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Agenda Item No. 5

 

THE VALE OF GLAMORGAN COUNCIL

 

CORPORATE PERFORMANCE AND RESOURCES SCRUTINY COMMITTEE:

26 JULY 2016

 

REFERENCE FROM CABINET: 4 JULY 2016

 

C3228         ANNUAL SICKNESS ABSENCE REPORT – APRIL 2015 TO MARCH 2016 (L) (SCRUTINY COMMITTEE – CORPORATE PERFORMANCE AND RESOURCES) -

 

Members were provided with an update on the sickness absence outturn figures for the period 1 April, 2015 to 31 March, 2016 and general progress in relation to the management of attendance action plan.

 

The report set out the sickness absence information for the period 1 April, 2015 to 31 March, 2016 across all Directorates/Services, including corporate and schools employees. It also included details of sickness absence figures for the previous financial year (2014/15) for comparative purposes.

 

The management of attendance and the levels of sickness absence were reported to Cabinet every six months. An action plan was outlined in the report to Cabinet on 27 July, 2015 to address the issue of sickness absence given the increase in absence levels in the previous 12 months. An update on progress in respect of the action plan was set out in detail in Appendix B as attached to the report.

 

The overall sickness absence rates (working time lost per full time equivalent  employee) for the current financial year, in comparison to the previous financial year, is set out in the table below:

 

 

April   2014 - March 2015

April   2015 - March 2016

Target

Average   days/shifts lost (per FTE)

9.44

9.56

8.9

 

The total absence figures for the period April 2015 to March 2016 indicated an increase on last year's figures, from 9.44 to 9.56 days lost per FTE. This represented an increase in absence of 0.12 days lost per FTE employee. This was disappointing given the intensive work programme that had taken place as outlined in the management of attendance action plan.

 

Appendix A attached to the report provided a summary of the absence within each Directorate.

 

At the meeting the Cabinet Member for Regeneration and Education commented that over the last year there had been a significant strengthening of the performance management approach to sickness absence both corporately and within each Directorate with a number of positive interventions being introduced.

 

The Head of Human Resources commented by highlighting paragraph 25 of the report explaining that early indications within the current financial year (2016/17), demonstrated that interventions identified within the action plan were now taking effect. He further commented that the overall sickness absence rates for April and May 2016 in comparison with those of April and May 2015, were below the pro rata target which was encouraging.

 

At the Meeting the Cabinet Member for Visible, Leisure and Regulatory Services highlighted paragraph 20 of the report with regards to Operations and Recovery and Musculoskeletal Disorders. He commented that within his directorate this was an issue with staff having to manually handle around 400 – 500 green waste bags per day and that often these would be overfilled or sometimes contain items that should not have been placed in them.  However, he felt that the change to smaller green bags had helped with alleviating these issues.

 

This was a matter for Executive decision

 

Cabinet, having considered the report and all the issues and implications contained therein

 

RESOLVED –

 

(1)       T H A T the report, and the sickness absence outturn provided in Appendix A attached to the report be noted.

 

(2)       T H A T the progress of the action plan as attached at Appendix B to the report be noted.

 

(3)       T H A T the report be referred to Scrutiny Committee (Corporate Performance and Resources) for consideration.

 

Reasons for decisions

 

(1)       To note sickness absence outturn in line with corporate objectives.

 

(2)       To note the progress in relation to the agreed management of attendance action plan.

 

(3)       To enable the Scrutiny Committee (Corporate Performance and Resources) to maintain a focus on the management of sickness absence across all services of the Council.

 

 

Attached as Appendix – Report to Cabinet – 4 July 2016

 

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