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Agenda Item No. 8

 

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 16th February 2017

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st  December 2016

 

Purpose of the Report

  1. To advise Committee of the progress on the 2016/17 Capital Programme for the period 1st April to 31st December 2016.

Recommendations

It is recommended :-

  1. That Committee notes that the following budgets are to be carried forward into 2017/18:-
  • Eagleswell Demolition - Carry forward budget of £100k.
  • St Cyres Lower School Marketing and Disposal - Carry forward budget of £48k.
  • Eagleswell Marketing and Disposal - Carry forward budget of £34k
  • St Andrews Major CIW Primary Fencing - Carry forward budget of £64k.
  • Cadoxton Primary Partial Electrical Rewire - Carry forward budget of £8k
  • Gladstone Primary Boiler Renewal - Carry forward budget of £3k
  • Ysgol Bro Morgannwg Renew Sewage Pumps - Carry forward budget of £53k.
  • Southway Electrical Upgrade - Carry forward budget of £5k
  • WHQS Internal Works - Carry forward £2.127m.
  • WHQS External Works- Carry forward £2.064m.
  • Common Parts - Carry forward £1.2m.
  • Cross Common Bridge - Carry forward budget of £50k.
  • St Pauls Church - Carry forward budget of £233k.
  • Barry Regeneration Fund - Carry forward budget of £11k.
  • Dock Offices external repairs - Carry forward budget of £80k.
  • Dock Offices mechanical and electrical - Carry forward budget of £60k.
  1. That Committee note the following changes to the 2016/17 Capital Programme:-
  • Sully Primary Playground Resurfacing - Vire the remaining budget of £10k to Fire Precaution Works.
  • Asset Renewal - Traffic Management Measures - Vire £19k to Broad Street Crossing.
  • Additional Highways / Environmental Improvements - Vire the remaining budget of £11k to Cross Common Bridge.
  • Penarth Pier Supports - Vire the remaining budget of £11k to Cross Common Bridge.
  • Wick to Ewenny Highway - Vire £40k to the Visible Services Highways Improvements scheme.

Reasons for the Recommendations

  1. To advise Members of changes to the Capital Programme.
  2. To advise Members of changes to the Capital Programme.

Background

  1. Council on the 2nd March 2016 minute no 884 approved the Capital Programme for 2016/17 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st December 2016.
  2. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
  3. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

  1. Eagleswell Demolition - Appointment of the contractor has been delayed during 2016/17 due to the lowest tenderer withdrawing their tender. Work is due to start early February with completion in June 2017 and therefore it has been requested that £100k is carried forward into 2017/18.
  2. St. Cyres Lower School Marketing and Disposal - Due to the complex nature of land transactions, this scheme has been delayed and it has been requested that £48k is carried forward into 2017/18.
  3. Eagleswell Marketing and Disposal - Due to the complex nature of land transactions, this scheme has been delayed and it has been requested that £34k is carried forward into 2017/18.
  4. St. Andrews Major CIW Primary Fencing - The start of the scheme has been delayed due to ecology issues on the site. Due to the extent of the fencing the decision has been taken to carry out the works in the school Easter Holidays (April 2017). It has therefore been requested that £64k is carried forward into 2017/18.
  5. Cadoxton Primary Partial Electrical Rewire - This scheme is now complete and it has been requested to carry forward £8k to 2017/18 to pay the retention.
  6. Gladstone Primary Boiler Renewal- This scheme is now complete and it has been requested to carry forward £3k to 2017/18 for retention.
  7. Sully Primary Playground Resurfacing - It has been requested that the £10k underspend resulting on this project is vired to the Fire Precaution Works scheme in order to carry out works to the fire sprinkler system at Rhws Primary.
  8. Ysgol Bro Morgannwg Renew Sewage Pumps - Initially it was proposed that the work was completed internally however due to capacity issues external consultants need to be appointed. External consultants will be appointed to carry out the works during the summer holidays and it has therefore been requested to carry forward £53k into 2017/18.

Social Services

  1. Southway Electrical Upgrade - This scheme is now complete and it has been requested to carry forward £5k to 2017/18 for retention.

Environment & Housing

  1. WHQS Internal Works - Final accounts are now being agreed with contractors and it is anticipated that expenditure in the year will be £2.127m less than the budget.  At the end of the programme, tenants who have previously rejected the offer of works have been contacted with a view to carrying out the planned works.  Refusals for the improvement works have been received from tenants and these total approximately 10% and it has therefore been requested that this funding be carried forward and utilised as required within the Housing Business Plan going forward.
  2. WHQS External Works - There have been delays in undertaking work this year due to difficulty in sourcing suitably skilled labour, ecology issues such as nesting birds and bats and leaseholder issues. It is anticipated that work will be completed in the next financial year and it has therefore been requested that £2.064m is carried forward into 2017/18 to enable completion of this scheme.
  3. Common Parts - As a result of the delay in undertaking the externals works, the start of works under this heading have been delayed as the external works need to be completed first. Work is now due to commence however it has been requested that £1.2m is carried forward into 2017/18.
  4. Cross Common Bridge - It has been requested that the bridge deck removal element of this scheme, totalling £50k, is slipped into 2017/18, as this part of the project is to be procured separately to the main scheme.
  5. Asset Renewal (Traffic Management Measures) - It has been requested that a virement of £19k from this budget is made to cover additional costs incurred on the recently completed Broad Street Crossing. These costs were required to achieve an improved level of footway finishes and for the installation of a series of bollards to enhance pedestrian safety and prevent vehicle overrun as identified in consultation with residents, during the construction phase.
  6. Additional Highways / Environmental Improvements - It has been requested that the unallocated budget of £11k remaining on this scheme is vired to the Cross Common Bridge scheme in order to extend the length of the resurfacing work to the carriageway to ensure a quality finish on the scheme.
  7. Penarth Pier Supports - It has been requested that the £11k underspend resulting on this project, is also vired to the Cross Common Bridge scheme in order to extend the length of the resurfacing work to the carriageway to ensure a quality finish on the scheme.
  8. Wick to Ewenny Highway - The resurfacing improvement works planned on the highway between Wick to Ewenny have been reassessed and are no longer considered a priority. It is therefore necessary to vire this funding of £40k into the Visible Services Highway Improvements to enable funding to be used to carry out additional works identified on the Council's 3 year plan for resurfacing to ensure the highway infrastructure asset is managed and maintained in the most efficient manner.
  9. St. Paul's Church - At present, the way forward for the property is being determined and a report updating Members will be brought to Cabinet in the near future. It has therefore been requested that the budget of £233k is carried forward into the 2017/18 Capital Programme.

Managing Director and Resources

  1. Barry Regeneration Fund - A substantial amount of the environmental improvement works to Cadoxton Moors Public Open Space has been carried out during 2016/17, including upgrading of the car park and painting the railings to the community centre.  The landscape enhancement works including tree and bulb planting needs to be undertaken during the planting season in the autumn 2017. It has therefore been requested that £11k is carried forward into 2017/18.
  2. Dock Offices External Repairs - The scheme has been delayed due to lead theft at the Dock Offices. The works are in the process of being procured and only minimal works will take place during 2016/17, therefore, it has been requested to carry forward £80k into 2017/18.
  3. Dock Offices Mechanical and Electrical - The biomass boiler element of the scheme requires an amended planning application in order to proceed. It has therefore been requested that £60k is carried forward into 2017/18.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Capital Accountant

Officers Consulted

All Directors.

Responsible Officer:

Rob Thomas, Managing Director

 

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