WELSH CHURCH ACT ESTATE COMMITTEE
Minutes of a meeting held on 25th July, 2012.
Present: Councillor F.T. Johnson (Chairman); Councillor A.G. Powell (Vice-Chairman); Councillors C.P. Franks, K.P. Mahoney and R.P. Thomas.
214 APOLOGIES FOR ABSENCE -
These were received from Councillors G.A. Cox and H.C. Hamilton.
215 MINUTES -
RESOLVED - T H A T the minutes of the meeting held on 26th March, 2012 be approved as a correct record.
216 DECLARATIONS OF INTEREST -
No declarations were received.
217 LAND TO THE REAR OF CHURCH ROAD, CADOXTON (DFICTP) -
It was noted that a site visit had been held prior to the commencement of the meeting and was attended by: Councillor F.T. Johnson (Chairman), Councillor A.G. Powell (Vice-Chairman), Councillors C.P. Franks, K.P. Mahoney and R.P. Thomas.
Committee received a report which:
provided an update on the recent works commenced at the land at the rear of Church Road to clear the lane of rubbish/fly tipped materials and overgrowth
sought a way forward in relation to the re-instatement of the wall between Church Road lane and Bastian Close, and the future maintenance of the lane
confirmed the legal liability for the wall at Bastian Close.
The land to the rear of Church Road, Cadoxton was owned by the Welsh Church Act Estate Committee.
The lane was located to the rear of houses along Church Road, and abutted land in third party ownership at Bastian Close.
In recent years, residents had made complaints to Council Officers in relation to the overgrown nature of the land and the fly tipped rubbish accumulating in the lane. The lane had been cleared of rubbish on a number of occasions over the years but it appeared that this was not sufficient to alleviate the long term problem for the local residents.
Following a number of recent complaints concerning the state of the lane, a site meeting had been arranged to discuss possible options for the land. It was noted on site that the lane was extremely overgrown and was littered with fly tipped rubbish. The access to the rear gardens along Church Road were, in places, completely blocked.
The wall between Bastian Close and the lane had in places been knocked down and in other places was dangerously loose. Officers were concerned about the safety of the wall and felt that the whole length of the wall would need to be demolished in order to make safe and replaced by another physical barrier to prevent cars / pedestrians falling.
It was also suggested that a regular maintenance contract be entered into to ensure that the lane was cleared on a regular basis so that it was not allowed to revert to the overgrown condition which it was in before the clearance works commenced.
Having considered the report, it was
(1) T H A T the work that had commenced to clear the lane to the rear of Church Road, Cadoxton be noted.
(2) T H A T the quotation received for the replacement of the wall together with the construction of a metal protective barrier be accepted.
(3) T H A T decisions relating to the future maintenance of the land be delegated to the Chairman of the Committee in consultation with the Group Estates Officer.
Reasons for decisions
(1) In order that Committee are aware of the works commenced to remove fly tipping and overgrowth to the lane to the rear of Church Road, Cadoxton.
(2&3) In order to resolve the issues of the unstable wall and ongoing maintenance.