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Agenda Item No 16

The Vale of Glamorgan Council

 

Audit Committee: 27th July 2016

 

Report of the Operational Manager - Audit (as the Head of Audit)

 

2016/17 Quarter 1 - Outturn Report April to June 2016

 

Purpose of the Report

  1. To present to Members of the Audit Committee the actual Internal Audit Shared Service performance against the first three months of the audit year covering the period April to June 2016.

Recommendation

THAT Members note the content of the report in respect of the Internal Audit Shared Service delivery of work against the 2016/17 Annual Audit Plan.

Reason for the Recommendation

To keep the Audit Committee informed.

Background

  1. The 2016/17 Internal Audit Plan was submitted to the Audit Committee for consideration and approval on the 25th April 2016. The Plan outlined the assignments to be carried out and their respective priorities.
  2. The Plan provides for a total of 1,287 productive days covering the period April 2016 to March 2017.

Relevant Issues and Options

  1. Attached at Appendix A is the quarterly extract report from the Management Information System (APACE) which provides the necessary detail on the jobs raised, the budget days allocated and highlights those jobs closed for the period with the corresponding opinion.
  2. The following table shows an analysis of the days delivered against the Plan by Directorate.

Directorate

2016/17

Audit Plan

Year

Quarter 1

Budget days

Expected

Quarter 1

Actual days

Delivered

Managing Director / Resources

305

76

82

Social Services

115

29

59

Environment & Housing

119

30

96

Learning & Skills

125

31

28

Cross Cutting (including Fraud & Error)

623

156

143

TOTALS

1,287

322

408

       
  1. The figures show that 408 actual days have been achieved, which exceeds that expected by 86 days.
  2. As at the 1st April 2016 the overall structure of the Section is based on 18 Full Time Equivalents (FTE), of which, the Section is carrying 4 vacant posts at present.
  3. Nine reviews have been completed so far, two of which were investigations and therefore only limited assurance could be placed on the control environment. Of the 7 remaining, 6 were closed with substantial or reasonable assurance and one was closed without an opinion as, due to the nature of the work, it was not applicable to do so.
  4. Based on the work undertaken so far it is too early in the year to provide an overall opinion, however, nothing has come to my attention that would cause me serious concern.
  5. Attached at Appendix B is an update for Members on those reviews which were reported as limited assurance at the end of the financial year 2015/16 and provides a position statement on the progress made to-date.

Resource Implications (Financial and Employment)

  1. None directly from this report.

Sustainability and Climate Change Implications

  1. None directly from this report.

Legal Implications (to Include Human Rights Implications)

  1. None directly from this report.

Crime and Disorder Implications

  1. Pursuing initiatives to prevent, detect and deter crime is encompassed within the terms of reference under which the audit function operates.

Equal Opportunities Implications (to include Welsh Language issues)

  1. None directly from this report.

Corporate/Service Objectives

  1. The work of audit is intended to assist in the achievement of all corporate and service objectives.

Policy Framework and Budget

  1. The proposals in this report are in accordance with the policy framework and budget.

Consultation (including Ward Member Consultation)

  1. No further consultation is proposed

Relevant Scrutiny Committee

  1. Corporate Performance and Resources

Background Papers

None

Contact Officer

Helen Smith - Operational Manager - Audit Tel: 01656 754901

Officers Consulted

None

Responsible Officer:

Carys Lord - Head of Finance / Section 151 Officer

 

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