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Agenda Item No

 

The Vale of Glamorgan Council

 

Audit Committee: 21st December 2011

 

Report of the Head of Accountancy and Resource Management

 

Internal Audit - Outturn Report - April to October 2011

 

Purpose of the Report

1.             The purpose of this report is to inform the Committee of actual Internal Audit performance against the 2011-12 Plan for the period 1st April to 31st October 2011.

Recommendations

THAT the report on actual Internal Audit performance during the seven months of the Financial Year be noted.

Reasons for the Recommendations

To facilitate monitoring of the audit function.

Background

2.             The 2011/12 Internal Audit Operational Plan was submitted to the Audit Committee for approval on 9th May 2011 (minute no. 1169).  The Plan outlined the assignments to be carried out, their respective priorities, an estimate of resources needed and differentiated between assurance and other work.

Relevant Issues and Options

3.             The actual position for the seven months compared against the Plan is detailed at Appendix A

4.             The figures show that 1,100 actual productive days have been achieved, which equates to 101% of the overall planned productive time available for the seven month period.  This is considered an incredible achievement when taking into account that staff have been relocated during the period to Bridgend and have had to embrace new working practices such as agile working and hot desking.

5.             With the two sections now together, it is envisaged that staff will work alongside one another to ensure that both Council's Audit Plans are achieved in line with risk.

 

Work Area

2011-12

Full Year

Plan Days

Proportion of

Plan Days Available for

April to Oct.

2011-12

April to Oct

Actual Days

 

Assurance

810

472.5

518.5

Anti-Fraud & Corruption

340

198

41

Governance - Performance and Risk Management

340

198

159.5

Value for Money

170

99

234

Unplanned

191

112

147

TOTAL PRODUCTIVE DAYS

1,851

1,079.5

1,100

 

6.             A summary of audits completed during the period April to October 2011 is detailed in the Head of Accountancy & Resource Management's progress report attached at Appendix B.  This provides the Committee with details of the reviews completed, together with an overall Audit Opinion and this will support the annual audit opinion and the end of the financial year.

7.             Detailed reports are issued to the relevant service managers on the results of individual audits and where significant weaknesses are identified these will be followed up to ensure high priority recommendations are implemented.

8.             Overall the reviews completed during the seven months of the financial year have not identified any significant weaknesses in the system of internal financial control.  However, two reviews have resulted in an overall opinion of limited assurance due to the weaknesses identified in the internal control environment.  These reviews will be subject to follow up work during the year.

Resource Implications (Financial and Employment and Climate Change if appropriate)

9.             Effective audit planning and monitoring are key contributors in ensuring that the Authority's assets and interests are properly accounted for and safeguarded.

Legal Implications (to Include Human Rights Implications)

10.        Provision of an adequate and effective Internal Audit function is a legal requirement under the Accounts and Audit (Wales) Regulations 2005.

Crime and Disorder Implications

11.        Pursuing initiatives to prevent, detect and deter crime is encompassed within the terms of reference under which the audit function operates.

Equal Opportunities Implications (to include Welsh Language issues)

12.        None as a direct consequence of this report.

Corporate/Service Objectives

13.        The work of audit is intended to assist in the achievement of all corporate and service objectives.

Policy Framework and Budget

14.        The proposals in this report are in accordance with the policy framework and budget.

Consultation (including Ward Member Consultation)

15.        No further consultation is proposed.

Relevant Scrutiny Committee

16.        Corporate Resources.

Background Papers

None

Contact Officer

Helen Smith - Principal Auditor Tel: 01656 754901

Officers Consulted

External Audit Manager - Grant Thornton UK LLP

Responsible Officer:

Alan Jenkins - Head of Accountancy & Resource Management

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