Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting 7th September 2011


Report of the Leader


External Funding Applications


Purpose of the Report

1.             To inform Cabinet of external funding applications submitted/allocated to maximise the amount of external grant sought/utilised to support the delivery of corporate objectives.  


1.             That Cabinet retrospectively approves the submission of the joint application submitted by Cardiff County Council for Cardiff and the Vale of Glamorgan to become a Phase II pioneer area for Integrated Family Support Services (IFSS)

2.             That Cabinet authorises the acceptance of the IFSS revenue grant

3.             That a further Cabinet report is submitted In November detailing the composition of the IFSS Board and how IFSS will be delivered including the composition of the IFSS core team

4.             That Cabinet receives a report before March 2012 updating plans on how the IFSS service would be sustained post March 2012          

5.             That Cabinet retrospectively authorises the acceptance of the revenue Local Lead Flood Authority Grant for 2011/12

6.             The Cabinet retrospectively authorises the submission of an application under the Substance Misuse Action Fund Capital Programme

7.             That Cabinet authorises the acceptance of the grant, if successful, and the inclusion of the grant in the authority's capital programme.    

Reasons for the Recommendations

1.             To ensure Cabinet is aware of the joint application submitted by Cardiff County Council as designated lead partner

2.             To enable the grant to be accepted

3.             To ensure Cabinet is aware of governance and delivery arrangements

4.             To enable Cabinet to approve future delivery and funding arrangements   

5.             To enable the grant to be accepted

6.             To authorise the submission of the application 

7.             To enable the grant to be accepted and the Capital Programme be amended


2.             Corporate Management Team previously agreed procedures to improve the way in which the Council assess and co-ordinates its bids for external funding.

3.             An 'External Funding Framework' covers the practicalities of maximising external funding opportunities to meet corporate objectives. The framework highlights the criteria that potential applicants must address and those applying for external funding to minimise risk to the Council.    

Relevant Issues and Options

Integrated Family Support Service


4.             The Welsh Government plans to change the way support is provided to vulnerable children and their families through the introduction of Integrated Family Support Services. Phase I was implemented last year and Cardiff and Vale submitted a joint bid in 2009 which was unsuccessful. The Welsh Government invited areas to submit collaborative bids in June 2011 to become Phase II areas.

5.             The aim of the Integrated Family Support Service is for professionals from different backgrounds to be brought together to provide intensive social work intervention and parenting support for adults, children and families with complex needs, as a result of substance misuse/mental health.

6.             The bid for Phase II roll out of IFSS was a joint bid with Cardiff. Submission of a collaborative bid with Cardiff was chosen for the following reasons.

·               The Welsh Government have dictated the collaborative footprints should follow the new Health board boundaries;

·               Cardiff City Council and the Vale of Glamorgan Council already work closely with Cardiff & Vale UHB;

·               Both Cardiff and the Vale have an Option 2 service for families where there is parental substance misuse - a model which has been used as a basis for IFSS development across Wales.     

7.             The IFSS aims to safeguard children and young people through supporting family lifestyle changes by offering intensive professional interventions. The service will be multi-agency, and will include health and social care (including children and adult) services. The service composition has been prescribed by the Welsh Government on the basis of learning from Phase I projects. 

8.             IFSS will deliver interventions at Tier 3 and 4 (see attached at Appendix 1). It is envisaged that the families referred will be those where children and young people are being considered under child protection procedures or are at risk of becoming Looked After.

9.             The fundamental principle upon which IFSS is based is the prevention of children and young people having to be removed from their families and into the statutory care system by supporting parents and families to make the necessary changes to their lifestyles to enable them to parent and provide appropriate care.

10.        Care responsibility will remain with the referring team social worker, who will be involved in the planning and reviewing of the IFSS work.  There will be a single referral point for consortium members to access the service. The IFSS model has been developed on the basis there is clear integration with Family Support Staff and Case Management staff. IFSS staff will be co-located with other Children services staff in each local authority area.  

11.        Upon completion of the IFSS work, the intention will be for cases to either be fast tracked through to legal proceedings to secure long term protection of children and young people or referral back to the social work team for Tier 2/3 services and support.

