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Agenda Item No. 6

 

Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 26th July 2016

 

Report of the Managing Director

 

Outcome Agreement 2013-2016: End of Year Report for 2015/16

 

Purpose of the Report

  1. To present end of year performance data (2015/16) against the Outcome Agreement themes as agreed with Welsh Government (WG) on 1st April 2014.

Recommendations

  1. That Corporate Performance and Resources Scrutiny Committee note the Council's achievement of year 3 outcomes (Appendix 1) as outlined in the Outcome Agreement 2013-16.
  2. That Corporate Performance and Resources Scrutiny Committee recommends to Cabinet that those areas where the Council has not achieved its targets continue to be monitored by the relevant Scrutiny committee(s) as part of the new Performance Management Framework. (Appendix 1, pages, 6, 16 and 23). These areas are also referred to in paragraphs 15, 22 and 23 of this report.

Reasons for Recommendations

  1. That Corporate Performance and Resources Scrutiny Committee is advised of the achievement of the outcomes listed in the Outcome Agreement 2013-2016 for the third and final year of the Agreement.
  2. To ensure that the Vale of Glamorgan Council achieves the agreed targets and outcomes for 2015/16 as set out in the Outcome Agreement with Welsh Government.

Background

  1. The Outcome Agreement is an agreement with the Welsh Government for a three year period and enables the authority to deliver on performance activity and associated targets in line with the national Programme for Government. The current Agreement covers the period from 2013 to 2016.
  2. Historically, the level of performance the Authority has achieved has determined the associated scale of funding awarded by Welsh Government. The Vale has previously been awarded full payment each year.
  3. In the summer of 2015, Welsh Government informed that this third and final year of funding will not be tied into the level of performance achieved; instead, the funding will be automatically directed into the Authority's Revenue Support Grant (RSG) for 2016/17. This means that payment for performance against targets in 2015/16 is assured and does not carry the same level of financial risk associated in previous years. However, the activities are still crucial to improvements set by the Council and so it is none the less important to monitor and report on the performance against the Agreement for its final year. In this context, to ensure parity with previous assessments, the performance has been scored similarly to previous years, using the Welsh Government scoring mechanism as shown in Table 1.

Table 1: Outcome Agreement Scoring

Definition

Points award

Fully Successful

2

Partially Successful

1

Unsuccessful

0

Previously the Outcome Agreement needed to achieve at least 8 points from a possible 10 across the 5 themes to gain the full annual grant

   

Relevant Issues and Options

  1. The attached report at Appendix 1 provides details of the progress made against the actions and performance measures, along with a summary of the outcomes achieved.
  2. Based on our own self-assessment and the scoring range in Table 1, we have concluded that:

         Outcome Agreement theme 1 has been scored as Fully Successful - 2 points

         Outcome Agreement theme 2 has been scored as Fully Successful - 2 points

         Outcome Agreement theme 3 has been scored as Fully Successful - 2 points

         Outcome Agreement theme 4 has been scored as Partially Successful - 1 point

         Outcome Agreement theme 5 has been scored as Fully Successful - 2 points.

