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Agenda Item No. 7

 

THE VALE OF GLAMORGAN COUNCIL

 

ANNUAL MEETING: 11TH MAY, 2016

 

REPORT OF THE MANAGING DIRECTOR

 

 

SCRUTINY COMMITTEES: APPOINTMENT, MEMBERSHIP, TERMS OF REFERENCE AND ALLOCATION OF CHAIRMEN POSITIONS

 

Members are reminded of the procedure agreed at the Annual Meeting in 2015 to determine the allocation of seats across Committees (as summarised in Appendix A).    

 

Appendix B is the calculation relating to the political balance requirement for Committees in accordance with the Local Government and Housing Act 1989.  The Regulatory Services Joint Committee has not been included in the list as Full Council previously appointed two specific Members to be the Council’s representatives.  Similarly, whilst the Public Protection Licensing Committee is included, the Statutory Licensing Committee is not as it does not need to be politically balanced (although it can be and, in fact, is) as it does not constitute a Committee created under the Local Government Act 1972. Furthermore, the membership of both committees is the same and, as such, only one need count in terms of the overall political balance calculations.

 

It is proposed that the seats formerly occupied by former Councillor Clarke remain vacant until the outcome of the resultant by-election is known (following which any adjustments to Groups’ entitlements to seats will be submitted to Council for consideration.

 

Attached at Appendix C is Section 7 of the Constitution which sets out the terms of reference, general role and specific functions of the Scrutiny Committees.  These reflect the amended titles and scope of Committees as approved by Council on 27th April, 2016.

 

Members are reminded of the requirement, under the Local Government (Wales) Measure 2011, regarding the allocation of Scrutiny Committee Chairmen positions.  In essence, any Group, or Groups, represented on the Executive are entitled (when taken together) to a proportion of Scrutiny Committee Chairmen positions equivalent to their total number of seats (when taken together) on the Council.  Once this calculation has been done, the remaining Scrutiny Committee Chairmen positions become the "property" of the non-executive Groups (again, to be allocated proportionate to the total number of seats held by the respective Groups on the Council). 

 

In calculating the above, the figure relating to Groups represented on the Executive must, in all cases, be rounded down.  The figure for non-executive allocations is to be rounded up, or down, as appropriate to the nearest whole number.

 

As such, the allocation for the appointment of the five Scrutiny Committee Chairmen positions is as follows:

 

        Labour / Llantwit First (when taken together) – 2

        Conservative – 1

        Plaid Cymru – 1

        Independent – 1.

 

(N.B. The fact that there is currently a vacant seat on the Council does not affect the above allocation.)

 

Paragraph 8 of Part 4(E) of the Constitution : Overview and Scrutiny Procedure Rules provides that:

 

“8. WHO CHAIRS SCRUTINY COMMITTEE MEETINGS?

 

Chairmen of Scrutiny Committees / sub-committees / task and finish groups will be drawn from among the councillors sitting on the relevant committee / sub-committee / task and finish group, and subject to this requirement the committee / sub-committee / task and finish group may appoint such a person as it considers appropriate.

 

In the case of Scrutiny Committees, the appointment of the Chairman of each Committee will take place at the Annual Meeting of the Council and will reflect the requirements, under the Local Government (Wales) Measure 2011 regarding the allocation of Scrutiny Committee Chairmen positions.

 

The Group Leaders have confirmed that the take-up of the various Groups’ entitlement to Chairmen positions is as follows : 

  • Labour / Llantwit First Independent (2)
    • Corporate Resources and Performance
    • Environment and Regeneration

 

  • Conservative (1)
    • Healthy Living and Social Care

 

  • Plaid Cymru (1)
    • Learning and Culture

 

  • Independent (1)
    • Homes and Safe Communities

Council is recommended to endorse the allocation of specific Scrutiny Committee Chairman as notified by the relevant Group Leaders.

 

RECOMMENDED – T H A T

 

(1)       T H A T the Scrutiny Committees, together with their Membership and Terms of Reference, be appointed for the ensuing municipal year.

 

(2)       T H A T the Council endorse the allocation of specific Scrutiny Committee Chairmen as notified by the relevant Group Leaders.

 

Background Papers

Council Constitution

Local Government and Housing Act 1989

Local Government (Committees and Political Groups) Regulations 1990

Local Government (Wales) Measure 2011

Contact Officer

Jeff Wyatt, Tel: 01446 709408

Officers Consulted

Monitoring Officer

Operational Manager - Democratic Services

Responsible Officer:

Rob Thomas, Managing Director