Rhydycar Business Park, Merthyr Tydfil, CF48 1UZ. 

 

The Executive Director advised Members that in her view the current local Compact between the Voluntary Sector and the Vale of Glamorgan Council  worked well within the Vale and that this positive message should be conveyed to the Welsh Government.

 

The Committee concurred that the current Compact between the Vale and the Voluntary Sector worked well and that it was a well established formula  which had been adopted for some time and which had strengthened and regularised the relationship between the Local Authority and the Third Sector.  Members also agreed that as this local Compact currently existed, they did not see the necessity to introduce a statutory obligation although they acknowledged that the Welsh Government may wish to do so if it considered it was necessary to ensure that all councils and their Third Sector partners enjoyed a productive joint arrangement.

 

Having considered the report, it was subsequently

 

AGREED –

 

(1)       T H A T the contents of the report be noted.

 

(2)       T H A T, notwithstanding that individual comments and responses could be forwarded on the document as outlined above, Cabinet be requested to support the following views of the Committee and respond accordingly to Welsh Government by 8th August 2013:

 

·         that the current Compact between the Vale and the Voluntary Sector worked well and that it was a well established formula which had been adopted for some time and which had strengthened and regularised the relationship between the Local Authority and the Third Sector,

·         that, as the Vale Council currently had an agreed compact with the Voluntary Sector, the necessity for a statutory obligation was  considered not to be appropriate,

·         that Welsh Government be advised to consider the model operated in the Vale of Glamorgan if they wished to examine and publicise good practice.

 

Reasons for Recommendations

 

(1)       Having regard to the contents of the report.

 

(2)       To respond to Welsh Government and advise of the current Compact between the Vale Council and the Voluntary Sector and to offer an opportunity for other areas to develop good practice.

 

 

210     ADULT CARERS SUPPORT SERVICES CONSULTATION (VS) –

 

Rachel Connor, Executive Director, Vale Centre for Voluntary Services, provided the Committee with an update in terms of the Vale Council Adult Carers Support and Services Consultation, action that had been taken since the end of the consultation and the potential impact on voluntary organisations in the Vale.

 

The Vale of Glamorgan Council, Cardiff Council and the Cardiff and Vale University Health Board had put in place a consultation on Adult Carers Support and Services which had focused on the process for carers’ assessment in Cardiff, respite in the Vale and Cardiff and proposed that Cardiff and Vale of Glamorgan Local Authorities share resources to develop a Cardiff and Vale Carers Support Service.  The consultation had further proposed that "funding provided to third sector organisations currently providing these types of services through the carers budget to cease and resources placed in the Carers Support Service".

 

Voluntary organisations were understandably concerned about the possibility of losing yet more funding if the proposals in the consultation were to go ahead, although elements of the consultation relating to respite and carers’ assessments had been positively received.

 

Having submitted responses to the consultation there was an expectation that all those who took the time to respond, including VCVS, would receive timely feedback.  The Executive Director advised that neither direct contact with Council staff nor involvement in multi-agency groups had so far resulted in the provision of feedback on the consultation responses, timescales and future planning. 

 

Having fully considered the report, it was subsequently

 

AGREED – T H A T feedback be provided as requested and that a further report be presented to the Committee in due course.

 

Reason for recommendation

 

To ensure that feedback on the consultation was provided.

 

 

211     VALE CENTRE FOR VOLUNTARY SERVICES (VCVS) ANNUAL REPORT (VS) –

 

The Executive Director presented a report which detailed the work that had been undertaken by the VCVS throughout the year April 2012 to March 2013 which covered the following areas:

 

"Website: VCVS launched a new website in August 2012 that provides members and users with greater access to our services and links our twitter, blogs and our popular weekly e-bulletins together.

 

Celebrating Fifteen Years: VCVS celebrated 15 years of operation in April 2012 and throughout the year a variety of events were used to celebrate the organisation's many successes.  A highlight of the year was the fantastic Christmas event which featured a concert starring a variety of member groups showcasing their talents.

 

National Eisteddfod: The National Eisteddfod was based at Llandow in the Vale of Glamorgan in August 2012. VCVS jointly hired a stand at the National Eisteddfod with WCVA at which our 15th year of operation was celebrated with many VIP guests attending. 

 

Memorandum of Understanding: Vale Centre for Voluntary Services has been working with organisations across the Vale of Glamorgan to encourage closer working practices to ensure efficient and cost effective delivery of services.

 

Friendly AdvantAGE First Year: VCVS is leading this consortium project which is delivering a befriending programme for older people across both Cardiff and the Vale and includes the partner organisations - Cardiff Third Sector Council (C3SC), Age Concern Cardiff and the Vale, Scope Cymru and Dinas Powys Voluntary Concern. submitted a bid to the Big Lottery AdvantAGE Programme to develop and implement a across the Vale and Cardiff. 

