Agenda Item No. 7
The Vale of Glamorgan Council
Audit Committee 28 April 2014
Report of the Managing Director
Regulatory Reports - Improvement Tracking
Purpose of the Report
1. To provide Members the opportunity to view a summary of all recommendations and proposals set out in regulatory reports and to track implementation of improvements to address those recommendations/proposals.
1. That Members note the work that has been achieved to address the recommendations / proposals that have been made by regulators.
2. That the completed or deleted actions be removed from the single plan.
Reasons for the Recommendations
1-2 In order to achieve continuous improvement of council services.
2. The Council has a number of regulators, who pass judgements about the work of the Council and who make various recommendations/proposals for improvements to services. These reports and recommendations/proposals are generally (but not always) brought to Audit Committee and are often also considered by Scrutiny Committees and Cabinet. Actions are also included in service plans arising from regulatory reports, which are also overseen by Scrutiny Committees.
3. However, there has not previously been the ability to oversee and track the implementation of recommendations/proposals in one place.
Relevant Issues and Options
4. Attached at Appendix 1 is a list of all recommendations/proposals made in regulatory reports since January 2011 where recommendations/proposals have not yet been fully implemented. This includes:
· Estyn Inspection - Education Service (September 2013) - actions commencing
· WAO Data Quality Review (August 2013) - actions underway
· Estyn Inspection - Adult and Community Learning (February 2013) - actions under way
· Review of the Governance Arrangements of the Joint Education Service (June 2013) - actions underway.
· Care and Social Services Inspectorate Wales Annual Review and Evaluation of Performance 2011-2012 (November 2012) - actions completed.
· Wales Audit Office Information Management Review Feedback (April 2012) - actions not progressing.
· Care and Social Services Inspectorate Wales Review of Adult Services and Vale Community Resource Service October 2011 (February 2012) - remaining actions to be deleted as they are no longer relevant.
· Wales Audit Office Annual Improvement Report (January 2012) - actions completed.
· Wales Audit Office Review of HR and Workforce Planning (November 2011) - actions well underway.
· Wales Audit Office Report on Delivery of Disabled Facilities Grants (November 2011) - actions well underway.
· Wales Audit Office Review of Technology (October 2011) - actions nearing completion.
· Care and Social Services Inspectorate Wales Annual Review and Evaluation of Performance 2010-2011 (October 2011) - actions well underway.
· Wales Audit Office Annual Improvement Report (January 2011) - actions completed.
5. It is proposed that Audit committee receive a six-monthly report, with updates on the implementation of recommendations/proposals. Wherever possible, updated information will be sourced from Ffynnon and service plans in order to minimise work for officers.
6. The single plan has been considered by Scrutiny Committees (Lifelong Learning - 20 January 2014; Corporate Resources - 21 January 2014; Social Care and Health - 10 February 2014) and amendments made to the plan following due consideration by Elected Members.
7. Members of the Audit Committee are asked to agree that actions identified as such as completed or deleted, following which they will be removed from future tracking reports. These completed actions will be archived along with the minute reference to maintain a clear audit trail.
Resource Implications (Financial and Employment)
8. None specifically arising from this report, however, implementation of the recommendations/proposals usually carry their own resource implications, which can be either a saving or further expenditure.
Sustainability and Climate Change Implications
9. Many of the recommendations/proposals aim to ensure that services are more sustainable in the longer term.
Legal Implications (to Include Human Rights Implications)
10. The Local Government Act 1999, the Wales Programme for Improvement and the Local Government (Wales) Measure 2009 requires that the council secure continuous improvement across the full range of local services for which it is responsible.
Crime and Disorder Implications
11. There are no crime and disorder implications arising directly from this report.
Equal Opportunities Implications (to include Welsh Language issues)
12. Regulators must have due regard to equalities implications and many of the recommendations/proposals will improve access to services.
13. Monitoring of performance demonstrates a clear contribution to the corporate priorities outlined below and also underpins the improvement work and outcomes of all seven corporate priorities:
· To manage the Council’s workforce, money, information and assets efficiently, effectively and securely.
Policy Framework and Budget
14. This is a matter for Executive decision.
Consultation (including Ward Member Consultation)
15. Members of the Audit Committee, Scrutiny Committees and Cabinet have previously received these regulatory reports.
Relevant Scrutiny Committees
16. Corporate Resources, Lifelong Learning, Social Care and Health
Regulatory reports are available on the council's website: http://www.valeofglamorgan.gov.uk/our_council/achieving_our_vision/improvement.aspx
Bev Noon, Operational Manager - corporate Policy and Communications 01446 709746, email@example.com
Head of Performance and Development
Operational Manager - Customer Relations
Operational Manager - Property
Chief Learning and Skills Officer
Head of School Improvement
Head of Strategic ICT
Head of Human Resources
Head of Public Protection
Head of Business Management and Innovation (Social Services)
Head of Adult and Director of Commissioning Services
Head of Children and Young People Services
Business Support Manager (Social Services)
Information Manager (Lawyer)
Sian Davies, Managing Director