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Agenda Item No. 8

 

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 26th July 2016

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st May 2016

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2016/17 Capital Programme for the period 1st April to 31st May 2016.

Recommendations

  1. It is recommended that this Committee notes the following changes to the 2016/17 Capital Programme.
  • Cemetery Approach - Virement of £100k from the Additional Highways/Environmental Improvement scheme to this scheme.
  • Boverton Flooding - Virement of £166k from the Additional Highways/Environmental Improvement scheme to this scheme.
  • Llandough Sustainable Transport - An increase of £52k funded from s106 monies and to change the name of the scheme to "Penlan Cycle/Footway".
  • Broad Street Crossing - An increase of £10k funded from s106 monies.
  • Tackling Poverty - Virement of £99k from this scheme to the Barry Regeneration scheme.

Reason for the Recommendations

To allow members to be aware of progress and amendments to the Capital Programme.

Background

  1. Council on the 2nd March 2016 minute no 884 approved the Capital Programme for 2016/17 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st May 2016.
  2. Members should be aware that Appendix 1 does not include requests for unspent committed expenditure to be slipped from 2015/16 into 2016/17. A request for this slippage will be included in the 2015/16 Closure of the Accounts report.
  3. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
  4. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

  1. Gladstone Primary Boiler Renewal- Tenders for this scheme have been received and the projected cost is now £45k over the original budget. Underspends are anticipated elsewhere in the Schools Asset Renewals budget and therefore delegated authority has been used to approve the following virements to this scheme : £5k from Holton Primary Structural Repairs, £20k from the St Joseph Primary Drainage Upgrade and £20k from Ysgol Gymraeg Bro Morgannwg Renew Sewage Pumps.
  2. Cadoxton Primary Partial Rewire - Tenders for this scheme have been received and the projected cost is now £5k over the original budget. Underspends are anticipated elsewhere in the Schools Asset Renewals budget and therefore delegated authority has been used to approve the virement of £5k from Holton Primary Structural Repairs to this scheme.

Environment & Housing

  1. Cemetery Approach - Cabinet on 15th June 2015 approved this £500k scheme, funded by £250k from the Council and the other £250k from a contribution to be made by Barry Town Council. The Additional Highways/Environmental Improvement scheme is not fully committed and it has been requested that £100k is vired to this scheme to allow for new road resurfacing to be undertaken as part of the works. During 2015/16, expenditure of £45k was incurred on this scheme therefore the 2016/17 budget will be £555k following the virement.
  2. Boverton Flooding - An emergency power was approved on 17th June 2016 to apply for and accept a Welsh Government grant of £1.79m for this scheme and to amend the capital programme once the grant was accepted. The Council now needs to increase its matchfunding budget, which is already included in the capital programme, by £166k. It has therefore been requested that this amount is vired from the Additional Highways/Environmental Improvement scheme which is not currently fully committed. The grant will be included in the capital programme once it is formally accepted.
  3. Dimming of Street Lighting/Fitting of LED Lanterns - Cabinet on 6th June 2016 approved the inclusion of £1.2m in the 2016/17 capital programme, funded from the Visible Services reserve. This amendment also requires approval by Council, which will be requested at the next meeting.

Managing Director and Resources

  1. Llandough Sustainable Transport - It has been requested that additional s106 funding of £52k is included in the capital programme for this scheme. It is also considered appropriate that the name of this scheme is amended to "Penlan Cycle/Footway".
  2. Broad Street Crossing - The costs of this scheme are now anticipated to be £10k more than currently budgeted, due to the need to modify the surface finishes to comply with residents requirements. It has therefore been requested that the budget is increased by £10k funded from s106 monies.
  3. Tackling Poverty - Late additional grant funding was received from Welsh Government which was used to fund schemes at George Street and Cowbridge Street. These schemes were to be funded from Council sources and therefore budget is now available to be used for other purposes. It has been requested that £99k is vired to the Barry Regeneration scheme to be utilised for Main Street area improvement works.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Julie Perrott

Capital Accountant

Officers Consulted

All Directors.

Responsible Officer:

Rob Thomas

Managing Director

 

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