 

Big Lottery Community Voice: VCVS in partnership with Cardiff Third Sector Council (C3SC) and a variety of other organisations has submitted a consortium bid for a project covering both Cardiff and the Vale of Glamorgan.  The bid was successful at stage one and stage two and funding has now been confirmed.

 

VCVS Membership: VCVS' membership is 461 for April 2012 – March 2013.  The figure is the second highest membership total in VCVS’ history.

 

Development and Advice Services: Our offices in Barry are open to members and potential members for advice and development work.  We offer information and guidance to assist organisations to operate legally and efficiently e.g. by providing information on registering as a charity, how to put together a constitution, policies and procedures. 

 

Information Service: We act as an information agency for and about our members, maintaining a comprehensive database and producing a directory of our members to publicise their services; its availability is advertised regularly. We have produced information leaflets on VCVS’ services in Welsh, Hindi, Gujarati, Urdu, Chinese and Arabic.

 

Practical Services: These are a real benefit to many small voluntary organisations with little or no spare income.  Low cost, reliable printing, help with desktop publishing, the loan of display equipment for exhibitions and presentations – these are some of the services that VCVS can offer its member groups. 

 

Networks and Fora: Our Networks and Fora continue to be a popular way for voluntary and community organisations to access and share information.  Networks and Fora supported by VCVS were:

 

Vale Trustee Network: The Network provides the opportunity to access free up to the minute professional expertise on issues critical to good governance and management.  The Network is the only local forum dedicated to responding specifically to the requirements Trustees encounter in undertaking their governance roles and responsibilities. 

 

Vale Housing and Homelessness Forum: This Forum is the longest established of all our networks and fora. It has been operating ever since VCVS came into existence.  It works to terms of reference and is made up of agencies (both Third Sector and statutory) that have an interest in housing, homelessness and related problems and issues.  The Forum acts as a representative body in consultation with statutory agencies.

 

Vale Voluntary Action Network (VVAN): The network had another successful year with 59 people representing 24 organisations attending the four meetings. A variety of informative and interesting presentations were arranged and VCVS and the Vale Volunteer Bureau also provided useful input at each meeting.

 

Voluntary Sector Partnership Representatives Network: The Third Sector is seen as an important partner in supporting the work of statutory bodies in a wide range of areas, and VCVS is committed to working in partnership to develop and improve local services.

 

Funding Advice Services: VCVS’ funding and information service provided support to 241 groups throughout the year. Disappointingly only £50,154 was reported as being received, an indication of the pressure that groups are now feeling as more groups chase less available funding.

 

Kick Start 3: VCVS’ small grants scheme continued throughout 2012/13 following a successful bid for funding to the National Assembly Community Facilities and Activities Programme. This year a total of £60,898.33 was awarded from Kick Start 3, benefiting 19 organisations.

 

Training: Training had also been schedule during the year in a number of subject areas.

 

Network e-bulletins: The year began with the introduction of monthly Network e-bulletins.  These include updates on health and social care services in the Vale, joint working across Cardiff and the Vale and provide an opportunity for voluntary organisations to promote their work. 

 

Cardiff and Vale University Health Board (UHB) Review of Third Sector Funding: The review process began with a series of workshops on different service areas.  The review progressed through the development of service pathways and identification of the procurement method.  This involved close working between VCVS, C3SC and UHB staff.  Two meetings were held in late 2012 to update the organisations currently funded and the wider voluntary sector on progress. 

 

Working with the Vale Locality Team and Community Resource Service (CRS): Good links have been developed between Vale teams and voluntary organisations via VCVS.  One voluntary organisation is currently located with the CRS and VCVS is working to identify further opportunities.  The Health and Social Care Facilitator has attended CRS development days and is invited to team meetings.

 

The Wyn Campaign: The Wyn Campaign is the name for the work being carried out to improve health and social care services for frail older people in Cardiff and the Vale.  The programme reports to the Integrated Health and Social Care Programme Board and is the priority workstream under that Board. 

 

Building Links with UHB Service Divisions: VCVS has worked to start building links with UHB Divisions, beginning with the Specialist Services Division. 

 

Carers Support and Information Network Group (CSING): The Health and Social Care Facilitator continues to facilitate CSING; a group which brings together staff from voluntary organisations and health and social care services.  CSING has been identified as an example of good practice in partnership working.

 

Vale of Glamorgan Directory of Voluntary Sector Services for Carers: VCVS and C3SC, with funding from the Carers Measure Working Group, were able to produce a Cardiff and Vale Directory of Services for Carers building on the successful Vale Directory. 

