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Agenda Item No. 7

 

THE VALE OF GLAMORGAN COUNCIL

 

ANNUAL MEETING: 13TH MAY, 2015

 

REPORT OF THE MANAGING DIRECTOR

 

 

SCRUTINY COMMITTEES: APPOINTMENT, MEMBERSHIP, TERMS OF REFERENCE AND ALLOCATION OF CHAIRMEN POSITIONS

 

As a result of the recent Llantwit Major by-election, various adjustments to membership of Committees are required as a result of changes in the various Group’s entitlement to seats in accordance with political balance requirements.  Appendix A sets out in detail the proposed process to be followed with regard to the allocation of seats to Groups and the adjustments which will be necessary in order to achieve, as far as practicable, political balance across committees as a whole. 

 

Appendix B is the calculation relating to the political balance requirement for Committees in accordance with the Local Government and Housing Act 1989.  The Regulatory Services Joint Committee has not been included in the list as Full Council previously appointed two specific Members to be the Council’s representatives.

 

Attached at Appendix C is Article 6 of the Constitution which sets out the terms of reference, general role and specific functions of the Scrutiny Committees. 

 

Members are reminded of the requirement, under the Local Government (Wales) Measure 2011, regarding the allocation of Scrutiny Committee Chairmen positions.  In essence, any Group, or Groups, represented on the Executive are entitled (when taken together) to a proportion of Scrutiny Committee Chairmen positions equivalent to their total number of seats (when taken together) on the Council.  Once this calculation has been done, the remaining Scrutiny Committee Chairmen positions become the "property" of the non-executive Groups (again, to be allocated proportionate to the total number of seats held by the respective Groups on the Council). 

 

In calculating the above, the figure relating to Groups represented on the Executive must, in all cases, be rounded down.  The figure for non-executive allocations is to be rounded up, or down, as appropriate to the nearest whole number.

 

As such, the allocation for the appointment of the five Scrutiny Committee Chairmen positions is as follows:

 

Labour / Llantwit First (when taken together) – 2

Conservative – 1

Plaid Cymru – 1

Independent – 1.

 

Paragraph 8 of Part 4(E) of the Constitution : Overview and Scrutiny Procedure Rules provides that:

 

 

'8. WHO CHAIRS SCRUTINY COMMITTEE MEETINGS?

 

Chairmen of Scrutiny Committees / sub-committees / task and finish groups will be drawn from among the councillors sitting on the relevant committee / sub-committee / task and finish group, and subject to this requirement the committee / sub-committee / task and finish group may appoint such a person as it considers appropriate.

 

In the case of Scrutiny Committees, the appointment of the Chairman of each Committee will take place at the Annual Meeting of the Council and will reflect the requirements, under the Local Government (Wales) Measure 2011 regarding the allocation of Scrutiny Committee Chairmen positions.'''

 

The Group Leaders have confirmed that the take-up of the various Groups’ entitlement to Chairmen positions is as follows :

 

  • Labour / Llantwit First Independent (2)

o   Corporate Resources

o   Economy and Environment

 

  • Conservative (1)

o   Social Care and Health

 

  • Plaid Cymru (1)

o   Lifelong Learning

 

  • Independent (1)

o   Housing and Public Protection

 

Council is recommended to endorse the allocation of specific Scrutiny Committee Chairman as notified by the relevant Group Leaders.

 

RECOMMENDED – T H A T

 

(1)       That the process to be followed to determine the allocation of seats on Scrutiny Committees be as set out in Appendix A

 

(2)       T H A T the Scrutiny Committees, together with their Membership and Terms of Reference, be appointed for the ensuing municipal year.

 

(3)       T H A T the Council endorse the allocation of specific Scrutiny Committee Chairmen as notified by the relevant Group Leaders.

 

Background Papers

Council Constitution

Local Government and Housing Act 1989

Local Government (Committees and Political Groups) Regulations 1990

Local Government (Wales) Measure 2011

 

Contact Officer

Jeff Wyatt, Tel: 01446 709408

 

Officers Consulted

Monitoring Officer

Operational Manager - Democratic Services

 

Responsible Officer:

Rob Thomas, Managing Director 

 

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