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Agenda Item No. 4

 

The Vale of Glamorgan Council

 

Senior Management Appointment Committee: 16th March, 2017

 

Report of the Managing Director

 

Appointment of Lay Member to the Audit Committee

 

Purpose of the Report

  1. To ensure compliance with the legislative requirement to have at least one Lay Member on the Audit Committee.

Recommendation

The Committee is asked to consider whether it wishes to re-appoint the existing Lay Member, Mr. P. Lewis, to serve another term.

Reason for the Recommendation

To ensure compliance with the requirement of the Local Government (Wales) Measure 2011 in respect of the composition of Audit Committees.

Background

  1. The Local Government (Wales) Measure 2011 (the Measure) contains specific provisions/requirements which Local Authorities must meet with regard to its Audit Committee. The Measure provides for Local Authorities to include up to one third of the membership of its Audit Committee to be from outside the Council, with at least one member of the Committee having to be a Lay Member.
  2. This Council has agreed that the Audit Committee will include one Lay Member.

Relevant Issues and Options

  1. The first appointment exercise took place in 2012 and resulted in Mr. P. Lewis being appointed as the Lay Member on the Audit Committee for a period of one year (which expired on 16th September, 2013). The Senior Management Appointment Committee on 1st October, 2013 resolved that Mr. Lewis be appointed for a further period to run until the Local Government Elections in May 2017.
  2. Statutory guidance issued by the Welsh Government in respect of the Measure recommends that a Lay Member should not be appointed for more than two full terms of a Local Authority. It can be seen from the above that the period which Mr. Lewis has served falls entirely within one term of the Council (i.e. the current one). As such, the Committee is requested to consider whether it wishes to re-appoint Mr. Lewis and, if so, for what period. Alternatively, the Committee may decide it wishes to undertake a further formal recruitment/appointment process. Mr Lewis has confirmed he would be interested in serving a further term.

Resource Implications (Financial and Employment)

  1. Under the provisions of the Annual Report of the Independent Remuneration Panel, a Lay Member on an Audit Committee is entitled to remuneration. This entitlement comprises the daily fee of £198 (£99 for a half day), which the Council itself has determined will be capped at a maximum of the equivalent of 10 full days a year. For the purposes of claiming, a half day meeting is defined as up to four hours, with a full day meeting defined as over four hours. Should the Lay Member be appointed Chairman of the Committee, the respective fees payable would increase to £256 and £128.

Sustainability and Climate Change Implications

  1. There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

  1. The Council is required to comply with the provisions of the Local Government (Wales) Measure 2011 with regard to the membership of the Audit Committee Committee and must have regard to guidance given by the Welsh Ministers as alluded to in paragraph 5 above.

Crime and Disorder Implications

  1. There are no direct implications arising from this report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no direct implications arising from this report.

Corporate/Service Objectives

  1. The Audit Committee forms a key part of the Council's system of Corporate Governance and contributes to the corporate objective of Corporate Performance and Resources.

Policy Framework and Budget

  1. Responsibility for the appointment of a Lay Member rests with the Senior Management Appointment Committee.

Consultation (including Ward Member Consultation)

  1. No consultation has been necessary.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources

Background Papers

Local Government (Wales) Measure 2011

Welsh Government Statutory Guidance: June 2012


Contact Officer

Jeff Wyatt, Operational Manager (Democratic Services)

Tel: (01446) 709408

Email: democratic@valeofglamorgan.gov.uk

Officers Consulted

Head of Finance

Operational Manager (Audit)

Head of Legal Services.

Responsible Officer:

Rob Thomas

Managing Director

 

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