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WELSH CHURCH ACT ESTATE COMMITTEE

 

Minutes of a meeting held on 25th July, 2017.

 

Present:  Councillor G.A. Cox (Chairman); Councillors Mrs. P. Drake, N. Moore, S.T. Wiliam and Mrs. M. Wright.

 

 

189     APOLOGIES FOR ABSENCE -

 

These were received from Councillor A. Parker (Vice-Chairman) and Councillor A. Hampton.

 

 

190     MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 23rd January, 2017 be approved as a correct record.

 

 

191     DECLARATIONS OF INTEREST -

 

No declarations were received.

 

 

192     APPLICATIONS FOR FINANCIAL ASSISTANCE 2017/18 (MD) -

 

Applications for financial assistance were set out in Appendix A to the report. Appendix B provided a summary of the purposes for which the Welsh Church Act Fund may make grants.  The Fund’s revenue estimates for the current financial year were set out at Appendix C, of which, a revised version was tabled at the meeting.

 

A sum of £45,000 had been provided for grants from Trust’s revenue estimates for 2017/18.  It was recommended that an allocation of £13,015 was made for applications for grant assistance as set out at Appendix A to the report.  This left a balance of £31,985 to be allocated during 2017/18. 

 

A Member indicated that he agreed in principle with allocating the grant funding, but he queried the function of the Committee.  In reply, the Principal Lawyer advised that further information on the roles and responsibilities of the Committee would be provided under Agenda Item 6 for consideration later in the meeting.

 

Subject to Committee approval, funding for the schemes would be awarded but would not be allocated until the full applications had been received.  Members noted that a further report would be presented during October 2017 in order to outline the use of the Committee’s remaining reserves for this financial year.

 

Following consideration of the applications it was

 

RESOLVED - T H A T the applications for financial assistance as detailed below be approved:

 

Name   of Organisation

Specific   Purpose for Which Grant Requested

Grant   Awarded

St.   Cannas Church, Llangan

Repair   stone walls around listed church and along footpath

£630

Elfed   Avenue United Church, Penarth

Security.  Supply and installation of high definition   CCTV and movement activated loud speakers

£1,675

Palmerston   Playgroup, Cadoxton Moors, Community Centre, Rear Edmund Place, Barry

Setting   up playgroup costs to include furniture, toys, staff costs and registration   fees

Nil

Mr.   Lloyd Bailey - representing Bastian Close residents family

Costs   of essential restoration works to the ancient wall of the quarry beyond the   boundary of 14 Bastian Close, Barry

Nil

Barry   Community Choir

Easel   and copies of music scores

£150

Tabernacle   Baptist Church, Plassey Street, Penarth

Roof   repair Phase 1

£5,000

The   Makers Guild in Wales (Registered Charity) Recommended by Cardiff City   Council

Summer   workshops to provide approx 120 young people with hands on experience to   various crafting techniques at exhibition.

£4,575

Cambrian   Educational Foundation for Deaf Children Recommended by Cardiff City Council

Provision   of IT equipment to promote communication and language skills

£750

Rumney   Gospel Chapel Recommended by Cardiff City Council

Repairs   to church kitchen following leak

£235

 

Reason for decision

 

In furtherance of the objectives of the Trust.

 

 

193     EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

194     ROLES AND RESPONSIBILITIES OF THE WELSH CHURCH ACT ESTATE COMMITTEE AND LAND HOLDINGS (EXEMPT INFORMATION - PARAGRAPH 14) (MD) -

 

Members were provided with a summary of the Welsh Church Act Estate Committee roles and responsibilities from a legal, financial and property perspective, and to receive details of the Trust’s land holdings.

 

The Principal Lawyer advised that it was important for the Committee to consider applications for grant funding on merit, but each application must fall within the Charitable Purposes for which the fund was created. 

 

It was agreed that a map descripting the Trust’s land holdings would be forwarded to the Members of the Trust for their information.

 

Following the consideration of the report, it was

 

RESOLVED - T H A T the roles and responsibilities of the Committee and information provided in respect of the land and property portfolio held by the Trust be noted.

 

Reason for decision

 

To apprise the Committee of the functions of the Trust and the responsibilities of the Trustees.

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