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Agenda Item No. 6

 

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 21st March 2017

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April 2016 to 31st  January 2017

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2016/17 Capital Programme for the period 1st April 2016 to 31st January 2017.

Recommendations

It is recommended :-

  1. That Committee notes the following budgets to be carried forward into 2017/18:
  • Victorian Schools - Carry forward budget of £50k.
  • Llantwit Major Learning Community - Carry forward budget of £1m.
  • Eagleswell Demolition - Carry forward budget of £100k.
  • St Brides Expansion - Carry forward budget of £314k.
  • Rhoose Road Health & Safety Works - Carry forward £24k for Fire Precaution works
  • Ogmore By Sea Sustainable Transport - Carry forward budget of £30k.
  • Boverton Flooding - That the budget for this scheme is re-profiled as set out in paragraph 12 to this report.
  • Romilly Mess Room - Carry forward budget of £65k.
  • Barry and Penarth Leisure Centre Upgrade Changing Rooms - Carry forward budget of £104k.
  • Colcot Pitches - Carry forward budget of £307k.
  • Parks and Grounds Maintenance Asset Renewal - Carry forward budget of £14k.
  • Five Mile Lane - Carry forward budget of £250k.
  • Barry Regeneration Partnership - Carry forward budget of £88k.
  • Marketing and Disposal of Nell's Point - Carry forward budget of £35k.
  • Feasibility Studies In Penarth Including The Esplanade - Carry forward budget of £47k.
  • North Penarth Open Space Improvements - Carry forward budget of £70k.
  • Cogan Hall Farm - Carry forward budget of £103k.
  1. That Committee notes the following changes to the 2016/17 Capital Programme:-
  • Coast Protection and Land Drainage - Increase the budget by £30k, funded by a Welsh Government grant.
  • WelTag Stage One Transport Network Appraisal for Dinas Powys - Include a new scheme for £20k, funded by a Welsh Government grant.
  • Tackling Poverty - Increase budget for Victoria Gardens by £8k, funded from a s106 contribution.

Reasons for the Recommendations

  1. To advise of changes to schemes to be undertaken in future years.
  2. To advise of changes to schemes in the current financial year.

Background

  1. Council on the 2nd March 2016 minute no 884 approved the Capital Programme for 2016/17 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st January 2017.
  2. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
  3. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

  1. Victorian Schools - It has been requested that £50k is carried forward into 2017/18, as the works are currently being specified and detailed surveys of the schools are being undertaken, with the aim of starting on site during the summer holidays.
  2. Llantwit Major Learning Community - It has been requested that £1m is carried forward into 2017/18, due to the reprogramming of works amending the spend profile. The school is now occupied and the reprofiling will not alter the planned completion date for the scheme.
  3. Eagleswell Demolition - It has been requested that £100k is carried forward into 2017/18, as there have been delays appointing the preferred contractor who is due to start on site imminently.
  4. St Brides Expansion - It has been requested that the budget for this scheme is re-profiled as follows:

                                              2016/17                                                2017/18

                                                  £000's                                                    £000's

Original Profile:                                510                                                           0

Revised Profile:                                196                                                       314

Social Services

  1. Rhoose Road Health & Safety Works - The allocation of £24k will no longer be required for this scheme and it has been requested that £24k is carried forward to 2017/18 and is utilised for further Fire Precaution works across Social Services homes.

Environment & Housing

  1. Ogmore By Sea Sustainable Transport - It has been requested that £30k is carried forward into 2017/18, as officers are currently considering options for bus parking provision at St Brides Major School. Any final decision will include Traffic Regulation Orders which have to go through a consultation process which is unlikely to be carried out within this financial year.
  2. Boverton Flooding - It is requested that the budget for this scheme is re-profiled as follows:

                                                  2016/17                                2017/18                                2018/19               

                                                      £000's                                    £000's                                    £000's

Original Profile:                                 1,010                                     1,243                                            0

Revised Profile:                                    385                                     1,768                                        100