12.        Cardiff County Council would host all of the IFSS posts and provide line management arrangements for the team. An IFSS Board is being established. Composition is subject to agreement to minimise duplication of posts holders across the Consortium. For example, whether the Vale Council would be represented at Chief Officer Level and Cardiff Council at senior management level as the lead Local Authority who would be hosting the posts in the IFSS. Membership to cover the following areas of responsibility: 

·               Director of Social Services for both Cardiff and Vale of Glamorgan Councils

·               Lead Director for Children & Young People

·               Lead Officer for Children & Young People from Cardiff and Vale UHB

·               Critical friend (non executive capacity) drawn from neighbouring local authority or LHB

·               Chief Officer Children and Young People Services - Cardiff & Vale of Glamorgan Councils

·               Senior Manager for IFSS, Cardiff Council

·               Chief Officer Adult Services, Cardiff & Vale of Glamorgan Councils

·               Chief Officer Education - Cardiff & Vale of Glamorgan Councils

·               Voluntary Sector representatives at Assistant Director Level

·               Accountants from Cardiff and Vale of Glamorgan Councils and ULHB

·               Senior representation from Housing - Cardiff & Vale of Glamorgan Councils

·               Senior representation from YOS/Probation/Police.  

Lead Local Flood Authority Grant Funding 2011/12

13.        The Flood Risk Regulations (FRR) 2009 and the Flood and Water Management Act 2010 impose new legal duties on Councils to manage flood risk. The FRR confirms the lead local flood authority role for the Council and require specific tasks to be undertaken.

14.        The FWMA received Royal Assent on 8th April 2010 and it is now the responsibility of the Welsh Government to introduce the regulations in Wales for the relevant sections of the Act. Risk management authorities are expected to begin putting in place the organisational framework and strategic development ahead of this.

15.        The Act aims to improve both flood risk management and the way we manage our water resources. It creates clearer roles and responsibilities and instils a more risk based approach. This includes a new lead role for local authorities in managing local flood risk (from surface water, ground water and ordinary watercourses).

16.        Implications regarding FRR and FWMA were reported to Cabinet on 8th June 2011, Minute No C1336.

Community Support Centre - Co-location of Substance Misuse Services and Domestic Abuse - Cadoxton House

17.        Cadoxton House is a One Stop Shop, a centre where victims of Domestic Abuse and Substance Misuse can go for help, support, advocacy and advice regardless of age, gender and sexual orientation.

18.        The multiagency centre will initially comprise of personnel from Penyrenfys Alcohol Services, Police Domestic Violence Unit and Atal Y Fro.

19.        Capital grant funding of £148,870 is required from the Welsh Government's Substance Misuse Action Fund Capital Programme. The funding is required to complete the renovation e.g. fixtures, fittings, IT for both Police and Voluntary Sector and security measures such as internal CCTV.   

20.         The building was completed in July 2011 and is due to be opened in October 2011.                         

Resource Implications (Financial and Employment and Climate Change, if appropriate)

21.        The Welsh Government has awarded a revenue grant of up to £0.46m (pro-rata) for 2011/12 to enable Cardiff and Vale of Glamorgan consortium of local authorities and the ULHB to implement the Integrated Family Support Service. Discussions are currently underway to establish the date of local authorities having a statutory duty to provide an IFSS. This will either be from 2012 or 2013 with the need for existing services to be reconfigured.        

22.        The present staffing levels within relevant agencies does not provide sufficient capacity to deliver services for vulnerable children and their families. Services are unable to tackle the entire complex problems presented by families where parental substance misuse/mental health adversely affects their ability to provide safe effective parenting of their children.

23.        The IFSS application was planned on the basis an additional Consultant Social Worker and four Social Workers/Health Visitors/Nurses would be employed from September 2011. In addition to those employed through the grant, others may be transferred from existing teams and services, for example Option 2 therapists.  Cardiff County Council will host all the posts.  All appointments will be fixed term for the period of the funding with secondments actively encouraged.    

24.        The IFSS grant will be paid in quarterly instalments to Cardiff County Council as the designated lead partner from August 2011. Payments thereafter to be based on actual paid in arrears following the submission of claims.               