 

Development of Cardiff and Vale Carers Strategy: The Health and Social Care Facilitator is a member of the working group which developed the Cardiff and Vale Carers Information and Consultation Strategy.  This Strategy has now been approved by the Welsh Government and is now being implemented.

 

VCVS’ Environmental Impact: VCVS is committed to the welfare of the environment and endeavours to have a positive environmental impact.  VCVS recycles its printer cartridges, paper, tins, bottles, cardboard, plastics and most office equipment. 

 

Efficiency Savings: VCVS is committed and determined to make the best use of funders money so has made efficiency savings in a number of areas.  VCVS will constantly aim to become more efficient in every area of its work. Some of the saving initiatives include: encouraging over 270 contacts to receive VCVS’ Vista magazine and supplements by e-mail; introducing an e-bulletin service; restricting telephone calls to mobile phones; turning off electrical items when not in use; using a smaller VCVS room for our training courses rather than paying for room hire and encouraging the staff not to needlessly print.

 

Projects: With support from partners from Health and Local Authority, VCVS continued the management of the following two projects :

 

          Vale C Card Project 

          Vale Youth Forum."

 

Looking to the future, the Executive Director stated that VCVS would look to develop a brokerage project that would work with the Community Resource Teams in delivering the Wyn Campaign, VCVS had also submitted a bit for a family history project to the Heritage Lottery Fund and take practical steps to sustain partnerships with the three major funders to secure its financial future. 

 

Although it was noted in the report that the Vale Youth Forum had enjoyed a very successful and interesting year, the Executive Director also stated that the VYF had worked with the Vale of Glamorgan Council in the development of a youth council and a youth mayor for the Vale of Glamorgan. However, she had been advised by representatives of the Forum that the Local Authority had chosen to follow its own path on the matter which had been a great disappointment to the young people involved.

 

In response the Chairman of the Committee advised that young people had played a major role in the process and it was his view that they would continue to do so, they had also been consulted on the proposals and had been fully involved in discussions.  He was dismayed to hear the comments made as this was not his understanding of the events that had taken place.  He would therefore look into the matter and report back to the Committee in due course.

 

The Committee subsequently

 

AGREED – T H A T the Vale Centre for Voluntary Services Annual Report be noted and that a further report in relation to the comments referred to in respect of the Vale Youth Forum be presented to the Committee.

 

Reason for recommendation

 

The Annual Report is presented as required under the terms of the Vale of Glamorgan Council / Vale Centre for Voluntary Services Deed of Grant and to apprise Members.

 

 

212     VALE CENTRE FOR VOLUNTARY SERVICES – C-CARD PROJECT (VS) –

 

The Executive Director for the Vale Centre for Voluntary Services (VCVS) provided the Committee with information on the work of the four year C-Card project that had been hosted by VCVS between April 2009 to March 2013.

 

The purpose of the C-Card Scheme had been to bring about a reduction in sexually transmitted infections, increase sexual health information, reduce pregnancy rates for young people aged between 14 and 25 years and allow young people to access condoms in their leisure time. 

 

The funding for the project had been provided by the Cymorth programme and the Vale Voluntary Action Scheme for the past four years.  Funding for the next four years was coming through the Welsh Government Families First funding strand and the project would be hosted by the Vale Youth Service.  It was noted that the project had continued to grow and had over 500 members.  More than 37,000 condoms had been issued to young people over the life of the project.  The project also signposted young people, as appropriate, to other agencies and provided an issue based information service. 

 

The C-Card Co-ordinator had been trained to deliver, specifically, Sex and Relationships Education in the classroom, Train the Trainer in Sexual Health, Contraception, STIs and Young People, Liberating Life Choices and Are You Ready.  As a result of this specialised training the Co-ordinator had been able to train advisors in-house from within the partnership and to ensure that the standard of quality of advice would meet the required standards as detailed within the relevant Guidelines.

 

Eight schools within the Vale of Glamorgan, Cardiff and Vale College and the Guidance to Engagement scheme had taken advantage of the expertise and skills of the C-Card Co-ordinator and, in addition, many Third Sector organisations had been assisted and others had expressed an interest in the scheme to support ongoing projects such as the Gibbonsdown and Court Communities First "Urban Art Project" where bespoke training sessions were planned to be delivered.

 

The Executive Director further advised that as the scheme had been extremely successful, the VCVS would continue to monitor the service which was to now be provided through the Vale Youth Service. 

 

It was subsequently

 

AGREED – T H A T the report be noted.

 

Reason for recommendation

 

The report provided information under the terms of the Voluntary Action Scheme Service Level Agreement.