  1. Romilly Mess Room - It has been requested that £65k is carried forward into 2017/18, as the scheme has been delayed due to on-going negotiations with Welsh Water and Planning, to redesign the foul water system from the original design. Preparatory works will be completed this financial year.
  2. Barry and Penarth Leisure Centre Upgrade Changing Rooms - It has been requested that £104k is carried forward into 2017/18. The process of appointing consultants to undertake this scheme is underway. Design work is due to commence imminently with a planned on site start date of November 2017.
  3. Colcot Pitches - It has been requested that £307k is carried forward into 2017/18. Work has commenced on site however the scheme is not expected to be completed until May and the progress of works will be subject to weather conditions.
  4. Parks and Grounds Maintenance Asset Renewal - A scheme within the Parks and Ground Maintenance Asset Renewal budget, namely Alexandra Park / Windsor Gardens New Entrances, requires further investment than originally planned. It has therefore been requested to slip the £14k budget into 2017/18 in order to use it as match funding for a Heritage Lottery Funding bid, which will enable the full scheme to be completed to the required standard. 
  5. Coast Protection and Land Drainage - It has been requested that this budget is increased by £30k, due to extra grant funding being received from the Welsh Government that will be used to progress existing coast protection and land drainage schemes.
  6. WelTag Stage One Transport Network Appraisal for Dinas Powys - It has been requested that a new scheme of £20k is added to the Capital Programme, funded from a Welsh Government grant. This will fund a Transport Network Appraisal in Dinas Powys.

Managing Director and Resources

  1. Five Mile Lane - As part of the monitoring of spend with Welsh Government, officers have evaluated the possible spend of the scheme relating to ongoing fees, the archaeological contract and the Compulsory Purchase Order Inquiry costs. As a result, Welsh Government have re-profiled this year's spending to £750k and a full draw down of this amount is anticipated. The Council's budget therefore needs to reflect these arrangements and slippage of £250k has been requested.
  2. Barry Regeneration Partnership - The programme for the Demolition of the Canteen block at Broad Street will run into 2017/18 as negotiated agreement is required with third parties in respect of access and occupation of land.  2016/17 expenditure of £2k will cover pre-demolition survey work and technical salaries.  Slippage of the residual amount of £88k has therefore been requested.
  3. Marketing and Disposal of Nell's Point - The re-marketing of the land at Nell's Point is being held until later in 2017. Some monies are being spent on evaluation of the structural condition of the former toilet block but the remainder, totalling £35k, can be slipped in 2017/18.
  4. Feasibility Studies In Penarth Including The Esplanade - Capacity issues have meant that progress on the agreed approach has been slow over the last few months as priority has been given by the Project Management Unit to progressing a number of other capital schemes (with more substantial capital spending allocations) to contract commencement. Whilst some initial progress has been made, any spending in relation to the Esplanade consultancy procurement will now take place in 2017/18. Slippage of £47k has therefore been requested.
  5. North Penarth Open Space Improvements - A comprehensive community consultation exercise was undertaken in 2016 to ensure that there was support for proposals from local people which delayed the commencement of the scheme. The consultation identified potential improvements to 4 key parks which are Paget Road Open Space, Plassey Square Open Space, The Dingle (off Windsor Road) and Cogan Recreation Ground.  There was considerable support for the proposals and detail designs will be drawn up to implement the schemes. The first scheme to be developed was the Play Area at Plassey Square which is due for completion at the end of March 2017.  Detail design has commenced on the development of the projects at Paget Road open space and The Dingle with a view to implementing these schemes in the 2017/18 financial year. It has therefore been requested that £70k is carried forward into 2017/18.
  6. Cogan Hall Farm - It has been requested that £103k is carried forward into 2017/18. The design works are progressing and this will be funded in 2016/17, however the delivery of works will be programmed for the new financial year due to staff capacity issues.
  7. Tackling Poverty - An increase in the budget for Victoria Gardens of £8k has been requested, in order to fund drinking fountains within the park. This is to be funded from a s106 contribution.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Capital Accountant

Officers Consulted

All Directors.

Responsible Officer:

Rob Thomas, Managing Director

 

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