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Agenda Item No 6

The Vale of Glamorgan Council

 

Audit Committee: 25th April, 2016

 

Report of the Head of Finance/Section 151 Officer

 

Information and Action Requests

 

Purpose of the Report

  1. To summarise for Members the actions and information requests made by the Audit Committee at its last meeting on the 22nd February 2016 and any other items outstanding from previous meetings.

Recommendations

That the Committee notes this report.

Reasons for the Recommendations

To facilitate monitoring of the Internal Audit Shared Service.

Background

  1. Internal Audit conducts reviews according to an annual plan and reports findings to Audit Committee. During the course of reporting our findings, conclusions and recommendations to the Committee; Members may raise queries, request further information and/or require Internal Audit to take further action.

Relevant Issues and Options

  1. In order to ensure that any requests raised by the Audit Committee are followed through, a summary of actions and information either outstanding or raised during the last Audit Committee are recorded and Members are provided with an update on the current status as shown in the table below:

Audit Committee

Action / Request

Officer Responsible

Comment

Current Status

21st September 2015

RESOLVED - T H A T a further report be brought before a future meeting of the Audit Committee outlining:

(i) The Vale of Glamorgan Council issues for the Audit Committee to consider;

(ii) Central South Consortium issues for the Audit Committee to consider;

(iii) How the Vale of Glamorgan Council's Audit Committee related to Rhondda Cynon Taff's Audit Function in relation to the Consortium.

Director of Learning and Skills / Head of Audit

A report was presented to the Council's Audit Committee to consider at its meeting held on the 22nd February 2016

The following further resolutions were made by Committee:-

 

T H A T the Annual Governance statement of the Central South Consortium be brought before Audit Committee in future.

T H A T prior to references from Cabinet being considered by Audit Committee, the contents be considered by the Operational Manager Audit to consider the focus that should be drawn to the attention of the Audit Committee.

Complete

Included in the FWP

Complete

21st September 2015

407 AUDIT OF THE 2014/15 FINANCIAL STATEMENTS - REPORTING TO THOSE CHARGED WITH GOVERNANCE (MD) -

Head of Finance / Section 151 Officer

T H A T a further report be brought before Audit Committee after March 2016 outlining the outcome of the Officers' actions in respect of the weaknesses identified by the Appointed Auditor and detailed in Appendix 4 to his report.

Outstanding

This will be reported at the 14th July Audit Committee meeting.

         

16th November 2015

T H A T Committee receive a further report concerning the failure to finalise the contract identified in the Audit Report, such report to recommend procedures that should be put in place to prevent this matter occurring again.

Head of Finance / Section 151 Officer

 A report was presented to the Council's Audit Committee at its meeting held on the 22nd February 2016.

A further resolution was made by Committee that:

the Action Plan currently being overseen by the Council's Corporate Management Team regarding the implementation of a number of recommendations to improve the overall control environment and outcome of the review of the Council's Contract Management Guidance and Toolkit be brought before a future meeting of the Audit Committee

Complete

Outstanding

16th November 2015

T H A T a further report be presented to Members in due course, setting out the proposed scope and objectives of the assessment in accordance with the preferred choice as outlined above. This should ensure that the Committee can gain the necessary external assurances on the effectiveness of the Internal Audit Shared Service function.

Head of Audit

A report will be scheduled for the Council's Audit Committee to consider at a future meeting of the Committee.

Outstanding

         

16th November 2015

T H A T the Operational Manager - Audit provide Members of the Committee with further information on the potential of the National Fraud Initiative

Head of Audit

A report will be scheduled for the Council's Audit Committee to consider at a future meeting of the Committee.

Outstanding

22nd February 2016

Treasury Management

T H A T training be arranged for the Members of the Audit Committee and Scrutiny Committee (Corporate Resources) on Treasury Management issues, to include a breakdown of the Council's debt schedule, and to also include data relating to the Vale of Glamorgan Council and examples of what could be done to mitigate the Council's debt repayments

Head of Finance

This will be arranged for prior to the start of the July 16 Committee Meeting.

Outstanding

Scheduled for the 21st July meeting.

         

Resource Implications (Financial and Employment)

  1. None as a direct result of this report.

Sustainability and Climate Change Implications

  1. None as a direct result of this report.

Legal Implications (to Include Human Rights Implications)

  1. None as a direct result of this report

Crime and Disorder Implications

  1. None as a direct result of this report

Equal Opportunities Implications (to include Welsh Language issues)

  1. None as a direct result of this report

Corporate/Service Objectives

  1. The work of internal audit is intended to assist in the achievement of all corporate and service objectives.

Policy Framework and Budget

  1. The proposals in this report are in accordance with the policy framework and budget.

Consultation (including Ward Member Consultation)

  1. No further consultation is proposed.

Relevant Scrutiny Committee

  1. Corporate Resources.

Background Papers

None

Contact Officer

Helen Smith - Operational Manager Audit

Telephone:                                01656 754901

Officers Consulted

External Auditor - Wales Audit Office

Responsible Officer:

Carys Lord - Head of Finance / Section 151 Officer               

 

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