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WELSH CHURCH ACT ESTATE COMMITTEE

 

Minutes of a meeting held on 8th April, 2013.

 

Present:  Councillor F.T. Johnson (Chairman); Councillor A.G. Powell (Vice-Chairman); Councillors G.A. Cox, C.P. Franks, H.C. Hamilton, K.P. Mahoney and R.P. Thomas.

 

 

1013   MINUTES –

 

RESOLVED – T H A T the minutes of the meeting held on 4th February, 2013 be approved as a correct record.

 

 

1014   DECLARATIONS OF INTEREST –

 

No declarations were received.

 

 

1015   APPLICATIONS FOR FINANCIAL ASSISTANCE (MD) –

 

The Committee was requested to consider applications for financial assistance from the Welsh Church Act Estate.  Further applications for assistance were also tabled at the meeting for the Tabernacle Baptist Church, Penarth, and the Conway Road Methodist Church, Cardiff.  Appendices to the report detailed the charitable purposes for which the Trust might be applied and the revenue account estimates for the current year together with the probably actual outturn figures for 2012/13. 

 

RESOLVED –

 

(1)       T H A T the applications for financial assistance as detailed below be approved:

 

Name of Organisation

Specific Purpose for Which Grant Requested

Grant

Approved

Eastbrook Methodist Church

Improved disabled access

£2,000

St. Davids Methodist Church, Barry

Installation of central heating

£2,500

St. Athan Church (Eglwys Brewys, East Camp)

Internal alternations to facilitate increased usage

£2,500

Tabernacle Baptist Church, Penarth

Structural renovations

£500

Conway Road Methodist Church, Cardiff

Reroofing of porch entrance to church

£1,500

 

(2)       T H A T the revenue estimates of the Trust for 2013/14 as set out at Appendix C to the report be approved.

 

(3)       T H A T the probable actual outturn 2012/13, in particular the expenditure incurred in respect of asbestos works at the former Southerndown Home and clearance works / wall / barrier at Bastion Close, be noted.

 

Reasons for decisions

 

(1&2)  Having regard to the budget available and sums previously awarded.

 

(3)       To apprise Committee of the probable revenue outturn for the last financial year.

 

 

1016   ENCROACHMENT OF LAND AT HAYES ROAD / SULLY ROAD (DR) –

 

Committee received a report which advised of an encroachment onto land owned by the Welsh Church Act Estate and which provided details of what had been actioned as a result of this encroachment.

 

It was noted that prior to the commencement of this meeting, a site inspection had taken place of the land in question and which had been attended by: Councillor F.T. Johnson (Chairman);  Councillors G.A. Cox, C.P. Franks, H.C. Hamilton, K.P. Mahoney and R.P. Thomas.

 

In consultation with the Chairman of the Committee, a letter had been sent to the owners of Beechwood College advising them that their entry onto the land and the presence of the completed works themselves amounted to trespass.  The letter also required Beechwood College to submit proposals for reinstatement of the land to the condition it was prior to the carrying out of the unlawful works. 

 

Beechwood College responded by stating that they had been undertaken works of improvements on the land for a number of years following an attempt, they said, to ascertain land ownership.    

 

Discussions ensued on the detail of the report whereupon it was

 

RESOLVED – T H A T in order to ascertain the exact extent of the land, a site survey be undertaken and that a further report be then prepared for Committee’s consideration.

 

Reason for decision

 

To ascertain the exact extent of the land.

 

 

1017   LAND OPPOSITE ST. PETER’S CHURCH, OLD COGAN HALL (DR) –

 

Approval was sought to lease an area of land to the Parish of All Saints Penarth for the purposes of car parking. 

 

The Council had been approached by the Wardens of St. Peter’s Church with a request to be granted a lease of the land shown on the plan attached at Appendix A to the report. 

 

The Wardens had confirmed that Church goers were regularly experiencing difficulty with parking, especially during busy services such as weddings, funerals and well attended general services.  The lane that vehicles had to use in order to reach the Church was narrow and only allowed for a small number of vehicles to park safely.  Vehicles equally had to use the same narrow lane for turning their vehicles around to drive away from the Church. 

 

The land in question had additionally been let for grazing / cutting.  It was suggested by the Church that an area of land could be let to them for the purposes of providing a car park for Church goers with an area of land still being made available for grazing in addition.  A suitable rental income could be adopted for the car parking area. 

 

RESOLVED – T H A T the Director of Resources, in consultation with the Head of Legal Services, be authorised to agree terms for a lease of the land opposite St. Peter’s Church to the Church for the purposes of car parking.

 

Reason for decision

 

To assist St. Peter’s Church with parking issues that they have been experiencing, especially during busy Church services.

 

 

1018   EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

1019   LAND HOLDINGS UPDATE (EXEMPT INFORMATION – PARAGRAPH 14) (DR) –

 

Committee were provided with a summary of the Welsh Church Act Estate land and property holdings.

 

RESOLVED – T H A T the details provided in respect of the land and property portfolio held by the Trust be noted.

 

Reason for decision

 

To update Members as to the current makeup of the portfolio.

 

 

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