25.        A revenue Welsh Government grant of £90,000 entitled Lead Local Flood Authority Grant Funding has been awarded for 2011/12. The funding is not required to be spent before the end of this financial year. The Welsh Government has allowed within the Funding Agreement for any unspent money as at 31st March 2012 to be carried forwarded into the new financial year. Whilst the agreement will terminate on 31st March 2012, funding carried over will still be subject to conditions relating to the use of that funding. The grant will be utilised to support the work of existing/agency staff or engagement of consultancy support. This will need to be reassessed as and when further sections of the Flood and Water Management Act 2010 are enacted by Welsh Government.                     

Legal Implications (to Include Human Rights Implications)

26.        Cardiff County Council is the designated lead authority on behalf of the consortia partners (Cardiff County Council, Vale of Glamorgan Council and Cardiff and Vale University Health Board).

27.        Agreements will be drafted in terms of any staff seconded into the IFSS, for example option 2 therapists etc.

28.         Grant conditions require the consortium to implement IFSS by November 2011.

29.        The Flood Risk Regulations 2009 and Flood and Water Management Act 2010 impose new legal duties on this Council to manage flood risk.

Crime and Disorder Implications

30.        Substance misuse and domestic abuse are two areas of crime that cause a great deal of damage both financially and emotionally. It has an impact on all persons involved and the wider community

31.        The IFSS aims to change behaviour through preventing children and young people having to be removed from their families and into the statutory care system by supporting parents and families to make the necessary changes to their lifestyles to enable them to parent and provide appropriate care.

32.        The new Community Support Centre at Cadoxton House will support victims of Domestic Abuse and Substance Misuse. Providing a more joined up approach to tackling substance misuse and domestic abuse will eradicate a precious loss of time, expense and communication problems. The new centre will offer a seamless response to victims and will be a central point for agencies and professions in the area.            

Equal Opportunities Implications (to include Welsh Language issues)

33.        There are no equality issues as a result of the development of the IFSS and Community Support Centre. 

34.        Flooding events can affect all sectors of the community.

Corporate/Service Objectives

35.        The development of IFSS will help deliver Improvement Objective 20 'To improve the 'life chances' and opportunities for children & young people in need'

36.        The Local Lead Flood Authority Grant will support the delivery of Improvement Objective 27 'To protect and enhance the Vale's natural and built environment', specifically Action R1 'to Implement the Shoreline Management Plan along with improved drainage and flood control measures'.  

37.        Accessing the Substance Misuse Action Fund Capital Programme will enable delivery of Improvement Objective 22 'To increase awareness and support for domestic abuse victims' specifically action CS2 'Build a One Stop Shop that supports domestic abuse victims and their families'. 

Policy Framework and Budget

38.        This is a matter for executive decision.

Consultation (including Ward Member Consultation)

39.        The IFSS model developed for Cardiff and the Vale of Glamorgan was subject to consultation with the Children & Young People's Partnership, with Adult and Children services in both authorities and Cardiff and Vale UHB.   

40.        The impact of the Flood Risk Regulations 2009 and the Flood and Water Management Act will affect all Wards so no Ward Member consultation has been undertaken. 

Relevant Scrutiny Committee

41.        All scrutiny Committees

Background Papers

External Funding Proforma: Integrated Family Support Service (Phase II)

Expression of Interest for Phase II IFSS Areas - Welsh Government

Terms and Conditions of Grant Letter - Implementation of Family Support Services in Wales 

External Funding Proforma: Community Support Centre, Co-Location of Substance Misuse Services and Domestic Abuse 

External Funding Proforma: Lead Local Flood Authority Grant Funding 2011/12 


Contact Officer

Mike Jones, Business Manager (Partnerships)


Officers Consulted

Colette Limbrick, Operational Manager, Children & Young People Services

Gareth Jenkins, Head of Children & Young People's Services   

Deborah Gibbs, Community Safety Officer

Allan Bosley, Senior Engineering Assistant

Laura Davis, Senior Accountant

Carolyn Michael, Senior Group Accountant

Irene Thornton, Solicitor    


Responsible Officer:

Huw Isaac, Head of Performance & Development