Agenda Item No


The Vale of Glamorgan Council


Cabinet meeting: 21st September 2011


Report of the Leader


Memorandum of Understanding between the Vale of Glamorgan Council and the City and County of Swansea Council


Purpose of the Report

1.             To seek the views of Cabinet on entering into a Memorandum of Understanding (MoU) with Swansea Council to facilitate opportunities for collaborative working in the development and provision of Oracle based IT systems.


That Cabinet agree to adopt the MoU attached at Appendix A.

Reasons for the Recommendations

So that a structured approach to collaborative working on Oracle systems between the two Councils can be facilitated.


2.             A Memorandum of Understanding is a simple tool which shows the commitment of two parties to work together to deliver agreed objectives.  It is aimed at facilitating collaboration and is not a legally binding agreement.  A copy of the proposed MoU is attached as Appendix A.

3.             The approach would demonstrate the engagement of both Councils with the principle of collaboration with other Welsh Councils and public bodies to deliver cashable savings and improve outcomes for citizens.

4.             The Council already has a number of collaborative arrangements in place with other Welsh Councils and in particular with Bridgend Council.  Members will be aware of the arrangement introduced last year whereby the Council's Principal Auditor also manages Bridgend's audit service, which has now developed into a full shared service.

5.             Both Councils have made a significant investment in implementing and developing the Oracle eBusiness Suite of applications. This investment has delivered significant business benefits to both Authorities; however, continuing to support, maintain and develop existing and future functionality comes at a significant and on-going cost.

6.             Given the existing economic and political climate across the Welsh public sector, a clear challenge has been laid down to all public bodies to seek opportunities to collaborate on future service delivery, with a view to making savings, developing mutual shared services and extending such beneficial development to the wider Welsh Public Sector.

7.             Discussions to-date between the two Authorities have identified that the similarities with both Oracle eBusiness Suite implementations and the respective development plans, provide an opportunity to consider a collaboration, in more detail.

8.             Working within this Memorandum of Understanding will allow both Authorities to explore the mutual benefits, risks, issues and potential costs of a future shared Oracle eBusiness Suite delivery and the applicability of such a delivery model to the wider Welsh Public Sector.

Resource Implications (Financial and Employment)

9.             None as a direct result of the adoption of the MoU, although there may be financial and employment implications arising from subsequent joint Oracle developments which will be considered on a case-by-case basis.

Legal Implications (to Include Human Rights Implications)

10.        The MoU is not a legally binding document; it is meant as a framework for possible collaboration.

Crime and Disorder Implications

11.        None as a direct result of the adoption of the MoU.

Equal Opportunities Implications (to include Welsh Language issues)

12.        None as a direct result of the adoption of the MoU.

Corporate/Service Objectives

13.        The Corporate Plan has as an action "Develop operational partnerships with other Councils to promote shared service provision" (CL11)

Policy Framework and Budget

14.        This is a matter for executive decision by the Cabinet.

Consultation (including Ward Member Consultation)

15.        Individual Ward Member consultation is not appropriate as this will potentially affect all wards.

Relevant Scrutiny Committee

16.        Corporate Resources

Background Papers



Contact Officer

David Vining

Head of Strategic ICT

01446 709382

Officers Consulted

Corporate Management Team

Responsible Officer:

Sian Davies

Director of Finance, ICT & Property