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Agenda Item No.

 

THE VALE OF GLAMORGAN COUNCIL

 

CORPORATE PERFORMANCE AND RESOURCES SCRUTINY COMMITTEE: 18 OCTOBER 2016

 

REFERENCE FROM CABINET: 3 OCTOBER 2016

 

C3312     RESHAPING SERVICES – PROGRESS ON IMPLEMENTATION (L) (SCRUTINY COMMITTEE – CORPORATE PERFORMANCE AND RESOURCES) –

 

Cabinet was presented with an update on the progress of the Reshaping Services Programme.

 

Cabinet approved the Reshaping Services strategy on 3 November, 2014.  The Strategy was developed following a programme of consultation and engagement with key stakeholder groups, including briefing sessions for elected members and officers.

 

The aim of the strategy was 'to reshape the Council to enable it to meet the future needs of citizens of the Vale of Glamorgan within the context of unprecedented financial challenges.

 

As approved by Cabinet in January 2015, the Reshaping Services programme comprised of three inter-related workstreams of projects as follows:

 

•           Service Specific Workstream Projects

•           Corporate Workstream Projects

•           Programme Activity

 

Service Specific Workstream Projects - The Reshaping Services programme would undertake on-going reviews of Council services via a “challenge process”. Each service area across the Council would be subject to challenge on a regular basis throughout the duration of the programme. The projects included in the first tranches of the service specific workstream were as follows:

 

Tranche One

Tranche Two

Additional Learning Needs and   Inclusion

Catering

Library Services

Transportation

Building Maintenance

Highways

Planning

Regulatory Services

ICT (to be run over tranches 1   and 2)

Property projects (corporate   office building rationalisation and cleaning & security)

Social Services Budget &   Collaborative Working Programmes

Learning & Skills Strategy and   Resources

Parks & Grounds   (Maintenance and client services)

Housing Services (Landlord   responsibilities)

Building Services – Cleaning   & Security services

Refuse & Recycling and   Street Cleansing

Corporate Services

 

Corporate Workstream Projects - The challenge group identified a series of opportunities that would benefit from a corporate-wide response and these were being progressed as corporate workstream projects.

 

Programme Activity  - The third element of the Reshaping Services programme was the corporate arrangements that had been put in place to manage the programme and ensure its efficient delivery.

 

The Cabinet report of January 2015 provided an indicative timetable for undertaking the development of business cases, for business case approval and scrutiny and to implement changes. The timescales set out in the report were indicative only as the time taken to develop proposals would depend on the service and complexity of the project. As described above, several projects were on-course to deliver the required savings in full, whilst in other areas, analysis and business case work was on-going.

As part of the Council's budget setting process, the opportunity was taken to re-profile savings in some areas to ensure sufficient time was allowed to enable the development of robust proposals. This reflected the assertion contained in the January 2015 report to Cabinet that the complexity and type of service would affect the time taken to develop proposals. The programme board remained cognisant of the level of savings required, however, and consideration was being given to bringing forward savings where it was possible to do so.

 

As indicated above, it was proposed that future tranches of projects be identified in 2016 and the process for doing so was currently being considered and would be reported via the programme board to Cabinet in due course.

 

The report to Cabinet in January 2015 recognised that there would be costs associated with delivering the Programme. Costs would be incurred in areas such as project/programme management, developing capacity and capability and the procurement of specialist expertise. The Council had sought to minimise any costs by making use of a mix of internal and external resources, working with partners and identifying low-cost training opportunities.

 

The overall savings associated with the Reshaping Services Programme were £3.052M (2016/17), £6.129M (2017/18) and £430K (2018/19). The following table illustrated the contribution Reshaping Services was making to the Council's overall financial savings by Directorate. The table included an allocation of the savings associated with the transportation programme across all Directorates.

 

Directorate

2016/17

2017/18

2018/19

Total

 

£000’s

£000’s

£000's

£000's

Managing Director & Resources (including General Policy and   Council wide savings)

4,110

3,204

257

7,571

Reshaping Services

864

2,750

50

3,664

Other Savings

3,246

454

207

3,907

 

Learning & Skills

1,164

796

60

2,020

Reshaping Services

957

678

60

1,695

Other Savings

207

118

0

325

 

Environment & Housing

3,008

2,416

125

5,549

Reshaping Services

1,074

2,366

0

3,440

Other Savings

1,934

50

125

2,109

 

Social Services

1,007

605

320

1,932

Reshaping Services

157

335

320

812

Other Savings

850

270

0

1,120

 

 

 

 

 

 

Total Council

9,289

7,021

762

17,072

Total Reshaping Services

3,052

6,129

430

9,611

Total Other Savings

6,237

892

332

7,461

 

The targets above were subject to change as part of the programme and would be informed by the Medium Term Financial Plan and developing funding environment in which the Council operated. It was intended that savings in excess of the targets set out in the report would be identified as the programme progressed and would feed into future tranches of service reviews.

 

This was a matter for Executive decision

 

Cabinet, having considered the report and all the issues and implications contained therein

 

RESOLVED –

 

(1)       T H A T the contents of the report be noted.

 

(2)       T H A T the report be referred to the Scrutiny Committee Corporate Performance and Resources for its consideration, with particular emphasis on the administration and implementation of the programme.

 

(3)       T H A T a copy of the report be sent to all elected Members, Clerks of Town and Community Councils, members of the Voluntary Sector Joint Liaison Committee, Community Liaison Committee and the Public Services Board for their information and in order to provide an update on the progress being made on the Reshaping Services Programme.

 

(4)       T H A T the detailed service reviews described in the report be reported back as required to Cabinet for approval prior to implementation.

 

(5)       T H A T quarterly progress reports continue to be brought to Cabinet to provide updates on the progress of the Reshaping Services programme.

 

Reasons for decisions

 

(1)       To  provide an update on the progress of the Reshaping Services programme.

 

(2)       To provide the Scrutiny Committee Corporate Performance & Resources with an opportunity to consider the progress being made on the Reshaping Services Programme as lead Committee for the programme.

 

(3)       To provide these Committees, groups and the Public Services Board with an update on the progress being made on the Reshaping Services programme.

 

(4)       To ensure Cabinet approve any proposed changes resulting from Reshaping Services projects as appropriate.

 

(5)       To ensure Cabinet are kept informed of the progress being made on the programme.

 

 

Attached as Appendix – Report to Cabinet – 3 OCTOBER 2016

 

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