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WELSH CHURCH ACT ESTATE COMMITTEE

 

 

Minutes of a meeting held on 1st October, 2012.

 

Present:  Councillor F.T. Johnson (Chairman); Councillor A.G. Powell (Vice-Chairman); Councillors G.A. Cox, C.P. Franks, H.C. Hamilton and K.P. Mahoney.

 

 

Given the absence of the Chairman at the commencement of the meeting, the Vice-Chairman assumed the Chair.

 

 

365     APOLOGY FOR ABSENCE -

 

This was received from Councillor R.P. Thomas.

 

 

366     MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 25th July, 2012 be approved as a correct record.

 

 

367     DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

368     ANNUAL REPORT AND ACCOUNTS 2011/12 (MD) -

 

The Annual Report and Accounts for the year end 31st March 2012 were appended to the report.  Committee considered the above, as required by the Charities Act 2011, Section 162. 

 

Committee’s attention was drawn to the Statement of Financial Activities.  The revenue surplus compared with the previous year had fallen from £10,000 to £7,000, due mainly to difficulties in collecting rent in relation to Trust owned land and reduced income due to problems with its investment in traded life policies.  Referring to the Balance Sheet, 31st March, 2012, it was noted that the value of the fund remained unchanged from the previous year at £3.7m. 

 

It was also noted that the document would be forwarded to the Council's external auditors, Grant Thornton, for independent examination following approval by this Committee. 

 

In response to questions, Members were notified that the permanent endowment of the fund was not available for spending, that the Vale of Glamorgan Council was the corporate Trustee of the fund, and that any Member’s concerns regarding personal liability should be taken up by them with the Council’s Legal Section. 

 

Members also requested that they be forwarded a copy by e-mail of the Governing Document in respect of the VOG WCA Fund.

 

RESOLVED - T H A T the Annual Report and Accounts 2011/12 as appended to the report be approved and the Chairman authorised to sign the same on behalf of the Trustees.

 

Reason for decision

 

In accordance with the requirements of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008.

 

 

369     APPLICATIONS FOR FINANCIAL ASSISTANCE (MD) -

 

Consideration was given to the applications for grant assistance as set out in the Appendix to the report.  Having also been apprised of the processes for the release of grant assistance, Members requested that grant recipients be required upon completion of projects to confirm that funds had been applied for the approved purpose.  Members would be e-mailed a copy of the revised documentation which would be sent to grant recipients.

 

£29,000 had been provided for grants in the Trust’s Draft Revenue Estimates for 2012/13.  In relation to those draft estimates, attention was drawn to financial uncertainties in relation to expenditure at Southerndown Home and also at Church Road / Bastion Close and to the possible need to revisit the estimates later in the year.

 

RESOLVED -

 

(1)       T H A T the applications for financial assistance as detailed below be approved:

 

Name of organisation

Specific purpose for which grant requested

Grant approved

£

St. Nicholas Parish Church (St. Nicholas, VoG)

Roof repairs

1,000

Salem Baptist Church

Renovation / improvement to entrance and lobby

2,000

Holy Cross Church, Cowbridge (Rectoral Benefice of Cowbridge)

Provision of improved toilet and kitchen facilities

1,500

St. Illtyd's Church, Llantwit Major

Provision of improved toilet facilities within major project "Galilee Chapel"

10,000

 

(2)       T H A T the revenue estimates of the Trust for 2012/13 as set out in Appendix C to the report be approved.

 

(3)       T H A T the actions proposed above be implemented.

 

Reasons for decisions

 

(1&2)  Having regard to the budget available and the sums previously awarded.

 

(3)       In the interests of accountability and transparency.

 

 

Councillor F.T. Johnson assumed the Chair at this juncture.

 

 

370     EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

371     APPOINTMENT OF MARKETING AGENTS FOR THE FORMER SOUTHERNDOWN HOME (EXEMPT INFORMATION - PARAGRAPHS 12, 14 AND 16) (MD) -

 

Following the decision of this Committee in March 2012, quotations had been sought from three firms of Chartered Surveyors.  The most competitive bid had been received from Brinsons Fairfax and Members were apprised of the likely costs.  Members were also updated in respect of recent developments at the property and the resultant delay in the appointment of agents and remarketing of the property.

 

RESOLVED -

 

(1)       T H A T the current position be noted.

 

(2)       T H A T Brinsons Fairfax be appointed as the marketing agents on the terms indicated within the report and that the Director of Resources, in consultation with the Chairman of this Committee, be authorised to agree the agent's recommendations for the options for disposal of the property once received.

 

Reasons for decisions

 

(1)       In order that Committee is aware of the current position.

 

(2)       In order that the marketing can proceed at the earliest opportunity.