Agenda Item No. 10
THE VALE OF GLAMORGAN COUNCIL
HEALTHY LIVING AND SOCIAL CARE SCRUTINY COMMITTEE: 13 JUNE 2016
REFERENCE FROM CABINET: 23 MAY 2016
C3193 JeENNER PARK CLUBHOUSE (VLRS) (SCRUTINY COMMITTEE - ENVIRONMENT AND REGENERATION) –
Approval was sought to renew the temporary licence arrangements with Barry Town United AFC (the Club) in respect of its use of the lounge area at the Jenner Park Clubhouse.
Cabinet approved the construction of a new 3G pitch at Jenner Park Stadium and 3G 5-a-side pitches at the Colcot Sports Centre at its meeting on 11 May, 2015 (Minute C2774). Following this, Cabinet agreed a short term licence to the Club to use the lounge area of the Jenner Park Clubhouse at its meeting on 19 October, 2015 (Minute C2943). Discussions regarding future management arrangements at Jenner Park remained on-going as the process of developing a potential trust model was taking longer to explore than first envisaged. The Council was however continuing to manage the day to day use of the site without any significant issues and usage had continued to increase.
The report proposed to renew the licence for the use of the lounge area at the Clubhouse for a period of up to 24 months while the long term management of Jenner Park continued to be investigated and considered.
The Club had recently received confirmation from the Welsh Football Association that Jenner Park met the ground criteria required for Welsh Premier League Football whilst some of their close rivals for promotion did not have this in place, therefore increasing the possibility of promotion for Barry. The use of the Clubhouse was integral to this requirement.
The report recommended that the fee for the lounge area of the Clubhouse be increased to £300 per month from the previous £250 per month and that the cost of any specifically metered utilities also be passed onto the Club as licence holder. Should the Licence still be in operation on 1 April, 2017 the fee would be considered as part of the review of fees and charges for Leisure Services. This would be reflected in the terms and conditions of the licence.
At the meeting, the Leader noted that there would be a slight change from the recommendations of the report: the matter would now be referred to the relevant Scrutiny Committee as per the Cabinet and Scrutiny Work Programmes which were approved at the last Cabinet meeting after this report had been drafted. Therefore, the proposed licence arrangements would be postponed to commence on 1 July, 2016 to allow the relevant Scrutiny Committee to consider this matter.
This was a matter for Executive decision
Cabinet, having considered the report and all the issues and implications contained therein
(1) T H A T the proposed temporary licence arrangements with Barry Town United AFC (the Club) in respect of its use of the lounge area at the Jenner Park Clubhouse as outlined in the report be referred to the Scrutiny Committee Healthy Living and Social Care for consideration.
(2) T H A T subject to resolution one above, a further licence for the use of the lounge area at Jenner Park Clubhouse be granted to the Club for a period of up to 24 months and upon appropriate terms and conditions to be agreed in consultation with the Head of Financial Services.
(3) T H A T subject to resolution one above, a licence fee of £300 per month plus the cost of any specifically metered utilities from 1 July, 2016 to 31 March, 2017 be approved.
(4) T H A T subject to resolution one above, provision be made within the licence for the Council to make use of the facility up to at least 3 times per month for its own purposes and at no cost.
(5) T H A T a further report be provided to Cabinet on proposals for the long term management of the Jenner Park Stadium in due course.
Reasons for decisions
(1) To enable the proposed temporary licence arrangements with Barry Town United AFC (the Club) in respect of its use of the lounge area at the Jenner Park Clubhouse to be progressed following consideration by Cabinet and the relevant Scrutiny Committee.
(2) To enable the Club to continue operating the Clubhouse building whilst the long term management of the stadium is considered.
(3) To provide an income to the Council for the use of the space and to ensure that all utility costs specifically associated with the lounge area be borne by the Club as licence holder.
(4) To enable the Council to make use of an attractive asset owned by the Council.
(5) To allow detailed negotiations to continue regarding future management arrangements.
Attached as Appendix – Report to Cabinet – 23 MAY 2016