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Agenda Item No. 6

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 20th July 2017

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st May 2017

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2017/18 Capital Programme for the period 1st April 2017 to 31st May 2017.

Recommendations

It is recommended :-

  1. That Scrutiny Committee note the progress made on the 2017/18 Capital Programme.
  2. That Scrutiny Committee note the use of Delegated Authority to:

Allocate the Social Services Asset Renewal budget to individual schemes.

Allocate the Visible and Transport Services Asset Renewal budget.

Increase the 2017/18 Capital Programme by £85k for Castleland Renewal Area to be funded from s106 Monies.

  1. That Scrutiny Committee note the use of Emergency Powers to:

Approve the inclusion of a £30k Welsh Government grant for the Flying Start Family Centre.

Carry forward £70k into 2017/18 Capital Programme for Harbour Road Car Park Cycleway Scheme (Phase 5).

Carry forward £121k into 2017/18 Capital Programme for Tackling Poverty Scheme Holton Road Grant Programme element.

Approve the Carbon Management Fund budget in the 17/18 Capital Programme of £180k.

  1. That Scrutiny Committee note the following changes to the 2017/18 and 2018/19 Capital Programme:

Additional Resurfacing - To bring forward £500k from 2018/19 Capital Programme into 2017/18 Capital Programme. This is funded from the Visible Services Reserve.

Five Mile Lane - Requested to carry forward £8.279m into 2018/19 Capital Programme.

  1. That Scrutiny Committee note the following changes to the 2017/18 Capital Programme:-

Dinas Powys to Cardiff Corridor Bus Priority Measures - Request to include £22k to be funded from s106 monies

Harbour Road Car Park Cycleway Scheme (Phase 5) - Request to increase this scheme by £70k to be funded from s106 monies

Dochdwy Road Public Open Space - Include a new scheme for £40k funded from s106 monies.

Sustainable Transport Improvements Penarth Heights - Request to increase this scheme by £35k to be funded from s106 monies.

Romilly Mess Room - Request to vire £16k from Parks and Grounds Maintenance Asset Renewal to Romilly Mess Room.

Alps Garage Heating Upgrade - Include a new scheme for £25k to be funded from Facilities Management Revenue Budget and to vire £27k from the Carbon Management Fund scheme.

Reasons for the Recommendations

  1. To advise Committee of the progress on the Capital Programme.
  2. To advise Committee of the use of Delegated Authority.
  3. To advise Committee of the use of Emergency Powers.
  4. To allow schemes to proceed in the current and future financial years.
  5. To allow schemes to proceed in the current financial year.

Background

  1. Council on the 1st March 2017 minute no 863 approved the Capital Programme for 2017/18 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st May 2017.
  2. The monitoring report shows actual expenditure for the month of May 2017 and is matched by a similar figure in the profile to date column, thereby showing no variances. Profiled expenditure has been requested from Project Managers and will be updated in the next report.
  3. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Social Services

  1. Flying Start Family Centre - An emergency power was approved on 3rd May 2017 to include a new budget of £30k in the 2017/18 Capital Programme, to be funded from a Welsh Government Grant. This funding will be used to carry out rewiring works at the Family Centre.
  2. Social Services Asset Renewal - A delegated authority has been approved to allocate the £100k Asset Renewal budget as follows:

Scheme

Budget £'000

91 Salisbury Road, boiler renewal

45

Cartref Porthceri, external repairs

10

Residential Homes, internal refurbishment

10

Fire Precaution Works

20

Southway EPH, asbestos removal

15

Total

100

   

Environment & Housing

  1. Additional Resurfacing - £500k has been included in both the 2017/18 and 2018/19 Capital Programmes for additional resurfacing works. To prevent roads deteriorating further and to prevent further costs as a result of this, it has been requested that £500k is brought forward from 2018/19 into the 2017/18 capital programme. This is funded from the Visible Services Reserve.
  2. Dinas Powys to Cardiff Corridor Bus Priority Measures - It has been requested that £22k is included in the capital programmed for a new Visim model at the Merrie Harrier Junction. This is to be funded from s106 monies.
  3. Visible and Transport Services Asset Renewal - A delegated authority has been approved to allocate the £450k Asset Renewal budget as follows:

Scheme

Budget £'000

Asset Renewal Traffic Management Measures

150

Asset Renewal Improvements to traffic signal equipment at various locations

25

Public Convenience Provision

25

Coastal Infrastructure Provision

50

Leisure & Parks Asset Renewal

170

Community Centres

30

Total

450

   
  1. Romilly Mess Room - This scheme is estimated to cost £16k more than anticipated due to additional drainage work requirements (linking into mains drainage). A virement of £16k has been requested from Parks and Grounds Maintenance Asset Renewal to Romilly Mess Room.

Managing Director and Resources

  1. Five Mile Lane - This scheme has been delayed due to the tendering process and the archaeological investigation. As a result, Capita have been asked to reprofile the scheme spend. It is anticipated that £9.3m will be spent in 2017/18 and it has therefore been requested to carry forward £8.279m into 2018/19 Capital Programme.
  2. Harbour Road Car Park Cycleway Scheme (Phase 5) - An emergency power was approved on the 28th March 2017 to carry forward the match funding of £70k into 2017/18 Capital Programme for Harbour Road Car Park Cycleway Scheme Phase 5
  3. Harbour Road Car Park Cycleway Scheme (Phase 5) - It has been requested that this scheme is increased by £70k for continued footway improvement works as per the Active Travel Plan. This is to be funded from s106 monies.
  4. Tackling Poverty - An emergency power was approved on the 24th April 2017 to carry forward £121k relating to the Holton Road Grant Programme into the 2017/18 Capital Programme. The slippage was requested to comply with the match funding requirements of the Welsh Governments Vibrant and Viable Places funding award, to honour and existing funding commitment in respect of grant awarded for works to Holton Road and to match forecast demand in the project pipeline.
  5. Dochdwy Road Public Open Space - It has been requested that a new capital scheme for £40k is included in the 2017/18 Capital Programme to improve the park. This is to be funded from s106 monies.
  6. Sustainable Transport Improvements Penarth Heights - It has been requested that the scheme is increased by £35k to implement raised speed bumps on Plassey Street. This is to be funded from s106 monies.
  7. Castleland Renewal Area - A delegated authority has been approved to increase the Capital Programme by £85k to continue upgrading the Gladstone Gardens by upgrading the footways; improving the access points into the park; installing new site furniture; improving the pond; and the planting of trees, shrubs and bulbs. This is to be funded from s106 monies.
  8. Alps Garage Heating Upgrade - The heating of the Alps Garage requires urgent replacement due to the failure of the existing system. Works will completely replace the current system with a more efficient and better regulated system and include local and remotely managed controls, and integrated energy management system. This scheme will cost £52k; £25k is to be funded from the Facilities Management Revenue Budget and £27k from the Carbon Management fund which is already included in capital programme. It has therefore been requested to increase the 2017/18 Capital Programme by £25k to be funded from a revenue contribution from the Facilities Management Revenue budget and to vire £27k from the Carbon Management Fund scheme.
  9. Carbon Management Fund - An emergency power was approved on 8th June 2017 to request the inclusion of £180k for this budget in the 2017/18 Capital Programme, to be funded from the Energy Management Fund. This funding is for energy efficiency works throughout the Vale. The estimated value of works is based on past outturns, as due to the demand led nature of the works; it is not possible to precisely forecast the requirement ahead of time.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Capital Accountant

Officers Consulted

All Directors.

Responsible Officer:

Carys Lord, S151 Officer

 

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