Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 7th September 2011


Report of the Leader


Capital Monitoring Report for the period 1st April to 31st July 2011


Purpose of the Report

1.             To advise Cabinet of the progress on the 2011/12 Capital Programme for the period 1st April 2011 to 31st July 2011 and, where necessary, to request changes to the programme.


That Cabinet approve the following changes to the Capital Programme, and where indicated, refer to Council.

1.             Community Equipment Grant - increase the capital programme by £335,809 (funded from WG grant).

2.             Visible Services Asset Renewal - transfer £150,000 from the Highway Maintenance budget to the Visible Services budget for Harbour Road bridge refurbishment. This requires Council's approval.

Reasons for the Recommendations

1-2    To allow schemes to proceed this financial year.



2.             Council on the 28th February 2011, minute number 956, approved the proposed capital programme for 2011/12.

Relevant Issues and Options

3.             Appendix 1 details financial progress on the Capital Programme as at 31st July 2011.

4.             For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers will be required to provide an explanation for the shortfall and this shall be taken to earliest available Cabinet.

Director of Social Services

5.             Community Equipment Grant - grant funding in the sum of £135,809 has been brought forward from previous years on this joint scheme with Cardiff County Council. The scheme, to establish and run a joint community equipment store, based in Cardiff, is administered by Cardiff Council who take the lead on progressing the works carried out. The Vale is requested to reimburse a share of the costs. This in turn is funded wholly by WG grant. In addition to the carry forward, a further £200,000 is offered for 2011/12 and it is requested that the whole £335,809 is now included in the 2011/12 capital programme in order to reimburse Cardiff Council, when required, for works carried out this financial year.

Director of Legal, Public Protection and Housing Services

6.             Housing Improvement Programme - Cabinet on 22nd June 2011 (minute no. C1350) approved an increase of £2,000,000 in this year's capital programme in order to be able to achieve significant improvements needed in the Council's housing stock.  The revised budgets following this increased sum are indicated in Appendix 1.

Director of Environmental and Economic Regeneration

7.             Visible Services Asset Renewal - it has been requested that the sum of £150,000 be transferred from the Highway Maintenance budget to the Visible Services Asset Renewal budget in order to proceed with refurbishment works at Harbour Road bridge. The current allocation within the asset renewal budget is not sufficient to cover the cost of the works required so it is necessary to transfer the budget in order to proceed. This action will require Council approval.

8.             Barry Island Footbridge - as Network Rail agreement has now been achieved to allow this scheme to proceed over their land, the Council has in place £171,000 of funding as matchfunding for a Department for Transport (DfT) grant bid of £500,000, giving a scheme budget of £671,000. The grant bid has been submitted and an outcome is expected early in September. Should the grant bid prove successful works could potentially commence in late October and, with a 30 week contract period, could complete in April/May 2012. Appendix 1 indicates the anticipated full cost of the scheme and will be revised once the outcome of the DfT grant bid is known.  Should this bid prove unsuccessful, a further bid for Council funding would need to be submitted for 2012/13.

Variance between Actual Spend to date and Profiled Spend

9.             Cabinet have previously agreed that further information would be provided where schemes have a value of over £500,000 and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

10.        Welsh Medium School, Barry - the expenditure is slightly ahead of schedule at this stage as the demountable units for the extension were delivered to site earlier than had originally been anticipated. Extensive groundworks are now profiled to be completed by September when the whole scheme is expected to be completed. Additional groundworks had to be carried out due to ground contamination.

11.        Welsh Medium School, Llantwit Major - works had originally been planned to run sequentially with Barry but it was decided to bring this scheme into line with the Barry scheme and the unit has also now been sited at the school. Hence, expenditure is well ahead of the original profile. A revised expenditure profile will now be submitted to match the revised project plan.

12.        Vehicle Replacement Programme - expenditure has fallen behind profile due to longer than anticipated build-times on new vehicles. It is nevertheless expected that a full spend will be achieved on this budget.

13.        IT Equipment 2011/12 - this budget has proceeded ahead of profile as the largest element of the allocation, £640,000 for a Wide Area Network replacement has commenced ahead of schedule. Costs are still expected to be contained within the budget.

14.        Appendix 2 provides non-financial information on capital schemes with a budget of over £100,000.   Where a budget shown in Appendix 1 is more than £100,000 but is made up of several schemes that individually are less than £100,000, the scheme is not included in Appendix 2.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

15.        The financial implications are discussed against each scheme above.

Legal Implications (to Include Human Rights Implications)

16.        There are no legal implications.

Crime and Disorder Implications

17.        There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

18.        There are no equal opportunity implications.

Corporate/Service Objectives

19.        Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

20.        Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

21.        Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

22.        All.

Background Papers




Contact Officer

Laura Davis, Senior Accountant, Tel. no. 01446 709249


Officers Consulted

The Directors of Learning and Development, Social Services, Environmental and Economic Regeneration and Legal, Public Protection and Housing Services.


Responsible Officer:

Sian Davies

Director of Finance, ICT and Property