Agenda Item No 8


The Vale of Glamorgan Council


Audit Committee 7th July 2014


Report of the Managing Director


Contract Monitoring


Purpose of the Report

1.         To present the Council's External Auditor - Grant Thornton UK LLP report on the review of Contract Monitoring arrangements.


That Audit Committee:


1.         Review and note the content of this Report

Reason for the Recommendation

1.         To facilitate monitoring of the audit function.



2.         The Annual Governance Statement published in September 2013, highlighted key control issues that had been identified as part of the work undertaken by Internal Audit.  In particular there were concerns relating to the lack of contractual arrangements within the Waste Management Service and also to the adequacy and effectiveness of the financial and quality monitoring arrangements surrounding partnership arrangements between the Council and the Leisure Centres service provider.

3.         Following on from discussions with the Managing Director, the Council's External Auditors - Grant Thornton UK LLP were commissioned to independently examine the key control issues highlighted.

4.         This report summarises the External Auditor's overall assessment as to whether or not the Council has effective arrangements in place to monitor the performance of contracts.

Relevant Issues and Options

5.      The External Auditors - Grant Thornton UK LLP's report is attached at Appendix A.  The review found that there is no performance management regime which formally and systematically tests the extent to which the contracts examined are being monitored.

6.      Four proposals for improvement have been identified and a response from the relevant Director is being sought.

Resource Implications (Financial and Employment)

7.      None directly from this report.

Sustainability and Climate Change Implications

8.      None directly from this report.

Legal Implications (to Include Human Rights Implications)

9.      The work performed is in accordance with statutory functions, the Code of Audit Practice and the Statement of Responsibilities issued by the Auditor General for Wales.

Crime and Disorder Implications

10.    None directly from this report.

Equal Opportunities Implications (to include Welsh Language issues)

11.    None directly from this report.

Corporate/Service Objectives

12.    This report is consistent with the Council's corporate objectives to ensure effective management of resources.

Policy Framework and Budget

13.    This report is in accordance with the policy framework and budget.

Consultation (including Ward Member Consultation)

14.    No further consultation is proposed.

Relevant Scrutiny Committee

15.    Corporate Resources

Background Papers



Contact Officer

Alan Jenkins - Head of Finance and Section 151 Officer


Officers Consulted

Corporate Management Team

Head Finance and Section 151 Officer



Responsible Officer:

Sian Davies, Managing Director