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Agenda Item No. 10

 

 

THE VALE OF GLAMORGAN COUNCIL

 

ANNUAL MEETING: 23RD MAY, 2012

 

REPORT OF THE CHIEF EXECUTIVE

 

 

QUASI-JUDICIAL COMMITTEES AND OTHER BODIES: APPOINTMENT, TERMS OF REFERENCE AND MEMBERSHIP

 

Attached at Appendix A is a list of Quasi-Judicial Committees and other bodies, together with proposed terms of reference and membership.  Members are asked to note a number of proposed amendments to certain terms of reference, which are shown emboldened for ease of reference. 

 

In addition, Members are asked to note the following specific provisions of the Local Government (Wales) Measure 2011 with regard to the appointment of the Audit Committee and the (new) Democratic Services Committee:

 

(i)         Audit Committee

 

Composition:

 

The membership of the Audit Committee is to be determined by Council subject to:

 

(a)       At least two thirds of the members must be Vale of Glamorgan Councillors, of whom no more than one member may be a member of the Executive (i.e. Cabinet), who must not be the Leader.

(b)       Up to one third of the members may be from outside the Council and at least one member must be at least one Lay Member.

 

Chairing the Committee

 

The Audit Committee shall be chaired by a person elected by its members.  The Chairman may be a Vale of Glamorgan Councillor or a Lay Member but must not be a member any Group which has members on the Executive.

 

Voting

 

All Audit Committee members, including Lay Members, have the right to vote on any issue considered by the Committee.

 

Frequency of meetings

 

The Committee must meet at least once a year.

 

 

(ii)        Democratic Services Committee

 

To comprise of Councillors only – to be politically balanced with no more than 1 Executive Member, who cannot be the Leader.

 

Full Council to appoint the Chairman, who must not be a member of any political group on the Executive.

 

The Democratic Services Committee itself is a new Committee and is required to be appointed under the Measure.  The proposed initial Terms of Reference for the Committee are as set out in Appendix A.

 

RECOMMENDED - T H A T the Quasi-Judicial Committees and other bodies, together with their terms of reference and membership (including the emboldened changes recommended) as set out in Appendix A, be appointed for the ensuing municipal year.

 

 

Background Papers

Council Constitution.

Local Government (Wales) Measure 2011

 

Contact Officer

Jeff Wyatt, Tel: 01446 709408

 

Officers Consulted

Monitoring Officer

Director of Finance, ICT and Property

Operational Manager - Democratic Services

 

Responsible Officer:

John Maitland Evans, Chief Executive

 

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