  1. In calculating the scores on the Outcome Agreement (2015/16) as a whole, performance across all five themes indicates that the Vale of Glamorgan Council has been fully successful in achieving the majority of targets and actions relating to year 3 of the Agreement and could have attained 9 points out of a possible 10, therefore securing full payment of the grant as achieved in 2013/2014 and 2014/2015. It should be noted that this would have be subject to agreement by the Minister in previous years.
  2. A small number of targets were not achieved (indicated by the symbol,L) and in those instances proactive action is being taken to ensure these are achieved for 2016/17 as part of the new performance management framework. Quarterly monitoring will ensure performance is achieved.
  3. Below is a summary of our conclusions on the five outcome areas for the Vale:
  4. Outcome 1: Supporting the local economy. We have been fully successful in achieving the intended outcomes for the year. Out of nine measures, six exceeded target, one did not have any data available (data is awaited from the 2015 STEAM survey) and two indicators missed target for reasons explained below.
  5. Key outcomes achieved include; an increase in visitor numbers; increased confidence in those needing support into work with increased numbers securing employment; increased employment opportunities and a reduction in 16-18 years olds who are not in education, employment or training (NEET).
  6. The two measures that missed target this year both relate to the Work Programme initiative. Local employment is increasing and unemployment remains below the Wales and UK average therefore referrals are declining. As a result, the number of Work Programme clients that completed employment related courses and secured employment missed target resulting in the Programme being scaled down with no new clients taken on after March 2016. Whilst the reduction in unemployed individuals is a positive story, it has resulted in a lower output during 2015/16.
  7. Outcome 2: Increasing school achievement. We have been fully successful in achieving the intended outcomes for the year and all targets were exceeded.
  8. Key outcomes achieved include; overall, performance at key stage 3 showed consistent improvement over the last three years and the percentage of pupils achieving key stage 3 core subject indicator has improved at a faster rate than the Wales average; through the implementation of the process for issuing fixed penalty notices, secondary school attendance has increased to 94.7% which is the top ranked performance in Wales for the first release data; primary school attendance in the Vale of Glamorgan remained the same as for the last two years at 95.3%, maintaining the Vale's 4th place and top quartile ranked position.
  9. Outcome 3: Improving the lives of older people. We have been fully successful in achieving the intended outcomes for the year with nine out of the ten measures exceeding target. The one target that was not achieved related to the rate of Occupational Therapy (OT) Assessments per 1,000 population of over 65's. It should be noted that 26 or more OT assessments were completed during 2015/16 however an increase in the population of over 65's by 579 has impacted negatively on overall performance.
  10. Key outcomes achieved include; peoples independence and healthy living is being promoted and sustained for as long as possible through a more coordinated approach and increased options; people are well informed about benefits and financial choices and are treated fairly and in an inclusive way.
  11. Outcome 4: Improving social housing. We can evidence that we have been partially successful in achieving the intended outcomes for the year. Of the six measures that relate to this outcome, two were within 10% of target but data could not be provided for the remaining four.
  12. The first tranche of the Welsh Housing Quality Standard (WHQS) programme has focused on internal improvements to kitchens and bathrooms with rewires and new heating systems installed into tenants homes, this has now been completed and the scheme is well on track for full completion during 2017. However, as detailed in Appendix 1, the information to support a number of the indicators has not been made available this year; this is due to a number of human resources changes associated with the delivery of the scheme resulting in delays in the collation of the information associated with the fourth quarter return.
  13. At this time, the Building Services Team is focused on cleansing the data associated with the WHQS programme to ensure that information held by the Council is available and robust. It is anticipated that this task will be completed by September 2016, at which time all information and evidence will be readily available.
  14. Key outcomes achieved under this outcome include; improvements in the quality of the housing stock and the local environment and tenants are satisfied with the quality of the work undertaken and therefore the quality of their home improvements.
  15. Outcome 5: Reducing landfill. We have been fully successful in achieving the intended outcomes for the year. Three out of six targets for 2015/16 were achieved and one was within target although two targets were missed.
  16. The percentage performance of Local Authority collected municipal waste prepared for reuse was lower than expected this year as a result of the reuse market in Wales. There is currently low demand and no infrastructure for the Council to achieve a higher performance at present. However, Welsh Government is trying to help Local Authorities achieve higher performance and the service is looking to extend to further markets to increase this performance indicator during 2016/17.
  17. The target for the completion of two new waste treatment infrastructure projects has fallen short with just 1 of the 2 projects being completed during 2015/16. Although this indicator demonstrates that only one major project has been delivered, the second project is on target and simply relies on the signing of the Inter Authority Agreement before construction is completed. Commissioning is scheduled to commence in January 2017 and the project is on course to be completed and operational by the 31st March 2017.
  18. Key outcomes achieved include; the recycling of the Incinerator Bottom Ash (IBA) from Prosiect Gwyrdd and Trident Park since August 2015 which has helped the Council to improve its overall recycling performance level and achieve its highest ever recycling performance level. Current performance already exceeds the statutory target (58%) set by Welsh Government for last year making the Vale one of the highest performers in Wales; performance achieved during 2015/16 is actually Welsh Government's next statutory recycling target planned for 2019/20 therefore, the Vale is in advance of its recycling targets.
  19. As well as a high achieving Authority in terms of recycling, the Vale has also introduced energy recovery from waste earlier than expected. This has allowed the service to exceed its target during 2015/16 and significantly improve on the performance achieved in previous years.
  20. The above conclusions are based on end of year performance reported by relevant services. In previous years this self-assessment would have been reliant on Welsh Government coming to the same conclusions in their assessment. However, this year, full payment will be made directly into the Council's RSG account with no requirement for verification by the Minister/Welsh Government.

Resource Implications (Financial and Employment)

  1. Welsh Government set aside £31 million for 2013/14 for the Outcome Agreement across the whole of Wales. As we have been fully successful in achieving our intended outcomes and have received no statutory recommendations or interventions over the life of the Agreement (2013-2016), we have already received £1.2 million for 2013/14 and £1.2 million for 2014/15 by way of an unhypothecated grant. We expect to receive a further £1.2 million for 2015/16.

Sustainability and Climate Change Implications

  1. There are a number of targets and actions that will contribute to: ensuring a strong, healthy and just society; achieving a sustainable economy; living within environmental limits; and promoting good governance.

Legal Implications (to Include Human Rights Implications)

  1. Outcome Agreements have no basis in statute. They are therefore voluntary in nature and there are no sanctions relating to non-achievement of targets, apart from the loss of financial incentive.

Crime and Disorder Implications

  1. There are no specific activities/indicators in the Agreement relating to crime and disorder however some actions and targets will contribute towards public protection.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no specific activities/indicators contained in the Agreement that relate to improving equalities outcomes, however some actions and targets will contribute towards equality and access.

Corporate/Service Objectives

  1. The Agreement links to the corporate objective of Community Leadership, and assists in focusing the Council's activities on national objectives. The Council and Welsh Government jointly negotiate the targets contained within the agreement.

Policy Framework and Budget

  1. The Outcome Agreement is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Senior officers of the Council responsible for the achievement of targets and actions, along with the Corporate Management Team have been consulted on the content of the report.

Relevant Scrutiny Committee

  1. Corporate Performance & Resources

Background Papers

Vale of Glamorgan Outcome Agreement 2013-16

Contact Officer

Julia Archampong, Corporate Performance Manager

Officers Consulted

Directors (Corporate Management Team)

Huw Isaac - Head of Performance & Development

Tom Bowring - Operational Manager, Performance & Policy

Officers listed as responsible officers within the Outcome Agreement

Responsible Officer:

Rob Thomas, Managing Director

 

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